Rev2 PERFORMANCE WORK STATEMENT 28MAY2020.pdf

PERFORMANCE WORK STATEMENT (PWS)

Fort Irwin Renewable Energy Services (FIRES)

PART 1

GENERAL INFORMATION

1. General: This is a non-personnel services contract to maintain the renewable energy facilities installed on Fort Irwin and their supporting infrastructure. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to maintain renewable energy facilities installed on Fort Irwin and their supporting infrastructure as defined in this Performance Work Statement except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: Fort Irwin maintains and sustains several solar array farms located at various locations at Fort Irwin, CA. First, is the 1.0 megawatt (MW) array constructed by Environmental Security Technology Certification Program (ESTCP). Second, is the 2.4 direct current (DC)/2.0 megawatt (MW) alternating current (AC) array constructed and maintained during the new Weed Army Hospital military construction (MILCON). Third, is a 761kilowatt (kW) of solar carports previously maintained by the “Waste to Energy” Energy Savings Performance Contract (ESPC).

Fourth, will acquire responsibility for other renewable energy systems on Fort Irwin;

approximately totaling 213 kW.

1.3 Objectives: Operate and Maintain Government-Owned Fort Irwin Renewable Energy Systems (FIRES), the list of the renewable energy facilities are as follows:

• 1 MW Soitec based Concentrated PhotoVoltaic (CPV) plant

• 2.4DC/2.0AC MW Hospital solar plant

• Facilities >100 kw, <1MW including;

o Building 990 507 kW car port mounted PhotoVoltaic (PV) o Building 998 254 kW car port mounted PV o RUFMA 108 kW shelter mounted PV

• Facilities <100 kw o Building 986 9.5 kW car port mounted PV o Building 237 10.2 kW roof mounted PV o Building 254 18.4 kW roof mounted PV o Building 452 19 kW roof mounted PV o Building 990 15.8 kW roof mounted PV o Building 4980 13kW roof mounted PV

• Net Zero o Ammo Supply Point (ASP) net zero roof mounted PV, battery storage, and inverter(s) o Theatre Support Division (TSD) net zero roof mounted PV, battery storage, and inverter(s)

• Telemetry system located in Building 384

• Major / Emergency Maintenance (NTE)

• Major repairs of CPV (NTE)

1.4 Scope: The Contractor shall maintain the renewable energy facilities installed on Fort Irwin and their supporting infrastructure. The Contractor shall maintain them to industry standards.

Renewable energy equipment is a specialized effort. This ensures the proper expertise is utilized to maintain these valuable facilities.

1.4.1 The Contractor shall provide Major and/or Emergency maintenance to all systems via proposals submitted to and accepted by the govt. Base value for this CLIN is Not To Exceed $50000.00. The Govt. recognizes that conditions can present themselves such that this NTE is not sufficient, and cost can then be negotiated on a case by case basis.

1.4.2. The Contractor shall repair under a separate CLIN, all functionality of the CPV system, to include, but not limited to, the solar intensity tracking system, panel and pedestal movement and location systems, network communication, inverter(s), and the backup generator. End result of repair effort should be the entire 1MW system shall work as originally designed. This CLIN carries a “Not To Exceed” value of $220.000.00. It is expected that work under this CLIN is to be completed within the first contract year.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years.

1.6 General Information

1.6.1 Quality Control: Quality Control is the responsibility of the contractor. The Contractor shall be responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1, Contractor Inspection Requirements).

The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction;

corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis;

procedures for collecting and addressing customer feedback/complaints. The Contractor shall upon request provide to the Government their quality control documentation. The Contractor shall deliver the QCP within 30 days after contract award. After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to their QC system.

1.6.2 Quality Assurance: The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract.

1.6.3 Federal Government Holidays: The Contractor shall not be required to perform services on holidays; however, emergency repairs may be required on holidays as addressed in 5.2.4 of this Contract.

New Years Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

1.6.4 Hours of Operation: The Contractor shall responsible for conducting business, between the hours of 7-5 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this Performance Work Statement (PWS) when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract shall be performed at Fort Irwin, CA.

1.6.6 Type of Contract: The Government will award a Firm Fixed Price contract.

1.6.7 Security Requirements: Contractor personnel (to include subcontractors) performing work under this contract shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by Department of Defense (DOD), HeadQuarters Dept of the Army (HQDA) and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection

Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

The security requirements are in accordance with the attached DD Form 254, Department of Defense Contract Security Classification Specification

1.6.7.1 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each workday, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3 Lock Combinations. Not Applicable

1.6.8 Special Qualifications: All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the Contracting Officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html http://jko.jten.mil/courses/atl1/launch.html

1.6.8.1 iWATCH training: The contractor and all associated sub‐contractors shall brief all employees on the local iWATCH, Corps Watch, or See Something, Say Something program (training standards provided by the requiring activity AntiTerrorism Officer.. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 60 calendar days of contract award and within 60 calendar days of new employees commencing performance with the results reported to the COR NLT 60 calendar days after contract award.

1.6.8.2 OPSEC Plan: The Contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer, per Army regulation (AR) 530-1, Operations Security.

This SOP/Plan shall include the Government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the Contractor shall identify an individual who will be an OPSEC Coordinator. The Contractor shall ensure this individual becomes OPSEC Level II certified per AR 530-1.

1.6.8.2.1 OPSEC Training: In accordance with AR 530-1, Operations Security, new Contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty. All Contractor employees shall complete annual OPSEC awareness training. This training may be found at http://cdsetrain.dtic.mil/opsec/. Certificates of completion shall be provided to the COR within 10 days of course completion.

1.6.8.3 All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.6.8.4 The Contractor must pre‐screen Candidates using the E‐verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E‐verify system.

An initial list of verified/eligible Candidates must be provided to the COR no later than 15 business days after the initial contract award.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. The Contractor shall take appropriate action to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract http://cdsetrain.dtic.mil/opsec/ administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer.

The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7AM-5PM, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: The Contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13. Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government.

The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.6.14 Contractor Travel: The Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the

COR.

1.6.15 Other Direct Costs: Not Applicable

1.6.16 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.17 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer.In the event the Contracting Officer determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may direct other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.18 PHASE IN /PHASE OUT PERIOD: Not Applicable

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS

2.1.1. CONTRACT ADMINISTRATOR. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY

(GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11. QUALITY ASSURANCE SPECIALIST. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.12. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.14. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.15. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.16. WORK WEEK. Monday through Friday, except for Federal holidays unless specified otherwise.

2.1.17 RENEWABLE ENERGY SYSTEM. For the purposes of this contract, a Renewable Energy System is any system on the site of the installation that generates energy and is used for primary power, not emergency backup.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf CPV Concentrated PhotoVoltaic DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center

DOD Department of Defense DPW Directorate of Public Works FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer NTP Notice to Proceed OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PR Purchase Requisition PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RUFMA Rotational Unit Field Maintenance Area SCE Southern California Edison TE Technical Exhibit TSD Theatre Support Division

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services : Not Applicable

3.2 Facilities : The Government will provide the necessary workspace for the contractor staff to provide the support outlined in the PWS to include desk space, telephones, computers, and other items necessary to maintain an office environment.

3.3 Utilities: The Contractor (to include subcontractors) shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Spare Parts: The Government will turn over to the care and custody of the contractor the parts listed in Technical Exhibit(TE) TE-3. All spare parts will remain property of the government while in custody of the contractor. When spare parts are used in the performance of the tasks in this contract, replacements shall be ordered to maintain a consistent inventory. At contract end, the spare parts turned back to the custody of the government shall be in the same quantity and equivalent function (if direct replacements are not available) as listed in the TE.

3.5 Manuals and Documentation: The Government will provide a copy of all manuals and documentation available for each of the systems covered in this contract.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The Contractor shall provide services to maintain the renewable energy facilities installed on Fort Irwin and their supporting infrastructure. The Contractor shall maintain them to industry standards. Renewable energy equipment is a specialized effort. This ensures the proper expertise is utilized to maintain these valuable facilities

5.2. Tasks.

5.2.1 Electrical point of demarcation: The FIRES Contractor will be responsible for all electrical infrastructure including the PV array to the point of demarcation with Southern California Edison (SCE) or base operation contractor. For SCE, the point of demarcation is the weather head or the first lug that terminates from the transformer. For the base operations contractor (facility on the real property inventory) the demarcation point is the first breaker in panel that feeds more than the renewable/ energy storage systems.

5.2.2 Major maintenance/repair: Effort and or materials greater than $2,000 per item/effort per item/subsystem pending KO approval above and beyond routine maintenance. Not used for routine expendables including maintenance items like filters, fuses, tubing or connectors, or other items whose life cycle is less than 1 year or otherwise indicated as replace every year. Also not used for chemicals. These should be planned into the PM effort. Normally used for items that break outside their lifecycle.

5.2.3 Routine major maintenance procedure: The Contractor shall provide a proposal to DPW, the COR, and KO prior to starting work. The COR will provide a recommendation to the KO after consulting DPW. The KO will provide either approval with a Notice to Proceed (NTP) with a not to exceed amount or denial.

5.2.4 Emergency major maintenance/repair: Effort or materials meeting the definition for Major Maintenance/Repair but having the following additional requirements that the effort is to keep or return the system to functionality. The material or effort must fix a critical piece that causes the system to be nonfunctional. The Contracting Officer shall be notified by the Contractor within 24 hours of the requirement being identified along with an estimate for the repair including PR. The COR will provide a recommendation to the KO. The KO will provide either approval with a NTP with a not to exceed amount or denial within three (3) business days.

After completion of the effort a memo identifying the true cost with supporting documentation shall be turned into DPW, COR and KO.

5.2.5 Responsibilities and Deliverables. The Contractor shall:

5.2.5.1 Maintain a log onsite covering 2 calendar years. Maintain historical logs. May be off site covering the period from greater than two (2) years to 10 years from present.

5.2.5.2 Document in the log in an easy read format date, time, action, result, and person recording the action. Typical items logged include; Daily (weekday), log meter reading, hour readings, power production, amps and voltages, and each system and other operation items. And other operation, preventive maintenance, and repair activities.

5.2.5.3 Develop (if missing), maintain and update operation and maintenance plan and a schedule of preventative maintenance activities.

5.2.5.4 Develop maintain and provide upon update and upon request to the Government Operation and Maintenance manual including equipment manuals, Material Safety Data Sheets (MSDS)/SDS for chemicals used. Include critical spares and chemicals and suppliers of both.

5.2.5.5 Develop maintain and provide upon update and upon request to the Contracting Officer and/or COR a system inventory including serial number, make and model, and warrantee information.

5.2.5.6 Operate, maintain and repair the system. Maintain the PV array(s), the inverters, the batteries and chargers, the telemetry and meters, and supporting infrastructure to ensure safe operation with an up time during generation hours of 95% of the time.

5.2.5.7 Conduct Preventive Maintenance (PM) IAW operation and maintenance plan, log actions.

5.2.5.8 Reset and or repair to maintain system uptime.

5.2.5.9 Conduct energy generation test annually on each system and array. Document test results.

5.2.5.10 Test safety systems annually. Document the results, correct deficiencies.

5.2.5.11 Read meters monthly and document system status.

5.2.6 Reporting:

5.2.6.1 The Contractor shall provide a quarterly report including a log of activities, results of field testing, meter reads, in an excel or access format, and a record of events.

5.2.6.2 The Contractor shall, in addition to being included in the quarterly report. Report meter reading to DPW on a monthly basis

5.2.6.3 The Contractor shall provide annual report with system efficiency and other parameters.

Included shall be recommended improvements.

5.2.6.4 The Contractor shall provide electronic copies of Approved O&M plan within 60 days of award and upon update.

5.3. CONTRACTOR MANAGEMENT REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website.

The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor (to include subcontractors) shall abide by all applicable regulations, publications, manuals, and local policies and procedures.

Appendix C.2 – Performance Requirements Summary

Performance Objective (Include PWS Ref)

Performance Standard

Performance Threshold

PWS Para. 5.2.5.2 Approved Maintenance Plan:

• Draft Maintenance Plan within 30 calendar days of contract award.

• Final Maintenance Plan within 30 calendar days of receipt of COR comments on the draft.

At a minimum, an annual update of Maintenance Plan within 30 calendar days of the anniversary of the award of the contract shall be completed.

Development of Maintenance Plan as specified in

5.2.5.2 of this PWS.

Army approval of the Maintenance Plan by the COR.

Delivery more than 1 business day before 30 days will be considered Exceptional. Delivery within 30 Days will be considered Fully Acceptable.

Delivery after 30 days but less than 45 days will be considered substandard performance.

Delivery later than 45 days will be considered fully Deficient.

PWS Para. 5.2.7 Operate, Maintain and repair the systems

Maintain All renewable systems such that delivered output is 95% of manufacturer’s rated performance during periods of expected generation.

Below 95% of rated output shall be considered substandard*

Output of 95% and above shall be considered fully meeting the requirement.

Output of greater than the mfg rated specification shall be considered exceptional.

*For systems operating at 50% or less at the time of contract signing, an increase of 10%/month shall be considered acceptable until system reaches 95%, at which time, above criteria is applicable.

PWS Para. 5.2.8 Conduct Preventative Maintenance in accordance with Maintenance plan and log actions.

Standard of performance will be on time preventative maintenance IAW approved plan.

No Slippage of schedule will be considered acceptable and fully meeting the requirements of the PWS. Failure to log actions will be considered failure to perform the action.

PWS Para. 5.2.8.3 Test Safety Systems Annually

Annual Testing of safety systems at least once annually and reporting of results shall be the minimum

All Safety systems tested once annually shall be considered acceptable.

Any failure to complete a test of a safety system shall be considered substandard.

acceptable requirement

PWS Para. 5.2.8.4 Read Meters monthly and document system status

All meters attached to covered systems shall be read monthly and a report of readings and status delivered to COR.

Any meters not read or reported as malfunctioning shall be considered substandard.

Note: Government surveillance of contractor performance is not limited to the Performance Objectives as outlined in this PRS. The Government reserves the right to conduct compliance surveillance of any contractual requirement of this acquisition.

Appendix C.2 – Performance Requirements Summary