Solicitation _W9124L-25-R-FIRE_BPA Fire Extinguishers.pdf

DEPARTMENT OF THE ARMY

U.S. ARMY MISSION AND INSTALLATION CONTRACTING COMMAND

MICC-FORT SILL

1803 MACOMB ROAD

FORT SILL, OKLAHOMA 73503-4433

15 April 2025

Mission and Installation Contracting Command

SUBJECT: Request for Proposal (RFP) W9124L-25-R-FIRE BPA Fire Extinguishers –Fort Sill, Oklahoma

TO WHOM IT MAY CONCERN: RFP for W9124L-25-R-FIRE BPA Fire Extinguishers

The Government has a requirement for the following item. If you are interested in providing a proposal, please provide information on this RFP, released 15 April 2025. Questions are due by 2:00 PM CST on 29 April 2025. All responses to this solicitation are to be submitted to sommer.p.roach.civ@army.mil and brandi.l.odaniel.civ@army.mil. Your proposal is due no later than 2:00 PM CST on 14 May 2025.

THE NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE FOR THIS

RFP IS 811310.

Current SAM Registration is Mandatory. See www.sam.gov for further information.

DELIVERY ADDRESS: FORT SILL, OK 73503

FOB: DESTINATION

EVALUATION AND AWARD

The Government will evaluate proposals in response to this request and award a Blanket Purchase Agreement (BPA) to the responsible offeror whose offer conforming to this request, will be most advantageous to the Government considering price only. Award will be made based upon the best value to the Government in accordance with procedures in FAR 13.106-2(b). The Government will award a multiple award requirements contract to the three offerors who present the best value to the Government, in terms of pricing of fire extinguisher products and services.

In accordance with FAR Clause 13.303-3(a)(6)(i) “Preparation of BPAs,” a summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipt copies of the delivery tickets. The contractor shall submit their delivery ticket/invoices electronically to the points of contacts identified below in the following format:

(i) Name and address of contractor;

(ii) Date of performance;

(iii) BPA Contract number and applicable call out number;

(iv) Ordering Official’s name;

mailto:sommer.p.roach.civ@army.mil mailto:brandi.l.odaniel.civ@army.mil

(v) Unit price per item in reference to price list;

(vi) Total price for each individual call out;

PAYMENT WILL BE MADE BY GOVERNMENT PURCHASE CARD (GPC); THEREFORE

YOUR PROPOSAL SHOULD REFLECT THIS METHOD OF PAYMENT.

If you would like to be considered, please provide your capability statement and price list of products and services.

SCOPE OF WORK

This Blanket Purchase Agreement (BPA) for Government personnel will be used to purchase inspection and maintenance service requirements for Fire Extinguishers utilized by Brigades and Major Army Command’s (MACOM) on Fort Sill, Oklahoma. The Contractor shall furnish referenced services and supplies if and when requested by the Contracting Officer (KO) or his/her authorized representative during the period specified herein. Changes will be submitted as replacement pages for authorized individuals when requirements are identified.

This agreement will be used to provide maintenance, inspection and service to fire extinguishers monthly and yearly.

Extinguisher Required Inspections and Maintenance is considered a thorough examination of the fire extinguisher that is intended to give maximum assurance that a fire extinguisher will operate effectively and safely and to determine if physical damage or condition will prevent its operation. As well as determine if any repair or replacement is necessary and if hydrostatic testing or internal maintenance is required. There will be an annual inspection, as well as two (2) types of fire extinguisher maintenance inspections: a six (6) year and twelve (12) year. Please reference Section E of this Scope of Work for price list details and Attachment 1 for full Fire Extinguisher Maintenance/Inspection Price List requirements needed for this Blanket Purchase Agreement. The Government is requesting proposals from vendors that clearly describe the technical capability, certifications and resources to fulfill the Government’s requirements as stated herein. Proposals shall include the following information:

1. Company name, address, points of contact, email addresses, business/work and mobile telephone numbers, company web page, if applicable, Tax ID number, and UEI/Cage Code;

2. Identification of Business Size (Small or Large Business) under NAICS Code 811310, and any additional socio-economic status, i.e., Service-Disabled Veteran Owned Small Business, HUBZone certified, 8(a) certified, Woman-Owned Small Business, etc. (If NAICS Code 811310 is not listed by vendor in SAM Registration, this NAICS Code must be added to be considered;

3. Include Company Name and Page Number on each page of response;

4. Format is Microsoft Word or Adobe Acrobat Reader. Font size is no smaller than 12-point, Arial.

5. Page Count shall not exceed five (5) pages, including any relevant contract work that reflects capability to support this requirement.

ALL interested parties shall provide the following information:

a. Experience providing Fire Extinguisher Inspections and other Services as outlined in NFPA 10 Standard for Portable Fire Extinguishers, Sections 3.3.14, 3.3.15, and A.7.3.1.

b. Availability of Inspection Schedules for large volume of fire extinguishers for multiple customers.

c. Management of Inspections, Maintenance and Repairs for large volume of fire extinguishers for multiple customers. Please answer the following questions with response:

1. What is the process to replace unserviceable fire extinguishers?

2. What determines whether a fire extinguisher is serviceable or unserviceable?

3. Are there any credits available for unserviceable or damaged fire extinguishers that can be applied toward replacement units?

4. Will the vendor dispose of unserviceable/damaged units, and under what conditions?

e. Price List. A full, current price listing with all services itemized shall be submitted in Microsoft Word format. Attachment 1 Price List shall include pricing per each for annual inspections, Hydrostatic Testing, and 6-year maintenance, and 12-year maintenance. Any charges for inspections that are not annual inspections – to determine serviceable repair or unserviceable, if damaged or otherwise not repairable – shall also be priced. A parts price list for repairs shall be included in the Price List. Finally, pricing shall be included for serviced replacement fire extinguishers and fire extinguisher disposal.

The Government anticipates award of up to three (3) Blanket Purchase Agreements to responsible vendors who submit responses to this request for proposal.

ADDENDUM TO 52.212-4 Contract Terms and Conditions -- Commercial Items

APACHE GATE DELIVERY INFORMATION

All delivery trucks, transportation trucks, vehicles pulling trailers, every type of cargo or construction vehicle must enter through Apache Gate.

Location of Apache Gate: Take the Medicine Park exit 45 off Interstate 44, proceed west on highway 49 (approximately 0.5 mile). Entrance to Apache Gate is on the left (south).

Hours for Apache Gate are: Mon- Fri/5 a.m.-9 p.m., Sat/6 a.m. – 2 p.m., closed on Sunday.

CONTRACTUAL AUTHORITY

No written or oral statements of any person whosoever other than the Contracting Officer will, in any manner or degree, modify or otherwise affect the terms of this BPA. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this BPA, and notwithstanding any provisions contained elsewhere in this BPA, the said authority remains solely with the Contracting Officer.

CHANGES

Changes in terms and conditions of this BPA may be made only by written agreement of the parties with the exception of administrative changes such as changes in paying office, appropriation data, etc., which may be made unilaterally by the Government.

PERMITS, TAXES, LICENSES, ORDINANCES, AND REGULATIONS

Contractor shall obtain all necessary permits, give all notices, pay all license fees and taxes, comply with all Federal, state, municipal, county, and local Fire Marshall ordinances, rules and regulations applicable to the business carried on under this BPA, and are responsible for all applicable state sales and use taxes.

ADDENDUM TO 52.212-1-Instructions to Offerors---Commercial Items COMMERCIAL ITEM

ACQUISITION PROCEDURES

This acquisition is solicited under Commercial item Simplified Acquisition procedures specified in FAR Part 13.5, Simplified Procedures for Certain Commercial Items.

CLARIFICATION OF THIS SOLICITATION

Prospective offerors are cautioned against soliciting views, clarification, interpretations, etc., of this solicitation from agencies or individuals of the Government other than the office issuing this solicitation.

Any desired explanation of this solicitation should be made in writing to points of contact (POCs) below.

Clarifications and/or questions are due by 2:00 PM CST on 29 April 2025. Sufficient time should be allowed for a reply to reach offerors before submission of their proposal. No phone calls, email only. Oral explanations will not be binding.

Contracting Officer (KO): Brandi O’Daniel, brandi.l.odaniel.civ@army.mil

Contract Specialist (CS): Sommer Roach, sommer.p.roach.civ@army.mil

ADDENDUM TO 52.212-2- Evaluation- Commercial Items EVALUATION AND AWARD

The Government will evaluate offers in response to this request and award a BPA to the responsible offeror whose offer conforming to this request, will be most advantageous to the Government considering price only. Award will be made based upon the best value to the Government in accordance with procedures in FAR 8.405-5(b) and/or FAR 13.106-2(b). Proof of required certifications shall be provided with the proposal. The Government will award a multiple award requirements contract to the three offerors who present the best value to the Government, in terms of pricing.

ATTACHMENTS

Document Type Description

Attachment 1: Fire Extinguisher Maintenance/ Inspection Price List

Attachment 2: QUESTIONS ANSWERS BPA Fire Extinguishers 01