W9124J-20-R-0024 - Amendment 0001.pdf

0011427048

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This solicitation is hereby amended to incorporate changes (highlighted in yellow ) to:

1. Addendum to FAR 52.212-1, Instructions to Offerors ; and

2. Performance Work Statement

The solicitation closing deadline is hereby extended until 10:00AM Central Daylight Savings Time, Wednesday, 10 June 2020.

1. CONTRACT ID CODE PAGE OF PAGES

Y 1 79

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 02-Jun-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9124J20R0024

X 9B. DATED (SEE ITEM 11)

14-May-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

02-Jun-2020

CODE

MICC - FSH

ATTN: MICC - FSH

2205 INFANTRY POST RD

210-466-2145

FORT SAM HOUSTON TX 78234-1361

W9124J 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124J20R0024

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS) Army Stationing and Installation Plan (ASIP) and Army Stationing and Installation Plan Secret (ASIP-S)

Technical Support Services Deputy Chief of Staff, G-9, Washington, DC

PART 1. GENERAL INFORMATION.

1.0 GENERAL:

1.1. DESCRIPTION OF SERVICES/INTRODUCTION. This is a non-personal services contract to provide for planning, operating, maintenance, and minor enhancement of Army Stationing and Installation Plan (ASIP) and the Army Stationing and Installation Plan Secret (ASIP-S) database web based application and the analysis of data therein. The tasks within this contract require in-depth knowledge of Army force structure and DCS, G-9 Business Systems (Headquarters Installation Information System (HQIIS), Army Stationing and Installation Plan (ASIP), Real Property Planning and Analysis System (RPLANS), and Installation Status Report (ISR)). The Contractor shall maintain the ASIP and ASIP-S, as outlined in the Performance Work Statement (PWS), regardless of when a process, document, or system enhancement was developed. The Contractor shall be responsible for the maintenance of the ASIP and ASIP-S in their entirety, even if an issue resulted from an action taken outside of their period of performance. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform services in support of the ASIP and ASIP-S as defined in this PWS except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2. BACKGROUND: DCS, G-9 is responsible for maintaining, updating, and improving the ASIP and ASIP-S.

The ASIP is the official databases of record for Army Installation planning population. The ASIP provides the Army with a database of current and projected installation planning population for the Active component, US Army Reserves and the Army National Guard. The ASIP consists of population data derived from official Department of the Army (DA) sources, in addition to input from Army installations on supported tenants, contractors and transient population. The ASIP-S is the official databases of record for Army Installation planning for classified population.

The ASIP-S provides the Army with a classified database of current and projected installation planning population for the Active component, US Army Reserves and the Army National Guard. ASIP provides population data for each official Army base with details on each assigned unit for seven years; two budget years and five programming years. The ASIP-S consists of classified population data derived from official Department of the Army (DA) classified sources, in addition to input from Army installations on supported tenants, contractors and transient population. ASIP and ASIP-S provides population data for each official Army base with details on each assigned unit for seven years; two budget years and five programming years. The ASIP and ASIP-S provides consistent information for Army planners to determine facility requirements, Base Operations Support (BOS) requirements, validation and justification of Military Construction Army (MCA) projects, and other installation resource planning and requirements. The quarterly update of ASIP and ASIP-S source data ensures data is current, consistent and allows for tracking of Army force structure changes.

1.3. OBJECTIVES: Maintain and update the ASIP and ASIP-S systems and databases; provide quality ASIP user training and technical assistance; create and update all documentation needed to maintain and update the systems;

provide data requests when required; and conduct data analysis to improve accuracy of all existing data sources.

Provide an automated tool for tracking historical, current and projected assigned Army installation population for use in conducting installation master planning to support facility requirements development, BOS service requirements, stationing/re-stationing analysis, as well as Congressional inquiries and reports.

1.4. SCOPE: The contractor shall provide all personnel and supervision necessary to perform the services defined in the PWS. All tasks must be performed to the standards set forth in this document and in accordance with Army Regulation (AR) 5-18.

1.4.1. The support services outlined in this PWS are a vital component of DCS, G-9’s overall mission success and, combined with its civilian workforce, will create a cohesive team of individuals that provide exceptional customer service to the United States (US) Army installations, Soldiers, families of Soldiers, and the nation.

1.5. PERIOD OF PERFORMANCE (POP): The period of performance shall be for one (1), 12 month base period and four (4), 12 month option periods.

1.6. GENERAL INFORMATION:

1.6.1. QUALITY CONTROL (QC): The Contractor shall develop and maintain an effective Quality Control Plan (QCP) to perform services in accordance with this PWS and FAR 52.246-4, Inspection of Services-Fixed Price. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s Quality Control Plan is the means by which the Contractor assures that the work complies with the requirements of the contract/task order. As a minimum, the Contractor shall develop Quality Control procedures that address the areas identified in Technical Exhibit 1, “Performance Requirements Summary.”

The Contractor shall submit a Quality Control Plan (QCP) with the initial proposal. The Government incorporates the QCP in the contract that results from this solicitation. The QCP is releasable under the Freedom of Information Act. After acceptance of the QCP the Contractor will receive the contracting officer’s acceptance in writing of any proposed change to the QCP.

1.6.2. QUALITY ASSURANCE (QA): The Government evaluates the Contractor’s performance under this contract/task order in accordance with the Quality Assurance Surveillance Plan (QASP). The QASP highlights what the Government must do to monitor the Contractor’s performance in accordance with the performance standards. It defines application of the performance standards, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3. RECOGNIZED HOLIDAYS:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4. HOURS OF OPERATION: The Contractor shall be responsible for conducting business between the hours of 0800 - 1630 (Eastern) Monday thru Friday except Federal holidays. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. The Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Travel Requirements: The contractor personnel may be required to attend meetings, conferences, and seminars at the Government work-site as well-as locations outside of the Government Worksite. Contractor personnel may be required to travel OCONUS. Contractor traveling OCONUS shall be governed by the Status of Forces Agreement (SOFA) as implemented by United States Armed Forces and the host nation of travel.

All travel will be pre-approved by the COR. All off-site travel necessary to complete the tasks shall be conducted in accordance with the Federal Travel Regulation (FTR) and Department of Defense Joint Travel Regulations (JTR).

The contract employee is required to document all travel plans to include location, duration, arrangements, purpose and estimated costs. This documentation must be presented to the Government COR for signature prior to commencement of the travel. This documentation must be included as an attachment to the Monthly Progress Report. Any travel taken without the appropriate documentation and prior authorization by the COR, may be subject to non-reimbursement.

1. 6. 6. PLACE OF PERFORMANCE: The work to be performed under this contract pertaining to the ASIP will be performed at the Contractor's site. The work to be performed under this contract pertaining to the ASIP-S will be performed at the Government site located in the National Capitol Region only after approval from the ADCS, G-9.

1.6.6.1. Key Personnel (as defined under 1.6.19.) performing work under this contract shall have a Secret clearance at the time of the proposal submission, and must maintain the level of security required for the life of the contract.

Key personnel must be able to attend in-person meetings in the NCR, when remote participation is not possible. A valid, interim or final Secret eligibility and access shall be posted in the Joint Personnel Adjudication System (JPAS) by the Contractor Facility Security Officer (FSO) to gain access.

1.6.7. TYPE OF CONTRACT: The Government shall award a firm-fixed price contract from this solicitation.

1.6.8. Security Requirements: Key personnel shall be required to have routine access to classified information.

Key personnel and alternates shall be required to attend classified meetings or briefings in the performance of this contract. Therefore, key personnel and alternates in support of this contract must show a valid interim or final Secret clearance in the Joint Personnel Adjudication System (JPAS) to gain access. The contractor shall perform all duties in accordance with the attached DD Form 254.

1.6.9. Personal Identity Verification (PIV)

1.6.9.1. The Contractor shall comply with PIV procedures implemented by Homeland Security Presidential Directive-12 (HSPD-12), Federal Information Processing Standards Publication (FIPS PUB) Number 201-1, Office of Management and Budget (OMB) Guidance M-05-24 and DCS, G-9

1.6.9.2. The Contractor shall insert this clause, FAR 52.204-9 as required by 4.1303, in all subcontracts when the subcontractor is required to have physical access to a Federally-controlled facility or access to a Federally-controlled information system.

1.6.9.3. In accordance with HSPD-12, OMB M-05-24 and FIPS 201-1, unless a previous favorable background investigation has been completed in the last 10 years, and without a break in service more than two years, all contractor employees will be the subject to the appropriate Tier 1 non-access background investigation conducted by the Government.

1.6.9.4. No contractor employee will commence work until the Personnel Security Questionnaire (PSQ) paperwork has been completed, reviewed and submitted to the Office of Personnel Management (OPM).

1.6.9.5. Contractor employees not meeting the minimum PIV requirements will be the subject of a National Crime Information Center (NCIC) check prior to beginning work in addition to the submission of the PSQ to OPM.

1.6.9.6. Non-US citizens will not be used in the performance of this contract unless the provisions of Army Regulation 25-2, Information Assurance have been fully completed and approval has been granted by the Government for the non-US citizen to perform the required support.

1.6.10. Visit Notifications.

1.6.10.1. If the Contractor has a valid facility clearance (FCL) through the Defense Counterintelligence and Security Agency (DSCA), the contractor Facility Security Officer (FSO) shall submit visit notifications via JPAS in the format prescribed and provided by DCS, G-9 Security through the Government COR.

1.6.11. Non-Disclosures. The Contractor shall obtain from each employee who has access to proprietary information under this contract, a written agreement which shall in substance provide that such employee shall not, during his/her employment by the Contractor or thereafter, disclose to others or use for their benefit, proprietary information received in connection with the work under this contract. The Contractor shall educate its employees regarding the restrictions imposed by FAR 9.505-4 so that they will not use or disclose proprietary information or data generated or acquired in the performance of this contract except as provided herein. Contractor personnel shall sign a nondisclosure agreement before starting work under the contract. Failure to comply with this clause shall is an adequate cause for removal of a Contactor employee from employment. The Contractor’s employment contracts with their employees shall include a provision to provide for the removal under these conditions.

1.6.12. Security Regulations. All Contractor employees shall read all applicable Government security regulations provided by DCS, G-9 Security during initial onboarding. Contractor personnel shall familiarize themselves with the Government’s regulations and policies and site-specific regulations regarding access to sensitive materials, computer facility/IT network access, issue of access credentials, etc., which shall be provided as required by the Government.

1.6.13. Physical Security. The Contractor shall perform all non-classified contract tasks off the Government worksite. The Contractor is required to perform all classified contract tasks on the Government site. The Contractor must safeguard all Government property provided for Contractor use. The Contractor must secure all Government facilities, equipment, and materials at the close of each work period.

1.6.14. Access Credentials. The Contractor shall establish and implement methods of making sure all access credentials (Common Access Card (CAC); DD Form 1466, DoD Building Pass; Kastle Key Systems) issued to the contractor employee by the Government are not lost or misplaced and are not used by unauthorized persons. No access credentials issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering access credentials that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued access credentials by contractor personnel who no longer require access to Government information systems or Government facilities. The Contractor shall immediately report any occurrences of lost access credentials to the COR.

1.6.14.1. In the event access credentials are lost or damaged, the Contractor employee shall immediately notify the COR who will notify DCS, G-9 Security of the loss or damage and request re-issue of the credential.

1.6.14.2. Multiple occurrences of loss or damaged access credentials will be reported to the Contracting Officer. .

1.6.14.3. The Contractor shall prohibit the use of Government issued access credentials by any persons other than the Contractor employee to whom the credential is issued. The Contractor shall prohibit the opening of secure or locked areas by Contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the DCS, G-9Security Office.

1.6.15 Identification of Contractor Employees. All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. Contractor personnel must also ensure that all documents or reports produced are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor employees with assigned duties requiring on-site performance must meet the requirements to obtain a Department of Defense building pass. Contractor employees requiring use of Government information systems or facilities must meet the criteria required to obtain a Common Access Card and building specific identification badge requirements/specifications.

1.6.16. Anti-Terrorism and Operations Security Requirements.

1.6.16.1. AT Level I Training. All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract/task order start date or effective date of incorporation of this requirement into the contract/task order, whichever is applicable. The Contractor shall submit certificates of completion for each Contract employee and subcontractor employee requiring access, to the COR within 15 calendar days after completion of training. AT level I awareness training is available at the following website: https://jkodirect.jten.mil Course # JS-US007-14.

1.6.16.2. Access and General Protection/Security Policy and Procedures. Contractor and all associated subcontractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to the installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.6.16.3. iWATCH Training. The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training informs employees of the types of behavior to watch for and instructs employees to report suspicious activity to the COR. The Contractor must complete iWATCH Training within 30 calendar days of contract award and within 15 calendar days of new employees commencing performance with the results reported to the COR NLT 45 calendar days after contract award. The COR will provide training slide deck.

1.6.16.4. Contractor Employees Requiring Access to Government Information Systems. The ATCTS (Army Training Certification Tracking System) must identify all Contractor employees requiring access to a Government information system at commencement of services, and must successfully complete the DOD Information Assurance Awareness training prior to access to the information system and annually thereafter. https://cs.signal.army.mil/

1.6.16.5. Operations Security (OPSEC) Training. Per AR 530-1, OPSEC, new Contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All Contractor employees must complete annual OPSEC awareness training and adhere to the organization’s security program. OPSEC training is available at the following website: https://securityawareness.usalearning.gov/opsec/index.htm.

1.6.16.6. Information Assurance (IA)/Information Technology (IT) training. All Contractor employees and associated subcontractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All Contractor employees working IA/IT functions must comply with DoD and Army training requirements identified in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment. https://cs.signal.army.mil/

1.6.16.7. Information Assurance (IA)/Information Technology (IT) certification. Per DoD 8570.01-M, DFARS

252.239.7001 and AR 25-2, the Contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification, as stipulated in DoD 8570.01-M, shall be completed upon contract award.

1.6.16.8. Common Access Card (CAC). Before CAC issuance, the Contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries Tier 1 or an equivalent or higher investigation in accordance with Army Directive 2014-05. The Contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non DOD- federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. The sponsoring activity may issue an initial CAC based on a favorable review of the FBI fingerprint check and a successfully scheduled Tier 1 at the Office of Personnel Management.

1.6.16.9. Threat Awareness Reporting Program. For all Contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), Contractor must receive annual TARP training by a CI agent or other trainer as specified in 2-4b. Threat Awareness training is available at the following ALMS website:

https://www.lms.army.mil

1.6.16.10. AT Awareness Training for Contractor Personnel Traveling Overseas. This standard language required US based contractor employees and associated subcontractor employees to make available and to receive government provided area of responsibility (AOR) specific AT awareness training as directed by AR 1523.5 Specific AOR training content is directed by the combatant commander with the unit ATO being the local point of contact.

1.6.17. POST AWARD CONFERENCE / PERIODIC PROGRESS MEETINGS: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO, COR, and/or other Government personnel, as appropriate, will meet quarterly as a minimum with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any. The Contractor must take appropriate action to resolve outstanding performance issues. These meetings shall be at no additional cost to the Government.

1.6.18. CONTRACTING OFFICER REPRESENTATIVE (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with the contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; including Government drawings, designs, specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government furnished property, and facilitate site entry for Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.6.19. KEY PERSONNEL: The following personnel are considered key personnel by the Government:

Contract Project Manager, Alternate Project Manager, System Lead-Senior, System Administrator/Information Assurance Officer and Subject Matter Expert-Senior.

1.6.19.1 The Contractor shall provide a Project Manager who shall be responsible for the performance of the work performed on contract by contract personnel. The name of the Project Manager, alternate Project Manager, System Lead-Senior, System Administrator/Information Assurance Officer and Subject Matter Expert Senior shall be designated in writing to the Contracting Officer within 10 days of contract award, and should be the same personnel who were proposed. If the personnel who were proposed are no longer available at the time of contract award, then the contractor shall submit resumes of personnel who meet or exceed the qualifications of the personnel proposed.

The contractor shall onboard these substitute key personnel within 14 days of contract award. Failing to meet this requirement may result in formal administrative action from the Contracting Officer. The Project Manager (or alternate Project Manager when acting in the primary PM’s role/absence) shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. All Key Personnel shall have the minimum stated years of experience, which has been obtained within the last 15 years from date of proposal submission or contract award. The experience shall be relevant to Department of Defense installation management and force structure systems. The PM or alternate PM shall be available within the NCR (and can be reached telephonic), between 0800-1700, Monday thru Friday except Federal holidays. The Contractor shall notify the Contracting Officer and COR in writing of any changes in the key personnel within 3 business days of the change.

The notification shall indicate what the plan for replacement is and when the replacement personnel will be available to perform on the contract. The Contractor and its key personnel assigned to work these contract tasks shall have at least 10 years of current working experience with Department of Defense Force Structure Management, Manpower Allocation/Analysis, Unit Hierarchy, and related business systems. The ASIP Project Manager shall oversee all work execution during the performance of this contract.

1.6.19.2 Key personnel must be able to attend in-person meetings in the National Capital Region (NCR), when remote participation is not possible. In some instances, meetings will occur on short notice (within one to two hours). Typically, the contractor is required to attend one to three meetings per week, onsite at government facilities in the NCR. The individual(s) required to attend are determined by the Government PM, subject area of the meeting, and varies by week.

1.6.19.2.1 Telework: Situational or recurring telework by any contractor employee must be approved in writing by the COR. If the contractor desires to utilize employees who will be considered 100% telework, that request must be approved by the COR and will be considered on a case-by-case basis. If an employee is authorized 100% telework, and that employee needs to be onsite at a Government facility for any reason, the contractor shall pay 100% of the travel costs incurred. The Government shall not bear any cost burden associated with a 100% telework employee.

1.6.19.3 In the event of the replacement of any key personnel, the Contractor shall notify the KO and Government PM in writing of such replacement and provide the resume for a replacement candidate for approval at least 14 calendar days before proposed replacement, if the need for a replacement is known prior to the departure of the incumbent employee. If the departure is sudden and/or uncontrolled, the contractor shall be afforded 21 calendar days to locate and recruit a suitable replacement employee. The Government will then have 5 business days to review the qualifications of the replacement employee. If deemed acceptable, the replacement employee shall be brought on-board within 14 calendar days of the Government approval. If the proposed replacement is deemed unacceptable by the Government, the contractor shall have 10 calendar days from the date of notification that the proposed replacement is unacceptable to find a suitable replacement. If the contractor is unable to find a suitable replacement within this timeframe, it must notify the COR and KO in writing prior to the end of the 21 or 10 days (as applicable). A mutually agreeable strategy shall be developed to find a replacement employee within 5 business days of the notification of the contractor’s recruitment problem. Replacement candidates for key personnel must meet the criteria in the table shown below. The government reserves the right to reject key personnel replacements, which are deemed unsatisfactory in accordance with the ASIP PWS requirements.

1.6.19.4. All key personnel must demonstrate that they have performed work in their respective career field for at least 10 years within the last 15 years which can be directly linked to the Installation Management career field/knowledge base. The link to installation management may include, but is not limited to, Department of Public Works or Network Enterprise Technology Command as detailed more particularly below. Of those 10 years, all key personnel shall have at least five (5) years of specialized work experience in applicable areas as detailed more particularly below (e.g., Department of Defense Force Structure/Management Systems, Installation Management, DoD Business Systems, etc.). Due to the nature of the work, higher education (i.e., a master's degree) is not a substitute for work experience - actual experience in the specified areas is critical to ensuring that the personnel can perform the tasks specified within this PWS. Key Personnel (as defined under 1.6.19.) performing work under this contract must possess a Secret clearance at the beginning of contract performance, or, if the personnel are being brought on to the contract post-award, they must possess the clearance prior to beginning work, and must maintain the level of security required for the life of the contract. The Contractor shall only be approved to cross utilize key personnel in the instance of the “Assistant Program Manager” role. All other Key Personnel must be 100% dedicated to their assigned role.

Table 1: Minimum Requirements for Key Personnel and Alternates

Key Personnel Completed Bachelor’s Degree from an

Accredited College or University

10 Years Work

Experience in Installation

Management

5 Years of Specialized

Work Experience

Security Clearance

During Contract

Performanc e

Required Certifications or

Special Requirements

ASIP Project Manager

Bachelor Degree in Business Administration, Management Information Systems, or Management

DoD Installation Management, Force Structure or Force Management

Managing

DOD

Contracts with at least 10 personnel;

experience at the DoD strategic or operational planning level

Secret Project Management Institute (PMI) Project Management Professional or an equivalent certification or Bachelor of Business Administration

Senior Systems Lead

Bachelor Degree in Computer Science, Computer Engineering, or Computer Information Systems

CIO/G6,

NETCOM, or other DoD equivalent Agencies

Managing Installation Management, Army Force Structure or Force Management Systems

Secret Certified Information Systems Security Progression (CISSP), Security+, or Global Information Assurance Certification

System Administrator/ Information Assurance Security Officer

Bachelor Degree in Computer Science, Computer Engineering , Cyber Security, Computer Information Systems, or Management Information Systems

CIO/G6,

NETCOM, or other DoD equivalent Agencies

DoD Business Systems

Secret IA Baseline Certification for IA Technical Level II (one of the following – CySA+, GICSP, GSEC, Security+ CE, SSCP, CCNASecurity)

AND CE/OS

Certificate;

Experience with DoD RMF and eMASS

ASIP Subject Matter Expert Senior

Bachelor’s Degree G-3, AMC, or other DoD equivalent Agencies

Installation Management, DoD Force Structure or Management;

experience at the DoD strategic or operational planning level

Secret Microsoft Word, PowerPoint, Microsoft Excel, and Power Business Intelligence

1.6.20. SPECIAL QUALIFICATIONS: Paragraph 1.6.19 denotes specific Key Personnel qualifications.

1.6.20.1. All Contractors shall be functionally proficient in Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Microsoft Access, Adobe Acrobat and Internet Explorer (or a comparable internet browser application).

1.6.20.2. The specific Contractors who will directly support ASIP and ASIP-S systems operations shall be functionally proficient in MS Server 2012 or 2016, Oracle 12c., Oracle APEX 5.1, Oracle APEX FOEX, DHTMLX, Oracle JET, Any Chart, jQuery, ExtJS, JavaScript, HTML, SQL, PL/SQL, CSS, Oracle Database Administration, and Oracle HTTP Server/Oracle Web Tier and Power Business Intelligence.

1.6.21. Phase-In/Phase-Out Period. The Government will provide a list of phase-in tasks to minimize any decreases in productivity and to prevent possible negative impacts on additional services. The incoming Contractor shall have the key personnel on-board, during the thirty (30) day phase-in / phase-out period. During the phase-in period, the incoming Contractor shall become familiar with all contract requirements in order to commence full performance of services on the contract start date. The phase-in tasks must include all tasks associated with the performance of a quarterly update.

The key personnel phase-out activities will include such functions as:

a. Transfer of knowledge and lessons learned to the new contractor;

b. Assistance in the start-up period to ensure no services disruption and a smooth transition;

c. Appropriate transfer of property, documentation or personnel, as agreed to between the parties; and

d. Transfer of all system administrative passwords.

1.6.21.1. The incoming Contractor shall accomplish all required phase-in tasks associated with maintaining, supporting, and updating ASIP from their off-site location. The Government will assist with obtaining access to required facilities and systems.

1.6.21.2. The incoming Contractor shall provide a final phase-in report, covering all phase-in tasks, no less than five days prior to the conclusion of the phase-in period.

1.6.21.3. If phase-in tasks are not accomplished, the COR will notify the KO in writing and the KO will require the Contractor to remedy or cure performance. If the Contractor fails to remedy performance issues the KO will take the appropriate action.

1.6.22. DATA RIGHTS: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source code for all software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.23. Organizational Conflict of Interest. The Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements, which may be affected by the

OCI.

1.6.23.1. Purpose of OCI clause.

1.6.23.1.1. The Contractor does not obtain an unfair competitive advantage by establishing the ground rules for a future competition.

1.6.23.1.2. The Contractor's objectivity and judgment are not biased because of its present or future interests (financial, contractual, organizational, or otherwise), which relate to work performed under this contract.

1.6.23.1.3. The Contractor does not obtain an unfair competitive advantage by virtue of its access to non-public or proprietary information belonging to others.

1.6.23.2. General Constraints. The provisions of FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest, concerning organizational conflicts of interest govern this contract. Potential conflicts may exist in accordance with FAR 9.505-1, Providing Systems Engineering and Technical Direction, through 9.505-4, Obtaining Access to Proprietary Information. In this regard, the Contractor is responsible for identifying any actual or potential organizational conflicts of interest to the KO that arise as the result of performance under this contract. To avoid or mitigate a potential conflict related to performance under this contract, the KO will impose appropriate constraints such as the constraints discussed below. Since it is impossible to foresee all of the circumstances that might give rise to organizational conflicts of interest, the constraints discussed below are not all inclusive and the KO may impose constraints other than, or in addition to, the constraints listed below.

(1) The Contractor agrees that if it provides, under a contract or contract/task order or delivery order, systems engineering and technical guidance for systems and programs, but does not have overall contractual responsibility, it will not be allowed to be awarded a contract or task or delivery order to supply the system or any of its major components or be a Subcontractor or consultant to a supplier of the system or any of its major components. (FAR 9.505-1).

(2) The Contractor agrees that if it prepares complete specifications for non-developmental items or assists in the preparation of work statements for a system or services under a contract or contract/task order or delivery order, cannot furnish these items, either as a prime Contractor, a Subcontractor or as a consultant. (FAR 9.505-2).

(3) The Contractor agrees that it will neither evaluate nor advise the Government with regard to its own products or activities. The Contractor will objectively evaluate or advise the Government concerning products or activities of any prospective competitors. (FAR 9.505-3).

(4) The Contractor agrees that if it gains access to proprietary information of other companies, it will exercise diligent effort to protect such proprietary information from unauthorized use or disclosure (FAR 9.505-4). In addition, the Contractor agrees to protect the proprietary information of other organizations disclosed to the Contractor during performance of this contract with the same caution that a reasonably prudent Contractor would use to safeguard highly valuable property. The Contractor also agrees that if it gains access to the proprietary information of other companies it will enter into written agreements with the other companies to protect their information from unauthorized use or disclosure for as long as it remains proprietary and to refrain from using the information for any purpose other than that for which it was furnished. The Contractor shall provide copies of such agreements to the KO.

(5) If the Contractor, in the performance of this contract, obtains access to plans, policies, reports, studies, financial plans, data or other information of any nature which has not been released or otherwise made available to the public, the Contractor agrees that without prior written approval of the KO, it shall not: (a) use such information for any private purpose unless the information has been released or otherwise made available to the public, or (b) release such information unless release is otherwise authorized under the contract or such information has previously been released or otherwise made available to the public by the Government.

1.6.23.2.1. Training. The Contractor shall effectively educate its employees, through formal training, company policy, information directives and procedures, in an awareness of the legal provisions of FAR Subpart 9.5 and its underlying policy and principles so that each employee will know and understand the provisions of that Subpart and the absolute necessity of safeguarding information from anyone other than the Contractor's employees who have a need to know, and the US Government.

1.6.23.2.2. Subcontracts. The Contractor agrees that it will include the provisions in paragraphs d., e., and f. above and this paragraph in consulting agreements, teaming agreements, and subcontracts of all tiers which involve access to information or the performance of services described in paragraph d. above. The use of this clause in such agreements shall substitute the word "Consultant" or "Subcontractor" for the word "Contractor" whenever the latter appears.

1.6.23.2.3. Conflicts Involving Future Procurements. The award of this contract, task or delivery orders shall not constitute or be interpreted as a determination that the Contractor is eligible to participate in future procurements, developmental efforts, implementation efforts, or related activities. Only the KO for such efforts, applying the rules, principles, and procedures of FAR Subpart 9.5 has the authority to determine whether a conflict exists in connection with such procurements.

1.6.23.2.4. Representations and Disclosures.

(1) The Contractor shall disclose all relevant facts to the KO, prior to contract award, related to existence or potential existence of organizational conflict of interest as noted in FAR Subpart 9.5.

(2) The Contractor shall make a prompt and full disclosure in writing to the KO if they discover an organizational conflict of interest or potential conflict of interest after award of this contract. The disclosure shall include a description of the action the Contractor has taken or proposes to take in order to avoid or mitigate such conflict.

1.6.23.2.5. Remedies and Waiver.

(1) For breach of any of the above restrictions or for non-disclosure or misrepresentation of any relevant facts required to be disclosed concerning this contract, the Government may terminate this contract for default, disqualify the Contractor for subsequent related contractual efforts, and pursue such other remedies as may be permitted by law or this contract. If, however, in compliance with this clause, the Contractor discovers and promptly reports an organizational conflict of interest (or the potential thereof) subsequent to contract award, the KO may terminate this Contract or any task or delivery order issued under this Contract for convenience if such termination is deemed to be in the best interest of the Government.

(2) The parties recognize that this clause has potential effects which survive the performance of this contract and that it is impossible to foresee each all future circumstances. Accordingly, the Contractor may at any time seek a waiver from the cognizant KO by submitting a full written description of the requested waiver and the reasons in support thereof. (FAR 9.503).

1.6.24. Section 508 Compliance. IAW FAR 39.2 ASIP and ASIP-S shall be compliant with Section 508, an amendment to the United States Workforce Rehabilitation Act of 1973. The Contractor shall ensure all ASIP applications are accessible to people with disabilities and that current and future requirements comply with Section 508.

PART 2. ACRONYMS & DEFINITIONS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK.