B3_RFP_19R0077_Final.pdf

100% SMALL BUSINESS

SET ASIDE COMPETITIVE

REQUEST FOR PROPOSAL

JOB ORDER CONTRACT (JOC)

Fort Polk, Louisiana

W9126G19R0077 July 2019

US Army Corps of Engineers Fort Worth District

Fort Polk Base Job Order Contract (JOC) FP19JOC

PROJECT TABLE OF CONTENTS

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

00 11 00.01 SOLICITATION, OFFER AND AWARD, SF-1442

00 11 00.02 COEFFICIENT(S) INCLUSION, PRICING SCHEDULE

00 21 00 INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

00 45 00 REPRESENTATIONS AND CERTIFICATIONS

00 72 00 CONTRACT CLAUSES

00 73 00 SPECIAL CONTRACT REQUIREMENTS

00 73 46 WAGE DETERMINATION SCHEDULE

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00.00 44 CONSTRUCTION SCHEDULE

01 10 00.30 44 JOC STATEMENT OF WORK

01 31 19.00 44 PROJECT MEETINGS

01 32 01.00 10 PROJECT SCHEDULE

01 33 00 SUBMITTAL PROCEDURES

01 35 12.00 44 SPECIAL PROJECT PROCEDURES FOR FORT POLK

01 35 26 GOVERNMENTAL SAFETY REQUIREMENTS

01 42 00 SOURCES FOR REFERENCE PUBLICATIONS

01 45 00.00 10 QUALITY CONTROL

01 45 00.15 10 RESIDENT MANAGEMENT SYSTEM CONTRACTOR MODE(RMS CM)

01 45 35 SPECIAL INSPECTION FOR SEISMIC-RESISTING SYSTEMS

01 50 00 TEMPORARY CONSTRUCTION FACILITIES AND CONTROLS

01 56 00.00 44 DUST CONTROL

01 57 20.00 10 ENVIRONMENTAL PROTECTION

01 57 23 TEMPORARY STORM WATER POLLUTION CONTROL

01 57 24.03 44 STORM WATER POLLUTION PREVENTION PLAN (Louisiana)

01 57 25.00 44 SWPP PLAN INSPECTION AND MAINTENANCE REPORT FORM

01 58 00 PROJECT IDENTIFICATION

01 62 35 RECYCLED / RECOVERED MATERIALS

01 71 23.00 44 SURVEY, LAYOUT, AND OTHER DATA

01 72 00.00 44 ALTERATIONS TO EXISTING FACILITIES

01 74 19 CONSTRUCTION AND DEMOLITION WASTE MANAGEMENT

01 78 00 CLOSEOUT SUBMITTALS

01 78 23 OPERATION AND MAINTENANCE DATA

-- End of Project Table of Contents --

PROJECT TABLE OF CONTENTS Page 1

APPENDIX

APPENDIX A TECHNICAL SPECIFICATIONS

Job Order Contract (JOC) for Sustainment, Restoration, and Modernization projects at Fort Polk, Leesville, Louisiana and England Airpark, Alexandria, Louisiana.

This is a 100% Small Business Set-Aside.

Contractor shall begin performance w ithin 10 calendar days upon receipt of the Notice to Proceed for each Task Order and complete each Task Order w ithin the number of calendar days negotiated w ith the Contracting Off icer or Ordering Officer.

KRISTI M PAGAN 817 886 1086

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

15-Jul-2019

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______10 calendar days and complete it w ithin ________365 calendar days after receiving aw ard, X notice to proceed. This performance period is X mandatory, negotiable. (See _________________________Task Order

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________1 copies to perform the w ork required are due at the place specif ied in Item 8 by ___________ local time ______________15 Aug 2019 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time of fers are due.

B. An offer guarantee X is, is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______90 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

US ARMY ENGINEER DISTRICT, FORT WORTH

ATTN: CESWF-CT

819 TAYLOR ST, ROOM 2A17

FORT WORTH TX 76102-0300

W9126G

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

10:00 AM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

817-886-6403FAX:TEL: 817-886-1043 TEL: FAX:

W9126G19R0077 153

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

Section 00 11 00 - Standard Form (SF) 1442 and CLIN Schedule

COEFFICIENT PRICING SCHEDULE

Coefficient Item Description Factor

0001 Normal Working Hours: _____

Offerors shall perform all functions called out in any Task order during normal working hours utilizing the Unit Price Book in accordance with Section 01 10

00.33 44, Paragraph 1.8.3 Price Determination, of this solicitation.

0002 Other Than Normal Working Hours: _____ Offerors shall perform all functions called out in any Task Order during other than normal working hours utilizing the Unit Price Book in accordance with Section 01 10 00.33 44, Paragraph 1.8.3 Price Determination, of this solicitation.

0003 Non-Prepriced Items: _____

Offerors shall perform all functions called out in any Task Order for all non-prepriced items in accordance with Section 01 10 00.33 44, Paragraph 1.8.3 Price Determination, of this solicitation.

The Government will normalize the numbers as follows to evaluate price:

0001 will be factored as 85% of the work.

0002 will be factored at 10% of the work.

0003 will be factored at 5% of the work.

NOTES:

1. Note: The Government considers a coefficient below 1.00 to be unreasonable and that Offeror’s proposal with coefficient(s) below 1.00 will not be considered for award.

2. The offeror's Construction price coefficient factor(s) SHALL include all prime and sub contractor profit, home office overhead, jobsite overhead, and other costs not included in the bare labor, material, and equipment costs from the unit price book or in the non- prepriced items. These costs include, but are not limited to, the following:

(a) Corporate, Regional, and Site offices (i.e. Office buildings, office spaces, office trailers, office management, office equipment and supplies, etc)

(b) Profit

(c) Performance and Payment Bonds (per Army Federal Regulation Supplement (AFARS) 17.9004 2(h))

(d) Insurance

(e) Compliance with environmental laws, protection and safety

(f) Tax Laws

(g) Protection for moving of Government property

(h) Submittals (i.e. preparation and distribution of Work Plans, Risk Analyses and weekly reports, as-builts, CQC Plans, Safety Plans, Accident Prevention Plans, Hazard Analyses, Test Procedures, Tests, Test Reports, Status Reports, Catalog Cut Sheets, Technical Data Sheets, Shop Drawings, Schedules, O&M Manuals, etc.)

(i) Price quotations

(j) Contractor adjustments to Government Unit Prices

(k) All cleaning, to include final cleaning, shall be applicable per each task order.

(l) All waste and excess materials (m)Permits, licenses and fees

(n) Mobilization and close-out for total contract, close-out for each task order. Mobilization shall be negotiated with each task order.

(o) Bulletin Board and Project and Safety Signs “If required/Applicable”

(p) Principles, project management, supervision and construction supervision

(q) Technical support staff (i.e. estimator, draftsman/CADD operator, etc.) (r) Administrative support staff (i.e. clerks, secretaries, assistants, etc.)

(s) Quality Control and Quality Control Staff

(t) Travel (includes all associated costs for all personnel)

(u) Marketing and Training (i.e. videos, user guides, brochures, promotions, associated travel, etc)

(v) Collaboration/face-to-face meetings with all Program/Project stakeholders (i.e.

progress reviews, negotiations, etc.)

(w) Interest associated with funding of equipment and payroll

(x) Employee payroll taxes, insurance and fringe benefits

(y) Risk of lower than expected contract dollar volume

(z) Risk of high inflation costs for option periods

(aa) Risk of poor subcontractor performance and re-performance

(bb) Other risks of doing business

(cc) Business taxes, contributions, memberships, corporate headquarters support (legal, financial, etc.)

(dd) Cost of using electronic payroll software.

(ee) Toilet Facilities

(ff) DD1354

(gg) Utility Locations

(hh) Warranty Tag

(ii) O&M Training

(jj) O&M Manual

3. The unit prices stated in the UPB include labor, materials and equipment.

4. Since this acquisition will use an annually updated catalog, AFARS clause 5152.237-9000, Adjustments to Contractor’s Coefficient for Option Years (Job Order Contracts), is not applicable per AFARS 5117.9004- 2(h).

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 3,333,334 Job Fort Polk JOC - Base Period

FFP

Job Order Contract (JOC) for maintenance, repair, upgrade and minor construction of real property facilities at Fort Polk, Leesville, Louisiana and England Airpark, Alexandria, Louisiana.

Base Period – 12 months of performance.

Contractor shall provide, upon receipt of a task order, all work, materials, supplies, parts (to include system components), plant, supervision, labor, transportation, and equipment (except when specified as Government Furnished) for maintenance, repair, upgrade and minor construction of real property facilities for Army and civil facilities, and the related services as specified in strict accordance with all the terms, conditions, special contract requirements, specifications, drawings, attachments, and exhibits.

The Government will obligate a guaranteed minimum, in separate task orders, in the amount of $2,500.00 for the base year and each exercised option year.

The minimum size of a task order is $2,500.00 and the estimated maximum size of a task order is $1,000,000.00.

FOB: Destination

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

1001 3,333,333 Job OPTION Fort Polk JOC - Option Year 1

FFP

Job Order Contract (JOC) for maintenance, repair, upgrade and minor construction of real property facilities at Fort Polk, Leesville, Louisiana and England Airpark, Alexandria, Louisiana.

Option Year 1 Period – 12 months of performance.

Contractor shall provide, upon receipt of a task order, all work, materials, supplies, parts (to include system components), plant, supervision, labor, transportation, and equipment (except when specified as Government Furnished) for maintenance, repair, upgrade and minor construction of real property facilities for Army and civil facilities, and the related services as specified in strict accordance with all the terms, conditions, special contract requirements, specifications, drawings, attachments, and exhibits.

The Government will obligate a guaranteed minimum, in separate task orders, in the amount of $2,500.00 for the base year and each exercised option year.

The minimum size of a task order is $2,500.00 and the estimated maximum size

UNIT UNIT PRICE MAX AMOUNT

2001 3,333,333 Job OPTION Fort Polk JOC - Option Year 2

FFP

Job Order Contract (JOC) for maintenance, repair, upgrade and minor construction of real property facilities at Fort Polk, Leesville, Louisiana and England Airpark, Alexandria, Louisiana.

Option Year 2 Period – 12 months of performance.

Contractor shall provide, upon receipt of a task order, all work, materials, supplies, parts (to include system components), plant, supervision, labor, transportation, and equipment (except when specified as Government Furnished) for maintenance, repair, upgrade and minor construction of real property facilities for Army and civil facilities, and the related services as specified in strict accordance with all the terms, conditions, special contract requirements, specifications, drawings, attachments, and exhibits.

The Government will obligate a guaranteed minimum, in separate task orders, in the amount of $2,500.00 for the base year and each exercised option year.

The minimum size of a task order is $2,500.00 and the estimated maximum size

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

2,500.00 $2,500.00 10,000,000.00 $10,000,000.00

DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND ORDER VALUE

The minimum quantity and order value for each Delivery/Task Order issued shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for each Delivery/Task Order issued shall not exceed the maximum quantity and order value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

2,500.00 1,000,000.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

$2,500.00

$3,333,334.00

$3,333,333.00

$3,333,333.00

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 1001 Destination Government Destination Government 2001 Destination Government Destination Government

Section 00 21 00 - Instructions, Conditions and Notices to Offerors

INSTRUCTIONS TO OFFERORS

PART I – GENERAL INFORMATION

A. INQUIRIES

OFFEROR'S QUESTIONS AND COMMENTS

Questions and/or comments relative to these documents should be submitted via e-mail or mailed to:

Contract Specialist (Primary POC) U.S. Army Corps of Engineers, Fort Worth District ATTN: Kristi Pagan Federal Building 819 Taylor Street, Rm 2A17 Fort Worth, Texas 76102-0300

Phone: (817) 886-1086 Fax: (817) 886-6403

Email: Kristi.m.pagan@usace.army.mil

Bidder Inquiry Technical inquiries and questions relating to proposal procedures or bonds are to be submitted via:

Bidder Inquiry in ProjNet at http://www.projnet.org/projnet

To submit and review bid inquiry items, bidders will need to be a current registered user or self-register into system.

To self-register go to web page, click BID tab select Bidder Inquiry, select agency USACE, enter Key for this solicitation listed below, and your e-mail address, click login. Fill in all required information and click create user.

Verify that information on next screen is correct and click continue.

From this page you may view all bidder inquiries or add inquiry.

Bidders will receive an acknowledgement of their question via email, followed by an answer to their question after it has been processed by our technical team.

The Solicitation Number is: W9126G19R0077 The Bidder Inquiry Key is: URQ6C7-23TJ6X

Last day to submit ProjNet questions is seven (7) calendar days prior to proposal due date in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary. If the system is not closed in a timely manner, an inquiry posted within seven calendar days of the receipt of proposals will still be regarded as untimely and will not be afforded a substantive response.

Offerors are requested to review the specification in its entirety, review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

The call center operates weekdays from 8AM to 5PM U.S. Central Standard Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.

Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals

Oral explanations or instructions are not binding. Any information given to an Offeror which impacts the solicitation and/or offer will be given in the form of a written amendment to the solicitation.

As this is a competitive negotiation acquisition, there is no public bid opening and no information will be given out as to the number of Offerors or the results of the competition until all awards are made.

B. DIRECTIONS FOR SUBMITTING PROPOSALS

1. In an effort to reduce paperwork and cost, ALL proposals shall be submitted electronically via the FEDBIZOPPS (FBO.GOV) “Electronic Response” feature. The FBO vendor user guide has information & instructions on how to utilize this feature. The FBO vendor user guide is accessible via the following web URL:

https://www.fbo.gov/downloads/FBO_Vendor_Guide.pdf.

2. DELIVERY of hard copies and/or CD-ROMs of offers, modifications thereto, or cancellations of offers will not be accepted.

3. OFFERS BY TELEGRAPH. Offers received by telegraph, modifications thereto, or cancellations of offers will or will not be accepted.

4. FACSIMILE OFFERS. Facsimile offers, modifications thereto, or cancellations of offers will or will not be accepted.

5. EMAIL. Offers received by email, modifications thereto, or cancellations of offers will or will not be accepted. Only the FBO submitted proposal will be accepted and evaluated by the Government.

C. PREPROPOSAL CONFERENCE / SITE VISIT

SITE VISIT. See FAR clause 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) – ALTERANTE I (FEB 1995)

IMPORTANT NOTES. (1) Remarks and explanations addressed during the conference shall not qualify or alter the terms and conditions of the solicitation. (2) The terms and conditions of the solicitation remain unchanged unless the solicitation is formally amended in writing.

PART II – PROPOSAL INSTRUCTIONS

A. PROPOSAL SUBMISSION REQUIREMENTS AND INSTRUCTIONS

1. REQUIREMENT FOR SEPARATE PRICE AND TECHNICAL PROPOSALS.

a. Each Offeror must submit both a Price Proposal (Pricing Schedule) and a Technical Proposal. The Price Proposal and the Technical Proposal must be submitted as separate volumes. Ensure that the outside of each separate volume is clearly marked to indicate its contents; and the identity of the Offeror.

b. Both the Price Proposal and the Technical Proposal must be received by the closing date and time set for receipt of proposals.

c. No coefficients and/or dollar amounts from the Price Proposal are to be included in the Technical Proposal.

d. All information intended to be evaluated as part of the Technical Proposal must be submitted as part of the Technical Proposal. Do not merely cross-reference similar material in the Price Proposal, or vice versa. Also, do not include links to websites in lieu of incorporating information into your proposal.

e. Do not include exceptions to the terms and conditions of the solicitation in either the technical or price proposal.

Should the offer include any standard company terms and conditions that conflict with the terms and conditions of the solicitation, the offer may be determined "unacceptable" and thus ineligible for award. Should the Offeror have any questions related to specific terms and conditions, these should be resolved prior to submission of the offer.

2. PROPOSAL FORMAT & GENERAL INSTRUCTIONS

a. Submit only the electronic files specifically authorized and/or required elsewhere in this section. Do not submit excess information, to include audio-visual materials, electronic media, etc. All pages shall be numbered. A single side of a sheet of paper equals one page.

b. Offerors are advised to follow the FBO instructions for uploading files, to include files larger than 10MB (java upload). FBO has not posted official file size limitations for its electronic response module; however, it has been observed that uploads to FBO tend to be problematic when the files are sized 100MB or greater. If needed, Offerors are advised to break the files down into smaller sections in order to upload it to the system.

c. Although hard copies are not accepted, each file shall be clearly indexed, and logically assembled. Font size shall be 10 or larger. An unusual font style, such as script or condensed print, shall not be used for any submission. All page margins shall be at least one (1) inch wide, but may include headers and footers of the solicitation, project title, and company. Pages shall be formatted to print on 8 ½ by 11 inch paper, unless another paper size is specifically authorized elsewhere in this section for a particular submission. Spreadsheets must fit to 11x14 or 11x17 paper size unless specifically authorized in this section for a particular submission. Offerors shall prepare proposals in the English language. Proposals shall be in a narrative format, organized and titled so that each section of the proposal follows the order and format of the factors. Information presented should be organized so as to pertain to only the evaluation factor in the section that the information is presented. Information pertaining to more than one evaluation factor should be repeated in each section for each applicable factor. Electronic files shall be Microsoft Windows compatible. Files shall be submitted in their native format (i.e. doc, xls, ppt, etc.), or if in pdf format, shall be in searchable text. If the electronic files are of a size at which they must be compressed (zipped), they shall be compressed into one zipped folder.

d. Interested parties shall submit responses no later than the date specified on the solicitation document. The time & date of proposal receipt will be the upload completion / delivery time & date recorded within FBO. Do not assume that electronic submission will occur instantaneously. Large files (e.g. 10MB or more) will take some time to upload. Offerors should time their upload effort with prudence by not waiting until the last few minutes—this will allow for unexpected delays in the transmittal process and troubleshooting. Proposal submission difficulties should be coordinated with the Federal Service Desk at https://fsd.gov and/or 1-866-606-8220 (Mon-Fri 8am-8pm Eastern Time UTC -5:00). Experience shows that if an upload doesn’t complete until after the deadline, the FBO system WILL NOT COMPLETE. The FBO system will automatically shut off the “Electronic Submission” feature at the specified deadline--once that occurs, the feature will disappear from the announcement. Offerors are encouraged to keep a copy of the upload confirmation for their record. Submissions after the deadline may be emailed to Kristi Pagan, Contract Specialist at kristi.m.pagan@usace.army.mil and Patricia Jackson, Contracting Officer at patricia.a.jackson3@usace.army.mil, but be advised they will be considered late and as such will be processed in accordance with FAR 15.208.

e. “Confidential” projects cannot be submitted to demonstrate capability unless all of the information required for evaluation as specified herein can be provided to the Government as part of the Offeror’s technical proposal.

Offerors that include in their proposals information that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, must be clearly marked in accordance with the instructions at FAR 52.215-1, Instructions to Offerors—Competitive Acquisition”, paragraph (e), “Restriction on disclosure and use of data”.

f. In the case of an Offeror that is part of a large, multi-segmented business concern, provide information directly pertaining to the specific segment of the business concern (i.e., the division, group, unit, etc.) that will perform work under the prospective contract.

g. Proposal revisions shall be submitted as page replacements with revised text readily identifiable, e.g., bold face print or underlining. The source of the revision or amendment, e.g., Error, Omission or Clarification shall be included and be annotated for each revision. Proposal replacement pages shall be numbered and clearly marked “REVISED”, with the date of revision.

3. VENTURE PROPOSAL REQUIREMENTS. When proposing as a joint venture, all members of the joint venture shall sign the bid bond unless a written agreement by the joint venture is furnished with the proposal designating one firm with the authority to bind the other member(s) of the joint venture. In addition, a copy of the joint venture agreement shall be submitted with the proposal. Failure to comply with the foregoing requirements may eliminate the proposal from further consideration. For 8(a) or 8(a) joint venture, the Offeror shall ensure that it complies with the applicable requirements of 13 CFR Part 124 respectively.

4. BID GUARANTEE. A Bid Guarantee will be required with this proposal. The penal sum of the bond is as stated in provision 52.228-1, Bid Guarantee.

5. DISCUSSIONS. The Government intends to evaluate proposals and award a contract without discussions with Offerors, in accordance with FAR 52.215-1, Instructions to Offerors—Competitive Acquisitions. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

A “Competitive Range” is a subjective determination of the most highly rated proposals in the event that discussions with Offerors are required. In such an event, the SSA will approve a competitive range of all the most highly rated proposals.

If discussions are held, the Government may engage in a broad give and take with each Offeror in the competitive range, in accordance with FAR 15.306 (d). The Government will provide the Offeror an advance agenda for the discussions. During discussions, the Government may ask the Offeror to further explain its proposal and to answer questions about it.

Upon conclusion of discussions, those Offerors still considered the most highly rated, will be afforded an opportunity to submit their proposal revisions for final evaluation and selection.

In addition to the other proposal information, the Contracting Officer shall use this information in making an affirmative responsibility determination for award to the Successful Offerors, in accordance with FAR Part 9.

Failure to achieve an affirmative responsibility determination will make the Offeror ineligible for award.

6. COST OR PRICING DATA. Offerors are not required to submit Cost or Pricing Data with their offers.

SUPPLEMENTAL INSTRUCTIONS

PROPOSAL SUBMISSION REQUIREMENTS, EVALUATION CRITERIA, AND BASIS OF AWARD

A. OVERVIEW

The Government will evaluate the proposals in accordance with the evaluation criteria described herein, using the evaluation rating systems outlined for selection procedures. Price information will be evaluated for fairness, reasonableness, and for material unbalancing, as described herein. Evaluation will be conducted in accordance with FAR Part 15.

B. BASIS OF AWARD

The Contracting Officer will award a firm fixed-price contract to that responsible Offeror whose proposal conforms to the RFP, is fair and reasonable, and offers the best overall value to the Government, considering the non-price factors described herein, and price (coefficient) as determined by the Source Selection Authority. All evaluation factors, other than price (coefficient), when combined, are considered significantly more important than the price (coefficient). The intent of this RFP is to obtain the best value proposal. After the Government individually evaluates each proposal, the Contracting Officer/Source Selection Authority will compare proposals to determine which proposal represents the best value. The Government reserves the right to accept other than the lowest priced (coefficient) offer or to reject all offers. The Government will not award a contract to an Offeror whose proposal contains a deficiency, as defined in FAR 15.001. If there is a lower priced (coefficient), conforming offer(s), the Contracting Officer/Source Selection Authority must determine that the added value of a more expensive proposal would justify award to that Offeror.

C. PROPOSAL CONTENTS AND RELATED EVALUATION FACTORS

D. VOLUME 1 – SPECIFIC INSTRUCTIONS FOR VOLUME 1 – TECHNICAL PROPOSAL

Submit the Technical proposal as one separate, searchable, unsecured PDF file titled:

“W9126G19R0077_Firmname_Volume 1_Technical.pdf”

*Enter your firm’s name for Firmname.

Factor

Location

Description

Relative Importance

FACTOR 1 Vol. 1 Management Approach Most important Factor

FACTOR 2 Vol. 1 Quality Control Program 2nd Most Important Factor, less important than Factor 1, more important than Factor 3 and Factor 4

FACTOR 3

Vol. 1

Past Performance

3rd Most Important Factor. Less important than Factor 1 and Factor 2 , more important than Factor 4

FACTOR 4

Vol. 1

Sample Problem

4th Most Important Factor. Less important than Factor 1, Factor 2 and Factor 3.

1. VOLUME 1, FACTOR 1 – MANAGEMENT APPROACH

GENERAL: Offerors shall describe their Plan and Resources for execution of a Job Order Contract (JOC). Offerors shall possess an overall management capability to manage and execute JOC task orders. Describe management of work scope systematically and efficiently in order to maximize operational and financial performance, to minimize project risk. Limit Volume 1, Factor 1 – Management Approach to four (4) pages.

a. Submission Requirements:

PLAN: Describe your plan and capabilities to respond to the Government’s notification of a proposed Task Order requirement. Include your plan and capabilities to estimate, prepare, submit, and negotiate Task Order proposals within the range anticipated under the awarded contract; your plan to interface with the Government for informational, collaborative, and historical purposes regarding a wide variety of construction, maintenance and repair projects constructed simultaneously; your plan for task order management under the awarded contract, including your plan for conducting meetings and tracking the high volume of task order projects simultaneously.

RESOURCES: Describe your corporate systems and capabilities to maintain the execution and completion of a JOC contract. Demonstrate your corporate reach-back capabilities for successful JOC task order execution, i.e.: plan of action for providing corporate support in a timely manner by providing resources from other parts of the corporation for unusual needs such as increased workload in a compressed timeframe, and how the Government will benefit.

Demonstrate the ability to manage/construct (i.e. as many as 10 or more) small to medium-scale construction, maintenance and repair projects (typically in the range of $2,500 - $1,000,000 each), in different locations, simultaneously within the military installations of Fort Polk and England Airpark, Louisiana. Also, demonstrate the ability to respond to multiple concurrent requests for proposal by Government as this will be a common occurrence.

b. Evaluation Criteria:

PLAN – The Government will review the clarity, adequacy, capabilities and strengths of the Offerors described plan to respond to the Government’s notification of a proposed task order requirement. The plan will be evaluated to determine the Offeror’s understanding to estimate, prepare, submit and negotiate task order proposals within the range anticipated under the awarded contract, the Offeror’s plan to interface with the Government for informational, collaborative, and historical purposes regarding a wide variety of construction, maintenance, and/or repair projects simultaneously; the Offeror’s plan for task order management under the awarded contract, including their plan for conducting meetings and tracking a high volume of task order projects simultaneously. Offerors who describe a clear understanding of the JOC process plan may receive a higher rating for this factor.

RESOURCES – The Government will evaluate the Offerors proposed corporate systems and capabilities to maintain the execution and completion of a JOC contract. An Offeror must clearly demonstrate their existing corporate resources and plan to procure new resources in a timely manner for unusual needs such as increased workload in a compressed timeframe.

Offerors will be evaluated on their ability to manage/construct as many as 10 or more small to medium-scale construction, maintenance and repair projects in different locations, simultaneously within the military installations of Fort Polk and England Airpark, Louisiana. The Government will evaluate strengths and weaknesses of the Offerors description of their corporate systems and proposed personnel dedicated to the JOC team as well as the Offerors plan to manage and staff the JOC team during, both, low and high volume proposal construction periods.

2. VOLUME 1, FACTOR 2 – QUALITY CONTROL PROGRAM

1. Do not submit a quality control plan. Offeror shall describe their plan for inspection and acceptance of work.

Address how QC plans will be made project specific and provide pertinent information regarding inspection of work, correction of nonconforming work, and acceptance and close-out procedures for task order projects.

2. Offeror shall describe their plan to communicate and enforce task order requirements, workmanship and safety standards to work force (i.e. in house and subcontractors).

3. Offeror shall describe their plan for submittals and conformance to a Job Order Contract and its individual task order specifications.

4. Offeror shall provide information on how it will handle internal and external requests for information, shop drawings, progress meetings, site visits, contract completion, closeout, as-built and completion documentation.

5. Offeror shall describe their plan for providing; testing, quality control reporting, shop drawing support, proposed plan for quality control staffing levels and quality control responsibilities.

6. Offeror shall explain the development of the Job Order Contract safety plan as a living document and how Activity Hazard Analysis for individual task orders will be implemented into the safety plan.

7. The page limitation for Factor 2 is limited to fifteen (15) pages. Offers exceeding the page limitation for this factor will not be reviewed past the fifteenth page.

1. The Offeror will be evaluated on the following items and how they relate to JOC. Evaluations will be based on their narrative plan for inspection and acceptance of work, how the QC plans will be made project specific and provide pertinent information regarding inspection of work, correction of nonconforming work, and acceptance and close-out procedures for task order projects.

2. Offeror will be evaluated on their plan to communicate and enforce task order requirements, workmanship and safety standards to work force (i.e. in house and subcontractors).

3. Offeror will be evaluated on the description of their plan for submittals and conformance to a Job Order Contract and its individual task order specifications.

4. Offeror will be evaluated on provided information on how they will handle internal and external requests for information, shop drawings, progress meetings, site visits, contract completion, closeout, as-built and completion documentation.

5. Offeror will be evaluated on their plan for providing, testing, quality control reporting, shop drawing support, proposed plan for quality control staffing levels and quality control responsibilities.

6. Offeror will be evaluated on their explanation on the development of the Job Order Contract safety plan as a living document and how Activity Hazard Analysis for individual task orders will be implemented into the safety plan.

3. VOLUME 1, FACTOR 3 – PAST PERFORMANCE

1. The Offeror shall demonstrate past performance through the submission of similar projects, using the Past Performance Assessment Worksheet – (Attachment 1). If the Offeror is a joint venture, provide past performance information for construction projects relevant to each of the proposed roles on this project. If any firm has multiple functions or divisions, limit the project examples to those performed by the division or unit submitting the offer. Offeror shall submit a minimum of one (1) and no more than five (5) projects completed or substantially completed within 6 years from the date of this solicitation that best represents their experience similar to the scope of work for this solicitation. At least one (1) project submitted must be 100% completed. Any additional projects submitted (not to exceed four) must be at least 50% completed. If Offeror is proposing as a Joint Venture (JV) and past performance cannot be provided as a JV, individual partners may submit his/her past performance information, not to exceed the maximum of five (5) projects total.

2. The Past Performance Questionnaire (PPQ) included in the solicitation (Attachment 2) is provided for the Offeror to submit to the client for each project the Offeror included in its proposal for Factor 3, Past Performance that does not have a final CCASS or CPARS evaluation or is a non-Federal Government project. Ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQ should be submitted with your proposal. If the Offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the Offeror should complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If any negative past performance information is received to which the Offeror has not previously had an opportunity to respond, the contractor will be given an opportunity to provide rebuttal. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Kristi Pagan, via e-mail at: kristi.m.pagan@usace.army.mil prior to proposal closing date. Offerors shall not incorporate by reference into their proposals PPQ’s previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

3. Do not request a PPQ on project(s) that have final evaluations. If a final CCASS or CPARS evaluation exists and a PPQ is provided for the same project, the CCASS or CPARS evaluation will be reviewed as the official past performance record for the project, and the PPQ will not be considered by the Source Selection Evaluation Board or the Source Selection Authority.

4. For USACE or other DoD projects which are underway but do not yet have an interim CPARS evaluation, one PPQ per contract may be submitted; to be considered, the PPQ shall be signed by the Administrative Contracting Officer (ACO) or Contracting Officer of the contract.

5. Offerors may submit performance recognition documents received within the last six (6) years, such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition relevant to the submitted projects to demonstrate the Offeror’s performance capabilities and customer satisfaction.

6. Offerors may submit information on past performance issues and corrective actions taken to prevent these issues from reoccurring. Discuss whether these corrective actions have been implemented on contracts awarded subsequent to the performance issues, the effectiveness of the corrective actions, and POC information for the subsequent contracts.

7. In addition to the above, the Government may review any other sources of information for evaluation of past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment

Reporting System (CPARS), using all CAGE/DUNS number(s) of team members (Partnership, Joint Venture, Teaming Arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), Federal Awardees Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror. While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

8. Projects will be considered relevant to this procurement if they are similar in complexity, in type, scope, or magnitude. Relevancy is defined as:

a) Job Order or Simplified Acquisition of Base Engineering Requirement (SABER) Contracts valued at least $2,000,000 per year; or

b) Multiple and concurrent renovation projects valued from $2,500 to $1,000,000 each.

9. The Offeror may provide a supplemental narrative (not project lists), not to exceed two (2) pages, explaining how any corporate past performance that is not directly related to the specific projects above is applicable to this project and how the Government will benefit.

b. RELEVANCY DETERMINATION:

1. The Government will evaluate the Offeror’s past performance to determine how relevant the past performance is to the project under consideration. Past performance on the projects identified in the project forms will receive more consideration than past performance provided in the supplemental narrative. Only past performance performed as Prime Contractor will be evaluated. Federal Government project past performance will not be rated inherently more important than non-Federal Government project past performance.

2. More relevant past performance will typically be a stronger predictor of future success and have more influence on the past performance confidence assessment than past performance of lesser relevance.

3. Contracts with lower degrees of relevance will not be as strong of predictors of likely future contract performance success and will typically have less influence on the final past performance confidence rating.

4. Contracts that have little or no relevance typically do not influence the performance confidence rating;

however, any contracts with adverse past performance could reflect larger company-wide concerns and may impact upon the past performance confidence rating.

5. Based on the relevancy of the projects submitted, an overall relevancy determination will be assessed as an interim step prior to establishing a confidence rating. For an overall relevancy determination of “relevant” or higher, the Offeror must demonstrate past performance that meets any defined aspects of relevancy on this project.

c. CONFIDENCE EVALUATION CRITERIA:

1. The SSEB will review the past performance information available, to include CCASS, CPARS and other past performance information deemed relevant, to determine the quality and usefulness as it applies to performance confidence assessment. If any firm has multiple functions or divisions, the Government will only evaluate past performance of the division or unit submitting the offer. If the Government cannot establish the Offeror’s relevant past performance, it reserves the right to utilize the Past Performance Questionnaire to conduct telephone interviews on any source it deems relevant to the evaluation. Owners/references may be asked to comment on items such as quality of construction, timeliness, management of the work, subcontractor management, including timely payment to subs or suppliers, safety, relations between owner and contractor, level of support for such things as as-built documentation, O&M manuals, training, correcting construction errors, warranty work, etc. The Government will not release the information gathered to the Offeror at any time, in order for the Government to solicit candid, unbiased interview comments. The Government’s evaluation is not limited to past performance information on the cited example projects.

2. In determining the performance confidence rating for Past Performance, the degree of relevancy/recency of all of the considered efforts; the overall performance record of the offeror on each contract assessed; number and severity of problems, the demonstrated effectiveness of corrective actions taken (not just planned or promised); and trend data will be considered. Contracts with higher degrees of relevance will typically have a greater influence on the final performance confidence rating. Contracts with lower degrees of relevance will typically have less influence on the final performance confidence rating however, any contracts with adverse past performance could reflect larger company-wide concerns and may impact upon the past performance confidence rating. Contracts which are comparatively more recent may be better predictors of likely future success than older contracts. The resulting relevant/recent assessment conclusions will then be combined, along with the assessed quality of performance on prior contracts, to arrive at a single performance confidence rating for the Past Performance Factor.

3. The confidence rating will be established based on the past performance of the firms or that of its predecessor, if applicable. An entity may not establish past performance based on the past performance of its key personnel apart from that of the entity. If the Government does not obtain past performance information and cannot establish a past performance record for the Offeror through other sources, a rating of Unknown (Neutral) confidence will be assigned. If negative information is received, the Offeror will be given an opportunity to provide input as required by FAR 15. CCASS and CPARs that are part of the official record will be utilized as if the Offeror has already had an opportunity to respond.

4. VOLUME 1, FACTOR 4 – SAMPLE PROBLEM

1. Offerors shall complete the sample JOC Problem below, and provide a cost proposal utilizing the given information below. Use only the sample coefficients and CCI provided. Do not use your coefficients provided under Volume 2 – Price/Cost proposal.

SAMPLE PROBLEM – A customer located in an Administrative Building at Fort Polk has been approved to make renovations to their Conference Room. The building will be occupied during construction, so a portion of the work must be performed after normal working hours. The features of work were previously determined and the bare cost line items provided below are to be used in proposal development. Apply the appropriate coefficient(s) and CCI to the bare cost line item totals in order to determine the total cost for the project. Show all work. Round to the nearest cent. Do not add additional line items. Limit the sample problem proposal to one (1) page.

City Cost Index (CCI) Weighted Average 66.0%

Sample Coefficients

Item Description Coefficient Factor

0001 Normal Working Hours 1.25 0002 Other Than Normal Working Hours 1.30 0003 Non-Pre-priced Items 1.15

Bare Cost Line Item Totals

(All below totals are applicable to this sample project)

Normal Working Hours Total $ 20,000.00 Other Than Normal Working Hours Total $ 7,500.00 Non-Pre-priced Items $ 1,500.00

Offerors will be evaluated on their understanding of the utilization and application of the information provided in the sample problem. Offerors will also be evaluated on the correct application of the coefficients to the bare cost line item totals listed in the sample problem and the correct application of the City Cost Index.