SSN Questions and Answers W9124J-25-Q-BDAY.pdf
PDF 80 KB Posted
- Attached to
- Army’s 250th Birthday Commemoration
- Solicitation number
- W9124J-25-Q-BDAY
About this file
This is a Questions and Answers document for a Sources Sought Notice regarding the Army's 250th Birthday Commemoration event (solicitation W9124J-25-Q-BDAY) planned for June 14, 2025, in Austin, TX.
The Q&A reveals key event details: The venue should accommodate 300 people in a standing/reception style format, with outdoor space preferred but not mandatory. The event will start at 1600 hours (subject to change). Breakout rooms should accommodate 20-30 people. Hotel rooms are needed for June 13-15, 2025. Additional specifications include: no paramedics required on-site, dietary restrictions are unknown, and kiosk sizing and placement will be determined based on the venue layout. This document provides clarifying information for potential vendors interested in providing venue and associated event services for this Army commemoration.
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Other files
| File | Type | Posted |
|---|---|---|
| SSN W9124J-25-Q-BDAY 30 January 2025.pdf | ||
| SSN W9124J-25-Q-BDAY 29 January 2025.pdf |
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Text version
Item # Document Reference Contractor Question Government Answer 1 Section 3.c Could you please clarify whether the outdoor space is the preferred location for the event, assuming weather conditions permit?
Additionally, if a hotel does not have an outdoor space, would it still be considered as a potential venue?
Outdoor is preferred; and unlikely.
2 SSN The request reads needing 300 for meeting space. Is the projected set up for the indoor space rounds or standing reception style?
Standing/reception style.
3 SSN What time will the event start and end on the
14th?
1600, subject to change.
4 SSN How many kiosks will be needed? What size are they, and will they be located indoors or outdoors?
TBD on sizing and venue layout will determine.
Army’s 250th Birthday Commemoration W9124J-25-Q-BDAY Sources Sought Notice (SSN)
Questions & Answers (Q&A)
5 SSN What dimensions do the breakout rooms need to be? Do they need to accommodate up to 300 people?
No. Large enough for 20-30 PAX.
6 SSN Will we need paramedics on site?
No.
7 SSN Are there any dietary restrictions we need to be aware of?
Unknown.
8 SSN What dates are needed for the hotel rooms?
June 13-15 2025
Sheet1
File details come from the government source that posted it. Updated .