Attachment N - Technical Question & Answer Fort Bliss FFS 02-07-2020.pdf

Question Response

1. How many DFACS will the new contract cover? There are 2 dining facilities included in this contract; Building 906 and Building 9436.

2. What was the number of meals served in 2019? Attachment F-2 - Headcount FY19 is provided via Amendment.

3. Is the State Licensing participating or currently operating the DFACS? The incumbent for the current contract is the Texas Department of Assistive and

Rehabilitative Services.

4. Regarding Solicitation's Attachment H-Staffing Matrix; a. Tab Bldg., 906, reads CLIN 0004, should it read CLIN 0003? b. Tab Bldg., 9436,, reads CLIN 0005, should it read CLIN 0004?

Bldg. 906 is identified as CLIN 0003 and Bldg. 9436 is identified as CLIN 0004.

Updated Attachment H - Staffing Matrix is provided via Amendment.

5. Please provide the Contract Number, and Schedule B CLIN pricing for the current contract. This is a follow-on requirement to the existing contract at Fort Bliss W911SG-14-D-

0445 which was awarded with a dollar value of $47,210,179.02 to the Texas Department of Assistive and Rehabilitative Services.

6. What is the current contract's annual dollar value? See answer to #5 above.

7. Who is the incumbent? Are they local? Are they signed up for the walkthrough? The incumbent for the current contract is the Texas Department of Assistive and

Rehabilitative Services. They are local to the State of Texas. See Attachment O - Ft

Bliss Site Visit Attendees provided via Amendment.

8. What is the contract total award amount? See answer to #5 above.

9. What is the total amount of invoices for FY19? The Government will not provide this information. Refer to answer for #5 above for value of the current contract.

10. Could the Government provide an information only copy of the QASP? No. The QASP is an internal Government document.

11. Could the Government provide the inspection guides used by the QAE’s? No. The inspection guides are an internal Government document.

12. Is the Government using ANSI/ASQC Z1.4 inspection level II, normal degree of inspection? Yes.

13. Will the Government conduct periodic performance management reviews (PMR’s)? Could the Government provide the format for these PMRs? Yes. Refer to updated Performance Work Statement (PWS) paragraph 2.1.13, provided via Amendment, and AR 70-13 for details.

14. Could the Government provide the last PMR that was conducted? No.

15. Has the incumbent been issued any Contract Discrepancy Reports, cure notices, or show cause letters? This question does not relate to this procurement.

16. Have any deductions been made (reduction) in contract price based on the value of services established in the PWS paragraph 4.1.2? If so, what was the reduction for unacceptable work?

This question does not relate to this procurement.

17. Are services to be performed in DFACs 906 and 9436 only? Services are to be performed in accordance with the updated PWS provided via

Amendment.

18 What is the travel time and distance to DFAC 9436? The Government is unable to answer this question as it lacks information.

19. PWS paragraph 3.1.2.2 a) mentions ARSOF Policy 6-18. Are these two DFACs operating under the Go for Green 2.0 standards? The two DFACS operate under Army nutritional requirements IAW AR 40-25 and TM 4-

41.11.

20. Could the Government provide a copy of the installation dietician approved cyclic menus (aka M-Neat)? No. These menus are developed by the awardee for approval by the installation dietician.

W9124J-R-0027 Ft Bliss FFS Questions and Answers

21. What is the monthly participation rate (as established in paragraph 3-6, DA Pam 30-22, 17 July 2019)? Daily headcount for each facility is provided in the AFMIS data at Attachment F-1 Head

Count FY16-FY18 and Attachment F-2 - Head Count FY19 provided via Amendment.

22. Could the Government provide the DFAC’s last action plan (paragraph 3-9, appendix C, DA Pam 30-22, 17 July 2019)? Who performs these reviews at Fort Bliss?

Last action Plan will not be provided. This plan is internal to the Government.

Evaluations and inspections are conducted by Food Program Manger (FPM), Veterinary, Food Management Assistance Team (FMAT) and other unit inspectors.

23. Are there any soldier feeding initiatives (SFI) for soldiers in a military training environment? No.

24. Will the contractor be required to issue/provide for any meal-ready-to-eat (MRE) requests? No.

25. Will the Government provide contract management/administration office space as GFP? No. The Government will provide limited office space for the DFAC manager.

26. Will the Government provide the contractor with warehouse space as GFP? No.

27. The CBA lists a job classification of forklift operator. Is there any requirement for a forklift operator? Who would furnish the forklift? It is the offerors description on how to staff in order to meet the requirements of the

PWS.

28. How many take-out meals are being provided? Attachment B, AFMIS does not differentiate between dine-in and take-out meals.

29. General Information (page 100 of 101) at subparagraph 1, states that Task Orders may be awarded under the forthcoming contract will be 60 consecutive months from the basic contract award date. The FFS pricing sheet (attachment G) provides for a one month phase-in (CLINS X001) and 11 months of program management and admin functions (CLINS X002). The estimated quantities are the same for all ordering periods. Are the estimating quantities in the base period correct? Are we to add one month of X002 to the phase-in (X001) cost? The POP is 31 Mar 2020 to 30 Mar

2025 (60 months). When will phase-in begin? When will we assume full operational responsibility for performance requirements?

The base IDIQ will have a five year ordering period which will start on the day the base

IDIQ is awarded. The initial task order will be issued on the day that the base IDIQ is awarded in order to satisfy the minimum guarantee. Task orders may be issued at any time during the five year ordering period. The period of performance for actual performance will be specified at the task order level when issued. A task order can be issued for as little as one day of a meal band but will not exceed a period of performance of twelve (12) months for the meal bands being ordered at the task order level. Offerors other than the incumbent are able to propose a Phase-In cost under CLIN 0001 for a period of thirty (30) days. The remaining eleven (11) months of the first year of the five year ordering period will be covered under CLIN 0002. This only applies to the first year. There is no pricing associated with (X001) for the remaining years of the ordering period. Only the incumbent would not include a cost under CLIN 0001 but would rather adjust the number of months under (X002) to twelve for the first year of the ordering period. The estimated quantities specified in the pricing matrix are correct. Phase-In and full performance will be specified at the task order level when ordered.

30. SubCLINS X003BD and X003BE (Bldg. 906) and Sub CLINS X004AD (Bldg. 9436) has zero estimated quantity. Our proposal preparation instruction, proposal content (C.4.d page 54) instructs us to simply insert a Unit Price only. Also, the instructions at C.4.b (4), subfactor 2, instructs us to only complete our staffing matrix for CLINS/Sub CLINS within the pricing matrix that contain estimated quantities. We just want to confirm we do not have to provide a staffing matrix with a Zero (0) quantity CLINS.

Correct. Pricing Matrix you will submit a unit price for all CLINs/SubCLINs. Staffing

Matrix will only require staffing for those CLINs/SubCLINs with most likely days.

31. Regarding Solicitation's Attachment G- Pricing Matrix: a. Houring Rate

Tab shows an Option year 5, it doesn't line up with the pricing Tabs? b. Is the Government requesting a

"Fully Loaded" Hourly rate, or just the hourly wage rates found in the CBA? c. Since we are filling in our proposed prices in

Attachment G, is it also required to fill in prices in SF 1449 Continuation Sheet Pages 3,4,5?

a. See updated Pricing Matrix. B. No. As specified in the solicitation the offeror is to provide the basic hourly labor rates being paid. c. Yes.

32. Please provide the Contract Number, and Schedule B CLIN pricing for the current contract. See answer to #5 above.

33. The pricing matrix at CLINS 0004, establishes four headcount ranges with estimated quantities in three. All four ranges are for three meals. The number of operational days is 354. There are obviously some weekend and holiday included in the estimated quantities. Could, would, or has the Government considered using a set of weekend/holiday ranges in the forecasted workload?

No.

34. Please define the components and rating system to be used to decide which proposals will be deemed "the most highly rated" for inclusion on the competitive range as stated in Addendum 52.212-1 section Ia.(2).

The "components and rating system" used in evaluation of proposals is the evaluation and award criteria stated in the solicitation.

35. Will the determining factor for judging whether the proposal of the SLA should be within the competitive range be if its offer can be made acceptable by conducting meaningful discussions? The Agency does not determine if there will be a competitive range (or which proposals are included therein) in advance of proposal evaluations and a decision that discussions are to be conducted. In the event a competitive range is established, it is established in accordance with current regulations and statutes.

36. Will the proposal of the SLA be placed within the competitive range unless it is technically inferior or it is so costly that the possibility of being made acceptable through meaningful discussions is precluded?

See answer to #35 above.

37. Are you requiring resumes of key personnel? The Government is not requiring resumes of key personnel. The offeror is responsible for ensuring that the proposal demonstrates the offerors ability to meet the requirements of the solicitation.

38. Pricing Matrix Roll Up, CLIN 0003 Bldg. 906 includes pricing requirement for "Weekend Three meals per day 3001-4000 meals" and "Weekend

Three meals per day 4001-5000 meals." However, the staffing matrix only includes staffing up through 3000 meals. Can you confirm if staffing is required for 3001-4000 meals and 4001-5000 meals?

Staffing is not required for these meal bands.

39. Pricing Matrix Roll Up, CLIN 0004 Bldg. 9436 includes pricing requirement for "Three meals per day 5701-7620 meals." However, the staffing matrix only includes staffing up through 5700 meals. Can you confirm if staffing is required for 5701-7620 meals?

Staffing is not required for these meal bands.

40. The staffing matrix shows Bldg. 906 as CLIN 0004 and Bldg. 9436 as CLIN 0005. The pricing matrix shows Bldg. 906 as CLIN 0003 and Bldg.

9436 as CLIN 0004. Can you confirm the CLIN numbers?

Bldg. 906 is identified as CLIN 0003 and Bldg. 9436 is identified as CLIN 0004.

Updated Attachment H - Staffing Matrix is provided via Amendment.

41. Can you confirm you are requesting 1 original copy and 3 additional copies for volume I - IV? The Government is requesting an original and three hard copies for a total of four hard copies of volume I-IV along with submission of digital copies of these volumes provided on a CD-ROM.

42. Can you confirm you are requesting 1 original copy and 1 CD copy for Volume V - Subcontracting Plan? The Government is requesting an original only hard copy along with submission of digital copy of this volumes provided on a CD-ROM.