Synopsis-Solicitation_USMA_Shelter_Support_Services_-_Amendment_0001.docx

This Solicitation Amendment 0001 document contains lined out red font (deletions) and blue font (additions) to highlight the changes incorporated into the revised PWS.

FBO ANNOUNCEMENT: COMBINED SYNOPSIS/SOLICITATION – AMENDMENT 0001

ACTION CODE: <COMBINED>

DATE: 25 April 2019

YEAR: 2019

CONTRACTING OFFICE ZIP CODE: 31314

PRODUCT OR SERVICE CODE: W083

CONTRACTING OFFICE ADDRESS: BLDG 621, 976 Wilson Ave, Fort Stewart, GA 31315

CLASSIFICATION CODE: W – Lease or Rental of Equipment

SUBJECT: Shelter (Tent) Support Services at United States Military Academy, West Point, New York, USA

SOLICITATION NUMBER: W9124M-19-R-0015

CLOSING RESPONSE DATE: 12:00 PM Eastern Standard Time on 03 May 2019

POINTS OF CONTACT: Jerry Owen Andes II at jerry.o.andes.mil@mail.mil

CONTRACT AWARD DOLLAR AMOUNT: To be determined

LINE ITEM NUMBERS: CLIN 0001 – Shelter Set-Up Costs (Labor, Material, Transportation, etc) (07-14 May 2019)

CLIN 0002 – Cost Break Down of Leased Equipment by Type (15 May – 14 August 2019)

CLIN 0003 – Shelter Tear-Down and Removal Costs (Labor, Material, Transportation, etc) (15-20 August 2019)

CLIN 0004 – Contract Manpower Reporting (1x Each)

CONTRACT AWARD DATE: 06 May 2019

CONTRACT NEED DATE FOR ALL TENTS TO BE COMPLETE: 14 MAY 2019 @ 5:00 PM (EST)

SMALL BUSINESS SET-ASIDE: Total Small Business Set-Aside

DESCRIPTION:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotes are being requested and a written solicitation will not be issued.

The Solicitation Number for this synopsis/solicitation is W9124M-19-R-0015. This solicitation is issued as a Request for Quotation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95.

The Mission and Installation Contracting Command – Fort Stewart, GA has identified a service requirement for Shelter (Tent) Support Services in support of Cadet Training at Camp Natural Bridge, United States Military Academy, West Point, New York, USA. The purpose of this notice is to notify potential vendors of this business opportunity and to award a single purchase order to a successful vendor to perform the work. The specific details regarding this opportunity are prescribed within this document as a Performance Work Statement.

The North American Industry Classification Code (NAICS) 532289 – All Other Consumer Goods Rental (Tents). The Small Business Size Standard is $7,500,000.00. This requirement is being competed as a Total Small Business Set-Aside.

This solicitation shall close on 03 May 2019 at 12:00 PM. Eastern Standard Time (EST). Contractor Responses which include the Bid Schedule (Exhibit A) and company contact information received after this time may not be considered. All questions and responses are to be sent to the Contract Specialist, Jerry Andes II at jerry.o.andes.mil@mail.mil or phone number (912) 767-8471.

PURPOSE

The purpose of awarding a Purchase Order against this requirement is to provide the U.S. Government with source to provide Shelter (Tent) Support Services as part of the USMA Cadet Training Exercise Set-Up, Maintenance & Tear Down efforts are described in the Performance Work Statement. In responding to this notice, the Contractor shall provide the following:

1. The Contractor’s quote shall contain a total price for each Contract Line Item (CLINs 0001-0004) on the Bid Schedule (Exhibit A). Additionally, the Contractor shall ensure that their Company information to include name, physical address, phone number, and email address CAGE Code, DUNS Number, and company representative point of contact are included as part of their quote. This information can be provided on a Company Letterhead.

2. Signed Acknowledgement of all issued solicitation amendments (if applicable)

The Government is not responsible for any costs incurred by respondents regarding any responses to this notice. Respondents should not submit any proprietary information when responding to this notice. Respondents should also note that the Government will not return any information submitted in response to this notice. The offerors are encouraged to provide their best competitive pricing when submitting their Bid Schedule Pricing. The Government intends to award one purchase order to the Offeror that is the lowest priced, technically acceptable Offeror, with acceptable past performance. In order to ensure adequate competition and to get a purchase order established in a timely manner, the U.S. Government reserves the right to conduct discussions with eligible offerors in regard to quotes received. However, Offerors should not anticipate that discussions will occur and are advised to provide their most competitive offer at time of submission. Each quote submitted should be reviewed thoroughly for completeness and accuracy.

Offerors shall comply with all instructions contained in FAR 52.212-1, and Addendum to FAR 52.212-1, Instructions to Offerors--Commercial Items. Contractor shall submit their quote and all accompanying documentation directly to the MICC-Fort Stewart Contracting Office via the Contract Specialist at jerry.o.andes.mil@mail.mil. Offerors shall submit questions to the Contracting Specialist via the email address above. Each question will be answered as they are received. The answers to each question will be provided to all eligible offerors in the form of a solicitation amendment labeled “Questions & Answers Log”, with it being posted on FEDBIZOPPS at www.fbo.gov.

CONTRACTOR ELIGIBILITY FOR AWARD

To be eligible for an award, contractor must be registered in the System for Award Management (SAM) database. A contractor can contact SAM at https://www.sam.gov/portal/public/SAM/. If a contractor submits a response to this solicitation, but does not have a valid SAM Account marked “Active” at the time of response review (immediately following the closing of the solicitation), the response will be rejected and not evaluated. NO EXCEPTIONS. A DUNS (Dun and Bradstreet) number is required in order to register. All invoices shall be submitted through Wide Area Work Flow. You can register at https://wawf.eb.mil/index.xhtml.

EXHIBITS

Bid Schedule (Exhibit A) – Separate Document

PERFORMANCE WORK STATEMENT (PWS)

SOLDIER SHELTER SUPPORT SERVICES (TENTS, HVAC, POWER GENERATION/DISTRIBUTION)

07 MAY – 20 AUGUST 2019

CAMP NATURAL BRIDGE, UNITED STATES MILITARY ACADEMY, WEST POINT, NEW YORK

TABLE OF CONTENTS

PART 1.0 - GENERAL

1.0 GENERAL: This is a non-personnel services contract to provide climate controlled tents to personnel facilitating Cadet Summer Training at CAMP NATURAL BRIDGE, WEST POINT, NY. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services. The Contractor shall provide the services described in this Performance Work Statement, including the set-up and take-down of the required amount of tents able to fit on a combination of 17'x34' (575 sq. ft.) cement pads and open gravel lots. Each tent shall include bunk beds or bunk cots with ample interior lighting in order for each soldier in the tent to inspect his equipment during hours of darkness, protective flooring, a Heating Ventilation and Air Conditioning system, and power generation and distribution capable of supplying sufficient power to all contractor provided equipment per each time period of the operation.

1.2 Background: Task Force 1-28 IN, conducts Cadet Summer Training (CST) at the United States Military Academy (USMA), New York from 15 May-20 August 2019 IOT educate, train, and inspire the current classes within the USMA Corps of Cadets. This Performance Work Statement (PWS) describes the work necessary to effectively support the stated mission objectives and satisfy the commander’s intent. The contractor shall provide the required support in accordance with the requirements identified within this document. The mission requires that high quality living space support services be in place to support 450 Soldiers at Camp Natural Bridge, West Point, New York from 15 May – 14 August 2019. These facilities will support 24/7 hour operations. These resources must be outsourced because a sufficient number of permanent living facilities are not available through standard Army equipment inventories. The Contractor shall ensure all tentage and equipment is safe, serviceable and ready for use at each location as outlined in this Performance Work Statement (PWS).

1.3 Objectives: The Government requires the procurement of contracted temporary living space (tents) with flooring, lighting, doors, walls HVAC, Power Generation/Distribution for up to 450 soldiers for the time period described below. On the north side of the Camp; 26 tents are to be set-up over the existing 26 concrete slab bases. Each slab is 17'x34' or (578 sq ft.). Additionally, there is an open, flat, cleared and unimproved section of land that is approximately 40,000 sq ft on the south end of Camp Natural Bridge to set up the remaining tents. The tents and supporting equipment are to be configured to maximize the amount of space available in and around each slab. See Attachment A – Map of Approved Tent Set-Up Sites. The minimal amount of acceptable square footage will be 50 sq ft per Soldier. These tents will be used to house MALE Soldiers only. The small number of female Soldiers will be housed in permanent living quarters. Tents will be climate controlled by a HVAC system, provide adequate lighting to allow soldiers to inspect and prepare equipment during hours of low visibility, and withstand summer weather conditions common in West Point, NY. The projected schedule of work is detailed below:

NOTE: The Government reserves the right to vary quantities, increase and decrease the Period of Performance dates due to mission requirements. The Contracting Officer will notify the Contractor within 12-24 hours to make adjustments accordingly in accordance with the Terms and Conditions under FAR Clause 52.212-4 – Commercial Items.

1.4 Scope: The Contractor shall provide all labor, equipment, tools, transportation, supervision of Contractor personnel, and other items and services (not specifically identified herein to be Government Furnished), necessary to provide these services to Task Force 1-28 Infantry Personnel. These services shall be conducted in support of and in coordination with the COR provided by the Government. The location for the performance of these services is CAMP NATURAL BRIDGE , UNITED STATES MILITARY ACADEMY, WEST POINT, NY.

1.5. Period of Performance: The period of performance shall occur from 07 May to 20 August 2019 at Camp Natural Bridge, United States Military Academy, West Point, New York, USA.

1.6 CLIN Structure:

CLIN 0001: Shelter Set-Up Costs (Labor, Material, Transportation, etc) (07-14 May 2019) CLIN 0002: Cost Break Down of Leased Equipment by Type (15 May – 14 August 2019) CLIN 0003: Shelter Tear-Down and Removal Costs (Labor, Material, Transportation, etc) (15-20 August 2019) CLIN 0004: Contract Manpower Reporting (CMR)

1.7 Period of Performance Modifications: The Contracting Officer will notify the contractor in writing should period of performance require adjustment. This will ONLY apply to those tents that are put together in its entirety and ready for performance.

1.7.1 POP Adjustments Rate 1: Relocation of spotted tents with equipment dropped or erected tents 50% or less, must be agreed upon by ALL parties (Contracting Officer, Contractor, COR). Government established rate is $ 750.00 per tent.

1.7.2 POP Adjustments Rate 2:Relocation of spotted erected tents at 51% or greater, must be agreed upon by ALL parties (Contracting Officer, contractor, COR). Government established rate is $ 2,000.00 per tent.

1.8. General Information

1.8.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's quality control program is the means by which he/she assures himself/herself that his/her work complies with the requirement of the contract. The Quality Control Program report will be delivered within one week after contract award and shall be submitted to the KO and COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer's acceptance in writing of any proposed change to his QC.

1.8.2 Quality Assurance: The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applies, the frequency of surveillance, and the minimum acceptable defect rate(s). The Quality Assurance Surveillance Plan (QASP) will be conducted by the COR who will randomly inspect the conditions of all contracted equipment, such as, but not limited to ensuring that each tent is not damaged, generators are supplying adequate power supply to each HVAC system, power outlets, each HVAC is maintaining a temperature range 65-75 degrees F. The COR will continually inspect the qualifications and conduct of personnel. Reports will be collected twice per month, consolidated and reported to the KO no later than 5 days after each period. The COR has the authority to accept any deviation of quality standard so long that the quality of shelter support services does not threaten the quality of life of those being housed, nor will adverse weather effect the Government and Personnel property being stored within and around the structures. All authorized deviations between the COR and Contractor shall be agreed to by each party in writing.

1.8.3 Qualifications of Personnel: The Contractor shall provide necessary personnel to accomplish the services covered under this contract within the specified time frames. The Contractor shall ensure that service employees performing work on this contract have all required licenses, permits, and certifications for the state and locality wherein work is to be performed. The Contactor shall provide adequate amount of service employees to conduct contracted service in accordance with the standards of the contract.

1.8.4 Conduct of Personnel: The contractor shall ensure that personnel present a professional appearance at all times and that their conduct shall not reflect discredit upon the Department of the Army. The Contractor shall remove any employee for reasons of misconduct or security. The removal of such a person shall not relieve the Contractor of the requirement to provide sufficient personnel to perform adequate and timely service.

1.8.5 Operating Hours: The Contractor shall perform work during the designated dates required to satisfy all the requirements of the contract. Normal work hours, Monday-Friday 8:00 AM-5:00 PM, however during the set-up and teardown of the living structures, work outside these hours can be authorized in writing by the COR without any additional cost to the Government. During the time of occupancy (15 May – 14 August 2019), repair work orders and performance of scheduled equipment maintenance is to be performed within the time frame prescribed within this PWS with written concurrence from the COR.

1.8.6 Type of Contract: The government will award a Firm Fixed Price.

1.8.7 Access and General Protection/Security Policy and Procedures. This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.7 Eligibility Verification for Employment: E-Verify is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility. The U.S. Department of Homeland Security is working to stop unauthorized employment. By using E-Verify to determine the employment eligibility of their employees, companies become part of the solution in addressing this problem. All U.S. employers must complete and retain a Form I-9 for each individual they hire for employment in the United States. This includes citizens and noncitizens. On the form, the employer must examine the employment eligibility and identity document(s) an employee presents to determine whether the document(s) reasonably appear to be genuine and relate to the individual and record the document information on the Form I-9. The list of acceptable documents can be found on the last page of the form. E-Verify is mandatory for employers with federal contracts or subcontracts that contain the Federal Acquisition Regulation E-Verify clause.

PART 2.0 - DEFINITIONS & ACRONYMS

2.1 DEFINITIONS:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and to make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor, as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. CONTRACTOR PERSONNEL. Contractor and subcontractor employees performing working under this contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement (PWS).

2.1.6. DELIVERABLE. Anything that can be physically delivered, but may include non-physical things, such as meeting minutes or reports.

2.1.7. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP). Property in the possession of or directly acquired by the Government and subsequently made available to the Contractor.

2.1.8. KEY PERSONNEL. Contractor employees who are critical for achieving PWS objectives. Key personnel shall meet position qualification and experience requirements indicated in the PWS. When key personnel qualifications are used as an evaluation factor in "Best Value" procurement, the Contracting Officer is the only one authorized to concur with key personnel replacement after award of the contract. When proposed key personnel resumes are used as an evaluation factor in best value procurement, a letter of commitment may be required from the individual whose resume is provided.

2.1.9. PHYSICAL SECURITY. Actions that prevent the loss or damage of government property.

2.2.0 QUALITY ASSURANCE. A planned and systematic pattern of all actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. For the purposes of this document, quality assurance refers to actions by the Government.

2.2.1 QUALITY ASSURANCE SURVEILLAND PLAN (QASP). The Government's organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.2.2 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.2.3 SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have priority of contract with the subcontractor.

2.2.4 WORK DAY. The length of time during a day in which the Contractor provides services, in accordance with the contract. Also referred to as Business Day.

2.2.5 WORK WEEK. Monday through Friday, unless otherwise specified.

2.3 ACRONYMS:

PART 3.0 - GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1 Emergency Medical Treatment. Medical services for Contractor personnel are the responsibility of the Contractor, however, the Government may provide, on an emergency basis, medical services for job related injuries while an employee is performing under this contract if Government facilities are available. Emergency medical care is available to Contractor employees at Keller Army Community Hospital. For Emergency ambulance service, call 911. Such emergency medical care will be limited to those services necessary to prevent undue suffering or loss of life and will be provided only during the period of emergency. In such circumstances, action shall be taken to transfer employees of the contractor to a civilian health care provider as soon as the emergency period ends. The Contractor shall reimburse the Government for emergency medical services provided. If the invoice is not paid, the Contracting Officer may set off the cost against future payments to the Contractor.

3.2 Facilities: The government will provide a cement base for each tent to be constructed on. Each concrete base measures 17 ft. by 34 ft., totaling 578 sq. ft. Additionally, there is an open, flat, cleared and unimproved section of land that is approximately 25,000 square ft just south of Camp Natural Bridge Proper that is available to set up the remaining tents. See Attachment A – Approved Tent Sites.

3.3 Materials: The Government will provide fuel for generators after consuming the original tank of fuel provided by the Contractor upon delivery. The Contractor is expected to deliver the generators with a full tank of fuel. The Government will return each generator with a full tank of fuel.

PART 4 CONTRACTOR FURNISHED ITEMS

4.1 General. The Contractor shall furnish everything required to perform all tasks delineated in this PWS to include all equipment and training material required to satisfy all the requirements of the contract.

4.2 Contractor Life Support: Contractors are responsible for their own travel and living accommodations while supporting the contract. The Contractor is responsible for providing the required logistics support (Transportation, Food, Lodging, etc) for the duration of the contract while ensuring that all Interpretation personnel are in the correct locations at the designated times.

4.3 Equipment and Training Material. The Contractor shall provide all equipment required to perform all tasks delineated in the PWS required to satisfy all the requirements of the contract.

PART 5 - SPECIFIC TASKS

5.1 Basic Services. The Contractor shall provide all direct labor, transportation, supervision (of all contractor personnel) and other items and services (not specifically identified herein to be Government Furnished), necessary to complete the work established by this contract. The location of performance for all services is CAMP NATURAL BRIDGE WEST POINT, NY. The period of performance is 07 May-20 August 2019. The Contractor is allowed to pre-stage equipment on CAMP NATURAL BRIDGE for the duration of the operation if such action reduces the cost of shipping materials for each time period. The contractor is responsible for securing any un-used stored equipment in such a way that prevents the equipment from being tampered with before the requested time period for the duration of the period of performance. These services shall be conducted in support of and in coordination with the COR provided by the Government. The contractor shall ensure tents, generators, HVAC units, and associated equipment is delivered with all necessary parts in accordance with the operator’s manual.

5.2 Tent Placement: The contractor shall coordinate for exact placement with the Contracting Officers Representative (COR) assigned to the contract specific to the location where work is to be performed.

5.3 Set Up and Tents Characteristics. The Contractor shall set up tents and supporting equipment as described in the Objectives and Scope in Part 1. The Contractor is responsible for constructing all equipment, beginning no earlier than 07 May and being complete no later than 14 May 2019. All tents will be completely closed in from weather with side flaps secured by sand bags or otherwise tethered to the ground to ensure protection from the elements and to contain the air conditioning. Contractor will ensure compliance with all applicable fire codes. All tents will contain fire extinguishers, smoke detectors, carbon monoxide detectors, exit signs. These tents shall be resourced with all required equipment (i.e. lighting, flooring, doors, walls, and generators to power lights and ample outlets) throughout the tent; to include Heating Ventilation and Air Conditioning (HVAC) and the power generation to power them. All structures shall be Clear Span type or equivalent, which provide occupants a weatherproof environment from dust storms, rain, and the harsh environment at Camp Natural Bridge. the National Training Center.

All structures shall be designed and installed to prevent dust and sand from entering the structure when doors are closed. The contractor shall properly seal any gaps at floor, ceiling, or sidewall to meet this requirement. The structure will be designed and installed to properly protect electronic equipment and personnel from dust intrusion. The sidewalls must be properly secured along the full length of the tent at the bottom, in contact with the ground and bermed with dirt or sand bags sufficiently enough to create a weatherproof seal from the environment and to prevent the sidewalls from lifting up during heavy winds. Rocks will not be used to secure tent flooring. Structures must possess, at a minimum, a 70 MPH wind load rating, in accordance with International Building Code. All sidewalls, ceilings, tie downs, and bracing will be installed so as to prevent excess vibration and noise during high winds. Each structure shall be configured to provide two (2) hinged doors capable of being latched shut, one located at each end. All heating and cooling ventilation ducting shall be installed through a penetration sidewall. The penetration on the sidewall must have a collar to secure the ducting for proper insulation. Ducting shall not be installed with gaps, under the bottom of sidewalls, nor between sidewall sections. All structures shall be erected using materials free of mold, mildew, or excessive soiling.

5.4 Tent Interior Features and Equipment. The Contractor shall set up ample lighting no later than 5:00 PM on 14 May 2019. Lighting will allow each Soldier to inspect and prepare equipment during hours of low visibility. Lighting fixtures shall be of adequate size and light disbursement as to operate an office facility inside the tent. A protective flooring must been installed. A trafficable floor will be under all tents, hard surface flooring. Floors will be level and raised at a minimum of four inches from the ground. Any required site preparation will be included as required. The minimal amount of acceptable square footage will be 50 sq ft per Soldier. Site preparation will include removal or elimination of any pests or insects present before flooring is installed. Bunkbeds or Bunk Cot System will accommodate two Soldiers simultaneously. Each of the 26 tents located on a concrete pad shall not contain more than five (5) bunk beds or Bunk Cots Systems for a maximum occupancy of ten (10) Soldiers per tent. The number of bunks per tent for the tents located in the southern overflow lot will vary depending on the size, types, and quantities of tents provided. Contractors are encouraged to use their experience to develop creative and cost effective living arrangement solutions that allow each Soldier in the overflow lot to have at least the same amount of personnel space as the Soldiers who are living in the 10 Soldier tents on the pads. The requiring activity will only accept 2-man bunk beds or 2 man Bunk Cots System as a sleeping solution in order to better utilize vertical space for sleeping and horizontal space to store equipment and gear on the floor. Single person beds/cots will significantly decrease the amount of walkable space within all of the tents, thus are an unacceptable sleeping solution for this particular requirement. with storage space (Foot Locker). Storage space will allow for storage of personal items, extra blankets, and some clothes. The storage space will have some mechanism to enable Soldiers to secure their personal items using their own personal locks. The locking mechanism should allow the use of Master Lock combination locks or similar types of locks. Each Soldier will now bring their own lockable storage solution. A Contractor supplied lockable storage solution is no longer required. A total of 243x 2-Person Bunk Bed/ Bunk Cot System layout specifications for bunks are below.

5.5 HVAC. Heating, Ventilating, and Air Conditioning- All tents will require HVAC unless stated otherwise. Each will have sufficient ductwork to environmentally control temperatures between 65 and 75 degrees Fahrenheit during the day and night throughout the tent. All heating/air outlet work shall meet design requirements of the Society of Heating Refrigeration Air Conditioning Engineers (ASHRAE). Use plastic tubular sock ducts (perforated along the bottom) suspended from wire lines, in lieu of rigid duct work, to distribute air conditioned air in large sized high spaces.

5.6 Power Generation. Contractor shall provide power generation to sufficiently power all contractor provided equipment lights, HVAC units and electrical outlets) (and noise abatement that reduces the generator noise level to no more than 65 dB at 10'. Contractor will provide cable ramps for all runs of electrical wire that exceeds 15ft. or crosses a high traffic area. Each of the 26 tents on the concrete pads shall contain a minimum of 4x 120V Standard American Electrical Outlet with the remaining plugs being either standard 120V Standard American Electrical Outlets or USB power outlets (to charge small electrical devices such as cellular phones) or a combination of each type for a total of at least 10 plugs. Any Tents located in the southern open lot shall contain enough American Standard 120v electrical outlets to support a minimum of 40% of the occupants use at one time. The remaining 60% of the plugs can be American Standard 120V electrical outlets or USB power outlets (to charge small electrical devices such as cellular phones) or a combination of each type. Each Soldier is to have access to at least one 110v standard American power outlet plug-in at all times, meaning that they can always plug in at least one (1) electronic device.. All outlets shall be GFCI protected. The contractor must label their equipment near the fuel tank with the wording “Diesel Fuel Only”. The contractor shall ensure generators are delivered with a full tank of fuel and with all necessary parts in accordance with the operator’s manual. The Government shall not be responsible for returning will return each generator power generation or other equipment with a full tank of fuel. or pay to refuel the equipment at the end of the period of performance. The Government will be responsible for providing fuel to the supplied equipment during the period of performance. GENERATORS MUST BE PROPERLY GROUNDEDWITH A GROUNDING ROD. Electrical generation and all electrical components shall meet applicable requirements of the National Electrical Code (NEC) for temporary out of doors, wet and windy locations. All electrical power generation and any distribution equipment systems shall be grounded according to NEC requirements. Fuel sources shall be provided by the government. The equipment shall be compatible to operate on MIL Grade JF-24(JP-), DS-2, JP-8.

5.7 Non-Emergency Work Orders: The Contractor shall provide non-emergency repair and/or replacement services for the leased equipment within 12 hours if unserviceable during all phases of support.

5.8 Emergency Work Orders: The Contractor will be required to respond within (4) four hours to an emergency repair called from the Contracting Officer or Contracting Officer Representative (COR).

5.9 Tent Shelter Tear-Down. The Contractor is responsible for deconstructing all equipment, beginning no earlier than 16 August and being complete no later than 20 August 2019. All contractor owned property and resulting waste, debris, etc. shall be removed from Camp Natural Bridge no later than 22 August 2019 in accordance with Paragraph 6.2 of this PWS.

5.10 Equipment Joint Inspection: The Contractor and the Contracting Officer or COR will conduct joint inspection of the equipment to ensure that equipment is serviceable prior to the unit occupying the site, in accordance with the contract, schedule delivery day. A joint inspection shall occur immediately prior to the Government taking possession of the tents and equipment and immediately prior relinquishing control of the property back to the Contractor.

5.11 Contracting Officer Representative Point of Contact:

Name: To Be Disclosed at Award Work Number:

Cell Number:

Email Address:

5.12 Security Requirements:

The overall classification required for this requirement is FOUO.

This contract does not require the contractor to have access to Communication Security Information.

This contract does not require the use of COMSEC Key.

This contract does not require a COMSEC account.

This contract does not require the contractor access to Sensitive Compartmented Information (SCI).

This contract does not require the contractor access to For Official Use Only Information (FOUO).

This contract does not require the contractor access to Special Access Program (SAP) material.

This contract does not require the contractor access to ALTERNATIVE Compensatory Control Measures (ACCM).

This contract does not require the contractor access to government networks.

This contract does not require the contractor access to government networks.

This contract does not require the use of government-owned computers.

This contract does not require the contract use of contractor owned computers.

5.13 Contractor Representative and Supervisors. The Contractor shall have a company representative on call to respond to maintenance requests with full telephone coverage and authority to make decisions on behalf of the company. The time starts for a required maintenance call when the Government calls or texts the company representative. The Contractor shall have functioning voicemail. Lack of receiving capabilities by the Contractor does not relieve Contractor of liability for required timeframe to make equipment operational.

5.14 Contractor Access Documents to U.S. Army Installations. The vendor will provide the name, registration, contact information, and required information and documents to get approval and authorization for the service provider’s admittance to military installations no later than 48 hours before the start of the period of performance. The vendor will provide a point of contact and phone number for the delivery and cleaning services. Prices will include all applicable charges, to include but not limited to delivery, set up, and cleaning services.

5.15 Contract Manpower Reporting (CMR). Upon completion of contract performance, the Contractor shall report ALL Contractor labor hours (including sub-Contractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DOD organization that is receiving or benefitting from the contracted services.

5.15.1 Reporting. Reporting inputs will be for the labor executed during the period of performance during each Government Fiscal Year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2017. Contractors may direct questions to the help desk by clicking on “Send email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website at http://www.ecmra.mil. As part of its submission, the Contractor shall also provide the estimated total cost (if any) incurred to comply with this reporting. The contract and/or task order will not be considered complete until report is entered and proof of completion is provided to the contracting office.

5.15.2 OASA. - The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) Operated and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative (COTR) or also known as the Contracting Officer's Representative (COR); (2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by reporting period; (4) Contractor's Name, address, phone number, e- mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub- Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor's system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 6 - ADDITIONAL TERMS

6.1 Delivery Instructions

6.1.1 Delivery. Delivery must be made at the agreed upon time by the Government between the hours of 8:00 A.M. – 4:00 PM May 2019. All equipment set up must be complete and equipment ready for use at that time.

6.1.2. Tent Location Verification. The Contractor shall coordinate with the Contracting Officers Representative (COR) at each site to assure placement at correct locations. At time of delivery, the Contractor shall complete a joint pre- inspection with the COR verifying that items have been delivered, are in the correct location, and are operational in accordance with the contract. The Contractor shall also provide a post inspection sheet. The Contractor must stand by until these inspections are complete. Items may require relocation within the same general area. Unit may or may not relocate as required. If items cannot be relocated by unit then the Contractor is responsible for relocating items within the same general area.

6.2 Removal of Equipment

6.2.1. Post Performance Equipment Removal. The Contractor shall remove all contracted/leased equipment from the specified locations within 48 hours after the period of performance ends. Should contracted/leased equipment remain in place beyond 48 hours or after the post-inspection (whichever comes first), the Government is not liable for usage, theft, loss, damages, or replacement cost due to Contractor's negligence to take possession of owned items. If for some reason the Contractor is unable to pick-up the equipment, the Contractor shall notify the Contracting Specialist and Contracting Officer in writing of when equipment will be removed.

6.2.2 Inspections. All pre- and post-inspection/acceptance sheets shall include dates and the COR’s Signature shall be provided to the Contract Specialist and/or Contracting Officer.

6.2.3 Liability. The U.S. Government accepts no liability for the actions of the Contractor or his employees and agents

6.3 Equipment Operator Qualifications. All work is to be performed by a competent person, experienced and qualified to provide the required services.. The Equipment Operators shall be appropriately licensed to operate and repair the equipment for the duration of the period of performance. Additionally, unless otherwise specified in this contract, the Contractor shall obtain any necessary licenses and permits, give all notices, and comply with any applicable Federal, State, County, and municipal laws, codes, and regulations in connection with this award.

6.4 Daily Performance Coordination and Preparation. Upon receipt of the contract, the successful Contractor will be provided with the U.S. Government Point of Contact list by the Contracting Officer. Prior to the beginning of performance, the Contractor shall contact the identified U.S. Government Training Event Logistics Specialist in order to better prepare them to support the exercise. Equipment and Operators shall be onsite and prepared to begin work as specified by the COR no later than 7:00 AM EST each day during the period of performance. The Period of Performance may be adjusted slightly after award due to unforeseen operational requirements or Government delays. The KO will notify the Contractor within 72 hours of discovering a future event that could disrupt performance to such an extent that the Period of Performance would have to be adjusted through the completion of a modification to the purchase order.

6.5 Confidentiality. All work discussed or carried-out at the Bayonet Focus training exercise shall remain strictly confidential. A statement of confidentiality will be signed by the supporting Contractor(s) prior to 14 May 2019.

6.6 Contracting Officer Authority. Only the Contracting Officer has the authority to issue changes to this Performance Work Statement - and the corresponding Purchase Order - which affect price, quality, quantity, delivery, or any other aspect that will change the terms and conditions of the contract. The Contracting Officer is the only official who has the authority to modify or terminate the contract, or to obligate Government funds. If the Contractor deviates from the terms of this PWS and the Purchase Order, a claim to pay additional costs incurred due to following the instruction from an unauthorized person will be denied.

6.7 Delays. In the event the Contractor anticipates or encounters difficulty in complying with the delivery schedule, the Contractor shall immediately notify the Contracting Officer telephonically giving full detailed reasons for the delay. Receipt of Contractor’s notice does not constitute acceptance of an alternate delivery schedule waiver of the U.S. Government’s rights under this contract or at law

6.8 Work Schedule. The Contractor is expected to work for approximately 12 hours per day, including weekends and during Federal, State, or Local holidays. The typical work hours are 7:00 AM – 7:00 PM with a 30 minute lunch at the discretion of the Contractor during the work shift.

6.9 Safety and Security. The Contractor and his/her hired employees shall be responsible for ensuring all safety requirements are adhered to and shall not at any time place the Training Participants in any kind of danger. The Contractor is required to comply with force protection measures as directed by the US Government Representative. Each item of equipment or property furnished under this contract shall be in safe operational condition, and shall comply with the Federal Safety Standards, the American National Standards, and State Safety Regulations applicable to this equipment or property. If the Contracting Officer or their representative determines that any item of equipment or property furnished is not suitable for performance under this contract, the Contracting Officer shall promptly inform the Contractor in writing. If the Contractor(s) become aware of a situation that could harm the training participants, they are required to immediately contact the U.S. Government Representative identified in the Contract. All hazards (tripping hazards, electrical shock, hot surfaces, sharp edges, etc) associated with the living shelters (tent) shall be corrected and any remaining hazards shall be appropriately marked to reduce the chance of injury to the inhabitants.

6.10 Contractor Notice Regarding Late Service. In the event the Contractor anticipates or encounters difficulty in complying with the contract performance schedule, the Contractor shall immediately notify the Contracting Officer telephonically and via E-mail giving full detailed reasons for the delay. Receipt of Contractor’s notice does not constitute acceptance of an alternate delivery schedule waiver of the U.S. Government’s rights under this contract or at law.

6.11 Equipment Return Cleanliness Standards. The Government will not be responsible to return leased equipment clean and will not be charged for cleaning expenses. The Soldiers will conduct a basic surface cleaning of the tents which will include the removal of large chunks of mud, loose trash, and they will sweep out the tents prior to returning them to the Contractor. Any anticipated additional cleaning charge to return the tents to at least the cleanliness in which they were delivered is to be included into the overall rental price for each tent. No separate claim for after-the-fact cleaning fees will be approved by the Contracting Officer as long as the Soldiers clean the tents to at least the standards prescribed in this paragraph.

PART 7 - CLAIMS

7.1 Inspection Sheets. The Contractor shall…