W91278-16-R-0012-0002_SF_30_26_Jan_2016_West_Point.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is as follow s:

a) Amend Section L, paragraph 1.3, page L-3, Replace "BIDDER INQUIRY KEY is: RC83TZ-VQ4IC" w ith "RC83TZ-VQ4IUC".

b) Amend Section L, paragraph 2.1.

c) Add the Pre-proposal Site visit attendee listing.

d) Add the RFIs from the site visit.

All other conditions and terms remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

R 1 24

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 26-Jan-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91278-16-R-0012

X 9B. DATED (SEE ITEM 11)

28-Dec-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

26-Jan-2016

CODE

ENDIST MOBILE CONTRACTING DIVISION

109 ST JOSEPH ST

MOBILE AL 36602

W91278 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91278-16-R-0012

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

PRE-PROPOSAL ATENDEES

500 Resourse Management Drive, West Point, GA 31833 January 13, 2015, 9:00 a.m. ET

SOLICITATION NO. W91278-12-R-0012

Operation & Maintenance (O&M) of Government-Owned Facilities and Equipment, West Point, Georgia

PRE-PROPOSALD CONFERENCE - ATTENDANCE RECORD

Filbert Carbajal Agbayani Construction Corporation filbert.carbajal@agbayani.com Kevin Barker SC Barker Construction kevin@scbarkerconstruction.com Gary Mills RD Maintnenance gmills@rdmaintenance.com Rufus Anglin AMES 1 LLC ranglin@ames1.net Clarence Hu Sneed Call Henry, Inc. chs@callhenry.com Jeffrey Barton Tikigao Construction, LLC jbarton@tikigag.com Brian Judge Tikigao Construction, LLC bjudge@tikigag.com Harland Baldwin FedServ, Inc. harland.g.baldwin@gmail.com Thomas Cline EAST O&M, LLC tdcline@aol.com

William Foster EAST O&M, LLC william.foster.27.ctr@us.af.mil Melanie Williams Anderson, Construction Company of Ft. Gaines melanie.williams@accofg.com Phil Johnson Anderson, Construction Company of Ft. Gaines phil.johnson1221@gmail.com Edward Anderson Anderson, Construction Company of Ft. Gaines No email address listed Rob DelRiego RBS Incorporated rdelriego@rbsincorporated.com Jason Meyers USACE jason.b.meyers@usace.army.mil Ed Chambers USACE edward.a.chambers@usace.army.mil Stephen Logan USACE stephen.f.logan@usace.army.mil

Irvin Hill USACE irvin.g.hill@usace.army.mil

REQUEST FOR INFORMATION

Q1: Our company has a base caretaking contract that is structure with a 6 month base and subsequent 6 month option periods. We are through the 6 month base and have been awarded [exercised] the first option period. Will this count as a bona fide experience? It's not a year, but we are through the base and into the option period.

A1: First, the work must be considered REVELANT. From the description, this project (if relevant) would not count as bona fide experience. See item (3) below.

"A "recent" project is an O&M‐type project (1) the contract for which was completed within six (6) years of the RFP issue date; (2) the contract for which is currently on‐going has a base period of one year or less with additional option periods available, the base period was completed by the RFP issue date and an option period has been exercised; or (3) the contract for which is currently on‐going has a period of performance in excess of one year or includes a base period in excess of one year, and the contract or base period was at least 50% complete as of the RFP issue date."

Amendment 0002 reflects changes in Section L, paragraph 2.1, bullet 2.

Q2: Do you consider the current level of maintenance/condition of camp ground sites as of the day of the site visit as Above Average, Average, or Below Average?

A2: This answer cannot be categorized into three categories because depending on the camp sites visited 1‐13‐2016, some of the camp sites were closed for winter use. However, for the sites that are open and visited today, 1‐16‐2016, the current overall level on maintenance is likely considered Average. Depending on the various areas of the many campsites available for the site visit, ALL campgrounds have sites that fit into all categories.

Q3: a) How are we to price: Diving, Crane, and Supplemental Maintenance Personnel for powerhouse?

Quantities are a bit unknown. b) Will you provide something liked a maximum number of hours for each category?

A3a: In reference to TP 14, the solicitation states the contractor may provide these services. The offeror is to develop its own approach in regards to the subject items. See Amendment 0001.

A3b: Maximum number of hours will not be provided. The offeror is to develop its own technical approach in regards to hours. See Amendment 0001.

Q4: The RFP mentions use of PPIRS, but not CPARS. Will CPARS information be considered for Past performance?

A4: Yes

Most of the remaining answers shall be limited to PROJNET.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L

SECTION L

INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

Part 1. PROJECT SPECIFIC SUBMISSION INSTRUCTIONS AND REQUIREMENTS

1.0 Introduction

1.1 Who May Submit

1.2 Project Description

1.3 Request for Information

1.4 Pre-Proposal Conference

1.5 Proposal Submission Address and Deadline

1.6 Proposal Submission Requirements

2.0 Volume I - Past Performance of the Prime Contractor and Technical Approach

2.1 VOLUME I TAB-A: Past Performance of the Prime Contractor

2.2 VOLUME I TAB-B: Technical Approach

3.0 VOLUME II COST/PRICE PROPOSAL

4.0 VOLUME III ADMINISTRATIVE REQUIREMENTS

Part 2. FEDERAL ACQUISITION CLAUSES (FAR)

Part 1. PROJECT SPECIFIC SUBMISSION INSTRUCTIONS AND REQUIREMENTS

1.0 Introduction. This is a Federal Acquisition Regulation (FAR) Part 15, competitive, Small Business, Best Value, tradeoff, source selection in support of the Mobile District’s Civil Works Program. In this source selection, the Government intends to make one (1) award of a Cost-Plus- Award Fee contract resulting from this solicitation. The term of this contract will be for one base year and four 1-year options. Each competing Prime Contractor, hereinafter referred to as the “Offeror”, shall submit a proposal that includes the required submission information found in this Section L, to demonstrate the Offeror’s capabilities to perform the work described in this Request for Proposal (RFP) at a fair and reasonable cost/price. By submission of a proposal, the Offeror accedes to all the terms of this RFP. RFP Section M outlines the proposal evaluation process and the basis for award. Below are project specific, proposal submittal instructions to the Offeror based on requirements important to this solicitation. The Offeror must follow the instructions and incorporate the requirements into their proposal.

1.1 Who May Submit. Any responsible business organized as a prime contractor that is self-certified as a Small Business as defined by the U.S. Small Business Administration.

1.2 Project Description. In general, this project is described in RFP Section C, Technical Provision (TP) 1 GENERAL MANAGEMENT, Objective. Reference all the Technical Provisions in RFP Section C, and other Sections and Appendices for the entire scope of effort required.

1.3 Request for Information. Any questions about this solicitation, including technical questions about Technical Provisions (TP’s), shall be submitted via the Bidder Inquiry Portal in ProjNet at https://www.projnet.org/projnet. Questions should be submitted no later than 29 FEB 2016 at 2:00 p.m. EASTERN Time to allow time for a response, and an amendment to the solicitation, if necessary. On this date and time the portal will be closed. For technical questions, no other means of communication (e-mail, fax or telephone) will be accepted. Oral exchanges between Offerors and the Government prior to award of the contract will not be binding. In addition to the information available to the Offerors on the Bidder Inquiry Portal, any information concerning this solicitation will be furnished to all Offerors as an amendment to the solicitation if the information is necessary to the submittal of offers.

To submit and review inquiries, an Offeror needs to be a current registered user of the ProjNet system. To register, go to https://www.projnet.org/projnet, click the “BID” tab, select “Bidder Inquiry”, select agency “USACE”, enter the “Bidder Inquiry Key” for the solicitation listed below, and your e-mail address, and then click login. Complete all required information and then click “Create User”. Verify that information on the next screen is correct and click “Continue”.

From this page you can view all bidder inquiries for this solicitation or submit an inquiry.

Offerors will receive an acknowledgement of their question via e-mail, and the Mobile District’s technical team will post a response to the ProjNet system after it has been processed.

SOLICITATION NUMBER is: W91278-16-R-0012

BIDDER INQUIRY KEY is: RC83TZ-VQ4IUC Note: Any inquiry submitted and answered within this system, will be accessible to view by all interested Offerors on this solicitation.

If there are any conflicts between the solicitation and the responses provided in the ProjNet system, the solicitation governs. Changes to the solicitation will be made by amendment.

1.4 Pre-Proposal Conference.

a. A pre-proposal conference will be conducted at the West Point Project Management Office, 500 Resource Management Drive, West Point, Georgia 31833-9517.

DATE: 13 JAN 2016

TIME: 9:00 a.m. Eastern Time

b. Attendance at the pre-proposal conference is strongly recommended. During the pre-proposal conference, the requirements set forth in the solicitation will be reviewed and discussed, with part of the conference to include a question and answer period. The duration of the conference and tour will be approximately one (1) day to include an accompanied site visit of the West Point Project Management Office and the West Point Powerhouse after the pre-proposal conference. All interested Offerors are urged and expected to attend the scheduled site visit and to inspect the site(s) where other work will be performed. Site visits for other locations will be unaccompanied and maps for these locations will be provided at the pre-proposal conference.

(FAR 52.237-1 SITE VISIT (1984))

c. Because of the limited field staff available, the site visit for the West Point Project Management Office and the West Point Powerhouse will be the only accompanied visit.

Individual visits to other locations will not require advanced notice and offerors will be expected to make their own assessment of the locations and ask questions in writing. The number of attendees for the pre-proposal conference is limited to three (3) from each firm. The Offeror is to provide the names of individuals that will be attending from their company on company letter head and sent to the Mobile District. The list of attendees shall be emailed to jason.b.meyers@usace.army.mil by 2:00 p.m., Eastern Time, on 7 JAN 2016.

d. Information obtained during the site survey, but not included in the scope of work, is not contractually binding.

1.5 Proposal Submission Address and Deadline: Submit proposal packages to the U.S. Army Corps of Engineers at the address shown in Block 8 of the Standard Form 33 (SF33) in this solicitation. The Government must receive your proposal no later than the time and date specified in Block 9 of the SF33. Any and all amendments to the solicitation shall be acknowledged by completion of Block 14 of the SF33.

Proposals delivered by hand must be delivered to the address shown in Block 8 of the SF33 and will not be accepted at any other location. Offerors are cautioned to allow ample time (30 minutes minimum) for processing through enhanced security procedures in Federal facilities, which must be accomplished prior to delivery of offers/bids to the designated place for receipt of same.

1.6 Proposal Submission Requirements. Submit proposals in three separate volumes, in the format, and quantities as indicated below. Volumes I, II, and III shall be submitted in paper copy form and electronically as indicated below.

a. Volume I PAST PERFORMANCE AND TECHNICAL APPROACH

Submit an original and 5 paper copies (6 copies total) Submit paper copies in separate, 3-ring binders, labeled on the spine and front cover with the solicitation number, date, contractors name and project name and location.

Written proposals in 8-1/2” x 11” format Spread sheets and foldouts shall not exceed 11” x 17” No Cost Information is to be submitted in Volume I

b. Volume II COST PROPOSAL

Submit an original and 3 paper copies (4 copies total) Submit the paper copies in separate, 3-ring binders, labeled on the spine and front cover with the solicitation number, date, contractor’s name and project name and location.

Paper copies of the worksheets may be 8-1/2” x 11” and foldouts shall not exceed 11” x 17”

Worksheets are to be printed 1-sided and in color.

In the footer of each Excel worksheet, provide date, solicitation number, and company name.

In the original cost proposal binder, submit 1 electronic copy of the Cost

Proposal Workbook in the native files (read only files) on a compact disc (CD) using the Excel Workbook issued by the Government.

c. Volume III ADMINISTRATIVE REQUIREMENTS Submit an original and 1 copy in paper (2 copies total) Submit materials in an envelope labeled clearly labeled with the solicitation number, date, contractors name and project name and location.

Written proposals in 8-1/2” x 11” format Spread sheets and foldouts shall not exceed 11” x 17” Each sheet shall include the date, solicitation number, and company name

d. ELECTRONIC PROPOSAL SUBMISSION REQUIREMENTS

Submit one electronic copy of the entire proposal (Volumes I, II and III) in a Portable Document File (PDF) format on compact disk (CD) with the initial proposal.

Information submitted in the initial paper copy format takes precedence over the information provided in the CD’s in case of a conflict.

Submit this CD in an envelope labeled with the solicitation number, date, contractors name and project name and location.

Label the CD with the project name, company name, solicitation number and the date.

1.6.1 To effectively and equitably evaluate proposals, the Government must receive information sufficiently detailed and in the order described below that clearly describe an Offeror's capabilities. It is the responsibility of the Offeror to submit complete proposal information and documents that are fully responsive to the submission requirements of the solicitation. Offerors are responsible for organizing submitted material sequentially under tabs and numbered pages to facilitate evaluation. Materials not organized under the appropriate tabs and in the sequence of subparagraphs set out below, may easily be overlooked during evaluations, possibly affecting an Offeror’s rating.

2.0 Volume I - Past Performance of the Prime Contractor and Technical Approach.

Submit Past Performance Information of the Prime Contractor and Technical Approach in Volume I, under the tabs indicated below and number all pages. Note: Do not provide any cost information in Volume I.

2.1 VOLUME I TAB-A: Past Performance of the Prime Contractor. The Prime Contractor (Offeror) signed on the SF 33 is to provide its past performance information regarding recent and relevant efforts and the quality of those efforts to demonstrate its accomplishments and capabilities to successfully perform and accomplish the effort required by this RFP. There are two aspects to the past performance information to be submitted: (a) Relevant Company Effort and (b) Quality of Past Performance.

Where the word "project” and/or “effort(s)" appears in RFP Sections L and M, it is understood to mean an operation and maintenance (O&M) single contract(s). Examples of project effort submitted by Offeror may be projects performed for a State or Federal Government agency or for a commercial or private sector customer.

Where the word “recent” appears it is understood that a "recent" project is an O&M-type project (1) the contract for which was completed within six (6) years of the RFP issue date; (2) the contract for which is currently on-going has a base period of one year or less with additional option periods available, the base period was completed by the RFP issue date and an option period has been exercised; or (3) the contract for which is currently on-going has a period of performance in excess of one year or includes a base period in excess of one year, and the contract or base period was at least 50% complete as of the RFP issue date. to mean an O&M type project for which the contract is 100% complete or for which the base year is 100% complete and the effort is being performed under the award of an option. All project examples are to have been completed or the effort being performed under a current option within six years (6) years of the RFP issue date.

“Relevant” past performance information is one indicator of an Offeror’s ability to perform the contract successfully. Where the word “relevant” appears it is understood to mean that a single project effort submitted is similar and logically connected to the context of this solicitation in terms of type of scope (dollar value, size, project type) and magnitude of effort and complexities as the work described in this solicitation. The description of work is found in RFP Section C DESCRIPTIONS/WORK STATEMENT TECHNICAL PROVISIONS (TP’s).

2.1.1 (a) RELEVANT COMPANY EFFORT. The Offeror is to submit no more than five (5) examples of its most “recent” and “relevant” project efforts performed as a prime contractor to demonstrate its company’s accomplishments on contracts similar to the effort required in this solicitation. If the Offeror submits more than five projects, only the first five projects shall be evaluated. For each “recent” and “relevant” project example, the Offeror shall furnish the information specified below. If the Offeror is submitting “task order type projects”, each single task order project shall be submitted on a separate project data sheet. Do not combine tasks orders and present them as one entire project. As a minimum, provide the following information:

(1) Company Name

(2) Name of Project

(3) Location of Project

(4) Owner

(5) General Scope of Project/Contract as it relates to this solicitation

(6) Your Role on this Contract (Prime, Subcontractor, Joint Venture Partner) and the type of effort your company self-performed.

(7) Contract Type: (for example Firm Fixed-Price, Cost Plus Award Fee,)

(8) Contract Award Date (Provide Month and Year); Completion Date of the Base

Year:(Provide Month/Year);

(9) If this contract is being performed under an option year the completion date of the current option being preformed:(Provide Month/Year)

(10) Termination or Liquidated Damages Information; Comments regarding any known performance deemed unacceptable to the customer or not in accordance with the contract terms and conditions.

(b) QUALITY OF PAST PERFORMANCE.

1) The Offeror shall submit evidence of the quality of its past performance on projects submitted in paragraph 2.2.1 (a). The Offeror shall provide a completed contractor performance evaluation, whether annual or final, found in the Past Performance Information Retrieval System (www.ppirs.gov). If a completed contractor performance evaluation does not exist in PPIRS (example, non-U.S. Government projects), the Offeror shall provide a completed Past Performance Questionnaire (PPQ) (Attachment 1). If, at time of evaluation, a completed contractor performance evaluation exists in PPIRS that conflicts with a submitted PPQ, the completed contractor performance evaluation will govern.

2) Any past performance surveys/assessment/evaluation forms, other than PPIRS or the PPQ Form provided at the end of this section, are unacceptable submissions by the Offeror to evidence the quality of its past performance and will not be considered or evaluated.

3) Offerors shall not incorporate PPQs by reference that were previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

4) If an Offeror has been required to take corrective action for any substandard performance, experienced other performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc., the Offeror should explain the circumstances and the corrective actions taken.

5) If a client will only provide completed PPQ’s and/or PPIRS directly to the U.S. Army Corps of Engineers, Mobile District, then ensure the client submits the PPQ and/or PPIRS before the proposal due date using the following electronic mailing address:

cesam.plansroom@sam.usace.army.mil PPQ’s and/or PPIRS received after the proposal receipt date will not be considered timely and will not be included in the Offeror’s proposal.

2.1.1.1 Joint Venture Submission Requirements. Offerors submitting proposals as a Joint Venture (JV) shall obtain a DUNS number and be registered in the System for Award Management (SAM) as the offering Joint Venture. The Offeror must provide up to five (5) “recent”, “relevant” projects performed by the JV that reflect the JV’s ability to perform the work required in this solicitation as required by Paragraph 2.1.1 subparagraphs (a) and (b).

2.1.1.2 If the Offeror cannot provide a sufficient number of projects as the JV to meet the requirement, the Offeror must provide those “recent”, “relevant” projects that it has performed as the JV, and then supplement the record with additional “recent”, “relevant” projects performed by each JV member in their individual capacities. In such instance, each JV member must satisfy the requirement, to include any performed as the JV.

2.1.1.3 If the JV has no “recent”, “relevant” projects performed by the JV, then among all members of the JV combined, the JV must provide up to five (5) “recent”, “relevant” projects performed by the JV members that reflect one JV member’s or all the JV members’ combined ability to perform the work required in this solicitation as required by Paragraph 2.1.1 subparagraphs (a) and (b). Note: Total projects submitted are not to exceed five (5) from all JV members combined.

2.1.2 Verification: The Government reserves the right to verify the past performance record of cited projects or other recent projects not submitted by reviewing the Past Performance Information Retrieval System (PPIRS), or other Government appraisal systems or to interview owner or references. The Government may check any or all cited references to verify supplied information. An Offeror will be afforded the opportunity to reply to or explain adverse performance information which the Offeror has not previously had an opportunity to address.

2.1.3 Key Personnel and Key Subcontractors: Key Personnel and Key Subcontractor experience and past performance information is not a submittal requirement for this factor under this TAB. If their information is submitted, it will not be evaluated. Company past performance information and/or effort demonstrated by another corporate entity other than the offering entity signed on the SF 33 will not be considered in the evaluation.

2.2 VOLUME I TAB-B: Technical Approach. Do not include cost information in the technical approach narratives. In a narrative form, as a minimum, submit your company’s technical approach to performing the Technical Provisions (TP’s) listed below. Your technical approach is not required for all TPs identified in Section C of the Solicitation. However, this is no indication that they are not important to the RFP and are to be included in the performance of the contract. Technical approach narratives may be enhanced with charts, tables, or any logical means of conveying the proposed technical approach the Offeror will use to accomplish a TP.

Broad general statements that merely mimic a TP, repeat, paraphrase, or promise general performance are not sufficient. For this source selection, a technical approach for the TP’s listed below are to be discussed:

TP-1 GENERAL MANAGEMENT

TP-2 MAINTENANCE OF BUILDINGS, STRUCTURES, FACILITIES,

MECHANICAL, PLUMBING, SEWAGE, AND ELECTRICAL SYSTEMS

TP-3 CLEANING, CUSTODIAL SERVICES AND REFUSE REMOVAL

TP-4 MAINTENANCE OF LANDSCAPED AREAS, TRAIL MAINTENANCE,

GRASS MOWING, AND HAZARDOUS TREES REMOVAL

Note: Use the Department of Labor nomenclature for labor classifications

TP-1: GENERAL MANAGEMENT

a) The Offeror is to clearly describe its overall organizational and technical approach to manage and execute the Technical Provisions found in RFP Section C. As a minimum, discuss the proposed key management and supervisory personnel, (not by name) by job title, for this project and indicate if the management position is located at the home office or located on-site. Discuss the corporate lines of authorities and the delegations of authority that will be assigned the key personnel. If the Offeror intends to subcontract out any effort for services or maintenance of building or equipment, etc, discuss the effort to be performed by any subcontractor(s). If the Offeror is a Joint Venture, discuss the Joint Venture’s executive team’s role and how it intends to manage this contract at the home office level.

b) Provide a simple organizational chart, to illustrate the management technical approach narrative. The Offeror may use foldout(s) not to exceed 11” x 17”. Do not use individual names but job titles on the chart. Clearly show which management positions are located at the home office and which management positions will be located on-site and at which Government provided facilities. Ensure the organization chart is consistent with the technical approach narrative. For all positions on the chart, clearly illustrate if the job is performed by the Offeror’s own organization or if the effort will be performed by a subcontractor. Clearly show the lines of authorities discussed in the technical approach narratives.

c) Provide the company’s job description (not an individual’s resume) for management position(s) responsible for this project site. Include the job title, the duties, responsibilities, education and experience requirements.

TP-2: MAINTENANCE BUILDINGS, STRUCTURES, FACILITIES, MECHANICAL,

PLUMBING AND ELECTRICAL SYSTEMS

a) Discuss the methods that will be used for determining the work required to keep buildings, facilities and structures in a neat and attractive condition and to keep buildings fully operational and functional.

b) Discuss key building systems that are important to this project and your methods for maintaining these systems in a safe and efficient operating condition.

c) Discuss the methods that will be used to report to the Contracting Officer’s Representative (COR), the need for minor repairs, major repairs, and emergency repairs. Include in this discussion, lines of authority to make purchases for services, materials, and supplies to ensure minor repairs, emergency and after hours repairs are made in a timely manner.

TP-3: CLEANING, CUSTODIAL SERVICES AND REFUSE REMOVAL

a) Cleaning Services and Refuse Removal. Discuss the methods and provide a schedule that will be used to provide cleaning services and refuse removal from facilities and public use areas to accommodate approximate visitation schedule identified in the solicitation.

b) Provide a schedule of cleaning services that will be performed per week/per area to meet the requirements of this TP.

c) Provide a chart listing the primary labor classifications responsible, with direct labor hours for supervising and performing cleaning and refuse removal. Do not mention names, but use labor classifications by position (the same nomenclature used in Volume II Cost Proposal and the Department of Labor nomenclature).

LABOR CLASSIFICATION DIRECT LABOR HOURS

Labor Classification 1 Labor Classification 2 Labor Classification 3

TOTAL

TP-4 MAINTENANCE OF LANDSCAPED AREAS, TRAIL MAINTENANCE, GRASS

MOWING, AND HAZARDOUS TREES REMOVAL

a) Grass Mowing. Provide a preliminary mowing schedule that list areas to be mowed, and the cycle of mowing for the areas listed.

b) Provide a chart listing the primary labor classifications with direct labor hours, responsible for supervising and performing grass mowing. Do not mention names, but use labor classifications by position (the same nomenclature used in Volume II Cost Proposal and the Department of Labor nomenclature).

LABOR CLASSIFICATION DIRECT LABOR HOURS

Labor Classification 1 Labor Classification 2 Labor Classification 3

TOTAL

3.0 VOLUME II COST/PRICE PROPOSAL. The Cost/Price Proposal will consist of the Excel worksheets listed below. The Government will provide all the Excel worksheets necessary for this submittal, in an electronic form.

Note for TP-9, TP-15, and TP-16 Cost Proposal. Due to the uncertainty of the magnitude of Road Maintenance and Repair, Hazardous Waste Operations and Emergency Response (HAZWOPER), and Timber Stand Improvement work to be performed in Section C, the cost proposal shall not include a cost associated with these TP’s.

The Tab Names of each worksheet within the Cost/Price Proposal are as follows:

Tab 1. Bidding Schedule Tab 2. Certificate of Current Cost or Pricing Data Tab 3. Certificate of Final Indirect Costs Tab 4. Home Office Overhead Allowance Tab 5. Limitations on Subcontracting (if applicable) Tab 6. Summary Sheet Tab 7. Cost Element by Technical Provisions Tab 8. Costs by Technical Provisions Tab 9. Direct Labor Hours by Labor Classification Tab 10. Subcontracts Costs Breakdown by Technical Provisions Tab 11. Cost Breakdown by Technical Provisions (One for each TP) Tab 12. Direct Labor Hours for January 2017 (TP-3 ONLY). One Worksheet for Each Site.

Tab 13. Direct Labor Hours for June 2017 (TP-3 ONLY). One Worksheet for Each Site.

Tab 14. Direct Labor Hours for July 2017 (TP-3 ONLY). One Worksheet for Each Site.

3.1 In submitting the Cost/Price Proposal, the Offeror will be required to fully complete the worksheets and include prices, quantities, and lists of labor classifications, etc. The Offeror is responsible for the accuracy of all data input, formulas and calculations. All TP’s in Section C are to be addressed in the cost proposal. Some TP worksheets have “values are as shown”.

Offeror’s are cautioned to use the most current cost proposal worksheets information in the solicitation or in the latest amendment. The Offeror may not alter a cost requirement, etc., within the worksheets as it may prevent the Cost Team’s ability to evaluate your cost proposal effectively.

3.1.1 Specific submittal instructions for Cost Proposal Tabs 12, 13, and 14: The purpose of this information is for the Government to understand the proposed number of labor hours, labor classifications, and day(s) of the week, as it relates TP 3 “Cleaning, Custodial Services and Refuse Removal”. One worksheet is to be provided for each site. This information is to be provided as noted on Tabs 12, 13, and 14

a. TAB 12 Direct Labor Hours for January 2017 (TP - 3 ONLY). One Worksheet for Each Site.

b. TAB 13 Direct Labor Hours for June 2017 (TP - 3 ONLY). One Worksheet for Each Site.

c. TAB 14 Direct Labor Hours for July 2017 (TP - 3 ONLY). One Worksheet for Each Site.

3.2 Cost Proposal Definitions.

3.2.1 Direct Labor: Cost of labor for “prime contractor” employees working specifically on the contract. Does NOT include subcontract labor.

3.2.2 Direct Labor Burden/Fringe: Costs such as: medical insurance, workers compensation, employer Payroll taxes, bonuses, vacation, sick leave, holiday pay, etc.

3.2.3 Direct Material & Supplies: Costs such as: raw materials, components, parts, assemblies and fuels, and/or consumable, perishable or short-lived items (such as cleaning supplies), etc.

3.3.4 Other Direct Costs: Costs such as: uniforms, office supplies, computer/fax/copier, liability insurance, drug testing, training, travel, radio/cell phone communication, safety expenses, fees, licenses, postage, etc.

3.3.5 Subcontract: Cost of services performed by a subcontractor on the performance of the contract. Subcontract costs are primarily for labor; however, they include any associated supply costs that the subcontractor is purchasing and providing in support of its subcontract (such as dumpsters service, paving, tree removal, etc.)

3.3.6 General and Administrative Expenses (G&A): General and Administrative expense, consist of indirect cost attributable to the general operation of the business are cannot be directly related to any specific project, but to the business as a whole. These are expenditures related to the day-to-day cost of doing business. They include such items directly related to the home office such as rent, fuel, lights, telephone, office supplies, advertising, trade journals, magazines, fire and liability insurance. Other expenses also included in G&A are legal expenses not directly chargeable to one job, association dues, and the salaries of company executive and home office employees.

3.3.7 Base Fee: The base fee is designed to compensate the Contractor for profit evaluation factors such as risk, investment and nature of work to be performed, but in an amount commensurate with the level or quality of performance categorized as minimum acceptable. The base fee under a CPAF arrangement is subject to the limitation contained at DFARS 216.405-2 to not exceed 3 percent of the estimated cost of the contract, exclusive of the fee, but can be a zero fee.

3.3.8 Award Fee: The award fee represents the amount available to reward the Contractor for performance above minimum acceptable levels. The award fee is designed to provide an incentive for excellence in contract performance in the areas described by the evaluation criteria. Award fee adjustments are limited to increases from base fee to maximum fee.

Depending on actual performance as evaluated against the criteria, Contractor may earn all, part, or none of the amount available.

4.0 VOLUME III ADMINISTRATIVE REQUIREMENTS. In Volume III, the Offeror is to submit the following:

(1) Signed and dated Standard Form (SF) 33, acknowledging any and all amendments by completion of Block 14 of the SF33;

(2) Proposal Data Sheet Completed and Signed (See Attachment 2 at the end of this section );

(3) Complete Representation and Certifications contained at FAR Clause 52.219-1 in

Section K;

(4) Two compact disks of the entire proposal as indicated in paragraph 1.6 (d);

(5) Joint Venture Agreement (if applicable): If the Offeror is a Joint Venture, a copy of the fully executed Joint Venture Agreement must be provided. When bidding as a Joint Venture, each member of the Joint Venture must complete the Representations and Certifications unless the Joint Venture Agreement designates one firm with the authority to bind the other member(s) of the Joint Venture. Failure to comply with the foregoing requirements may render the bid non-responsive. For 8(a) Joint Ventures, the Offeror shall also submit evidence that it has notified and discussed the proposed Joint Venture with its SBA Servicing office.

(6) Financial Statements. Provide a current financial statement of the Offeror, certified by an independent accounting firm, if practicable, or by an authorized officer of the organization. If the financial statement is more than 60 days old, a certificate must be attached stating that the company’s financial condition is substantially the same or, if not the same, what changes have occurred. Such statements will be treated as confidential by the Government.

(7) Bank Information. Offeror shall provide the following information regarding is its current Banking Institution:

1. Name;

2. Address;

3. Point of Contact;

4. Fax Number;

5. Phone Number.

(ATTACHMENT 1)

Past Performance Questionnaire (PPQ) (May be used)

Part 1 of 3

NOTE: USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNAIRE

AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT

THE COMPLETED QUESTIONNAIRE TO USACE WITH THEIR PROPOSAL, AND MAY

DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE

SOLICITATIONS. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT

QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES

MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR

USACE POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO VERIFY

ANY AND ALL INFORMATION ON THIS FORM.

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

(ATTACHMENT 1 con’t)

Part 2 of 3

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner.

A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating.

Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract.

There should have been NO significant weaknesses identified.

Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract

Rating will be neither positive nor negative.

TO BE COMPLETED BY CLIENT

(ATTACHMENT 1 con’t)

Part 3 of 3

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts

E VG S M U

N

b) Ability to meet quality standards specified for technical performance

E VG S M U

N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

E VG S M U

N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U

N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U

N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U

N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project?

E VG S M U

N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

E VG S M U

N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U

N

d) Overall customer satisfaction

E VG S M U

N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

E VG S M U

N

b) Ability to hire, apply, and retain a qualified workforce to this effort

E VG S M U

N

c) Government Property Control

N

d) Knowledge/expertise demonstrated by contractor personnel

E VG S M U

N

e) Utilization of Small Business concerns

E VG S M U

N

f) Ability to simultaneously manage multiple projects with multiple disciplines

E VG S M U

N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U

N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U

N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

E VG S M U

N

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U

N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

E VG S M U

N

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, N correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U

N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E VG S M U

N

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U

N

c) Would you hire or work with this firm again? (If no, please explain below)

Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

E VG S M U

N

Please provide responses to the questions above (if applicable) and/or additional remarks.

Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

End of Attachment 1.

(ATTACHMENT 2)

PROPOSAL DATA SHEET

In addition to the completed and signed SF 33, submit the Proposal Data Sheet and include in Volume III Administrative Requirements.

1. Name of Solicitation:

2. Offering Firm’s Name As Appears on the SF 33:

Offering Firm’s DUNS number as it appears on the SF 33:

3. Mailing Address:

4. Telephone Number

5. Fax Number:

6. E-mail Address to use for all correspondence

7. AUTHORIZED NEGOTIATORS. Far 52.215-11. The Offeror represents that the following person(s) are authorized to negotiate on its behalf with the Government in connection with this Request for Proposal (RFP).

List name(s), title, and telephone numbers of authorized negotiator(s).

Name of Person(s) Authorized to Negotiate:

Negotiator’s Address:

Negotiator’s Telephone:

Negotiator’s E-mail:

End of Attachment 2

Part 2 Contract Clauses

(End of Summary of Changes)