Addendum to the PWS North.pdf

Addendum to the PWS North

7. Childcare Requirements:

7.1. Description of Services: The contractor will provide all personnel, equipment, and supplies to supervise and care for children aged 0-12.

7.2. Child and Youth Requirements:

a. One large room shall be provided.

b. The contractor shall provide enough Caregivers per Child/Care Provider Ratio, and they will be always present while children are in each room.

c. The contractor shall provide enough child safe toys and supplies to keep age 0- 12 children involved/entertained for the entire event.

d. Actively interact with children, facilitate activities, and engage in play.

e. Implement activity plans and adhere to program schedule.

f. Follow activity plans and lead activities.

g. Do not use any type of physical discipline toward any child at any time.

h. Do not withhold water, sleep, play or use of bathroom from children at any time.

i. Ensure Infants are placed on their backs to sleep.

j. All toys/games/dolls/puzzles will be cleaned, sanitized, and age appropriate.

k. No photographs or video of children in care will be taken by the childcare provider.

7.3. The venue will provide the following:

a. All conference spaces, including designated childcare areas, will always have drinking water and small cups accessible.

b. All conference spaces, including designated childcare areas, will have a hands-free, covered trashcan available for use.

c. All conference spaces, including designated childcare areas, will have a refrigeration unit, which is easily accessible.

7.4. The contractor shall provide adequately trained personnel for estimated children requiring care and youth supervision. The government shall have the capability to add or subtract children 72 hours prior to the Event. The government shall provide an initial update of the children registered two days prior to the event up to the final update, 24 hours prior to the start of Yellow Ribbon Program (YRP) Training Event.

7.5. The childcare provider shall have these minimum Qualifications:

a. Must be 18 years of age or older.

b. Must have a minimum of six months of childcare experience.

c. Must have a comprehensive background check including fingerprints. Completed all state and national license training requirements for the state of Nevada.

d. Pediatric first aid and CPR certification.

e. Must be able to lift a 40lb. child safely and, without straining, bend, and sit on floor.

f. Contractor must have a criminal history background checks on employees who will perform childcare services under the contract in accordance with 34 U.S.C. 20351.

7.6. Key Personnel: The following Government personnel are considered key personnel by the government: CPT Wei, Wen Yellow Ribbon Coordinator or SSG Ramirez, Jose. The contractor will provide a contract manager who will be responsible for the performance of the work. The name of this person and an alternate who will act for the contractor when the manager is absent will be designated in writing to the contracting officer. The contract manager and alternate will have full authority to act for the contractor on all contract matters relating to the daily operation of this contract.

8. Registration, Health, and Safety

8.1. The contractor shall ensure staff is available from 0700-1800 PDT Saturday 13 September 2025 and Sunday 14 September 2025. The contractor will ensure staff is prepared for registration, (forms to include documenting medical conditions, dietary restrictions, special needs, parental contact information, etc.). For the safety of the children, a numbered bracelet or nametag should be issued to the child at the time of check in. This information will be obtained from parent(s) or legal guardian(s) at time of pre- registration or initial drop off. The childcare contractor will include safety and child accountability procedures (copy of documentation to be provided with proposal).

Children will be always accounted for.

8.2. All children in care will have a registration form on file with the contractor that includes parents’/legal guardian emergency contact information and child’s allergies or other serious medical conditions. Contractor will implement a sign-in/sign-out procedure. Each child will be signed in/signed out of childcare rooms by the child’s parent or legal guardian. The parent or guardian must sign-in his/her child upon arrival and sign his/her child out for meals (not provided by YRRP) and upon departure at the end of the day. Childcare providers will document time of departure and time of return when taking children to the restroom.

8.3. Have a first-aid kit readily accessible.

8.4. The Contractor will immediately inform the parent(s)/guardian(s) of the child(ren) and Key Personnel, listed in section 7.6 Key Personnel, upon injury or illness of the identified child(ren).

8.5. The Contractor shall ensure the staff has examined all toys to ensure they are age appropriate and safe. Toys will be free of straps and small pieces that could cause strangulation and/or choking hazards (i.e. toy guitar straps, small game board pieces, etc.). The Key Personnel listed in section 7.6. Key Personnel will inspect the toys upon arrival of the contracted childcare. Toys deeming to pose safety issues will be removed from the area of small children and returned to the childcare staff at the end of the event.

8.6. Contractor shall practice universal health precautions: disposable latex or non-porous vinyl gloves are worn when in contact with blood, including blood in feces, and articles contaminated with blood are carefully disposed of, or cleaned and disposed of, or cleaned and disinfected, or wrapped in plastic and sent home with parents.

8.7. The Contractor shall perform general clean-up and pack-up procedures. The conference space and equipment will be cleaned at the end of the day, to the standards required by the state and federal regulations for childcare facilities. The contractor will ensure that at completion of the event, the conference space is left in the same condition as was accepted from the venue staff.

8.8. Contractor shall not give any medications including over-the-counter medication; all medication must be administered by parents. Parents will keep medication with them away from the childcare area. Parents are responsible for medication administration to include rescue medication.

9. Child and Youth Rooming Requirements:

9.1. The contractor will be provided one room, with enough space to support childcare by ratio age groupings and square feet per child/youth. Space will allow for separation of children ages 0-5 and youth 6-12 for safety and appropriate programming.

9.1.1. The contractor shall ensure the childcare space meet the following:

9.1.1.1. All rooms will meet fire code.

9.1.1.2. Designated evacuation location(s) will be identified for childcare.

9.1.1.3. All rooms will meet Americans with Disabilities Act (ADA) Requirements.

9.1.2. All Rooms will be free from health and safety hazards.

9.1.2.1. All cords will not (e.g., electrical, window blinds) be hanging within a child’s reach.

9.1.2.2. All furniture in rooms will be secure or removed. Furniture and fixtures will be in good repair.

9.1.2.3. All windows or doors to balconies will be securely shut and locked.

9.1.2.4. All rooms’ furniture/fixtures/carpets will be clean and sanitized.

9.1.2.5. All rooms will be free from lead paint and asbestos.

9.2. The childcare/youth rooms will be within close proximity of the Yellow Ribbon event (same floor when possible) but all will be on adjoining floors (e.g. 6th and 7th floors) IAW AR 608-10, with access points that can be controlled. Recommend a minimum of two exits from each room be available. Restrooms need to be near the childcare/youth rooms.

9.2.1. The contractor shall provide the conference space with hands free trash can or trash can with lid for infant room for sanitary disposal of soiled diapers, and potable drinking water to be continuously available.

9.2.2. The conference space will be in proximity of event to respond to calls from caregivers as needed, as annotated on the registration forms during check-in.

Medication will not be given by contractors as mentioned in 3.8.

9.2.3. The contractor will ensure the conference space has necessary separation of infant/pre-toddler and youth for safety.

9.2.4. The contractor will ensure staff is properly staffed to ensure all bathrooms and hand washing sinks are easily accessible from conference space.

9.2.5. The contractor shall ensure Space is available for Childcare registration and childcare daily sign in/out of children.

9.2.6. The conference space provided will always have drinking water and small cups accessible.

10. Industry Questions/Clarifications.

a. Question/Clarification: Please clarify the number of children.

Response: There are four currently.

b. Question/Clarification: Please confirm that NAICS code 561920 is acceptable for this solicitation.

Response: Yes, NAICS code 561920 is acceptable for the Prime contractor for this solicitation.

c. Question/Clarification: The Contractor must provide an on-site representative at the venue during the event (event coordinator).

Response: The on-site representative may by either from the prime contractor or the subcontractor.