Solicitation_Amendment_W9124L-19-R-0015-0002_(CMDT_Access_Control).pdf

0011169189

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-May-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9124L19R0015

X 9B. DATED (SEE ITEM 11)

07-May-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

the purpose of this amendment is to make corrections to statement of w ork, increasing card count from 100 to 200 and to extend the closing date from 21 May 2019 to 24 May 2019. All other terms and conditions remains unchanges-See Summary of Changes.

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-May-2019

CODE

MICC - FORT SILL

1803 NW MACOMB ROAD

FORT SILL OK 73503

W9124L 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124L19R0015

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 21-May-2019 01:00 PM to 24-May-2019 02:00 PM.

The following have been modified:

STATEMENT OF WORK

STATEMENT OF WORK

Automated Entry Control System for Field Artillery Commandant Office

1. INTRODUCTION.

1.1. ORGANIZATION: Field Artillery Commandant Office, Fort Sill, OK 73503-5600.

1.2. BACKGROUND: The Automated Entry Control System (AECS) is required to maintain a system of control for personnel entering the FA Commandant Headquarters located in Snow Hall during and after duty hours. In addition the AECS is required to maintain a system of control to ensure access to classified information and computer systems in 4 interior rooms is limited to authorized persons per AR 380-5, Chapter II.

1.3 PERIOD OF PERFORMANCE: The requested Period of Performance is 1 July 2019 through 30 June 2020 with 4 option years for service agreement.

1.4. PLACE OF PERFORMANCE: The primary place of performance shall be Building 730, Snow Hall, Field Artillery Commandant Wing, Fort Sill, Oklahoma.

1.5. ADMINISTRATIVE CONSIDERATIONS:

1.5.1. WORK SCHEDULE: The hours of 0800 to 1700 are the projected normal hours operating over a standard five-day period, excluding Government Holidays.

1.5.2. OVERTIME: Overtime is not anticipated.

1.5.3. TRAVEL: Travel is not required.

2. SCOPE OF WORK:

Requirement is for both an Automated Entry Control System and Video Door Station(s) installed at the Field Artillery Commandant’s HQ at Snow Hall on board Ft. Sill Army Installation, Lawton, OK. Personnel hired by the contractor shall be fully qualified to perform the work within industry installation standards. System design and component integration objective – restrict access to Commandant Office wing by three different means:

1. Authorized Access Card Holder

2. Authorized Key Pad Code Holder

3. Request Access through Video/Audio Door Station and remotely granted access by electronic release of maglock

2.1. CARD READER/KEYPAD AUTOMATED CONTROL: Automated Entry Control System shall include 2400LB maglock for dual door entry, 600LB maglocks, electric latch retraction device 36in panic, motion detectors, card readers, two enrollment readers, one Fargo ID card maker with 200 cards included, system training, card readers, keypads and all associated cabling requirements. This system will have one user group that will stand as separate, which will in turn require one administrator and one log in protocol. Contractor shall install one equipment cabinet housing the SV-32, switch and UPS. Contractor shall install CAT6 cabling from the cabinet to each card reader. Keypads, push buttons, motion to exit and maglocks shall be surface mounted with subsequent power feed to maglocks, push to exit button and motion to exit device. Two card readers and two key pads operating one single door and one double door applications shall be installed. The double doors shall have double maglocks. Contractor shall test devices ensuring operational integrity and training to selected Snow Hall stakeholders on usage.

2.2. VIDEO DOOR STATION/DESK STATION CONTROL RELEASE: In addition to card reader and keypad access control, installed system shall have the capability to allow internal occupant video/audio interface with personnel requesting access that do not have card/keypad access, and granted access via remote release of maglock from the Master Desk Station. This functionality is provided as follows for each double door entrance to the Field Artillery Commandant’s Office facility inside Snow Hall:

2.3. DOOR STATION(s):

- Digital Pan Tilt and Zoom camera eliminates blind spots with 170° wide angle lens (video door stations) x four each

- Hands-free (VOX) or handset communication

- Camera position and zoom can be set for call-in

- Includes maglock door-release contact capability

- Mount Bracket used for video door station onto a mullion-style doorframe. This aluminum mount bracket will be installed on either side of the door.

- Camera can be adjusted to compensate for bright illumination

- Entry can be monitored via the master station

2.4. MASTER DESK STATION(s):

- Desktop PC Pentium 4-3ghz, 4 GB Ram, 500 Gb HD 7200RPM, DVD Burner

- Simultaneous communication

- Hands-Free Options

- Auto-voice actuation

- Screen 7" (177.8 mm) color LCD touchscreen x four each

- Sub-Master Station with Audio/Video Door Station with 7in color touchscreen x two each

- Supports up to 2 door stations and 3 inside stations should stakeholders wish to add more desk stations

- Equipped with a door/maglock release button for the user to allow visitor entry

- Flame-resistant ABS resin

2.5. DOOR RELEASE:

- Allows select Commandant Team Member desk occupant to release doors.

- When communication is established door station, the single door release button on the intercom will activate the door release mechanism associated with that door. The adapter can be installed with the power supplies for the system.

- Selective door release with one button

- Normally closed contacts for magnetic locks

- Multiple door entry applications for a variety of applications including offices, homes, hotel and motel entries, medical offices, secured departments within a commercial or institutional facility, gated entries

2.6. SYSTEMS TRAINING FOR END USER(s): Upon completion of install contractor shall provide four hours system training sessions with administrators and stakeholders of access control and video door/desk station system.

Training shall include but not be limited: basic operations, adding/deleting records and card holders, daily hours of operations set up and emergency protocols.

2.7 WARRANTY: One Year Warranty, Design, Engineering, Fabrication and Installation. Additional 4 year service agreement with 24 hour response time for service and/or maintenance agreement.

2.8 POINT OF CONTACT: The Contractor shall provide a local telephone number that is answered 24 hours a day, seven (7) days a week, and a local address where the Contractor can be notified of or contacted for emergency work. The Government shall not be expected to call a series of phone numbers in order to locate the Contractor or his designated representative. Electronic answering devices, beepers, or pagers shall suffice for this requirement.

3. TECHNICAL SPECIFICATIONS:

(If any) Work shall be completed in a professional manner according to standard industry practices.

4. NON-PERSONAL SERVICES: The Government and the Contractor understand and agree that the work described in this task order is a "Non-personal Services Contract" as defined in FAR Part 37.101. Therefore, it is further understood and agreed that the Contractor and/or the Contractor's employees:

1). Shall perform the services described herein as independent contractors, not as employees of the Government.

2). Shall NOT be placed in a position where they are under the supervision, direction or evaluation of a federal employee, military or civilian, but shall, pursuant to the Government's right to inspect, accept or reject work, comply with such general direction of the Contracting Officer or the duly appointed representative of the Contracting Officer as is necessary to ensure completion of the contract objectives.

3). Shall NOT be placed in a position of command, supervision administration or control over DA military civilian personnel or personnel of other contractors, or become part of the Government organization.

4). Further as this contract/task order does not create an employer-employee relationship, the entitlements and benefits applicable to such relationships do NOT apply. Such include, but are not limited to, federal income tax withholding, Federal Insurance Contributions Act (FICA), unemployment compensation and workman's compensation benefits by virtue of this contract/task order.

5. ACCOUNTING FOR CONTRACTOR SERVICES:

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Field Artillery Commandant Office, Fort Sill, OK 73503-5600 via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2019. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website.

6. INSTALLATION ACCESS REGULATIONS:

The site of the contracted work is on a military reservation, and rules and regulations issued by the Commander, Fort Sill, or other appropriate commanders, covering fire, safety, sanitation, severe weather requirements, admission to installation/facility and conduct of operations shall be observed by the Contractor and his employees. Unscheduled gate closures by the military police may occur at any time. All personnel entering or exiting the installation may experience a delay due to vehicle inspections, registration checks, verification of seat belt use, etc. All vehicles and personnel are subject to search and seizure. The search and seizure provisions of AR 190-16, Physical Security, shall apply to contractor personnel while within Fort Sill’s area of jurisdiction. The installation Commander may deny access to the military installation to any individual in accordance with 18 U.S.C. 1382. Said denial shall not relieve the Contractor of his duty to perform under this contract.

6.1. CONTRACTOR ACCESS PROCEDURES TO FORT SILL (FEB 2015):

Effective 9 February 2015, personnel requiring access to the installation shall possess a Common Access Card (CAC), Long Term Unescorted Access Pass or Military ID, or Individual temporary pass issued by the Fort Sill Directorate of Emergency Services (DES) pursuant to Army Directive 2014-05, Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Un-cleared Contractors.

Fort Sill has initiated a system which provides three forms of access documentation based upon the duration of required access and DOD Network requirements. The three forms, described below, are as follows: (1) Common Access Card (CAC); (2) Long Term Unescorted Access Pass or Military ID; or an (3) Individual Temporary Pass.

The Prime Contractor shall provide a completed FS Form 118 for each prime or sub-contract employee who requires a CAC or Long Term Unescorted Access Pass in the performance of this contract. The required documentation shall be provided by the Prime Contractor to the Fort Sill Visitor Control Center (VCC) office between 7:00- 5:00 PM hours Monday – Friday. Required forms shall be provided to the VCC within 10 calendar days of notification of this requirement or of contract award (whichever occurs first).

Directions to the VCC: From Interstate 44, take the exit for Rogers Lane West. Go approximately 2 miles to the Sheridan Road North exit. Go north on Sheridan Road and follow the signs to the Visitor Control Center (on the right side of the road).

6.1. REQUIRED DOCUMENTATION FOR ACCESS

‐ FS 118 REQUEST FOR UNESCORTED INSTALLATION CONTRACT ACCESS TO FORT SILL

The form is located at: http://sill-www.army.mil/

Failure to receive a CAC may result in the contractor personnel being denied admission to the installation. Failure to receive a Long Term Unescorted Access Pass or Individual Temporary Pass will result in the contractor personnel being denied admission to the installation. Failure to receive required access shall not relieve the Contractor from execution of Contract Requirements.

Denial of a request can be appealed by completing and submitted FS 117 and a letter of recommendation from the employer to the VCC for action. Submission of an appeal shall not relieve the Contractor from execution of Contract Requirements.

6.2. REQUIRED DOCUMENTATION FOR APPEAL:

- FS 117 FORT SILL ACCESS CONTROL DENIAL WAIVER APPLICATION PROCESS

AND FORT SILL FORM 117 (FS ACCESS CONTROL DENIAL WAIVER APPLICATION) A fillable form is located at: http://sill-ww.army.mil/USAG/forms.html

6.3. ACCESS DOCUMENTATION

1. LONG TERM, USESCORTED ACCESS PASS: This pass is required for Contractors, Sub-contractors and Vendors requiring physical access to the installation on a recurring basis (greater than 24 hours) and who do not require access to a DOD computer network. The expiration date of the access will be the end of the contract period of performance or 365 days whichever comes first. Sub-contractors shall be bound by this same requirement. Prime Contractors are responsible for obtaining timely sub-contractor documents necessary to secure required access documents. Contractors and their employees shall pass a NCIC Interstate Identification Index check in order to secure this pass.

Military ID: Military ID cards for retirees, reservists and dependents are acceptable for unescorted access onto Fort Sill.

In order to avoid delays in gaining access to the installation, contractors are encouraged to contact their Contracting Officer Representative (COR) to begin the process of securing long term passes as soon as possible.

2. INDIVIDUAL TEMPORARY PASS: All contractors and sub-contractors who do not possess a

CAC, a valid Military ID, or a current long term unescorted pass shall report to the Visitors Control Center located near Sheridan gate to obtain an Individual temporary pass. A temporary pass will ONLY be issued to persons who produce a valid current federal or state issued ID with a picture, and must pass a NCIC Interstate Identification Index check and local exclusion roster. (The Center is anticipated to be open 30 January 2015)

Acceptable forms of ID are:

1. Valid current State issued Photo ID that is for driving or for identification.

2. Valid current Permanent Resident Card or Alien Registration Receipt Card (Form I-551)

3. Valid current Employment Authorization Document (Card) that contains a photograph (Form I-766)

4. Passport (Foreign Passports must show point of entry stamp).

The contractor shall return issued CACs and Passes to the designated COR at the end of the contract period of performance or the end of the individual employee’s tenure, whichever comes first. The contractor shall also coordinate with the COR for new or replacement CACs or Long Term Unescorted Passes as required.

For additional information, see:

http://sill-www.army.mil/installation_access_change.html http://sill-www.army.mil/USAG/forms.html

Fort Sill unescorted access regulation (to be published).

Homeland Security Presidential Directive 12, Policy for a Common Identification Standard for Federal Employees and Contractors located at http://www.dhs.gov/homeland-security-presidential-directive-12#1

Army Regulation (AR) 190-13, the Army Physical Security Program located at http://armypubs.army.mil/epubs/190_Series_Collection_1.html

Army Directive 2011-08, Army Implementation of Homeland Security Presidential Directive -12 located at http://armypubs.army.mil/epubs/pdf/ad2011_08.pdf

*NOTE: Official Information on Access Control is provided on this web-site and contains the most current information. Information provided on this site (http://sill-www.army.mil/vcc.html) takes precedence over any conflicting guidance in this “Special Contract Requirement”

7. ANTITERRORISM/OPERATIONS SECURITY:

7.1. Access and General Protection/Security Policy and Procedures. This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

7.2. The Contractor shall ensure that all assigned personnel understand applicable security policies and directives.

Personnel who knowingly violate security policies or directives shall be dismissed.

7.3 CONDUCT OF EMPLOYEES: The Contractor’s employees shall not be permitted to carry firearms, knives, or other lethal weapons while on Fort Sill.

(End of Summary of Changes)