W9127818R0022_Attachment_9_Summary_of_Historical_Requirements.pdf

10 May 2018

Attachment 9

Summary of Historical Requirements

The previous requirement was awarded to Bowhead Professional Solutions, LLC under contract

W91278-16-D-0125. Task orders varied over the performance period but the current task orders are tabulated below. The task requirements are shown below. These are shown for informational purposes and are not guaranteed to be awarded under any subsequent contract.

Requirements are subject to change.

Description Location Paragraph

Number

Project Data Integration and P2 Support Mobile, AL 1

Regulatory Division Support Homewood, AL 2

Readiness Support Center Support Mobile, AL 3

Real Estate Division Support Mobile, AL 4

Engineering Division Support Mobile, AL 5

1. Project Data Integration and P2 Support

Task Requirements. The contractor, as an independent contractor, and not as an agent of the

Government, shall provide all personnel, supervision, and other items and services necessary to provide scientific and technical services to support the requirements. The Contractor’s employees will at all times conduct themselves in a manner compatible with the non-personal services nature of the contractual instrument. The contractor’s workforce will under no circumstances allow themselves to be under the supervision and control of a Government Officer or employee. The Contractor shall provide the support necessary to provide overall assistance as required in the scope. Any changes to the provisions of this PWS must be authorized in writing by the Contracting Officer.

Provide Individual(s) To Complete These Tasks:

- The Contractor shall provide input of project schedules and accompanying resources into P2 and CEFMS. The input will be in support of approximately 20 Project

Managers and 13 Program/Budget Analysts.

- The data for input is established by Government personnel and the Contractor shall ensure timely input for the daily run of P2 for various reports.

- Initial data for P2 projects shall be prepared by Government personnel and provided to the Contractor, who shall input the data within two business days.

- Adjustments to the schedule and resourced amounts in the project’s CEFMS budget shall be provided by the Government to the Contractor as the changes occur.

- Contractor shall input the revised/adjusted data within one and one half business days

(18 working hours duration). Contractor shall provide the Government with hardcopy reports of the initial project entry in P2 (CMI Project Datasheet) and provide the same report for each request of schedule adjustments.

- Contractor shall be provided project data from the various programs of Mobile

District, including Civil Works (Operations Division and Project Management);

Military Installation support; Real Estate; and Planning Division.

- Data will reflect the information required by higher headquarters for P2 reports and

Command Management Reviews.

- Contractor shall provide CEMRS(Corps of Engineers Manpower Requirements

System support. This includes yearly P2 efforts necessary to achieve FTE projections for the entire Military Program, including an in-depth review of each active (Military, Environmental, IIS, and Real Estate) project in the program to adjust presented FTE.

Act as direct liaison with RM Manpower Officers where needed for this activity.

Organize data and enter out-year projections for Workload / Workforce Planning for the Military Program.

The Contractor is encouraged to propose the appropriate labor mix deemed necessary in order to perform the required tasks within the required deadlines.

Experience Requirements:

Contractor personnel shall possess experience as stated in basic contract PWS, accompanied by at least five (5) years of project control experience with Primavera P6 or higher Web and

Primavera P6 Professional or higher.

Bachelor’s Degree in Engineering or other related scientific or technical discipline can substitute for (3) years of experience.

2. Regulatory Division Support

Task Requirements. The contractor, as an independent contractor, and not as an agent of the

Government, shall provide all personnel, supervision, and other items and services necessary to provide scientific and technical services to support the Mobile District requirements. The

Contractor’s employees will at all times conduct themselves in a manner compatible with the non-personal services nature of the contractual instrument. The contractor’s workforce will under no circumstances allow themselves to be under the supervision and control of a

Government Officer or employee. The Contractor shall provide the support necessary to provide overall assistance as required in this performance based work statement. Any changes to the provisions of this performance based work statement must be authorized in writing by the

Contracting Officer.

Provide Individual(s) To Complete These Tasks:

- Enter US Government Timekeeping data into CEFMS for up to eight (8) people every biweekly pay period. The exact schedule for entry will vary pursuant to the

District’s/Division’s Timekeeping Deadlines.

- Prepare travel order requests in CEFMS as required; estimated at two (2) orders per month.

- Prepare travel vouchers in CEFMS as required; estimated at two (2) orders per month.

- Create purchase requests (PR&Cs) in CEFMS; estimated at one (1) PR&C per month.

- Create training requests in CEFMS, up to eight (8) people if necessary (normally less than one monthly).

- - Sign timesheets and ensure all timesheets and CEFMS time and attendance reports are signed by government employees every biweekly pay period pursuant to timekeeping requirements, for up to eight (8) people (every 2 weeks).

- Enter new regulatory permit actions into ORM2 database and prepare files for project managers, estimated at twelve orders per business day.

- Review data entered into ORM2 database and work with appropriate government employees to resolve any incorrect data to ensure data is complete and accurate.

Estimated at one per business day.

- Prepare ORM2 reports and provide these reports, including workload reports, to the

- COR, estimated at eight (8) per month.

- Review drafts and finished letters and documents for proper grammatical usage, proper format (in accordance with appropriate regulations and guidance), and spelling. Work with Project Managers and other government staff to resolve discrepancies.

- - Prepare files for scanning and scan to shared network drive, estimated at three (3) per business day.

- Keep current projects filed, up to date, and accessible for Project Managers.

- Prepare labels for Public Notices to mail out, estimated at two (2) Pubic notice per week.

- Create UPS labels for packages.

- Keep and maintain detailed government property inventory list for the North Branch

Regulatory Office (including both the Birmingham and Montgomery Regulatory

Offices).

- Prepare scanned files for shipment to records warehouse for disposition, estimated at one (1) box per month.

- Maintains office supplies and assists in ordering supplies for the Branch.

- Provide incoming mail to project managers, daily.

- Correspond with employees via email, phone calls, etc. to address any issues.

- Correspond with up to eight (8) people daily. Correspondence shall be conducted in a reasonable time frame, typically not to exceed twenty four (24) hours from initiation.

- Answer incoming calls to the Birmingham Regulatory Office, provide general information as necessary, and transfer calls as appropriate.

- Greet visitors arriving at the Birmingham Regulatory Office and direct them to appropriate government staff as needed.

- Contractor shall contact the COR or task lead to discuss planned activities on a weekly basis.

Experience Requirements: Task shall be performed by individual(s) possessing three years of experience working with the Corps of Engineers Financial Management System (CEFMS) or similar system, expertise in preparing travel orders, travel vouchers, timekeeping, and creations of PR&Cs; and experience working with the Corps of Engineers OMBIL Regulatory Module

(ORM) or similar systems. Individual (s) shall have experience with preparing files for project managers, filing, general office management, receiving and directing calls to appropriate staff, and preparation of correspondence and various forms. Individual(s) shall possess skills working with various computer applications including but not limited to: Microsoft Word, Microsoft

Excel, Microsoft Outlook and various other common software programs and/or electronic forms.

3.0 Readiness Support Center

provide scientific and technical services to support the RSC requirements. The Contractor’s employees will at all times conduct themselves in a manner compatible with the non-personal services nature of the contractual instrument. The contractor’s workforce will under no circumstances allow themselves to be under the supervision and control of a Government Officer or employee. The Contractor shall provide the support necessary to provide overall assistance as required in the scope. Any changes to the provisions of this SOW must be authorized in writing by the Contracting Officer.

Provide Individual(s) To Complete These Tasks:

- Develop graphic user interfaces for the distance learning programs that are developed annually to be loaded in the course management system.

- Create registration pages for the in-residence training

- Provide maintenance support to the RSC web server for all distance learning programs on the RSC home site.

- Develop Adobe Flash programs that support the interaction between learner and the

GUI.

- Reconcile database records for all students engaged in the online training programs.

- Correspond with employees via email, phone calls, etc. to address any issues.

- Correspond with up to ninety (90) people daily. Correspondence shall be conducted in a reasonable time frame, typically not to exceed twenty four (24) hours from initiation.

- Contractor’s personnel shall routinely meet with the COR to discuss planned activities.

Experience Requirements: Task shall be performed by individual(s) with ten (10) years of experience in work with the software applications listed above. Contractor Employees shall be proficient in systems such as Learning Management System (LMS) platform development, SQL query, PhP, Flash, Flex, database administration, MySQL and Java Script program applications.

These will be used to create graphic user interfaces for web delivery for the training and exercise architecture of the RSC.

4. Real Estate Division Support provide scientific and technical services to support the Mobile District requirements. The

Contractor’s employees will at all times conduct themselves in a manner compatible with the non-personal services nature of the contractual instrument. The contractor’s workforce will under no circumstances allow themselves to be under the supervision and control of a Government

Officer or employee. The Contractor shall provide the support necessary to provide overall assistance as required in this performance based work statement. Any changes to the provisions of this performance based work statement must be authorized in writing by the Contracting

Officer.

Tasks Requirements:

- Individual will scan permanent real estate records to the Corps of Engineers’ M drive;

each file is to be labeled and coded according to program: military or civil. Each file has multiple correspondences; the individual will properly code documents according to instructions provided by staff.

- Individual must work independent once basic instructions are provided on the scanning procedures. In addition, the individual will utilize the Real Estate

Management Information System (REMIS) or Rental Facilities Management

Information system (RFMIS) to cure data anomaly issues based on files reviewed.

- Individual will receive utility bills for payment and processing. The individual will label each utility received to the corresponding real estate contract to be forwarded to bill payer to process payments.

- Individual will file documents to include utility payments, lease payments and other documents required for real estate files.

Experience Requirements: The individual should have experience scanning and coding files, preferably experience with real estate coding, billing processes and scanning files. Tasks shall be performed by an individual possessing up to three years of experience or more scanning and coding files, billing processes and knowledge of either RFMIS or REMIS or similar systems.

Individual shall have experience with preparing files for project managers, filing, general office management, receiving and directing calls to appropriate staff, and preparation of correspondence and various forms. Individual shall possess skills working with various computer applications including but not limited to: Microsoft Word, Microsoft Excel, Microsoft Outlook and various other common software programs and/or electronic forms.

5. Engineering Division Support

Task Requirements:

- Registers A/E contracts in Contractor Performance Assessment Reporting System

(CPARS) by entering appropriate contract information into CPARS database.

Correlates information from the A/E Contracts Database for assignment.

- Notifies assigned personnel that CPARS evaluations are available for completion.

- Generates weekly reports for Due and Over-Due CPARS evaluations, and alerts assigned personnel of contract evaluation status.

- Daily monitors ENG Form 93 electronic mailbox for submission of payment invoices.

- Verifies company name, address, Contract Required Completion Date (RCD) listed on ENG Form 93 invoice with contract information recorded in CEFMS, and coordinates with the assigned Project Manager (PM) for review and acceptance.

- Once accepted, the incumbent enters payment estimate information into CEFMS and coordinates with the Contracting Officer’s Representative (COR) for electronic signature on the ENG Form 93 and approval in CEFMS.

- Monitors the status and progress of ENG Form 93 payment invoices and updates status in Engineering Division’s A/E Contracts Database.

- Electronically files ENG Form 93 payment estimates and supporting contract information on Project Support Section Network Drive.

- Monitors remaining contract capacity and expiration dates Engineering Division’s

A/E Contracts Database, and generates monthly A/E Contract Capacity Reports.

- Monitors A/E Contract awards and updates status in A/E Contracts Database.

Experience Requirements: Task shall be performed by individual(s) possessing three years of experience working with the Corps of Engineers Financial Management System (CEFMS) or similar financial system with expertise in evaluating, monitoring, inputting and correcting contract/project information. Individual (s) shall have experience with filing, general office management, receiving and directing calls to appropriate staff, and preparation of correspondence and various forms. Individual(s) shall possess skills working with various computer applications including but not limited to: Microsoft Word, Microsoft Excel, Microsoft

Outlook and various other common software programs and/or electronic forms.