Attachment 2 - Questions and Answers.pdf
PDF 375 KB Posted
- Attached to
- Fort Sill BPA Resiliency Hotel Events
- Solicitation number
- W9124L24Q0004
About this file
This document contains Questions and Answers regarding Solicitation W9124L-24-Q-0004 for a Blanket Purchase Agreement (BPA) for Resiliency Hotel Events at Fort Sill, Oklahoma.
The key details are:
- The solicitation is for a five-year BPA to provide hotel rooms, conference facilities, dining, and other support services for quarterly cadre resiliency events hosted by the U.S. Army Fires Center of Excellence.
- The hotel must be located within a 5-minute walking distance of the Chickasaw Bricktown Ballpark in Oklahoma City.
- The contractor must provide 35 double queen bed rooms, a conference room for up to 100 personnel, an unfurnished childcare room, parking, and meals for approximately 105-110 personnel.
- The contractor shall perform to the standards described in the Performance Work Statement (PWS).
- The North American Industrial Classification System (NAICS) code is 721110 with a $40 million size standard.
- The contracting agency is the Mission and Installation Contracting Command (MICC) at Fort Sill, Oklahoma.
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Text version
MICC Fort Sill September 09, 2024
MEMORANDUM FOR RECORD
SUBJECT: Questions and Answers Regarding Solicitation W9124L24Q0004 BPA Resiliency Hotel Events, Fort Sill, OK.
ATTACHMENT 2
QUESTIONS AND ANSWERS
1. QUESTION: Are 3rd party vendors/contractors able to submit a bid for these lodging requirements?
ANSWER: A BPA will be awarded to responsible contractor who meets all the requirements of the Performance Work Statement and Solicitation.
2. QUESTION: Childcare Requirements: Will there be a need for an on-site childcare provider, or should we simply allocate space for children? Clarifying this will allow us to better accommodate any special requirements.
ANSWER: Onsite Childcare provider is not required. Please refer to Section 4.5 in Attachment 1 - PWS in which space to hold minimum of 35 occupancy for children is requested.
3. QUESTION: I work for a nonprofit that provides both programming and all logistics for military events. We offer Family, Marriage, and Single-parent resiliency retreats with high impact. Would this be a good fit for us to bid for?
ANSWER: Hotel must be within 5-minue of walking proximity to Chickasaw Bricktown Ballpark in OCK. Please refer to Specific Tasks 4.2.
4. QUESTION: What specific A/V equipment is needed? Does this include projectors and laptops?
ANSWER: 1x Projector, screen, 1x lapel microphone, and speakers loud enough to project in conference room. We will provide laptop for the training/presentation. See Equipment 3.3.
5. QUESTION: How many podiums and microphones will be required?
ANSWER: One podium and one microphone.
MICC Fort Sill SUBJECT: Questions and Answers regarding solicitation W9124L-24-Q-0004 BPA Resiliency Hotel Events, Fort Sill, OK
6. QUESTION: What is the preferred setup for the conference room? Should it be theater-style, classroom-style, or round tables?
ANSWER: Please see section 3.2 in Attachment 1 – PWS.
7. QUESTION: Will the childcare services be provided by a separate vendor or is the hotel responsible for arranging the childcare?
ANSWER: Please see the Answer for question number 2.
8. QUESTION: How large does the childcare room need to be to accommodate the expected children?
ANSWER: Please see Section 4.5 in Attachment 1 - PWS in which space to hold minimum of 35 occupancy.
9. QUESTION: Will there be a minimum attendance requirement for the event, or should we expect the number of attendees as outlined in the solicitation?
ANSWER: As outlined in the solicitation. Please see the Specific Tasks 4.1.
10. QUESTION: Are families of 3 or 4 people expected, and do all 35 rooms need to be double rooms, or is a mix of room types acceptable?
ANSWER: Double rooms are preferred due to most families have children. See Specific Tasks 4.3.
11. QUESTION: Are there any additional menu considerations beyond standard dietary restrictions and allergies?
ANSWER: No other considerations beyond standard dietary restrictions and allergies.
12. QUESTION: Are there any specific food allergy restrictions we should be aware of?
ANSWER: General food allergy/restrictions commonly known to public.
13. QUESTION: If sufficient cancellation notice is not provided per the hotel’s policy, is the government responsible for covering the costs associated with no-shows?
ANSWER: Please see Attachment 1 – PWS section 1.13. Cancellation/Late Arrivals/Early Departures.
14. QUESTION: Who will be providing the resilience training during the event? KWC would be able to offer assistance or serve as a backup if needed, with additional costs applied. Would this be of interest?
ANSWER: Not interested. Military Chaplains will provide the resilience training.
SUBJECT: Questions and Answers regarding solicitation W9124L-24-Q-0004 BPA Resiliency Hotel Events, Fort Sill, OK
15. QUESTION: Will there be any specific reporting or post-event evaluation requirements, such as performance metrics or service reports?
ANSWER: Quality Assurance will be conducted by COR. See General Information 1.6.1, 1.6.2, 1.6.7, and 1.16
16. Are there any specific COVID-19 or health protocols that must be followed during the event?
ANSWER: No.
17. Is a capability statement and Per diem rates all that are needed?
ANSWER: A capabilities statement is not required. Per diem rates will be required.
18. For Per diem rates should we add a fee with our pricing since we will be securing the rooms for the government?
ANSWER: Please reference section 1.11.1 in Attachment 1- PWS.
Jesslyan Ortiz-Albino Contracting Officer
| 2024-09-09T15:54:41-0500 | |
| ORTIZ ALBINO.JESSLYAN.MARIE.1256171909 |
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