Solicitation _W9124L24Q0004_BPA Resiliency Hotel Events_.pdf

DEPARTMENT OF THE ARMY

U.S. ARMY MISSION AND INSTALLATION CONTRACTING COMMAND

MICC-FORT SILL

1803 MACOMB ROAD

FORT SILL, OKLAHOMA 73503-4433

August 28, 2024

Mission and Installation Contracting Command

SUBJECT: Request for Quote (RFQ) W9124L24Q0004 BPA Resiliency Hotel Events –Fort Sill, Oklahoma

TO WHOM IT MAY CONCERN: RFQ for W9124L24Q0004 BPA Resiliency Hotel Events

The Government has a requirement for the following item. If you are interested in providing a quote, please provide information on this RFQ, released 28 August 2024. Questions are due by 2:00 PM CST on 04 September 2024. All responses to this solicitation are to be submitted to indigo.a.delacruz.civ@army.mil and jesslyan.m.ortizalbino.civ@army.mil. Your quote is due no later than 2:00 PM CST on 12 September 2024.

THE NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE FOR THIS

RFQ IS 721110.

Current SAM Registration is Mandatory. See www.sam.gov for further information.

DELIVERY ADDRESS: FORT SILL, OK 73503

FOB: DESTINATION

EVALUATION AND AWARD

The Government will evaluate quotes in response to this request and award a Blanket Purchase Agreement (BPA) to the responsible offeror whose offer conforming to this request, will be most advantageous to the Government considering price only. Award will be made based upon the best value to the Government in accordance with procedures in FAR 13.106-2(b). The Government will award a multiple award requirements contract to the three offerors who present the best value to the Government, in terms of pricing, availability of rooms, and amenities provided by the location.

In accordance with FAR Clause 13.303-3(a)(6)(i) “Preparation of BPAs,” a summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipt copies of the delivery tickets. The contractor shall submit their delivery ticket/invoices electronically to the points of contacts identified below in the following format:

(i) Name and address of contractor;

(ii) Period of Occupancy

(iii) BPA Contract number and applicable call out number;

(iv) Occupant’s name per room occupied;

(v) Unit price per night;

(vi) Total price for each individual room occupant;

PAYMENT WILL BE MADE BY GOVERNMENT PURCHASE CARD (GPC); THEREFORE

YOUR QUOTE SHOULD REFLECT THIS METHOD OF PAYMENT.

If you would like to be considered, please provide your capability statement and list of government per diem lodging rates.

ADDENDUM TO 52.212-4 Contract Terms and Conditions -- Commercial Items

SCOTT GATE DELIVERY INFORMATION

All delivery trucks, transportation trucks, vehicles pulling trailers, every type of cargo or construction vehicle must enter through Scott Gate.

Location of Scott Gate: 4995 Fort Sill Blvd, Lawton, OK 73503

Hours for Scott Gate are: Mon- Fri/5 a.m.-9 p.m., Sat/6 a.m. – 2 p.m., closed on Sunday.

CONTRACTUAL AUTHORITY

No written or oral statements of any person whosoever other than the Contracting Officer will, in any manner or degree, modify or otherwise affect the terms of this BPA. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this BPA, and notwithstanding any provisions contained elsewhere in this BPA, the said authority remains solely with the Contracting Officer.

CHANGES

Changes in terms and conditions of this BPA may be made only by written agreement of the parties with the exception of administrative changes such as changes in paying office, appropriation data, etc., which may be made unilaterally by the Government.

PERMITS, TAXES, LICENSES, ORDINANCES, AND REGULATIONS

Contractor shall obtain all necessary permits, give all notices, pay all license fees and taxes, comply with all Federal, state, municipal, county, and local Board of Health ordinances, rules and regulations applicable to the business carried on under this BPA, and are responsible for all applicable state sales and use taxes.

ADDENDUM TO 52.212-1-Instructions to Offerors---Commercial Items COMMERCIAL ITEM

ACQUISITION PROCEDURES

This acquisition is solicited under Commercial item Simplified Acquisition procedures specified in FAR Part 13.5, Simplified Procedures for Certain Commercial Items.

CLARIFICATION OF THIS SOLICITATION

Prospective offerors are cautioned against soliciting views, clarification, interpretations, etc., of this solicitation from agencies or individuals of the Government other than the office issuing this solicitation.

Any desired explanation of this solicitation should be made in writing to points of contact (POCs) below.

Clarifications and/or questions are due by 2:00 PM CST on 04 September 2024. Sufficient time should be allowed for a reply to reach offerors before submission of their quote. No phone calls, email only. Oral explanations will not be binding.

Contracting Officer (KO): Jesslyan Ortiz Albino, Jesslyan.m.ortizalbino.civ@army.mil

Contract Specialist (CS): Indigo Delacruz, indigo.a.delacruz.civ@army.mil

ADDENDUM TO 52.212-2- Evaluation- Commercial Items EVALUATION AND AWARD

The Government will evaluate offers in response to this request and award a BPA to the responsible offeror whose offer conforming to this request, will be most advantageous to the Government considering price only. Award will be made based upon the best value to the Government in accordance with procedures in FAR 8.405-5(b) and/or FAR 13.106-2(b). Proof of required certifications shall be provided with the quote. The Government will award a multiple award requirements contract to the three offerors who present the best value to the Government, in terms of pricing, availability of rooms, and amenities provided by the location.

ATTACHMENTS:

Attachment 1 PWS Cadre Resiliency Overnight Events Technical Exhibit A Projected Dates