W91278-16-R-0012_Solicitation_w_o_exhibits_12-28-2015.pdf

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Jason.B.Meyers@usace.army .mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 255

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W91278 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 6 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and

Room 1009, Address Block 7 conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

JASON B MEYERS 251-694-4108

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 4

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

5 - 37 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

38 - 40

41 - 42 X K REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 43 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 44 - 55 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIO NS AND INSTRUCTIO NS

PART III - LIST O F DO CUMENTS, EXHIBITS AND O THER ATTACHMENTS

56 - 202

PART II - CO NTRACT CLAUSES

ENDIST MOBILE CONTRACTING DIVISION

109 ST JOSEPH ST

MOBILE AL 36602

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

28 Dec 2015

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

W91278-16-R-0012

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Job

BASE YEAR - OPERATION & MAINTENANCE

CPAF

OF GOVERNMENT OWNED FACILITIES AND EQUIPMENT

WEST POINT PROJECT IN WEST POINT, GEORGIA AND ALABAMA

FOB: Destination

ESTIMATED COST

BASE FEE

SUBTOTAL EST COST + BASE

MAX AWARD FEE

TOTAL EST COST + FEE

0002 Job

OPTION OPTION YEAR 1 - OPERATION & MAINTENANCE

CPAF

OF GOVERNMENT OWNED FACILITIES AND EQUIPMENT

SUBTOTAL EST COST + BASE

0003 Job

OPTION OPTION YEAR 2 - OPERATION & MAINTENANCE

CPAF

OF GOVERNMENT OWNED FACILITIES AND EQUIPMENT

SUBTOTAL EST COST + BASE

0004 Job

OPTION OPTION YEAR 3 - OPERATION & MAINTENANCE

CPAF

OF GOVERNMENT OWNED FACILITIES AND EQUIPMENT

SUBTOTAL EST COST + BASE

0005 Job

OPTION OPTION YEAR 4 - OPERATION & MAINTENANCE

CPAF

OF GOVERNMENT OWNED FACILITIES AND EQUIPMENT

SUBTOTAL EST COST + BASE

Section C - Descriptions and Specifications

STATEMENT OF WORK

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

TECHNICAL PROVISIONS (TP’S)

TP-1 GENERAL MANAGEMENT

TP-2 MAINTENANCE OF BUILDINGS, STRUCTURES, FACILITIES, MECHANICAL,

PLUMBING, AND ELECTRICAL SYSTEMS

TP-3 CLEANING, CUSTODIAL SERVICES, AND REFUSE REMOVAL

TP-4 MAINTENANCE OF LANDSCAPED AREAS, TRAIL MAINTENANCE, GRASS MOWING,

AND HAZARDOUS TREE REMOVAL

TP-5 BOUNDARY LINE CLEARING AND MAINTENANCE

TP-6 MAINTENANCE OF GUARDRAILS, GATES, SIGNS, BARRICADES, BUMPER BLOCKS,

POSTS, FENCING, FIRE EXTINGUISHERS AND TRAFFIC COUNTERS

TP-7 RIP RAP, BEACH MAINTENANCE, SWIM BUOY INSTALLATION, REPAIR AND

REMOVAL

TP-8 NATURAL RESOURCES MANAGEMENT AND INVASIVE SPECIES CONTROL

TP-9 MAINTENANCE AND REPAIR OF PAVED AND UNPAVED ROADS, PARKING AREAS,

LAUNCHING RAMPS, ROAD SHOULDERS, DRAINAGE STRUCTURES AND PULLOUTS

TP-10 OPERATION AND MAINTENANCE OF VISITOR CENTER

TP-11 MAINTENANCE OF GOVERNMENT VEHICLES, EQUIPMENT AND ATTACHMENTS

TP-12 RECREATION FACILITY REPAIRS

TP-13 AIDS TO NAVIGATION, FLOATING DEBRIS REOMVAL, AND COURTESY DOCK

MAINTENANCE

TP-14 LABOR AND EQUIPMENT RENTAL SUPPORT FOR POWERHOUSE

TP-15 HAZARDOUS WASTE OPERATIONS AND EMERGENCY RESPONSE (HAZWOPER)

TP-16 TIMBER STAND IMPROVEMENT

TECHNICAL PROVISION 1

TP-1 GENERAL MANAGEMENT

Statement of Work: The purpose of this contract is to provide for the operation, maintenance and repair of Government-owned facilities and equipment at West Point Project. The Contractor shall provide planning, programming, administration, management, supervision, maintenance of accurate and complete records and files, quality control inspection, and personnel necessary to operate and maintain Government-owned facilities and equipment West Point Project.

The work will be performed in recreation and operational areas, as well as at various remote locations. The contract also provides for response on the part of the Contractor in certain emergency situations. Work under this contract will be performed under the general direction of the Contracting Officer’s Representative (COR).

West Point Project is located on the Chattahoochee River approximately 3 miles north of West Point, Georgia.

Work will be performed in Troup and Heard Counties in Georgia, and in Chambers and Randolph Counties in Alabama. Principal cities in the area include West Point, LaGrange, and Franklin in Georgia, as well as Lanett and Valley in Alabama. For more information, stop by the West Point Project Visitors' Center located at 500 Resource Management Drive, West Point Georgia 31833. Additional information about the project is also available on the Internet at: http://www.sam.usace.army.mil/Missions/CivilWorks/Recreation/WestPointLake.aspx

a. The Contractor shall furnish all labor, materials, supplies, lubricants and other items necessary for the operation, maintenance, repair and replacement requirements as specified herein. All work will be done in a professional, efficient and effective manner. The estimated recreational facilities are contained in Section J, Exhibit 1. The listing of facilities and quantities should be considered approximate and are provided as an estimate to aid in the preparation of proposals. The actual quantities may be more or less and may vary based on the closure, leasing, and/or re-opening of parks. Variations in these quantities will not be justification for modification of the contract or request for additional payment except as provided for in the contract.

b. The Contractor shall personally supervise the work or have a competent superintendent on the site at all times.

The superintendent shall possess full authority to act on behalf of the Contractor and to legally bind the Contractor.

Such authorization shall be submitted in writing to the COR prior to commencement of work.

c. It is the intent of this requirement to insure that all work is performed in accordance with appropriate industry standards to obtain quality end products. Replacement parts and facilities will be equal or better than those being replaced. Replacement of parts with lower quality items will result in the work being determined as unauthorized by the COR and will be re-done by the Contractor at their expense. Work performed by the Contractor which does not meet industry standards will be re-done at the Contractor’s expense.

d. The term of this contract is limited to one (1) 12 month (1-year) base period and four (4) 12 month (1-year) option periods.

e. The Government may award contracts for additional and/or similar work. The Contractor shall cooperate with such other Contractors, its employees and/or Government employees, as directed by the Contracting Officer’s Representative (COR). The Contractor shall not commit or permit any act of interference in the performance work of other Contractors or Government forces.

f. The Government reserves the right to adjust quantities of work for any reason.

Pre-work Conference: The Contractor shall attend a pre-work conference as soon after award as practical, depending on when actual performance is to begin. The intent is to conduct the conference prior to the start of work and no later than 15 days after award of contract. During this conference the Contracting Officer (KO) shall establish the line of authority and Government procedures for contractual, administrative, and work matters. The schedule of required submittals and reports will also be discussed. The Contractor shall provide names of all key personnel for management and supervision along with a copy of each individual’s resume of qualifications and experience at this meeting. A letter of record, documenting all pre-work conference discussions, will be furnished to all attendees.

http://www.sam.usace.army.mil/Missions/CivilWorks/Recreation/WestPointLake.aspx

Coordination Meeting: The coordination meeting will be separate from the Pre-work Conference as required in previous paragraph. Before work commences, the Contractor and its staff shall meet with the COR. Discussion will be held to develop a mutual understanding of quality control requirements, details of the reporting requirements, implementation of the accident prevention plan, the interrelationship of the Government’s inspection system to the Contractor Quality Control (CQC) plan, and all other aspects of the contract. A record of the proceedings will be furnished to all attendees.

Criteria and Publications: The Contractor shall perform all work in accordance with applicable publications to include, but not limited to, the listing below:

Safety:

EM 385-1-1 (Corps of Engineer’s Safety Manual) EP 310-1-6a and EP 310-1-6b (U. S. Army Corps of Engineers’ Sign Standards Manual)

Environmental Review Guide for Operations

Equipment Manufacturer's:

Operating Manuals Repair Manuals

Industrial Standards and Codes: (Latest Editions) Air Moving and Conditioning Association American Association of Nurserymen, Inc.

American Concrete Institute American Institute of Steel Construction American Society of Heating, Air-Conditioning and Air-Conditioning and Refrigeration Institute American Society of Heating, Refrigeration and Air-Conditioning Engineers American Society for Testing and Materials American National Standards Institute American Welding Society Architectural Aluminum Manufacturers Association Architectural Graphics Standards Asphalt Institute Consumer Products Safety Commissions Handbook for Public Playground Safety International Building Code National Association of Architectural Metal Manufacturers National Association of Fan Manufacturers National Electrical Code National Fire Protection Association National Plumbing Codes Standards Illustrated National Warm Air and Air Conditioning Association Portland Cement Association Sheet Metal Manufacturers The Aluminum Association Underwriter's Laboratories, Inc.

Other General Services Administration (GSA) guidelines and schedules for vehicle maintenance.

EM 1110-1-400 Engineering and Design –Recreation Facility and Customer Services and Standards-

Site Closures, Consolidations and Responsibilities: From time to time during the life of the contract, facilities or recreational areas may be subject to lease, closure, and/or consolidation due to management initiatives being implemented. As a result of a lease, closure, and/or consolidation, the number and type of facilities located in each area may fluctuate on a temporary and/or permanent basis. The Contractor’s work schedule must be sufficiently flexible to meet these changing needs. All closure and/or consolidations actions will be done only with approval of the COR.

Communication Devices and Responsibilities: The Contractor will be provided sufficient communication devices to support adequate communications with its employees (radios, phones, push-to-talk radio, etc.). The Contractor will be required to set up and provide telephone service. A total of six (6) desk top computers will be provided by the Government. These will be utilized to perform various duties such as inventory control, Maintenance Management, Facilities and Equipment Maintenance (FEM) system, and the use of the Government e-mail system.

This will require Common Access Cards (CAC) for the Contractor’s management and administrative staff who utilize the Government furnished computer equipment and network.

Government Furnished Facilities: The Government will furnish the Contractor the office, storage facilities and operational facilities described in Section J. The Government will provide water and electric power for these facilities. The Contractor may modify them to meet work requirements after prior approval of the COR.

Government Furnished Vehicles and Equipment: In accordance with the Contract Clause entitled "Government Property (Cost Reimbursement, Time-And-Materials, or Labor-Hour Contracts)", the property listed in Section J under the headings GOVERNMENT FURNISHED EQUIPMENT AND TOOLS, CONTRACTOR MAINTAINED VEHICLES AND EQUIPMENT shall be provided for use in the performance of this contract. In the event an item is required that is not on this list, the Contractor will obtain prior permission from the Government before renting or otherwise acquiring such equipment. The Contractor will be responsible for the maintenance and repair of Corps-owned vehicles and other equipment that has been issued to them. Section J lists separately the vehicles provided by the Government through the General Services Administration (GSA). Some equipment and/or vehicles may be shared between the Contractor and the Corps. If both the Government workforce and the Contractor have a simultaneous demand for a piece of equipment listed for joint use, the Government will have priority. When Contractor assigned items are loaned to others, the loan of these items will be documented by the execution of a hand receipt. The using agency will be responsible for the inspection and maintenance of the item or items while in its custody. A joint inspection of all loaned equipment will be made at the time the equipment is picked up and returned to the office to which it is assigned. The inspection should document the current condition of the item being loaned, including any damage noted or operating problems. Prior to use by the borrowing organization, a cursory inspection of fluid and lubricant levels will be made. Vehicles and equipment shall be identified with magnetic type signs with company name or logo. GSA vehicles utilized will be marked by the use of stick-on type logos on the rear windows of the vehicle. Contractor will also maintain vehicles and equipment utilized by the Government also listed in Section J. Maintenance of vehicles and equipment listed in Section J will be accomplished by the Contractor using Government owned facilities or subcontracts with outside sources.

Experience and Qualification of Key Personnel: Service mechanics, technicians, and consultants shall have the education and/or experience to enable them to adequately understand the systems and components to be operated, maintained, and repaired under these specifications. Only trained and fully qualified employees shall be used in performance of this contract. All employees shall be subject to such Government regulations as are applicable during the time spent on Government property.

Subcontractors may be utilized to perform highly specialized or one-time type repair work. The Contractor shall provide an adequate number of fully qualified personnel at the project to efficiently and effectively comply with these specifications. In some instances and for some duties, contract employees will be required to undergo background investigations prior to performing the duties.

All contract employees shall conduct themselves in a proper manner at all times. The Contractor shall remove or reassign from work under this contract any employee who, in the opinion of the COR, is objectionable or incompetent. Contract employees found to be under the influence of drugs or alcohol, mentally or physically impaired, and/or negligent in the use of safety equipment or established safety policies or procedures, may be subject to immediate dismissal, depending on the nature of incident. Repeated or ongoing safety infractions shall be grounds for dismissal. Notification of objection by the COR will be made promptly to the Contractor in writing if time or circumstances permit. These requirements shall not be the basis of any claim for compensation and/or damages against the United States and/or any of its officers or agents. In addition, no such removal will reduce the

Contractor's obligation to perform all the work under this contract and immediate replacement will be made as required. The Contractor shall provide an adequate and efficient number of fully qualified personnel to supervise, maintain, repair, inspect and operate the project in accordance with these specifications. The Contractor shall inform the COR of any personnel changes. All work that requires an interruption to the use of the project facilities or systems, or otherwise disrupts building occupants and/or the visiting public, shall be fully coordinated and approved in advance by the COR. Interruptions will be kept to an absolute minimum, and all repairs and replacement of equipment or parts will be done quickly and efficiently

The Contractor will furnish and keep current a list of key personnel to be contacted in the event that emergency repairs or service become necessary. The Contractor will ensure that contact can be made with these personnel either by telephone, radio, or other means, within one (1) hour, and the personnel will respond within two (2) hours after notification. Contact will be made by the COR or person designated by the COR. The Contractor and the COR will establish a written policy and procedure for responding to emergency work assignments. The Contractor shall maintain its schedule of cleaning services regardless of inclement weather with the exception of flooding, ice, and snow, which may make the roads impassable and working conditions too hazardous.

Antiterrorism and Operations Security (AT/OPSEC) Requirements: In accordance with OPORD 2013- 74, Annex A, the following paragraphs apply to this requirement (paragraph numbers correspond to Annex A):

1. AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://atlevel1.dtic.mil/at ."

3. Access and General Protection/Security Policy and Procedures. All contractor and all associated sub‐contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

4. iWATCH and/or CorpsWatch Training. This standard language is for contractor employees with an area of performance with an Army controlled installation, facility or area. Proposed language: “The contractor and all associated sub-contractors shall brief all employees on the local iWATCH, Corps Watch, or See Something, Say Something program (training standards provide by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of the contact award and within 30 calendar days of the new employees commencing performance with the results reported to the COR NLT 5 calendar days after contract award.”

5. Contractor Employees Who Require Access to Government Information Systems. All contractor employees with access to a government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the information systems and then annually thereafter IAW AR 380‐67 (Personnel Security Program) and Homeland Security Presidential Directive 12 (Policy for a Common Identification Standard for Federal Employees and Contractors).

6. For Contracts that Require an OPSEC Standing Operating Procedure/Plan. This standard language text is for contractor employees with an area of performance for classified contracts or if the contract employee has access or responsibility to protect critical information. The Contractor, in collaboration with RA OPSEC Officer, shall develop an OPSEC Standard Operating Procedure (SOP)/Plan within 90 calendar days of contract award per AR 530-1, Operations Security. Proposed language: “The contractor shall develop an OPSEC SOP/Plan within 90 days of contract award. The OPSEC SOP/Plan must be reviewed and approved by the RA OPSEC Officer. The SOP/Plan will include the government’s critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator.”

8. For information assurance (IA)/information technology (IT) training. This standard language text of for contract employees who need network access and/or working IA/IT functions. Proposed language: “All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.”

15. Pre‐screen candidates using E‐Verify Program. The Contractor must pre‐screen Candidates using the E‐verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E‐verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

*When contracts are with individuals, the individuals will be required to complete a Form I‐9, Employment Eligibility Verification, with the designated Government representative. This form will be provided to the Contracting Officer and shall become part of the official contract file.

Plans: The Contractor shall furnish the following plans within 30 days after award date for approval by the Contracting Officer (unless noted otherwise).

a. Contractor Quality Control Plan (CQC) (within 15 days after award)

b. Accident Prevention/Hazardous Analysis Plan to include Hazard Control Plan and Confined Space

Entry Plan in compliance with EM 385-1-1. (within 15 days after award)

Accident Notification: The Contractor will be responsible for providing immediate notification to the COR of any accident which involves personal injury, death, any property damage and other significant occurrences. Initial notification will be verbal with follow-up in writing as directed by the COR. All accidents involving on-the-job injuries or property damage will be telephonically reported to the COR as soon as reasonably possible after the accident, but no later than the end of shift on the day of the accident. The Contractor will also be required to complete all appropriate reports and submit them within 24 hours of the accident or 48 hours under unusual circumstances. The COR will provide the Contractor with guidance regarding the proper forms to submit for each type of accident, which might occur on the job. The Contractor shall submit accident exposure and experience incidental to this work in accordance with Section 2, EM-385-1-1 and instructions from the COR.

The Contractor will be responsible for safeguarding all work sites in parks and public recreation use areas. Appropriate signs, warning devices, and barriers will be used to protect the general public, Contractor employees, and Government employees where work is being accomplished

c. Management Plan – personnel staffing, physical aspects (utilization of equipment, personnel and facilities)

d. Purchasing Plan

e. Facilities Maintenance Plan

f. Inventory Management and Property Control Plan

g. Cost Schedule Plan with Work Breakdown Structure

h. Subcontracting Plan to include, as a minimum, the degree and rational of the subcontracting contemplated.

i. Pest Control Plan

j. Employee Uniform and Identification Plan

Contractor Quality Control (CQC) Plan: The Contractor will establish a comprehensive quality control program in accordance with the contract clause entitled "Inspection of Services". This plan shall be submitted within 15 days after award and should address in detail the proposed Quality Control Program to be used to assure compliance with the contract specifications and the Contractor's proposal. The plan should describe quality control concepts, purpose, and provide a general program overview. It should address the methods to be utilized to ensure that the CQC program is effective and efficient, including the inspection program to be utilized to ensure quality control goals are met. It should also include the frequency and schedule for inspecting significant project facilities and how corrective measures will be applied. The plan should address the interaction and coordination efforts that will occur between the Contractor and Government personnel involved in Quality Assurance. The plan will be in sufficient detail to indicate to the Government that the Contractor is cognizant of the contract requirements. In addition to the above, the plan should address the following areas of concern:

a. Indoctrination and training of personnel, to assure employees are knowledgeable of their work assignments and regulations or guidelines pertaining to their assignments such as fire reporting, safety, erosion of embankments, etc.

b. Employee performance and evaluation.

c. Identification of declines in quality of product and how substandard performance and deficiencies will be corrected.

d. Employee health and hygiene.

e. Security of facilities and equipment (including key control).

f. Maintenance of facilities and equipment.

g. Proper reporting of maintenance needs by Contractor employees.

h. Preparation and submission of required reports to appropriate Government personnel.

Determination of work required to maintain and repair facilities, buildings, structures, and systems in a safe and efficient operating condition is the responsibility of the Contractor. The COR, however, may direct the Contractor to perform repairs or maintenance if deficiencies are observed. This notification may be verbal or in writing. The Contractor shall respond as soon as possible, but no later than 24 hours after notification to repair such work items, unless otherwise approved by the COR. Failure to respond within these guidelines without acceptable justification may be counted against the Contractor as evidence of unsatisfactory performance in evaluation for award fees.

Inspections shall also include subcontractor performance, inventory control, and procurement of supplies. Government QA inspectors will assure that the CQC plan is being implemented and is effective, but the presence or absence of a Government inspector shall not relieve the Contractor of responsibility for the proper execution of work in accordance with the specifications.

Compliance inspections shall be documented and records of deficiencies observed and corrective actions taken shall be furnished to the Government. If recurrent deficiencies indicate that the quality control system is inadequate, corrective action will be taken as directed by the COR. The COR must approve any proposed changes to the plan prior to their implementation.

Purchasing Plan: Within 30 days of award, the Contractor shall submit a purchasing plan. The Contractor may not purchase any piece of equipment or property, which would require placement on the Contractor's property account without prior approval. Lost, damaged or destroyed items may not be replaced or repaired without prior approval. These parts may be procured locally. In the event that emergency repair parts are required, and it is not possible to obtain advance procurement approval from the COR, the Contractor is authorized and shall be required to procure those parts necessary to affect immediate repair in order to protect personnel and/or property. The Government reserves the right to make major purchases for the Contractor through other Government sources in order to take advantage of special Government pricing, and thus save money.

The Contractor shall maintain a purchasing system which will assure efficiency in expending Government funds.

The Federal Acquisition Regulation (FAR) shall be used as a guide in establishing purchasing procedures and standards commensurate with the policies and techniques contained therein. The Contractor shall afford Small Business concerns an equitable opportunity to compete for all contracts they can perform. The Contractor's purchasing system is subject to review and approval by the Contracting Officer. Title to all property acquired by the Contractor in this manner shall inure to the Government for which it was purchased upon receipt by the Contractor.

Facilities Maintenance Plan: The Contractor shall submit a quarterly and annual plan for all routine maintenance and duties covered by the specifications. In addition, the Contractor shall prepare weekly schedules detailing all planned activities. A weekly schedule of upcoming work will be provided to the COR at least seven (7) days in advance. The frequency of submittal of plans and schedules may be adjusted as needed and directed by the COR.

Work incidental or related to contract work items, but not specifically identified or described in each section, may be required of the Contractor. This work will be accomplished by the existing work force utilizing existing equipment and will be performed by rescheduling and/or reapportioning the Contractor’s long range and weekly schedules, as approved by the COR.

The use of the Facilities and Equipment Maintenance (FEM) system will be a requirement of this contract. FEM system is the Corps of Engineers Asset Management’s comprehensive computerized maintenance work management program for planned and unplanned activities including long- and short-term planning, preventive, reactive and condition-based maintenance. It is used to schedule maintenance, optimize resources, and track key performance indicators. All maintenance is performed from work orders from FEM. All labor and materials are captured to aid in the business decision making process. FEM is based on IBM’s MAMIXO platform. The Government will provide the necessary training for the implementation of the FEM program.

Inventory Management and Property Control Plan. Within 30 days of award, the Contractor shall submit Contractor’s recommendation for stock items and levels for approval of the COR. Contractor’s inventory management and property control plan, including control of Government property, shall be implemented upon approval. The inventory control program will utilize FEM. The Contractor shall inventory existing stock items and materials available at the beginning of the contract and shall input the results of the inventory into FEM.

The property control plan will contain provisions to protect, preserve, account for, and control all Government Property (government furnished and contractor acquired) from its acquisition through disposition. The property control plan will describe the methods the Contractor will use for performing the following task as it relates to government property; acquisition, receiving, records, maintenance, utilization, storage, consumption, physical inventory, reports, Sub-Contracting control, reporting of lost, theft, damaged, and destroyed property. If this information can be located within another required plan, the reference location should be provided. This plan will be in writing. The Contractor will be required to use the FEM system for property and inventory control once it is fully functional. The following will be documented in FEM:

• The name, description, and NSN/NCN

• Quantity received (or fabricated), issued, and on hand

• Unit price

• Contract number or equivalent code designation

• Location

• Disposition

• Posting reference and date of transaction

• Bar Code

• Serial Number (if applicable)

• Manufacturer

• Summary price for all property

The plan will be forwarded to the COR for approval. If for any reason the plan is disapproved, the COR will notify the Contractor in writing, requesting prompt correction of deficiencies. If the Contractor does not correct the deficiencies within a reasonable period, the COR will:

a. Notify the Contractor in writing of any required corrections and establish a schedule for completion of actions.

b. Caution the Contractor that failure to take the required corrective actions within the time specified will result in withholding or withdrawing plan approval.

c. Advise the Contractor that its liability for loss of or damage to

Government property will increase if approval is withheld or withdrawn.

The inventory shall be complete and accurate. The Contractor shall submit no less than monthly, a complete updated printout of the inventory. The Contractor shall be subject to a monthly property management audit by the Government.

All property furnished to the Contractor will be controlled by means of the established inventory list. This inventory list will be maintained by the Contractor. It will include all property, which is currently used by the O&M Contractor and any additional property items procured throughout the life of the contract. The purchase of new accountable-property items will require approval of the Contracting Officer. The Contractor will designate, in writing, a Contractor Property Officer (CPO), who will be responsible for maintaining accountability and record keeping. This individual will be a management official and may be assigned other duties by the Contractor.

An interim inventory management and property control system may be utilized by the Contractor with the approval of the COR. This interim system will only be utilized until the proper training and credentials for use of the FEM system are accomplished by the Contractor. The Government will provide the necessary training for the implementation of the FEM program.

Excess/Disposal/Returns: All property returned by the Contractor to the Government, for whatever reason, will be accompanied with the property records. The CPO will notify the COR when serviceable GFP equipment is not needed to perform the work and otherwise will remain inactive.

The COR will review the Contractor’s plan as frequently as condition warrants. These reviews will take place at any time during contract performance, upon contract completion or termination, or at any time thereafter during the period the Contractor is required to retain such records. The Contractor will make all such records and related correspondence available to the COR.

Safe Guarding Government Property: The Contractor shall cooperate with Government Personnel in safeguarding Government property. The Contractor shall be responsible for reporting to the COR all acts of vandalism, larceny, pilferage, and/or other property damage. The COR will insure that local law enforcement personnel are notified. The Contractor shall provide a full description of the security procedures and safeguards that will be established to protect equipment, materials, tools, and other resources from loss or damage. The Contractor shall notify the COR immediately upon discovery of any Government Furnished Property that is lost, damaged, or destroyed while in the Contractors possession. Telephone or radio reports to the COR with timely follow-up in writing will be acceptable. Under normal conditions, written reports will be provided within 24 hours. In very unusual circumstances, reports will be submitted within 48 hours. On a monthly basis, the Contractor will provide a consolidated report of property damage, acts of vandalism, larceny, pilferage or other damages or loss of Government facilities maintained by the Contractor.

The Contractor shall ensure that all contract personnel are aware of the responsibility to be good stewards of Government property entrusted to them. Property that is portable and easily pilfered will be included in the property inventory listing. These items are controlled, regardless of dollar value. Examples of controlled equipment are hand and power tools, battery chargers, computers, binoculars, cameras, portable radios, etc.

Cost Schedule Plan: The Contractor shall have a Cost Schedule Plan with work breakdown structure of cost estimates to be incurred, for each TP for each month of the contract. The Plan shall be updated monthly as required to reflect changes in expenditures due to changes in work. Additionally, daily written records shall be maintained of all maintenance, repair, and operation activities. Cost data for each activity will be maintained and be subject to Government audit, as determined by the COR. This cost data shall include labor (in hours and dollar value), supplies, materials, or parts costs for each separate scheduled work task, and in sufficient detail to reflect the type of materials, supplies and parts being ordered. This information will be furnished to the COR upon request.

Employee Uniform and Identification Plan: The Contractor will be required to submit a proposed uniform apparel package for approval by the COR. This plan will contain the Contractor’s recommended uniform items including styles, colors and types of uniform items proposed. Prior to commencement of work, the Contractor shall provide employees with approved uniforms. Company identification shall be accomplished by a patch on the breast pocket or left shoulder. Uniforms shall also be provided to subcontractors working on the project on a full-time basis.

Invoicing: Invoices are to be broken down by TP and location and should include all costs associated with labor, materials, supplies, parts, subcontractors, and man-hours. Lump sum invoices will not be paid.

TECHNICAL PROVISION 2

TP-2 MAINTENANCE OF BUILDINGS, STRUCTURES, FACILITIES,

MECHANICAL, PLUMBING AND ELECTRICAL SYSTEMS

Statement of Work: This section covers the services required for the complete operation, maintenance and repair of facilities at West Point Project.

Such facilities include but are not limited to the West Point Project Management Office and Visitors' Center, the Hydropower Test Unit, the West Point Powerhouse and Visitors' Center, as well as operations areas, boathouse, bathhouses, washhouses, gatehouses, toilets, fencing, sanitary disposal systems, launching ramps, playground equipment, bulletin boards, game courts, water and electrical distribution systems, telephone lines, fire and security systems, picnic sites and campsites at West Point Project. Maintenance, repair and/or replacement include but are not limited to the following: carpentry, masonry, painting (including parking lots and centerlines), chipping, caulking, sealing, tightening, resetting and welding. Maintenance, repair, and/or replacement is applicable to the following: walls, ceilings, floors, metal or wood sash, blinds, shutters, ventilators, louvers, vents, lights, light bulbs, doors, stoops, walkways, ramps, hatches, partitions, furniture, ladders, building hardware, rough framing, finished framing, wooden trim, sheet rock, ceiling, wall, and floor tile, flooring, decking, bracing, concrete, wooden and metal posts, bumper blocks, metal and wooden signs, bulletin boards, guardrails, roofs, sheet metal, playground equipment, and other items that are considered to be a part of buildings, structures, and facilities at the project. Also included is periodic pumping of septic tanks and maintenance or replacement of sewage field lines.

The buildings, structures, and systems shall be maintained and kept in a neat and attractive condition. The facilities and systems covered by this contract are to be maintained in a safe and efficient operating condition utilizing services that include, but are not limited to, tests, inspections, adjustments, repairs, cleaning, and/or replacement.

Examples of the various types of systems to be maintained include Security Systems, Electrical Systems, Plumbing/Drainage Systems, and Heating, Air Conditioning, Ventilating, and Compressed Air Systems (HVAC). In relation to Plumbing/Drainage Systems, non typical maintenance includes closing and opening water systems in designated areas and winterization as needed. Periodic water samples are required from water wells. Samples will be taken as specified by the appropriate state guidelines and delivered to an approved lab for testing. Tests that fail will be retaken as required by state guidelines. Results of all tests will be furnished the COR. Chlorination of water systems may be required periodically to reduce bacteria levels and meet state requirements. Failure to follow state guidelines may result in punitive action by the state.

Repairs fall into three classifications:

a. Minor Repairs: The services required for minor repairs to the buildings, structures, and systems are estimated to be equal to or less than $2,500 (including materials, labor, and tax). This work includes, but is not limited to, repairs of buildings, structures, piping, tubing, valves, pumps, motors, electric and pneumatic controls, induction units and other components of the system.

Minor Repairs and general maintenance work will be accomplished as a routine part of this specification and will be done during the scheduled work hours unless otherwise approved in advance by the COR.

b. Major Repairs: Major repairs are those estimated to cost more than $2,500 (including materials, labor, and tax). If the Contractor determines that any major repairs are required, they should promptly report it to the COR for approval before work begins. The Contractor will cooperate with other contractors in the performance of this work.

c. Emergency Repairs: Services required for necessary repairs to buildings, structures and systems to eliminate any immediate hazard, protect life, Government property, restore essential services or prevent further damage to Government property are outlined as emergency repairs.

When emergency minor repairs are necessary, the Contractor will immediately accomplish such repairs. Whenever practicable, the Contractor will notify the COR before initiating such emergency repairs; otherwise, notification will be made within 24 hours of work commencement.

The Contractor will provide the COR with telephone numbers and names of personnel to call when the Government, in the absence of contract personnel, recognizes the need for emergency repairs. Upon notification, the Contractor will have such personnel as may be required to make necessary repairs present within two (2) hours. Emergency major repairs will not be undertaken without prior written approval of the COR unless the nature of the repairs requires immediate action to preserve life or property.

Determination of work necessary to keep buildings, facilities and structures in a functional, safe, neat, and attractive condition, and all systems in a safe, efficient operating condition, is the Contractor's responsibility. The COR, however, may direct the Contractor to perform needed repairs to correct any deficiency noted. The Contractor will respond promptly and complete such repairs at the earliest possible time. The Contractor should take necessary action to maintain facilities in acceptable condition so that no deficiencies exist. Detection of uncorrected deficiencies by the COR may be considered unsatisfactory performance.

The Contractor must submit to the COR a daily written record of all operations and maintenance work performed.

The Contractor will keep accurate records for all power equipment and operating systems in accordance with current Corps of Engineers requirements utilizing the FEM system. All equipment requiring repair will be identified with a tag noting the date taken out of operation and required repairs. When the repair has been completed, it will be entered into the FEM system as complete. These records will be kept current and are subject to inspection by the COR. The use of FEM will be required for these records.

TECHNICAL PROVISION 3

TP-3 CLEANING, CUSTODIAL SERVICES, AND REFUSE REMOVAL

Statement of Work: The work shall include scheduling and providing cleaning services and refuse removal from facilities and public use areas identified in Section J. The Contractor shall be flexible and capable of adjusting performance to satisfactorily clean, remove refuse, and maintain facilities as necessary including work on weekends and holidays when the areas are open to the public. Ensure that facilities are clean, free of objectionable odors, and maintain a continuous supply of toilet tissue, paper towels, and hand soap for the public.

Inspect, deodorize, and clean inside fixtures, partitions, floors, walls, ceilings, doors, and windows. Remove all insects, insect nests, and webs, from louvers, screens, doors, windows, inside and outside walls, ceilings, recesses, and eaves. All interior areas subject to wet or damp conditions shall be kept free of mold, mildew, fungi, and other biological formations.

Clean outside grounds and replace inoperable light bulbs in both interior and exterior fixtures. Unclog sinks, toilets, and water fountains. Remove drawing, writing, and graffiti. Water fountains, sinks, and toilets shall be kept clean, free from foreign matter and in a sanitary condition.

Impact Sites (Picnic Sites, Campsites, and Picnic Shelters): Clean tables, including seats, tops, and base slabs.

Remove litter from adjacent grounds and facilities such as parking areas, steps, and walks. The gravel shall be raked and leveled, and all vegetation, living and dead, shall be removed.

Grills and Fire Rings: Remove ashes and debris from within and around fire rings and grills, and dispose of properly.

Trash Cans: Remove the contents of trashcans, and trash and debris on the ground within sight. Clean and disinfect cans and replace liners. Add, remove, or relocate trashcans as directed by the COR. Advise the COR promptly when any household or other outside garbage or debris is found at project areas.

Removal of Litter and Debris from Shoreline and Other Undeveloped Areas: Pick up trash, paper, bottles, cans, animal carcasses, tires, and other material from Government-owned shoreline areas as directed by the COR.

Perform this work in hard to reach areas such as, steep slopes, riprap areas and to water's edge. Sites will be designated by the COR. Perform this work during low water periods, which usually occur in the fall of the year.

This work is outside the developed recreation areas along undeveloped and heavily used shoreline. Sites will be designated by the COR. The contractor also will be responsible for providing garbage and debris removal in support of the annual project lakeshore cleanup campaign.