Questions from Potential Quoters_21Q2443.docx

Questions from Potential Quoters, W9124M21Q2443

(1) Will all of the guests be eating at the same time or will they filter in and out during the 3 hour window?

They will filter in and out during the 3 hour window.

(2) As a hotel we have (2) shuttles that hold 11 people, we can run them as often as needed for transportation of 139 people however, is this what you are looking for or do you need larger capacity vehicles that will hold 24 or more people?

They will need larger-capacity vehicles that will hold 24 or more people. See update in PWS 5.5.2, 5.5.3.

(3) On the bus schedule, there are two waves of transport to and from the hotel. How many guests are expected to be transported in each wave? We will be contracting 55 passenger buses and in order to maintain social distancing, would need to know exact headcounts. For example, if the first Wave would be 70 guests leaving over the course of 90 minutes, we place 25 on the 6:00AM bus, 25 at 6:30, 20 on the 7:00AM and any remaining guests on the 7:30. The same pattern would happen with the remaining waves. Or do we need all 70 arriving at the same exact time in which case there would be three buses of 25 on the road at the same time?

See updates in PWS 5.5.2, 5.5.3.

(4) Are microwaves required in each guest room or will designated areas for microwave stations within the hotel suffice?

Microwaves in common areas will suffice.

(5) Is lodging at multiple locations acceptable?

As long as the locations are within the required 20-minute drive from Valencia College West Campus and all required services including transportation are provided to/from each site, multiple locations are acceptable. The contracting officer’s representative who will be appointed at time of award would have to coordinate who would go to each location to stay. Ideally no one would have to change hotel sites when the total number drops from 417 the night of 26 February to 139 starting the night of 27 February.

(6) Is this requirement based on single occupancy or double occupancy rooms?

Single occupancy only

(7) Day of arrival: Will we have a list of names for those of the initial 417 guests staying in Orlando versus those being dispatched to another city, to determine which property to house them [if they need to use multiple properties]?

Answer forthcoming

(8) Housekeeping: Is the client open to having the rooms refreshed once a week versus 2/3 times a week? Due to COVID the property has ceased its daily housekeeping services to once a week.

Twice a week or per hotel COVID-19 guidance