TE_6.3H_SubsandReports.pdf

DEPARTMENT OF THE ARMY

PRESIDIO OF MONTEREY, CA

PERFORMANCE WORK STATEMENT (PWS)

TECHNICAL EXHIBIT 6.3H

REQUIRED SUBMITTALS AND REPORTS

FOR

FULL FOOD SERVICE (FFS)

PERFORMANCE-BASED SERVICE ACQUISITIONS

Office of the Logistics Readiness Center

W9124N-16-R-0002 Dated 3.11.2016

TECHNICAL EXHIBIT 6.3H

REQUIRED SUBMITTALS AND REPORTS

TE.6.3.H. Submittals Note: Required to be submitted electronically. In the case of an inability to perform electronic submissions, the forms may be submitted printed in proper format.

TITLE REQUIRING FORMAT REQUIRED FREQUENCY NUMBER DISTRO

# DIRECTIVE DATE OF COPIES_____________

1. Identification (2.2.3) Letter With proposal Initial and 2 1 - KO Of Contract Mgr upon changes 1 – FPM/FPM/COR & Alt Mgr

2. Identification (2.2.3) Letter Within 5 Initial and 2 1 - KO Of Dining Facility Workdays of NTP upon change 1 - FPM/COR Manager(s) and Dining employment Facility Attendant Supervisor(s)

3. Uniforms (2.2.1.2) Sample 30 days Initial and 1 1 - KO

Uniforms prior to upon change 1 – FPM Performance

4. Staffing Charts (2.1.8) Contractor's With proposal Initial and 2 1 - KO Choice upon change 1 - FPM/COR Quarterly

5. Quality Control (4.2) Contractor's With proposal Initial and 3 1 - KO Program/Plan choice upon change/ 1 - FPM/COR Monthly Roll-up

6. Sanitation (3.1) Contractor's With-in 3 Initial and 2 1 – KO Training Plan choice Workdays of quarterly 1 - FPM/COR

Hire

7. Safety (2.2.2) Contractor's With proposal Initial and 2 1 – KO Program choice semi-annual 1 - FPM/COR

8. Security (2.2.1.5) Certificate of With-in 3 Initial and 2 1 - KO Training Completion workdays of annual 1 - FPM/COR

Completion

9. Accident (C. 1.23) DA Form 285 Verbal Within Per 3 1 - KO Reporting (C.1.23.1) 1 original & 1 hr. after occurrence 1 - FPM/COR

10. Contingency (2.2.1.4) Contractor's With proposal Initial and 3 1 – KO Plans choice upon change 1 – FPM/COR

11. Cleaning (3.1.1.1.5) Calendar With proposal Initial and 3 per 1 - KO Schedule (3.1.1.2) upon change 1 - ea DF Posted in DFs 1 - FPM/COR Monthly

12. Preventive (3.1.3) Letter With proposal Initial and 3 1 - KO Maintenance & upon change 1 – FPM/COR Self Help Plan 1 - PA

13. DFO Monthly (3.1.2.3) AFMIS DFO 24 hrs after Monthly 2 1 - FPM/COR Inventory Report Inventory Rpt the inventory reconciliation 1 - SSM DA Forms

3234-R and 3234-1-R

14. DFO Cash (3.1.2) AFMIS At least weekly At least weekly 1 1 - FPM/COR Collection Collection and end of and End of Month.

Voucher/Deposit Month Tickets

15. Ration Control (3.1.2.3) DA Form 3 workdays Monthly 1 1 - FPM/COR Sheet 5914-R following the end 1 - SSM (Operational Rations) of each month

16. Quarterly/ (3.1.2.1) AFMIS With-in 24 hrs Quarterly 3 1 - FPM/COR Annual/ generated Annually 1- SSM Gains & Losses Quarterly/Annually

17. Contractor (TE 6.3F) Contractor’s Monday Weekly 1 1 – FPM/COR Furnished Choice Equipment Balance

18. Anti-terrorism (2.2.1.5) Certificate of Initially Annually 1 1 – FPM/COR Level 1 AT Completion Awareness Training

19. Labor Report (3.3) Contractor’s CO Annually 3 1 - Contractor Office Choice 31 Oct. 1 – KO

1 – FPM/COR

20. Machinery (3.1.3) Contractor’s Initially Upon Changes 3 1 – KO Maintenance Choice 1 – FPM/COR Technician and 1 – PA Job Description

21. Food Handler (3.1.2) Contractor’s Initially Each 2 1 – KO Training Choice Within 3 Days Occurrence 1 – FPM/COR of Hire

22. Signature (3.1.2) DA Form 3032 Upon Completion As Needed 2 2 – 1 (one) from each DF Headcount Sheets or AFMIS of Sheets (Kiosk Included in Combs) Generated Forms

23. Cash Meal (3.1.2) DD Form 1544 Upon Completion Upon Completion 1 1 – Installation Control Officer Payment Sheet of Assigned Sheets/ NLT Monthly

24. Daily Menu (3.1.2.3) AFMIS Print Out Daily Daily 3 2 – 1 (one) at each DF 1 – Kiosk

25. Subsistence (3.1.2.3) Vendor Receipt NLT 5 hrs Each Delivery 1 1 - SSM Receipts after delivery Day

26. 28-day Menu (3.1.2.4) Contractor/FPM Upon Change Upon Update/ 3 1 – FPM/COR Approved Semi-Annually 1 - SSM

1 – Installation Nutritionist

27. Remote Site (3.1.2.6) DA PAM 30-22/ Daily Upon Meal 1 1 – DF Feeding Food Preparation Locally Approved Completion Record

28. Equipment Inspection (3.1.2.6) DA Form 2405 As Needed Upon Completion 2 1 – FPM/COR And Maintenance Record and Contractor’s of Inspection/ Maintenance 1 – DF Inspection Log

29. Pest Control Log (3.1.3.2) Contractor’s Monthly Upon Completion of 2 2 – 1 (one) at each DF Choice Inspection/Treatment (Kiosk Included in Combs) (including BASOPS Service Request)

30. Accounting for (3.3) Web Address 31 October Annual Report 2 1-OFC of Asst Sec of Army Contract Services 1-COR