W9124Q-15-R-0105_Admendment_0001.pdf

W9124Q-15-R-0105

0010698138

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this admendment is to:

1. Establish the cut off time of 15 October 2015 for providing responses to questions received after this date. Again, no response to questions w ill be provided after 15 October 2015.

2. To change the Past Performance Criteria Unacceptable verbiage FROM: Offeror failed to provide relevant and recent past performance information.

TO: Offeror failed to provide three (3) years of continuous past performance of aw arded contracts valued at $1M or above profiling security guard services.

3. To upload PWS Attachment I w ithout the DRAFT w atermarks.

4. To upload responses to questions received prior to 13 October 2015.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 13-Oct-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9124Q-15-R-0105

X 9B. DATED (SEE ITEM 11)

30-Sep-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-Oct-2015

CODE

MISSION & INSTALLATION CONTRACTING CMD

MICC - WHITE SANDS CONTRACTING OFFICE

CCMI-CHD-WS

143 CROZIER ST., 2ND FLOOR

WHITE SANDS MISSILE RANGE NM 88002-5201

W9124Q 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other elements considered.

The following elements shall be used to evaluate offers:

Lowest Price Technically Acceptable

1. BASIS FOR CONTRACT AWARD: This is a competitive best value source selection acquisition conducted in accordance with Federal Acquisition Regulation (FAR) Part 13 and elements of FAR Part 15, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). Award will be made to a single offeror who is deemed responsible in accordance with the FAR, whose proposal conforms to the solicitation requirements, and whose proposal, judged by an overall assessment of the evaluation criteria and other considerations specified in this solicitation, represents the Lowest Priced Technically Acceptable offer. Trade-offs between cost/price or any non priced element is not permitted.

Unreasonably high/unrealistically low, unbalanced, inaccurate or incomplete price proposals may be the grounds for eliminating a proposal from competition. The Government will evaluate proposed prices for reasonableness using price analysis techniques in accordance with FAR 15.404-1(b)(g).

2. The Government intends to award one contract as a result of this solicitation. Offers received for less than the stated number of items listed in the Bid Schedules may be considered ineligible for award. As set forth in FAR 52.215-1 (f)(4), the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a), Clarifications and award without discussions).

Formal evaluation plans and establishing a competitive range, conducting discussions, and scoring quotations or offers are not required. Contracting officer may conduct comparative evaluations of offers. Evaluation of other factors, such as past performance (13.106-2(b) (3)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In the event that discussions are held, a competitive range determination may be made. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

3. EVALUATION CRITERIA: The following specific criteria listed below must be addressed in the proposal:

Each criteria will be evaluated on a pass/fail basis with an assigned rating of “Acceptable” or “Unacceptable”. The proposals will be evaluated under the following Elements:

1. Company History and Organization

2. Management/Staffing Approach

3. Total Quality Management Program

4. Personnel Selection Process

5. Development and Retention of Personnel

6. Training Programs/Policies

7. Transition/Phase-In Plan

8. Insurance

9. Past Performance References

10. Price/Cost Proposal

Evaluation Acceptable Unacceptable

Criteria: Company History and Organization Provide a brief company history, mission statement and organizational summary. Explain ownership (private or public) and include brief biographical information regarding the personnel who would be directly responsible for the management and local supervision of this project. Local Clause H5.

Offeror has provided a brief company history, mission statement and organizational summary;

explained ownership (private or public) and included brief biographical information regarding the personnel who would be directly responsible for the management and local supervision of this project.

Offeror failed to address/provide each evaluation criteria of company history and organization as requested in this

RFP.

Criteria: Management/Staffing Approach Describe in detail how your firm will be organized to manage this project. Indicate by position or title the person who will have the overall responsibility for the contract. Referencing historical numbers, indicate the number of fixed day-to-day Armed Security guards and Unarmed Mission Support Guards that will be used to satisfy the PWS requirements.

Indicate whether or not there will be cross-unitization of contractor’s workforce and explain how the cross utilization plan will be implemented.

Indicate the support staff available to the project manager by function. Offeror must also supply an Organizational Chart depicting the structure of the local servicing office and regional support.

Offeror had described in detail how his/her firm would be organized to manage this project.

Indicated by position or title the person who will have the overall responsibility for the contract. Indicated the number of fixed day-to-day Armed Security guards and Unarmed Mission Support Guards that will be used to satisfy the PWS requirements. Indicated whether or not there will be cross-utilization of contractor's workforce and explained how the cross-utilization plan would be implemented.

Indicated the support staff available to the project manager by function. Offeror suppled an Organizational Chart depicting the structure of the local servicing office and regional support.

Offeror failed to address/provide how his/her firm will be organized to manage this project. Did not indicate by position or title the person who will have the overall responsibility for the contract. Did not indicate the number of fixed day-to-day Armed Security guards and Unarmed Mission Support Guards that would be used to satisfy the PWS requirements. Indicated whether or not there would be cross-utilization of contractor’s workforce but did not explain how the cross utilization plan would be implemented.

Criteria: Total Quality Management Program Outline:

Administrative controls Plans and processes to monitor and assure contract compliance for these security services.

Include methods of quality control, contract administration, management inspection procedures to ensure guards are gainfully employed

Conduct, and job performance standards Corrective action planning and follow-up reporting.

C.8. C.1.1 C.1.4. C.1.6.1

Offeror has Outlined:

Administrative controls Plans and processes to monitor and assure contract compliance for these security services.

Include methods of quality control, contract administration, management inspection procedures to ensure guards are gainfully employed

Conduct, and job performance standards Corrective action planning and follow-up reporting.

Offeror failed to outline or address each evaluation criteria of their total quality management approach.

Criteria: Personnel Selection Process Describe how recruitment and selection of security guards are accomplished. Offeror shall have a documented employment process that includes FAR Clause 52.222-17 Non-displacement of Qualified workers and which shall include application, interview, drug testing schedules and background check phases. A written description of the Offeror’s employment process and qualifications is to be included in the response.

C.7.

Offeror has described how recruitment and selection of security guards are accomplished. Offeror has provided a complete documented description of the Offeror’s employment process and qualifications process that includes sample applications, interview, drug testing schedules and background check phases.

Offeror failed to outline or address each evaluation criteria pertaining to their personnel selection process.

Criteria: Development and Retention of Personnel Describe your [Company] succession planning and development of guards, supervisors and managers.

Describe realistic methods and initiatives designed to promote employee retention for this requirement.

Offeror has successfully described their company’s succession planning and development of guards, supervisors and managers. Offeror has described realistic methods and initiatives designed to promote employee retention.

Offeror failed to describe or address to their retention of personnel.

Criteria: Training Programs/Policies All personnel and supervision provided under this RFP must be thoroughly

Offeror has described in detail how he/she will implement their training programs to support

Offeror failed to describe or address trained, experienced and qualified to perform the work to which they are assigned. Describe in detail how you will implement your training programs to support this RFP.

Include the following:

Pre-Assignment Training Job and Task Specific Training (OJT) Formal Continuous Training Annual Retraining and Recertification Supervisory Development Training

Include name, contract information including email address, qualifications of local or regional trainer(s) who will conduct training for your company and the manner in which the company documents training, paper records, online, web accessible, etc. C.9.

this RFP. to their training programs and policies.

Criteria: Transition/Phase-In Plan Submit a projected Transition Plan for implementation if awarded the contract. Include a list of all individuals assigned to your transition team. Include their roles and responsibilities, current contact information, telephone numbers and email addresses.

Offeror has successfully submitted a projected Transition Plan for implementation if awarded the contract and included a list of all individuals assigned to the transition team, each member's roles and responsibilities, current contact information, telephone numbers and email addresses.

Offeror failed to submit a transition plan; did not included a list of all individuals assigned to the transition team, members roles and responsibilities, current contact information, telephone numbers and email addresses.

Criteria: Insurance The successful offeror shall carry and maintain, with respect to any work or service being performed under this contract insurance written by a responsible insurance company to provide for the following:

Workers’ Compensation as required by applicable statute and Employer’s Liability Insurance.

Commercial General Liability Insurance Automobile Liability Excess-umbrella Insurance, including terrorism coverage.

As to all insurance coverage required under this contract, offeror shall furnish a certificate(s) of coverage naming White Sands Missile Range as additional insureds, and providing that the coverage shall not be canceled or materially altered except after thirty (30) days written notice to WSMR. C.4.3, Clauses 52.228-10, H2.

Offeror has provided responsible insurance company/companies that can satisfy all evaluation criteria regarding insurance compensation and liability policies.

Offeror failed to provide a responsible insurance company regarding issuance of insurance compensation and liability policies.

Offeror provided no sample insurance certificates.

Criteria: Past Performance References Provide at least three (3) years of continuous past performance of awarded contracts valued at $1M or above profiling security guard services. Include [Company] name, address, contact person, email address, and contact number. To be recent, the effort must be ongoing or must have been performed during the past 3 years from the date of issuance of this solicitation.

The Offeror has provided three (3) years of continuous past performance of awarded contracts valued at $1M or above profiling security guard services.

Offeror failed to provide three (3) years of continuous past performance of awarded contracts valued at $1M or above profiling security gurad services.

Criteria: Price/Cost Proposal Provide fully burdened labor rates for each of the following:

Chief of Guards (COG) Training Manager Shift Supervisor Account Manager Armed Security Guard Un-Armed Security Guard

Include overtime rates/policies, holiday rates/policies and labor rates.

a. Evaluation of price will be performed using one or more of the price analysis techniques as prescribed in FAR 15.404-1(b). Through these techniques the Government will determine whether prices are reasonable, complete and balanced.

b. Unbalanced pricing may be evaluated in accordance with FAR 15.404-1(g), as applicable, to assess potential performance risk which could result in unreasonably high or significantly low prices relative to the required services as stated in the PWS.

c. Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). As part of price evaluation, the government will evaluate its option to extend services (see FAR Clause 52.217-8) by adding one-half of the offeror's final option period price to the offeror's total price. Thus, the offeror's total price for the purpose of evaluation will include the base period, 1st option, 2nd option, and 1/2 of the 2nd option. Offerors are not required to enter a price for the six-month extension of service period.

d. Definitions.

(i) Reasonableness: A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business.

(ii) Completeness/Accuracy: The offeror’s proposal is in compliance with the Price/Cost evaluation criteria.

(End of provision)

(End of Summary of Changes)