PWS _Rev_3 _13-R-00001 _YPG_MTSS _10_Oct_2012.pdf

PERFORMANCE WORK STATEMENT

FOR

MISSION (TEST) SUPPORT SERVICES

CONTRACT

W9124R-13-R-0001

10 October 2012 Revision 3

U.S. ARMY YUMA PROVING GROUND

YUMA, ARIZONA 85365-9498

W9124R-13-R-0001 Page 2

SUMMARY OF CHANGES

TABLE OF CONTENTS

TABLE OF CONTENTS

C.1 GENERAL

C.1.1 SCOPE OF WORK

C.1.2 HOURS OF OPERATION

C.1.3 ORGANIZATIONAL CONFLICT OF INTEREST (OCI)

C.1.4 PERSONNEL AND QUALIFICATIONS

C.1.5 VEHICLE CONTROL

C.1.6 CONTRACT MANAGEMENT

C.1.7 QUALITY MANAGEMENT

C.1.8 GOVERNMENT QA

C.1.9 PROCUREMENT

C.1.10 SECURITY

C.1.11 GOVERNMENT OBSERVATIONS

C.1.12 GOVERNMENT OPERATION INTERFACE

C.1.13 FRAUD, WASTE, AND ABUSE

C.1.14 CONSERVATION OF UTILITIES

C.1.15 FIRE PROTECTION

C.1.16 ACCIDENT REPORTING

C.1.17 SAFETY, HAZMAT & ENVIRONMENT

C.1.18 ANTI-TERRORISM (AT)

C.1.19 RANGE SCHEDULING

C.1.20 FILES

C.1.21 DISCLOSURE OF INFORMATION

C.1.22 SMOKING

C.1.23 TRAINING

C.1.24 TRAVEL

C.1.25 CONTINGENCIES

C.1.26 KR CHANGEOVER

C.1.27 COORDINATION WITH OTHER KRS

C.1.28 APPROVED SOFTWARE

C.2 DEFINITIONS

C.2.1 STANDARD DEFINITIONS

C.2.2 TECHNICAL DEFINITIONS

C.2.3 ACRONYMS AND ABBREVIATIONS

C.3 GOVERNMENT FURNISHED

C.3.1 PROPERTY

C.3.2 SERVICES

C.3.3 UTILITIES

C.4 CONTRACTOR FURNISHED

C.4.1 PROPERTY

C.4.2 RECORDS

C.4.3 REPORTS

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C.4.4 GFE MAINTENANCE AND REPAIR

C.4.5 CUSTODIAL SERVICES

C.5 SPECIFIC TASKS

C.5.1 PROGRAM MANAGEMENT

C.5.2 ASSIGNMENTS

C.5.3 ELECTRONIC INSTRUMENTATION OPERATIONS

C.5.4 OPTICAL AND GEODETIC INSTRUMENTATION OPERATIONS

C.5.5 METROLOGY AND SIMULATION OPERATIONS

C.5.6 COMPUTATION AND AUTOMATION

C.5.7 TEST OPERATIONS AND MAINTENANCE

C.5.8 AMMUNITION MANAGEMENT OPERATIONS

C.5.9 TECHNICAL & ENGINEERING SERVICES

C.5.10 RANGE MANAGEMENT OPERATIONS

C.5.11 COMMUNICATIONS & INFORMATION MANAGEMENT OPERATIONS

C.5.12 DATA ACQUISITION AND MANAGEMENT

C.6 APPLICABLE DOCUMENTS

C.6.1 PUBLICATIONS

C.6.2 LIST OF TECHNICAL EXHIBITS

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C.1 General

C.1.1 Scope of Work

C.1.1.1 The Contractor shall provide personnel, management, and any other items and services not government furnished to perform the services defined in this Performance Work Statement (PWS). Services shall be performed in support of U.S. Army Yuma Proving Ground (USAYPG), Yuma Test Center (YTC), Cold Region Test Center (CRTC), and Tropic Region Test Center (TRTC) and shall be performed at those locations or as otherwise directed for offsite accomplishment of the work. The Contractor shall perform to the standards and specifications in the contract.

C.1.1.2 The primary mission of the USAYPG is to support our Nation at War by providing the most flexible, responsive, innovative and diverse set of capabilities and services across the spectrum of natural environments. The current requirement is to procure specialized personnel and expertise to help support that mission. Developmental Testing (DT) or Operational Testing (OT) or an Integrated DT/OT environment can take place at any or all of the USAYPG’s three subordinate test centers referenced in paragraph C.1.1.1. Recognized as a premier Army asset, the USAYPG’s capabilities continue to expand, thereby increasing the need for personnel to support the testing created by those capabilities. It is anticipated that the mix of testing concepts for the majority of the weapons systems testing is approximately 95% DT and 5% OT with an anticipated 3% Integrated DT/OT for future acquisition programs. The 10 major functional areas for which augmented or full contract support is required are briefly defined below and further defined within this PWS.

C.1.1.3 Electronic Instrumentation Operation - The Contractor shall operate and maintain various electronic instrumentation devices at both permanent and fixed sites, and on mobile equipment assigned to various test sites, gun positions, and other facilities throughout the USAYPG range areas. Specifically, support will be required for Counter Improvised Explosive Devices (C-IED), telemetry instrumentation systems, range timing systems, instrumentation tracking radar systems, ballistics measurement systems, automotive instrumentation systems, moving target assets and peripheral equipment necessary to operate and maintain range instrumentation and associated equipment in a state of the art capacity. Sub-elements of the PWS electronic functions are located at paragraph C.5.3.

C.1.1.4 Optical, Meteorology & Geodetic Instrumentation Operation - The Contractor shall provide technical imagery using television/video instrumentation, standard, high speed and infrared cameras. The images will be captured in the performance of testing in Munitions & Weapons, Air Combat & Soldier Systems, Combat Automotive Systems and Combat Firing Systems. The Contractor will also be required to provide USAYPG customers with precision coordinate locations (X/Y/Z) of test events such as projectile impact/explosion, and to provide precision alignment of weapons systems to ensure correct orientation with respect to the expected impact of the projectile. Functions include Geographical Information Systems and Electro-Mechanical maintenance. Sub-elements of the PWS optical and geodetic functions are located at paragraph C.5.4.

C.1.1.5 Metrology & Simulation Operation - The Contractor shall provide operation and maintenance support for various types of environmental simulation test equipment. These

W9124R-13-R-0001 Page 5 include extreme temperature/humidity chambers; rain, dust, altitude, and salt/fog chambers;

vibration and rough handling equipment, x-ray systems, blowing air/dust/sand equipment as well as performance of hazard classification testing. Operation support is also required in the areas of nondestructive testing and inspections, to include physical measurements of munitions and cannon tubes, and center of gravity determinations on combat vehicles. Other support required consists of operation and maintenance of a gun tube database, A/C and electrical maintenance of test equipment and pressure transducer fabrication and calibration. Sub-elements of the metrology and simulation PWS functions are located at paragraph C.5.5.

C.1.1.6 Computation and Automation - The Contractor shall 1) operate a Real-Time Data Center for the purpose of consolidating, formatting, quality checking, synchronizing, framing and otherwise processing data received in real-time from a variety of sources on the ranges 2) perform systematic data reduction of raw data collected from a variety of field instrumentation 3) provide computer software programming to include mathematical and statistical support 4) provide systems management of all equipment in support of real time data processing and data reduction 5) design, organize and develop databases for storage and retrieval of a wide range of test data 6) administer the Reliability, Availability, Maintainability (RAM) test database system for the USAYPG Command to include the CRTC and TRTC 7) manage the Magnetic Media Library 8) operate and secure the USAYPG digital data network system as well as the Secret Internet Protocol Network (SIPRNET) 9) operate and maintain the USAYPG Business Systems Computer Operations 10) maintain all personal computers used to support the USAYPG test mission and 11) provide system administration database, Geographical Information System (GIS) support, development, enhancements and configuration management of the Test Collaboration Server (TCS) environment and data storage systems. Sub-elements of the computation and automation PWS functions are located at paragraph C.5.6.

C.1.1.7 Test Operations and Maintenance - The Contractor shall provide operation and maintenance support for artillery, aircraft, small arms, armored weapon systems and combat and automotive tactical vehicle systems which consists of operation, calibration, repair, fabrication, welding, machining, cleaning, loading and unloading, modification, troubleshooting, gun position set-up and tear down, observation, measurement and recording of data. The Contractor shall operate artillery weapons, fixed, towed, and self propelled, for the weapon systems and ammunitions. Maintenance performance may require utilizing specialized equipment, tools, and parts. Air Delivery tests performance and maintenance may be a combination of one or more functions (i.e. construct, inspect, repair, pack and unpack personnel and cargo parachutes, prepare and rig airdrops of equipment, ammunition and vehicles. The contractor will also be responsible for maintaining the fleet of USAYPG’s test vehicles and equipment to include the General Service Administration (GSA) fleet, heavy equipment fleet, auxiliary power units, and target vehicle assets. Sub-elements of the test operations and maintenance PWS functions are located at paragraph C.5.7.

C.1.1.8 Ammunition Management Operations - The Contractor shall perform overall management and control of logistics, supply and operations, including direction of subordinate operations to include review and approval of ammunition operations Standard Operating Procedures (SOP’s), ensure ammunition accountability is maintained, management of ammunition and explosives storage, coordination of facility and process reviews and other activities required to execute the ammunition support function and operation of the ammunition

W9124R-13-R-0001 Page 6 assembly plants. The Contractor shall perform ammunition receiving operations, transport ammunition to and from test sites, loading plants, storage facilities and other locations. The Contractor shall pack and unpack ammunition, operate temperature conditioning chambers for ammunition at test sites and load ammunition into the chambers and monitor the chambers during the period; perform ammunition recovery and Explosive Ordnance Disposal (EOD) operations, locating and detecting ordnance items on the surface and under the surface of the range areas, deliberate activation of ordnance items for purposes of test, removal of ordnance items from range areas, disposal of ordnance items by destruction or demilitarization. The Contractor shall operate general purpose EOD equipment, operate, maintain and modify as required specialized robotic equipment and other equipment as specified. The Contractor shall operate, maintain and modify the Cryofracture facility and specialized equipment, recover, collect and dispose of hazardous materials, inspect various collections of scrap and certify it free of explosive material. The Contractor shall perform special purpose explosive operations as required. Sub-elements of the ammunition management PWS functions are located at paragraph C.5.8.

C.1.1.9 Technical and Engineering Services - The contractor shall perform test engineering and technical analysis services, special studies, test report writing and technical writing support services and other technical tasks. These services may include the design, planning, coordination, execution, and reporting on test programs of military equipment. Sub-elements of the technical and engineering services PWS functions are located at paragraph C.5.9.

C.1.1.10 Range Management Operations - The Contractor shall perform the range scheduling function to develop the daily and weekly schedules In Accordance With (IAW) the priorities set by the USAYPG. The Contractor shall also operate the Range Access Center (RAC) to issue range passes for all personnel requiring access to any portion of the USAYPG that is controlled by a security guard, police officer, electric gate or padlock entry. Sub-elements of the range management PWS functions are located at paragraph C.5.10.

C.1.1.11 Communication & Information Management Operations - The Contractor shall provide 1) telecommunication services, 2) Computer Aided Design (CAD) drawing support services, 3) configuration management support services on telecommunications systems, automated information systems, and their interfaces, 4) design and engineering services for telecommunications systems, subsystems, and components, 5) records management services in support of the USAYPG Records Management Officer, 6) print order services, 7) operate the USAYPG Publications Office, 8) provide visual information services, and 9) computer systems support for all business systems at the USAYPG. The Contractor shall provide range communication services to include 1) installing and maintaining cabling and fiber for network connectivity, 2) configuration management and maintenance for the radio and trunk sites, ground-to-air radios, and all emergency phone lines for both the administrative and test sites, and

3) configuration management for “as-built” drawings for all telephone nodes, fiber optic lines, and network connectivity for the USAYPG. Sub-elements of the communication, information management and range communication PWS functions are located at paragraph C.5.11.

C.1.1.12 Data Acquisition and Management - The Contractor shall observe test operations, test conditions, test maintenance and other related parameters, record the observations in

W9124R-13-R-0001 Page 7 specified forms and media; and provide clerical/data entry support. Sub-elements of the data acquisition and management PWS functions are located at paragraph C.5.12.

C.1.2 Hours of Operation

C.1.2.1 Normal. The normal hours of operation are 0630 to 1700, with a half-hour for lunch normally scheduled 1130 to 1200, four days a week, Monday through Thursday, subject to change by direction of the USAYPG Senior Commander. Contractor personnel will be required to change their work hours to reflect the standard hours adopted by the USAYPG. When work is required external to the USAYPG, hours shall be adapted to reflect the remote sites.

C.1.2.2 Other. Specific work hours are based on test mission requirements and are published in the daily and weekly test schedules or as directed by a responsible government agent. The Contractor shall provide support for scheduled requirements using the best labor mix or scheduling method (i.e., part time, straight time, flex time, overtime, shift work, or tours-of-duty utilizing various alternate-work-schedules).

C.1.2.3 Legal Holidays. The following ten (10) legal holidays are recognized as paid time off for contract employees IAW the incorporated Area Wage Determinations (AWD) for each service area (Arizona, Alaska, etc). Changes to the below recognized holidays will be issued by the Contracting Officer (KO) referencing the AWD revision number:

New Year's Day - 1st of January

Martin Luther King Jr's Birthday - 3rd Monday in January

President's Day - 3rd Monday in February

Memorial Day - last Monday in May

Independence Day - 4th of July

Labor Day - 1st Monday in September

Columbus Day - 2nd Monday in October

Veteran's Day - 11th of November

Thanksgiving Day - 4th Thursday in November

Christmas Day - 25th of December

Good Friday (for Alaska employees only) - Friday preceding Easter Sunday

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C.1.2.4 Holidays will be observed on the nearest scheduled workday. For personnel working the USAYPG's normal operating hours (i.e. that of a Monday through Thursday), holidays falling on Friday or Saturday will be observed on the preceding Thursday and those falling on Sunday will be observed on the succeeding Monday. No additional holiday time will be granted for those employees working an alternate schedule (such as those employees whose normal work shift is Monday thru Friday; whereas Friday is the scheduled holiday, this is the only day granted as a holiday).

C.1.2.5 Call-Backs. Qualified personnel shall be available or on-call 24 hours a day, 365 days a year to perform the on-call services described in section C.5.

C.1.2.6 Indirect Overtime. The Contractor shall obtain written approval from the Contracting Officer Representative (COR) for all non-test related overtime charged to YTC overhead accounts IAW with the approved YTC Overtime Policy.

C.1.2.7 Direct Overtime. The Contractor shall obtain a written approval for all test related overtime IAW the approved YTC Overtime Policy.

C.1.2.8 Administrative Time-Off. At times additional time off may be granted to Department of Army (DA) Civilian and/or Military employees as recognized by Executive Order/Presidential Proclamation (such as the day before Christmas or the day preceding New Year's Day), or by USAYPG’s Senior Commander for activities such as Organizational Day.

This granting of administrative leave may not be entitled to contractor employees. Allowance of additional administrative leave for contractor employees (including subcontractors) will be at the discretion of the KO and will be issued in writing to the Program Manager.

C.1.2.9 Base Closures. As directed by USAYPG’s Senior Commander instances of base closure or stand-downs for purposes of National Security, Inclement Weather or other Natural Disasters may be necessary for the safety/security of base employees. The Contractor will be provided instructions by the KO on how to proceed during these events.

C.1.3 Organizational Conflict of Interest (OCI)

C.1.3.1 Title 10, United States Code (USC) Section 2399 prohibits the involvement of a defense contractor in the operational test and evaluation of its own systems and equipment.

Consequently, all parties must be particularly sensitive to potential, actual, or perceived organizational conflicts of interest where system contractors are or appear to be involved in the operational testing and evaluation of their own equipment or its systems, including involvement as a test support contractor. Such involvement is strictly prohibited. The Contractor acknowledges that it is familiar with Title 10 USC Section 2399 and Army Regulation 73-1, paragraph 5-6, may not be mitigated or “firewalled” using the FAR 9.5 procedures.

C.1.3.2 The Contractor agrees, with respect to performance under this contract, to abide by the following four (4) elements of Conflict of Interest provisions:

C.1.3.2.1 Propriety Data Exclusions:

C.1.3.2.2 If performance of work requires the Contractor to obtain data from another firm that

W9124R-13-R-0001 Page 9 is considered proprietary, the Contractor shall comply with DFAR 227.7103-7 and shall provide notification of the execution of a nondisclosure agreement to the KO. The KO does not require a copy of the nondisclosure agreement.

C.1.3.2.3 If performance of work requires the Contractor to obtain proprietary data from another firm, the Contractor shall not utilize that data outside the performance of this contract.

The Contractor shall not be enriched by the utilization of competitor proprietary data in supplying any systems or components thereof, either as a prime or a subcontractor with the Government, to a prime contractor, or as any level of subcontractor.

C.1.3.2.4 For the purpose of this requirement, proprietary data does not include data which is

(i) known to the receiving party at the time of disclosure, (ii) in the public domain, or (iii) disclosed to the Contractor from another source without violation of the agreement required by subparagraph (a.) above.

C.1.3.3 Performance Exclusions, Present Efforts:

C.1.3.3.1 The KO may decline to issue a contract to the Contractor after making a determination that an organizational conflict of interest, or the appearance of an organizational conflict of interest exists. Failure by the Government to issue a requirement after such a determination is made is not considered a dispute under FAR 52.233-1 and is not subject to appeal by the Contractor.

C.1.3.3.2 If performance of any contract requires the contractor to supply technical support related to systems or projects with which the contractor is already directly concerned, either by prime or subcontract, with either another firm or the Government, including and particularly, the cognizant DOD Program or Project Manager, the Contractor shall so immediately inform the KO. The contract may be withdrawn in writing at the discretion of the KO without recourse by the Contractor. Such withdrawal shall be final and not subject to the Disputes Clause (FAR 52.233-1) of this contract.

C.1.3.4 Performance Exclusions, Future Efforts:

C.1.3.4.1 The Contractor shall not be eligible to supply to the Government any systems or components thereof which were the subject of analysis tasked for a period of two years, commencing with the date of final completion.

C.1.3.4.2 The above requirements shall be made part of any subcontract let by the Contractor for performance of this contract. The Contractor is responsible to ensure the compliance of its subcontractors with these requirements.

C.1.3.5 The above requirements apply equally to all subcontractors.

C.1.4 Personnel and Qualifications

C.1.4.1 Contractor personnel shall remain employees of the contractor and will not be considered employees of the Government. The Contractor shall possess a flexible organization to provide a rapid-response capability to meet last-minute mission changes and requirements.

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Personnel must be versatile and must be able to adapt to range equipment reconfiguration, upgrading, and modernization. To keep pace with a continuously changing technical environment personnel must be trained to current certification levels.

C.1.4.2 The Contractor shall not employ off-duty Government personnel, nor a spouse or dependent child of Government personnel, if such employment would create a conflict of interest.

C.1.4.3 Conduct of Personnel. 18 USC 1382 (1972) gives USAYPG’s Senior Commander the authority to bar individuals from the installation. The Contracting Officer (KO) may require the removal of any Contractor employee for reasons of misconduct, security, or being under the influence of incapacitating agents.

C.1.4.4 Program Manager. The Contractor shall provide an onsite designated representative who shall be physically present during normal duty hours to conduct overall management coordination and furnish liaison with the Government. The designated representative shall be the point of contact with the Government and shall have the authority to act or make decisions for the Contractor on all matters pertaining to the contract. The designated or alternate representative shall be available during normal duty hours within 30 minutes after notification to meet on the installation with Government personnel designated by the KO to discuss problem areas. After normal hours, the designated or alternate representative shall be available on site within one hour.

C.1.4.5 Alternate. The Contractor shall designate an alternate representative who shall be authorized to act on the Contractor’s behalf in the absence of the designated representative.

C.1.4.6 Recall Roster. The Contractor shall provide name, address, and telephone number for both the designated and alternate representatives to the KO within 5 workdays following contract award. The Contractor shall verbally notify the KO of changes as they occur and provide written changes no later than 24 hours after effective date of the change.

C.1.4.7 Identification Badges. The Contractor shall make and issue to contractor personnel badges to be worn in a conspicuous place on exterior clothing (badge is not to be worn loose in situations where it poses a safety hazard i.e. when doing maintenance). The badge shall display the employee’s picture, last name, first name, and job title. It shall also bear the Contractor’s company name and logo.

C.1.4.8 Workspace. Contractor workspace (office, laboratory, and desk) shall contain a sign signifying the space is occupied by “contractor employee(s)” to ensure that Federal employee and the public know that they are not Federal employee(s).

C.1.4.9 Work Environment. Contactor employees shall identify themselves by name and company affiliation when answering the telephone, presenting briefings, conducting or attending meetings/seminars or any other situations where their contractor status is not obvious.

C.1.4.10 Work Correspondence. All contractor correspondence (written, facsimile, and email display) shall include their company name and any other documents or reports produced by contractors are identified as contractor products or contractor participation is disclosed.

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C.1.4.11 Uniforms. Contractor personnel are not required to wear uniforms; however, they shall be dressed appropriately for a professional workplace.

C.1.4.12 Personal Appearance. Contractor personnel shall practice high standards of personal hygiene and maintain a clean, neat appearance while on duty.

C.1.4.13 Qualifications. Personnel performing work under the contract shall: Read, write, speak, and understand the English language, and be a US citizen (natural or naturalized).

Possess training, certification(s), and experience commensurate with the work they will perform, and level of responsibility they will exercise.

C.1.4.14 The Contractor shall have as a minimum 5 years experience in 70% of the following functional areas and 2 years in all other areas:

• Electronic Instrumentation

• Optical & Geodetic Instrumentation

• Metrology and Simulation

• Computation and Automation

• Test Operations and Maintenance

• Ammunition Management

• Technical and Engineering Services

• Range Management

• Communications & Information Management

• Data Acquisition & Management

C.1.4.15 Contractor Personnel Identification. At least thirty (30) days prior to beginning performance, the Contractor shall submit to the KO a listing of all key personnel who will be working under the contract. The list shall include Employee’s:

• Full name

• Social security number

• Citizenship and naturalization number, if applicable

• Work assignment

• Qualifications, including training, certification(s), and experience

C.1.4.16 Substitution of Contractor Key Personnel. The Contractor shall assign those key persons and subcontractors whose resumes and firms were submitted with the Contractor’s proposal and accepted by award of this contract. No substitutions shall be made except IAW this paragraph. All proposed substitutions must be submitted in writing to the KO 30 days (180 days if security clearance is to be obtained) in advance of the proposed substitutions with the following information. All requests for substitutions must provide a detailed explanation of the circumstances necessitating the proposed substitutions, a complete resume for the proposed substitute or subcontractor qualifications, and any other information requested by the KO necessary to either approve or disapprove the proposed substitution.

C.1.4.17 All proposed substitutes must have qualifications that are equal to or higher than the qualifications of the person or subcontractor originally proposed and be qualified IAW the

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Contractor’s proposed job qualification standards for key personnel that were accepted by award of this contract. The KO or an authorized representative thereof will evaluate such requests and promptly notify the Contractor of our approval or disapproval thereof.

C.1.4.18 The Contractor shall include the substance of this clause in any subcontract which is awarded under this contract. Should the Contractor fail to provide a suitable substitute as determined by the KO, this contract may be terminated for default.

C.1.5 Vehicle Control

C.1.5.1 Vehicle Registration

C.1.5.1.1 State Registration. Motor vehicle operators entering USAYPG shall have a valid state license. Vehicles shall be registered prior to commencement of contract work. State license and registration shall be maintained current during the time the vehicle is in use on this installation.

C.1.5.1.2 Installation Registration. Contractor personnel shall comply with any installation vehicle registration requirements that may be implemented during the life of the contract.

Required forms may be obtained through the local Police Desk or on the USAYPG intranet.

C.1.5.2 Vehicle Operation

C.1.5.2.1 State Classes A, B, C & D Driver license. Contractor personnel operating motor vehicles on the installation shall have a valid state operator’s license for the category of vehicle being operated, and shall comply with AR 190-5 (Motor Vehicle Traffic Supervision and the Installation Traffic and Mobilization Plan regarding motor vehicle use on the installation.

C.1.5.2.2 Commercial Driver License Endorsements. Contractor employees hauling ammunition or other hazardous materials shall have the appropriate Hazardous Materials endorsements to their commercial driver’s license.

C.1.5.2.3 Military Driver License. IAW Department of Defense Directive - DOD 4500.36-R (Management, Acquisition, and Use of Motor Vehicles) DOD Contractor personnel shall comply with licensing requirements of the state and local motor vehicle laws. DOD Contractor employees assigned to operate Government-Owned or Government-Leased equipment in the performance of this contract shall be certified, by the Contractor and at the Contractor’s expense, as being fully qualified to operate the vehicles or equipment to which they are assigned. The Prime Contractor shall document all operator qualifications and provide this documentation to the Administrative Contracting Officer before any contract employee engages in any mode of equipment operation. The Administrative Contracting Officer shall retain operator documentation in the contract file.

C.1.6 Contract Management

C.1.6.1 The Contractor shall continuously evaluate the adequacy and effectiveness of all areas of the operation. This shall include appraisals of all company elements to assure the effective safeguarding, control and utilization of resources. The data resulting from the

W9124R-13-R-0001 Page 13 evaluation efforts shall be made available to the Government upon request. The Contractor shall place special emphasis on achieving and maintaining the proper mix of appropriately qualified managerial, professional, technical, craft, and support personnel to economically accomplish the contractual objectives. All proposed substitutes to key management personnel will be approved by the Contracting Officer and must have qualifications that are equal to or higher than the qualifications of the person or subcontractor to be replaced. The Contractor shall provide clearly defined policies and procedures for effective and responsive project management. The Contractor shall provide a management system that incorporates continuing quality and process improvement.

C.1.6.2 The Contractor shall manage the contract work force by tracking and analyzing hiring and termination trends, versus the number of personnel employed by category and organization. The Contractor hiring, training, and cross-training plans (Reference C.1.23.6 and C.1.23.7) shall be thus designed to quickly adapt to future needs and at a reasonable cost.

C.1.6.3 The Contractor shall implement a continuing cost/performance optimization program (i.e., Lean Six Sigma) that incorporates intensive appraisal of all elements influencing the cost of contract performance. The Contractor shall reduce expenditures to the minimum necessary for satisfactory performance IAW normally acceptable engineering or industrial practices and standards. A Continuous Process Improvement Plan is due thirty (30) days after contract full performance.

C.1.6.4 The Contractor shall establish and maintain a financial tracking system that is compatible with the current Government financial system (Enterprise; General Fund Enterprise Business System (GFEBS); ATEC Decision Support System (ADSS); Contractor Information Management System (CIMS) and will meet the reporting requirements of C.4.3.1.4. In the event the Government’s financial system changes during the life of the contract the Contractor’s system shall be compatible. The Contractor shall provide KO designated Government personnel “read only” access to contractor databases/ spreadsheets for data review. A list of these designated Government personnel will be provided to the Contractor thirty (30) days after contract full performance.

C.1.6.5 The Contractor shall establish a software description database for each distinct type of position required in the performance of the specific services. Each such position description shall properly describe the nature of the work and the duties of the incumbent. Each such position shall be kept current. Such position descriptions will become our property and may be released as part of any competitive solicitation of proposals. The Contractor shall use job titles that are the same as those in the Department of Labor (DOL) publication titled “Service Contract Act Directory of Occupations.” Rationale and justification will be provided for those positions that do not match those in the DOL listing. The Contractor shall provide Contracting Officer Designated Government personnel “read only” access to contractor databases for data review. A list of these designated Government personnel will be provided to the Contractor thirty (30) days after contract full performance.

C.1.6.6 Electronic Invoicing. IAW DFARS 252.232-7003 - Electronic Submission of Payment Requests – the Contractor is required to submit request for payment (invoicing) thru the Wide Area Workflow (WAWF) electronic invoicing application. Instructions for registering and

W9124R-13-R-0001 Page 14 submitting electronic invoices using WAWF can be found at https://wawf.eb.mil. Web-based training on the procedures to use WAWF can be found at https://wawftraining.com.

C.1.6.7 Accounting for Contract Services. The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor is required to completely fill in all the information in the format using the following web address: http://cmra.army.mil.

• The required information includes:

• Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative;

• Contract number, including task and delivery order number;

• Beginning and ending dates covered by reporting period;

• Contractor name, address, phone number, e-mail address, identity of contractor employee entering data;

• Estimated direct labor hours (including subcontractors);

• Estimated direct labor dollars paid this reporting period (including subcontractors);

• Total payments (including subcontractors);

• Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each subcontractor if different);

• Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information);

• Locations where contractor and subcontractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

• Presence of deployment or contingency contract language, and,

• Number of contractor and subcontractor employees deployed in theater this reporting period (by country).

• As part of the Contractor’s submission, the Contractor shall also provide the estimated total cost (if any) incurred to comply with this reporting requirement.

Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year.

https://wawf.eb.mil/ https://wawftraining.com/ http://cmra.army.mil/

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C.1.7 Quality Management

C.1.7.1 The Contractor shall implement a program that identifies the Contractor’s methodology for performance of Quality Control and Quality Assurance functions. A Quality Management Plan shall be provided to the KO at least ten (10) work days prior to full performance. The KO/Government will make final review and acceptance of the plan and any subsequent changes within thirty (30) days after submission. Changes to the plan shall be submitted to the KO not later than ten (10) workdays prior to effective date of change. The Government will make final review and acceptance of the plan within 3 workdays after receipt.

Annual updates will be required at the onset of the contract award date.

C.1.7.2 The basic tenant of the plan is that the Contractor is responsible for quality. All methods, procedures, and forms shall support this concept. The plan shall:

• Be structured to assure independence from any other parts of the Contractor’s organization.

• Have direct accountability to the Contractor’s top management.

• Address overall project management and administration.

• Be a comprehensive program to plan and deliver quality services.

• Cover all services described in the contract, prioritize services, and concentrate on the most important services.

• Describe a method of identifying deficiencies and address processes for corrective action.

• Establish an inspection system covering all services.

• Contain specific quality control techniques for contract services.

• Require documentation of all control inspections and corrective actions.

• Verify key-process integrity via random quality assurance audit.

• Describe methods of direct and indirect communications.

C.1.8 Government QA

C.1.8.1 The Government will monitor the Contractor’s performance using the quality assurance procedures specified in the Quality Assurance Surveillance Plan (QASP).

C.1.8.2 Performance Evaluation Meetings. A Contractor designated representative shall meet with the KO at least once weekly during the first quarter of the contract to discuss performance. Thereafter, the KO will schedule meetings as determined necessary.

C.1.9 Procurement

C.1.9.1 Procurement Plan. A Procurement Plan shall be provided to the KO at least ten

(10) workdays prior to full performance. The KO will review for approval within thirty (30) calendar days after submission. It shall explain in detail how the services, parts, supplies, materials, and equipment will be invoiced back to the Government. The plan shall include procedures to ensure that maximum effort is made to control costs and promote competition while purchasing parts, supplies, materials, equipment, and subcontracted services. The Contractor shall submit a Small Business Plan IAW with goals and requirements from the

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Contracting Office. These plans will be approved by the KO or Small Business Advocate thirty

(30) calendar days after submission, and will be reviewed and updated annually. As a minimum, the plan shall include:

• Approval authorities are:

• The KO for equipment purchases directly charged to the contract.

• The KO for all credit card purchases over $2,500.00. The Quality Assurance Evaluators (QAE) (if no QAE then the COR) for purchases against their respective recoupment accounts.

• The Test Officer (TO) or designated funds custodian for purchases against their respective direct accounts.

• A designated member of the Contractor’s management staff shall approve all overhead purchases. The KO for any subcontracting actions.

• The Contractor’s funds custodian shall manage to budget. When funds drop to the 75% level, a report will be sent to the KO. The report will indicate if remaining funds will suffice for the rest of the fiscal year, or if shortfall condition exists. In the case of a shortage, the report will explain both the cause and required get-well funding.

C.1.9.2 Accounting and fund citations will be provided to the Contractor by the COR at the beginning of each fiscal year for the purposes of purchasing consumables for contract performance. Tracking is required for all supply purchases for this account and the Contractor is required to balance this account at the end of each invoice cycle.

C.1.9.3 All purchasing and replacement of computers and IT equipment shall be accomplished IAW Computer, Hardware, Enterprise, Software, and Solutions (CHESS) (formally known as ASCP) and approved Network Enterprise Center (NEC) process.

C.1.10 Security

C.1.10.1 Security Requirements. Any Contractor personnel or representatives entering USAYPG shall abide by all security regulations and shall be subject to security checks. Visit requests are required for all individuals working under this contract.

C.1.10.2 Search and Seizure. Contractor personnel and property shall be subject to search and seizure upon entering, while on and upon leaving the confines of USAYPG.

C.1.10.3 Facility Clearance. On site facility clearance shall be governed by the approved DD254 of this contract; however, processing delay must remain minimal. Instructions for the safeguarding of classified information will be indicated on the DD Form 254 issued to the Contractor with this PWS.

C.1.10.4 Personnel Security Clearances. The Contractor shall apply for security clearances for contractor personnel prior to start of full performance. The Contractor shall initiate security clearance action IAW DOD 5220-22.M (National Industrial Security Program Operating Manual (NISPOM)). Positions requiring clearances must be manned by personnel with the appropriate clearance throughout the duration of the contract. Personnel involved with Arms, Ammunition, W9124R-13-R-0001 Page 17 and Explosives (AA&E) must comply with AR 190-11. Personnel who have not received security clearances will not:

• Be granted access to classified information.

• Be allowed to perform classified work.

• Be granted access to restricted areas, unless escorted by a person having proper clearance and authorization.

• Handle AA&E material, unless escorted by a person having proper clearance and authorization.

C.1.10.5 Communications Security (COMSEC). The Contractor may be required to become an Alternate COMSEC Custodian or a COMSEC Hand Receipt (HR) holder for cryptographic security equipment under the main USAYPG COMSEC Account. All applicable guidance, regulations, accountability, documentation, and training will be completed and retained as required.

C.1.10.6 Common Access Card. All contractor employees who require access onto the installation have need of computer access or when authorized to travel under terms of the contract shall comply with the requirements to obtain and maintain a Common Access Card (CAC). Prior to possession of the CAC, applicant must have a favorable FBI fingerprint check and National Agency Check with Inquiries (NACI) submitted to the Office of Personnel and Management (OPM). Application for the CAC card is obtained by contacting the COR Office for completion of this requirement. In order to acquire the CAC card the contractor employees shall present an identification card containing their name and a recent photograph. Proper identification with their social security number is also required. The application will be submitted in the Contractor Verification System (CVS) by the COR’s office and processed for issuance.

C.1.10.7 Range Passes. Contractor employees working in the Kofa Firing Range (KFR), Cibola, and North Cibola ranges shall be issued passes. Visitors and contractor employees, who do not work on the ranges, may be required, on an occasional basis, to obtain a range pass.

Employees shall apply for a temporary (1 Day) pass and must be escorted by a permanent pass issued employee. Contractor employees with issued passes shall not permit others to use their passes, nor shall they be used for personal identification outside USAYPG. Anyone found allowing this to happen could be subject to disciplinary action that may result in termination.

The Contractor shall be held accountable for all passes issued to contractor personnel and inventory them and maintain a record for inspection purposes. If a pass is lost a report shall be filed immediately with Range Access Center, Police Services, Directorate of Emergency Services. All passes shall be returned to Range Access Center at the completion of the contract, when employees are terminated, or when date of expiration on pass has expired. Failure to comply with this requirement shall result in final payment being withheld until all passes are accounted for.

C.1.10.8 Departing Employees. The Contractor shall ensure all contractor employees return security photographic identification cards, permits, CAC’s, government property, keys, photo passes, range passes, sensor access (slide) cards and access to the Local Area Network (LAN)

W9124R-13-R-0001 Page 18 email has been canceled. An employee/installation clearance form will be developed by the contractor to certify that an employee has returned all required badges, permits and other accountable items. All out-processing contractor employee CAC cards must be returned to the Garrison Human Resources Office no later than the next business day after the employee has cleared the installation.

C.1.10.9 Physical Security. The Contractor shall develop and implement a Physical Security Plan IAW guidance contained in AR 190-13 (The Army Physical Security Program), AR 190-51 (Security of Unclassified Army Property AR 25-2 (Information Assurance) and DOD 5100.76M (Physical Security of Sensitive Conventional AAE). The Physical Security Plan shall include all government property and equipment furnished for the performance of the contract and describes how the Contractor will prevent unauthorized access, vandalism, pilferage, larceny, and arson.

The Physical Security Plan shall be submitted to the KO at the post-award conference or 30 calendar days prior to contract full performance, whichever comes first. The KO will review for approval within thirty (30) days after submission. The Government will make final review and acceptance of the Physical Security Plan and any subsequent changes. Changes to the Physical Security Plan shall be submitted to the KO not later than ten (10) calendar days prior to effective date of change. The Government will not be responsible in any way for damage to the contractor’s supplies, materials, equipment, and property or to contractor personnel’s personal belongings that are damaged or destroyed by fire, theft, vandalism, accidental means or natural disaster.

C.1.10.10 Key Control. The Contractor shall be responsible for keys the Government provides. Keys shall not be duplicated except as authorized by USAYPG's Keys/Locks Custodian, or used by unauthorized personnel. Procedures for safeguarding keys shall be included in the Physical Security Plan.

C.1.10.11 The Contractor shall report any occurrence of duplicated, misplaced or lost keys to the KO within 2 hours after discovery of occurrence, and submit a written report to the KO by close of business the next work day. The written report shall provide complete details relating to duplication, misplaced key, or loss.

C.1.10.12 In the event a key is duplicated, misplaced, or lost, all keys for that system will be replaced by USAYPG's Keys/Locks Custodian. The Contractor shall reimburse the Government for replacement of locks or re-keying required as a result of keys being duplicated, misplaced, or lost by the Contractor or Contractor personnel. The Contractor shall also reimburse the Government for property lost or stolen as a result of unauthorized key duplication, misplaced key, or loss of key by the Contractor or Contractor personnel.

C.1.10.13 Lock Combinations. The Contractor shall establish procedures ensuring lock combinations are not revealed to unauthorized persons and ensure the procedures are implemented.

C.1.10.14 Information Security. The Contractor shall provide the additional security requirements cited in Section H of this contract and in the DD 254 (Department of Defense Contract Security Classification Specification) issued to the Contractor with this PWS.

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C.1.10.15 Classified. The security requirements for these services are classified up to the Top Secret level. Employees shall have the appropriate clearance, a need-to-know justification, and type of investigation prior to being permitted access to classified information. Requests shall be submitted IAW DOD 5220-22.M (National Industrial Security Program Operating Manual).

C.1.10.16 Sensitive Compartmented Information (SCI). On occasion security requirements for SCI may be requested. Employees shall have the appropriate clearance, a need-to-know justification, and type of investigation prior to being permitted access to SCI information.

Requests shall be submitted IAW DOD 5220-22.M and controlled and safeguarded IAW AR 380-40 (Safeguarding & Controlling Communications (COMSEC) Materiel), AR 380-5 (Information Security Program), and AR 380-381 (Special Access Programs (SAP’s) and Sensitive Activities).

C.1.10.17 Sensitive. All personnel will have a National Agency Check with Inquires (NACI) Investigation per AR 380-67 (The Department of Army Personnel Security Program). The Contractor shall initiate that action as quickly as possible. It is preferable that a favorable NACI be completed prior to the employee starting work as they will not be permitted to work on the installation if the result comes back negative.

C.1.10.18 Automation Security Requirements. The Contractor shall comply with AR 25-2 (Information Assurance), applicable supplements thereto, and current applicable accreditation documentation for computer systems. Prior to contractor personnel being allowed to utilize an automated information system they must have received favorable status via a NACI. Use of privately owned computers is prohibited at USAYPG without prior written consent of the Automated Information System (AIS) Information Assurance Manager (IAM).

C.1.10.19 Security Inspections. The Contractor shall be subject to announced and unannounced security inspections. Inspection reports shall be provided to the Contractor through the COR.

C.1.10.20 Information Assurance (IA) Requirements. The Contractor shall comply with DODI 8510.01 (Department of Defense Information Assurance, Certification, and Accreditation Process (DIACAP), DODD 8500.01 (DOD Information Assurance Program), DODI 8500.2 (DOD Information Assurance Implementation), DOD 8570.01-M (Information Assurance Workforce Improvement Program), applicable…