B07_Site-Visit and Pre-Bid Conference Agenda.pdf

Pre‐Bid Conference and Site Visit Agenda USDA Fruit Fly Rearing and Release Facility Phase 1

June 10, 2021

1. Contractors Arrive at 1300 at Front Gate

a. USDA‐APHIS Personnel will direct contractors to Hangar

2. Pre‐Bid Conference in Hangar Building (FAR 14.207)

a. Introduction and statement on questions (Eric Hurtado)

i. This is an informal exchange of information. The purpose of exchanging information is to improve the understanding of Government requirements and industry capabilities, thereby allowing potential offerors to judge whether or how they can satisfy the Government’s requirements, and enhancing the Government’s ability to obtain quality supplies and services, including construction, at reasonable prices, and increase efficiency in proposal preparation, proposal evaluation, negotiation, and contract award.

ii. FAR Clause 52.236‐3, Site Investigation and Conditions Affecting The Work.

iii. With respect to questions of fact only, all bidders shall be given the same answer, in its entirety. For questions of interpretation of drawings and specifications, the attention of bidders shall be directed to the Solicitation Provisions, wherein it is required that such questions be made in writing with sufficient time for a reply to reach all prospective bidders before the submission of their bids.

b. A‐E – DOR provide concept of design as stated in the specifications and drawings

i. Provide high‐level overview of civil drawing, floorplan, building section, and elevations.

ii. Phases are a long‐term planning of construction of the Fruit Fly Rearing and Release Facility Complex based on funding availability. This solicitation and the resultant contract are only for Phase 1 as shown in the solicitation documents. Phase 1 construction shall provide a complete and useable facility.

c. Instructions to Bidders (Eric Hurtado, Contracting Officer)

d. Site Access – Ingress/Egress and contractor laydown yard (Nate Cooper, ACO)

e. Site Visit (Nate Cooper, ACO and Kirk Richardson, Facility Manager)

i. Points of Interest – Laydown area, utilities, Site Trailers, Construction Site

f. End of Site Visit