SSN W9124J-25-Q-BDAY 29 January 2025.pdf

Sources Sought Notice

Army’s 250th Birthday Commemoration For

Army Futures Command (AFC)

W9124J-25-Q-BDAY

THIS IS A SOURCES SOUGHT NOTICE ONLY. The U.S. Government desires to procure a non-personal services contract to provide a venue and associated event services for the Army’s 250th Birthday Commemoration on 14 June 2025 in Austin, Texas. Furthermore, the government desires to procure this requirement on a small business set-aside basis, provided that two (2) or more qualified small businesses respond to this source sought notice (SSN) with information sufficient to support a set-aside. Be advised that the U.S. Government will not be able to set aside this requirement if two (2) or more small businesses do not respond with information to support the set-aside. We encourage all small businesses, in all socioeconomic categories (including, 8(a) Business Development Program, Small Disadvantage Business, Historically Underutilized Business Zone, Service-Disabled Veteran-Owned, Women-Owned Small Business concerns), to identify their capabilities in meeting the requirement at fair market price.

This notice does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the U.S. Government to contract for any supply or service. Furthermore, the U.S. Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this SSN. The U.S.

Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFQ or IFB or RFP, if issued. A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. However, if a competitive solicitation is released, it will be synopsized on the Government-Wide Point of Entry (GPE) located at SAM.GOV. It is the responsibility of potential offerors to monitor the GPE for additional information pertaining to this requirement.

The anticipated North American Industry Classification System (NAICS) code is:

721110 Hotels (except Casino Hotels) and Motels. The size standard for this NAICS code is $40M, with a corresponding Product Service Code (PSC) of V231, Transportation/Travel/Relocation- Travel/Lodging/Recruitment: Lodging, Hotel/Motel. If a different NAICS code would be better suited, please state in your response what NAICS is better suited for this requirement and why.

This is a NEW REQUIREMENT, there is no current contract.

RESPONSES REGARDING POTENTIAL SOURCES STATEMENT OF

CAPABILITIES: Interested Offerors having the required specialized capabilities / qualifications to support some, or all work described in the draft Performance Work Statement (PWS) are asked to answer the following questions and submit a capability statement. Capability statements shall contain the following information. In response to this SSN, vendor responses are limited to ten (10) written pages (PDF or MS Word Format) and should include:

1. Name of the firm, point of contact, phone number, email address, Unique Entity Identifier (UEI), CAGE code, identify business size (large business or a small business) and if applicable, a statement regarding small business status including small business type(s)/certifications(s) (e.g., SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.), and the corresponding NAICS code.

2. What percentage of work will be performed by the small business prime contractor, and all similarly situated entity subcontractors? Note: See FAR 52.219-14 Limitations on Subcontracting (Deviation 2021-O0008).

3. Please provide information in sufficient detail regarding any relevant previous experience (indicate whether as a prime contractor or subcontractor) on similar requirements (include size, scope, complexity, timeframe, government or commercial), pertinent certifications, etc., that will facilitate making a capability determination. The minimum requirements are as follows:

a. The venue must be located within 10 miles of downtown Austin, TX.

b. The venue’s event space must be accessible on 13 June 2025 for set-up activities, all-day on 14 June 2025 for the event, and 15 June 2025 for tear-down activities.

c. The venue’s event space must include indoor and outdoor space and be able to accommodate all guests within the indoor space in the event of inclement weather.

d. The venue’s event space must be able to accommodate up to 300 guests.

e. The venue’s event space shall be able to accommodate a live music performance.

f. The venue’s event space shall include sufficient space for kiosks and displays, including connectivity for audio-visual displays.

g. The venue must be able to provide at least two (2) breakout or conference rooms.

h. The venue must be able to provide at least 50 hotel rooms for distinguished visitors.

i. The venue must be able to provide sufficient on-site parking for all event guests.

j. The venue must be able to provide sufficient security and emergency response services for an event that will include Senior Army Leaders and Government officials, State and Local VIPs and Foreign dignitaries.

k. The venue/contractor shall provide catering services for up to 300 guests featuring a Texas theme, BBQ menu and beverage services.

l. The venue/contractor shall provide event planning services to execute the event, including but not limited to set-up and tear-down, and vendor coordination and payment.

4. Information to help determine if the requirement (item or service) is commercially available, including pricing information, basis for the pricing information (e.g., market pricing and catalog pricing), delivery schedules, customary terms and conditions, warranties, etc.

5. Identify how the Army can best structure these contract requirements to facilitate competition, including competition among small business concerns.

6. Recommendations to improve the Army's approach/specifications/draft PWS to acquiring the identified items/services.

7. Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition and identify alternatives or solution solutions. Also contact the Mission and Installation Contracting Center (MICC) Advocate for Competition, Scott Kukes, at scott.d.kukes.civ@army.mil or 210-466-3015, if you believe that this action is unreasonably restricting competition. Include the subject of the acquisition, this announcement, and the MICC POC information from the SSN. Provide the specific aspects that unreasonably restrict competition and the rationale for such conclusion.

8. Upon receipt of responses, the Government will request from our Customer an assessment regarding each firm’s potential to fulfil our requirements as depicted in the draft PWS.

9. Questions for this source sought shall be submitted on or before 11:00 AM CST on February 6, 2025. Government Response will be provided within three business days after receipt of all questions.

10. Responses to this SSN shall be submitted on or before 11:00 AM CST on February 21, 2025, via email to Amber Clark, Contract Specialist and Ralph Bowie, Contracting Officer. The Government will not return any information submitted in response to this notice.

11. All questions MUST be in writing. In all responses, please reference W9124J-25- Q-BDAY in subject line. Verbal questions will not be accepted. Respondents will not be notified of the results of the evaluation. No telephonic responses will be accepted.

Primary Point of Contact: Secondary Point of Contact:

Amber Clark Ralph Bowie

Contract Specialist Contracting Officer amber.r.clark18.civ@army.mil ralph.m.bowie.civ@army.mil mailto:amber.r.clark18.civ@army.mil mailto:ralph.m.bowie.civ@army.mil

RESPONSES REGARDING POTENTIAL SOURCES STATEMENT OF