DRAFT_RFP_W9124J-19-R-00003_DACH_Event_Planning.pdf

CODE

(Hour)

PAGE(S)

until local time

X

A X B X C

D

EX

X G F 63 - 67

68 - 80 X H 81 - 87

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 87

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W9124J 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 1 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and

Refer to Section L conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 2 3 - 9

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT

PACKAGING AND MARKING

10 - 49 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

51 - 52

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 53 - 54 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 55 - 56 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

57 - 62

PART II - CONTRACT CLAUSES

MICC - FSH

ATTN: MICC - FSH

2205 INFANTRY POST RD

210-466-2145

FORT SAM HOUSTON TX 78234-1361

210-466-2145 (DSN 450)

210-466-2183FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

W9124J19R0003

Section A - Solicitation/Contract Form

GENERAL PROVISIONS

1. This Solicitation will result in a Single Award Indefinite Delivery/Requirements Contract.

2. This will be a Hybrid contract with Firm Fixed Price Labor CLINS and ODC Cost CLINS.

3. The Ordering Period under which Task Orders may be awarded under the forthcoming contract will be sixty (60) consecutive months from the basic contract award date. Contractor Performance will under any awarded Task Order shall not extend beyond twelve months after the end of the sixty (60) month ordering period.

4. The Government guarantees a contract minimum of $1,500,000. The Mininmum and Maximum task order amounts are $1,500,000 and $85,000,000, respectively.

5. Task Orders will be issued in accordance with Federal Acqusition Regulation (FAR) Part 16.505, “Ordering”. Specific performance requirement and delivery schedules will be outlined in each individual Task Order.

6. This contract will be solely awarded and adminstered by the Mission and Installation Contracting Command‐Fort Sam Houston. The Tasks Orders prepared off of this contract will be for the exclusive support of the U.S. Army Chief of Chaplains Office. Task Orders shall only be issued by MICC‐FSH Contracting Officers.

7. This acqsitions is a TBD under North Amercial Industry Classification System Code TBD. Only firms not exceeding the revenue size standard of $TBD are eligicle to submit an offer.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 2 Months Phase In 60 Days

FFP

In Accordance with para 1.6.16 Phase-In/Phase-Out of the PWS.

FOB: Destination

NET AMT

0002 Job Progam Admin Labor Support

FFP

In Accordance with para 5.2 of the PWS, Provide Administrative Support

0003 Job Specialized Event Planner Labor Support

FFP

In Accordance with para 5.1.3 of the PWS. The Contractor shall provide Specialized Logistical Support Packages for events as required by Authorized Event List.

0004 Job Basic Event Planner Labor Support

FFP

In Accordance with para 5.1 of the PWS. Provide Logistical Support Packages for events as required by Authorized Event List.

0005 Job Standard Event Planner Labor Support

FFP

In Accordance with para 5.1 of the PWS. Provide Logistical Support Packages for events as required by Authorized Event List.

0006 Job Travel

COST

Travel (contractor employees only) The contractor will be authorized travel expenses in accordance with FAR 31.205-46.

Travel includes travel expenses, air, ground, and misc travel expenses. All travel requires notification and approval by the Contracting Officer Representative (COR) prior to travel. All support documentation will be submitted with the invoice through WAWF. Travel will be reimbursed. Fee shall not be associated with this CLIN. GOVERNMENT PLUG, DO

NOT PROPOSE:

ESTIMATED COST

0007 Job ODCs Strong Bonds Events

COST

Other Direct Cost for Active Component Strong bonds events and conferences in accordance with the attached Performane Work Statement. Events, lodging/conference rooms, schedules, types, and prices will be defined at the Task Order-level. (Fee shall not be assoicated with this CLIN) GOVERNMENT PLUG, DO NOT PROPOSE: Estimated amount

0008 Job ODCs Non Strong Bonds Events

COST

Other Direct Cost for Non-Strong Bonds Events, to include Chaplian Directed Training, Senior Leader Care, General Officer Readiness, Faith Works training.

Events, lodging/conference rooms, schedules, types, and prices will be defined at the Task Order-level. (Fee shall not be assoicated with this CLIN) GOVERNMENT PLUG, DO NOT PROPOSE: Estimated amount

0009 Job ODCs OCO Events

FFP

Other Direct Cost for OCO Events and conferences in accordance with the attached Performane Work Statement. Events, lodging/conference rooms, schedules, types, and prices will be defined at the Task Order-level. (Fee shall not be assoicated with this CLIN) GOVERNMENT PLUG, DO NOT PROPOSE:

Estimated amount

0010 Job ODC USAR SB Events

FFP

Other Direct Cost for USAR Events and conferences in accordance with the attached Performane Work Statement. Events, lodging/conference rooms, schedules, types, and prices will be defined at the Task Order-level. (Fee shall not be assoicated with this CLIN) GOVERNMENT PLUG, DO NOT PROPOSE: Estimated amount

0011 Job ODCs USANG SB Events

FFP

Other Direct Cost for USANG Events and conferences in accordance with the attached Performane Work Statement. Events, lodging/conference rooms, schedules, types, and prices will be defined at the Task Order-level. (Fee shall not be assoicated with this CLIN) GOVERNMENT PLUG, DO NOT PROPOSE: Estimated amount

0012 2 Months Phase Out

FFP

n Accordance with para 1.6.16 Phase-In/Phase-Out of the PWS.

0013 Each

CMR

FFP

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$1,500,000.00 $424,000,000.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS)

For

Office of the Chief of Chaplains

Event Planning and Logistical Support

10/29/2018

Version 1.5

PART 1

GENERAL INFORMATION

1. General: This is a non-personal services requirement to provide event planning, coordination and logistical support for training requirements of Department of the Army, Chief of Chaplains (DACH). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform event planning, coordination, and logistical support as defined in this Performance Work Statement except for those items specified in Part 3 as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: The Army Chaplain Corps provides training to Chaplains, Religious Affairs Specialists, and Soldiers, including both single Soldiers and Army Families. Training includes the Strong Bonds program, which is the Army Chief of Chaplains’ program that assists commanders in building and strengthening the structure of Army Families throughout the Army/Soldier lifecycle, and enable relationship resilience and readiness. Strong Bonds training events are commander-requested, chaplain-led, and Army-resourced per the provisions of 10 USC 1789 in support of sustainment and deployment requirements. Training also includes Chief of Chaplain (CCH) training requirements to support Army Chaplaincy Strategic objectives in support of Army Strategic Planning Guidance (ASPG). These include Chaplain Directed Training, Senior Leader Care, General Officer, and Faith Works Training Events.

Event planning, coordination, and logistical support services are needed to provide training events for authorized attendees.

1.3 Objectives: To provide logistical support for training events on behalf of the Army Chaplain Corps through event coordination and program administration.

1.3.1 Event Coordination: Event coordination includes providing designated Logistical Support Packages (LSP), advising Unit Ministry Team (UMT)s on venue selection, ensuring proper childcare ratios as required by Army Directive 2014-23 Conduct of Screening and Background Checks for Individuals Who Have Regular Contact With Children in Army Programs, timely correspondence with UMTs, and reporting on event status within Army designated systems.

1.3.2 Program Administration: Program Administration includes event request processing, attendee registration, post-event after action reporting, invoice reconciliation, execution reports, confirmation of receipt of services, and onsite support for Specialized LSPs.

1.4 Scope: The Contractor shall provide support for event coordination and program administration for all Chaplain Corps training events which are conducted worldwide. A total of 1,000 Basic LSPs, 3,000 Standard LSPs, and 36 Specialized LSPs are anticipated annually.

1.5 Period of Performance: The period of performance will consist of a five (5) year ordering period with anticipated annual Task Orders.

1.6 General Information

1.6.1 Federal Government Holidays: The Contractor shall not be required to interact with the Government on the following days.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.2 Hours of Operation: The Contractor is responsible for conducting business with the Government, between the hours of 8:00 AM to 5:00 PM Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. These work hours will be performed in Eastern Standard Time unless corresponding to the local time zone of the various places of performance outlined in paragraph 1.6.3. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.2.1 On-Call Support: Services to be performed under this contract shall generally be performed during normal duty hours. However, many training events will be conducted during non-duty hours and on weekends across multiple time zones worldwide which may require work to be accomplished at times other than normal duty hours. The Contractor shall provide on-call support during non-duty hours when required to meet mission requirements.

1.6.3 Place of Performance: The work to be performed under this contract will be performed at the Contractor site unless otherwise outlined in this paragraph.

1.6.3.1 The Special Events Planner, as identified in paragraph 1.6.7.2, will perform contract services at Arlington/Pentagon/Fort Belvoir, VA on weeks not travelling. It is estimated Special Events Planner will travel approximately 12 weeks per year for site visits or on-site support for special events. On the weeks not travelling, Special Events Planner is required to be in the Arlington/Pentagon/Ft. Belvoir office 3 days per week (Tues-Thurs) for event related meetings, collaborative event planning, and briefings/event updates. Office space will be provided. Other work related to the Special Events Planner can be performed at a location of the Contractor's choice.

1.6.4 Quality Control Program (QCP): The Contractor is responsible for the delivery of quality services/supplies to the Government in accordance with FAR 52.246-4, Inspection of Services – Fixed-Price and 52.246-5, Inspection of Services – Cost Reimbursement. The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with (IAW) this PWS. The QCP must be forwarded to and accepted by the KO. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirement of the contract. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non- conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The Contractor shall upon request provide to the Government their quality control documentation. The Contractor shall develop and submit, within 30 days after contract award, electronic copies of a comprehensively written QCP to the Contracting Officer (KO) and Contracting Officer's Representative (COR), and within 5 working days when changes are made thereafter. The Contractor shall review and validate their QCP with the KO each task order. After acceptance of the QCP the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to their QC system.

1.6.5 Type of Contract: The Government will award an Indefinite Delivery Indefinite Quantity (IDIQ) contract with a Firm Fixed Price (FFP) Contract Line Item Numbers (CLIN) for labor and Cost Reimbursable CLINs for event support.

1.6.6 Security Requirements: Key personnel, as identified in paragraph 1.6.7.2, performing work under this contract must have a Secret Level Clearance within six (6) months of the contract start date, and must maintain that clearance for the life of the contract. The security requirements are in accordance with DD254, DoD Contract Security Classification Specification (Attachment A).

1.6.6.1 Physical Security: The Contractor shall safeguard all Government equipment, information and property provided for Contractor use. Contractor will immediately report any lost or damaged Government equipment. Contractor may be liable for any lost or damaged Government equipment. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.7 Special Qualifications:

1.6.7.1 Experience Requirements: The Contractor shall have a minimum of two years of experience in the following:

-Planning meetings/events for the Federal Government at commercial venues -Coordinating Federal, State, and Army requirements for childcare licensure and insurance -Microsoft office compatible reporting, communication, and database management

-Association with the Society of Government Meeting Professionals, International Society of Meeting Planners, or other similar professional organization

1.6.7.2 Key Personnel: The following personnel are considered key personnel by the Government: Senior Program Manager and Special Events Planner. Qualifications for key personnel are listed below:

1.6.7.2.1 The Contractor shall provide a Senior Program manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The Senior Program manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.6.7.2.2 The Contractor shall provide a Special Events Planner who will be primarily responsible for planning special events hosted by the Office of the Chief of Chaplains or other high-visibility events. The Special Events Planner will travel approximately 12 weeks per year for site visits or on-site support for special events. On the weeks not travelling, Special Events Planner is required to be in the Arlington/Pentagon/Ft. Belvoir office 3 days per week (Tues-Thurs) for event related meetings, collaborative event planning, and briefings/event updates. Office space will be provided. Other work related to the Special Events Planner can be performed at a location of the Contractor's choice.

1.6.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and COR shall meet periodically, quarterly as a minimum, with the Contractor to review the Contractor's performance. Face to face or telephonic meetings are acceptable. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's

Key Personnel Work Experience Specialized Work

Experience Security

Clearance Required

Certification Senior

Program Manager and alternate

5 years of supervisory experience (at least 20 employees)

3 years of experience planning events for

Federal Government or equivalent expertise

SECRET

within six months of award

None

Special Events Planner

5 years of event planning experience

3 years of experience planning events at the General Officer/Senior

Executive Service/Corporate level

SECRET

within six months of award

Certified Government

Meeting Professional

(CGMP),

Certified Meeting

Professional (CMP), or equivalent performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.6.9 Contracting Officer’s Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Identification of Contractor Employees: All contract personnel attending meetings and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.11 Contractor Travel: The Contractor shall be required to travel during the performance of this contract as identified in Part 5 of the PWS to attend meetings, conferences, and training. The Contractor will be authorized travel expenses consistent with the substantive provisions of the Federal Travel Regulations (FTR) and Joint Travel Regulation (JTR) incorporated by FAR 31.205-46(a)(4). All travel requires notification to the COR and Government approval/authorization by the COR prior to travel commencing. Periodic meetings will be a requirement of this contract at Fort Belvoir, VA, Joint Base Myer- Henderson Hall, VA, and at the Pentagon.

1.6.12 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions.

1.6.13 Other Direct Costs: The Contractor shall be reimbursed for authorized ODC/charges incurred by themselves, by the conference facility, or 3rd party Contractor, in direct support of training events. Authorized ODCs include lodging, meals, transportation, Contractor travel, training/conference rooms, facilitator and certification services, audio visual services, on-site child care, parking fees, guest speakers, ordering and shipping of training curriculum and course materials such as paper, pencils, and pens and training activities. Ancillary charges incurred by guests not directly associated with room accommodations are not authorized for reimbursement. Examples of ancillary charges include: long distance telephone service, valet service (unless unavoidable), pay television, and laundry. All expenses are subject to review and approval by the KO / COR.

1.6.14 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.15 Organizational Conflict of Interest: Contractor and subContractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.16 Phase-In/Phase-Out Period: The Contractor shall provide to the KO a plan for the 60-day phase-in and phase-out period of the contract. The plan shall specify a training program and a date for transferring responsibilities for each division of work described in the plan, and shall be subject to the KO's acceptance. The Contractor shall provide sufficient experienced personnel during the phase-in and phase-out period to ensure that the services called for by this contract are maintained at the required level of proficiency. The Contractor shall have all key personnel on board during the phase in/phase out periods.

1.6.16.1 The Contractor shall, upon the KO’s written notice, furnish phase-in services for up to 60 days at the beginning of the ordering period. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services by the end of the phase in period. The Contractor shall obtain their CAC, local access badges, and complete any specific Government training.

1.6.16.2 The Contractor shall, upon the KO’s written notice, furnish phase-out services for up to 60 days at the end of the contract ordering period. Prior to the completion of this contract, an observation period shall occur, at which time a team of management personnel of the incoming Contractor may observe operations. Observation may be in person for a single contiguous period not to exceed five (5) business days and involving no more than three (3) incoming management personnel. Digital observation (CC’ed on emails, participating in teleconferences, etc.) may occur at any time throughout the phase-out period. This will allow for orderly turnover of facilities, equipment, and records and will help to ensure continuity of services. The Contractor is ultimately responsible for performing full services IAW the contract during the phase-out period, and shall not defer any requirements for the purpose of avoiding responsibility or of transferring, such responsibility to the succeeding Contractor.

The outgoing Contractor shall fully cooperate with the succeeding Contractor and the Government, so as not to interfere with their work or duties.

1.6.17 Antiterrorism (AT) and Operations Security (OPSEC)

1.6.17.1 AT Level I Training. All Contractor employees, to include subContractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable.

The Contractor shall submit certificates of completion for each affected Contractor employee and subContractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subContractor personnel. AT level I awareness training is available at the following website:

http://jko.jten.mil

1.6.17.2 Access and general protection/security policy and procedures. Contractor and all associated sub-Contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.6.17.2.1. For Contractors requiring Common Access Card (CAC). Before CAC issuance, the Contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The Contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.6.17.2.2 For Contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-Contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.17.3 AT Awareness Training for Contractor Personnel Traveling Overseas. US based Contractor employees and associated sub-Contractor employees to make available and to receive Government provided area of responsibility (AOR) specific AT awareness training as directed by AR 525-13. Specific AOR training content is directed by the combatant commander with the unit ATO being the local point of contact.

1.6.17.4 The Contractor and all associated sub-Contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.6.17.5 Army Training Certification Tracking System (ATCTS) registration for Contractor employees who require access to Government information systems. All Contractor employees with access to a Government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

1.6.17.6 For information assurance (IA)/information technology (IT) training. All Contractor employees and associated sub-Contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All Contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of appointment to IA/IT functions.

1.6.17.7 IA/IT certification. Per DoD 8570.01-M , DFARS 252.239.7001 and AR 25-2, the Contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

1.6.17.8 DFARS Clause 252.225-7043, Antiterrorism/Force Protection for Defense Contractors Outside the US. The clause shall be used in solicitations and contracts that require performance or travel outside the United States. This clause applies to both contingencies and non-contingency support. The Contractor and its subcontractors, if performing or traveling outside the United States under this contract, shall;

a. Affiliate with the Overseas Security Advisory Council, if the Contractor or subcontractor is a U.S. entity;

b. Ensure that Contractor and subcontractor personnel who are U.S. nationals and are in-country on a non-transitory basis, register with the U.S. Embassy, and that Contractor and subcontractor personnel who are third country nationals comply with any security related requirements of the Embassy of their nationality;

c. Provide, to Contractor and subcontractor personnel, antiterrorism/force protection awareness information commensurate with that which the Department of Defense (DoD) provides to its military and civilian personnel and their families, to the extent such information can be made available prior to travel outside the United States; and

d. Obtain and comply with the most current antiterrorism/force protection guidance for Contractor and subcontractor personnel.

1.6.17.9 Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires Contractors to comply with— (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); (2) any revisions to DOD 5220.22-M, notice of which has been furnished to the Contractor.

1.6.17.10 Threat Awareness Reporting Program. For all Contractors with security clearances.

Per paragraph 2-4b of AR 381-12, Threat Awareness and Reporting Program (TARP), Contractor employees must receive annual TARP training by a counterintelligence agent or other trainer as specified in 2-4b.

1.6.17.11 Network Security: The Contractor shall communicate and provide information to assist the Government Information Assurance Program Manager (IAPM) representative in obtaining network accreditation as determined by DoDI 8500.1, AR 25-1 and AR 25-2. The Government requires the ability to validate the network security of the Strong Bonds Web Portal by availability of log files and other security measures as determined by the IAPM.

PART 2

DEFINITIONS AND ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACT ADMINISTRATOR. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered, but may include non- manufactured things such as meeting minutes or reports.

2.1.7. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY

(GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8. KEY PERSONNEL. Contractor personnel identified as essential to the contract requirement. Key Personnel will not be an evaluation factor for this contract award.

2.1.9. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11. QUALITY ASSURANCE SPECIALIST. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.12. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.13. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.14. LOGISTICAL SUPPORT PACKAGE (LSP): The Contractor shall, in coordination with unit ministry teams, provide LSPs for events in accordance with mission requirements as identified by the Government. There are three tiers of LSP:

2.1.14.1. BASIC LSP: Consists of Contractor provided conference space, audiovisual support, childcare, transportation, training activity, curriculum, and food.

2.1.14.2. STANDARD LSP: Consists of Contractor provided conference space, audiovisual support, childcare, transportation, training activity, curriculum, food, and lodging.

2.1.14.3. SPECIALIZED LSP: Consists of Contractor provided conference space, audiovisual support, childcare, transportation, training activity, curriculum, food, lodging, and guest speaker. Includes Contractor event planning support, attendance of progress meetings, and on-site logistical support. Up to four (4) Contractor personnel may be authorized to travel to event location to conduct on-site registration, coordinate room setup, distribute training materials, prepare/print names badges and tents, track attendance, prepare/print training certificates, other administrative and logistical support, and conference presentations pertaining to their responsibilities outlined in this PWS.

2.1.15. LOCAL EVENTS. Event conducted within 100 miles of the local unit, not requiring lodging. Event requires a minimum of three hours of curriculum-based training. Local events may be iterative in nature. One event will not exceed four iterations or 30 calendar days, whichever is shorter.

2.1.16. OVERNIGHT EVENTS. Event conducted within 350 miles of the local unit that requires overnight lodging due to location or length of training. Event requires a minimum of nine hours of curriculum-based training. Overnight events may not be iterative in nature.

2.1.17. COMMUNITY EVENTS. A large scale event conducted in local or overnight format for the Army community. Community events typically support over 200 participants, including Soldiers and authorized dependents.

2.1.18. CHIEF OF CHAPLAINS DIRECTED TRAINING EVENTS. Training Events that support the Chief of Chaplains’ strategic initiatives. Typically focused on Soldiers and members of the Army Chaplain Corps.

2.1.19. STRONG BONDS INSTRUCTOR TRAINING COURSE: Course that trains Chaplains, Religious Affairs Specialists, and Army volunteers (must be a Soldier, Army employee, or authorized Army dependent that reasonably be integrated into unit Strong Bonds instruction) in family strengthening curricula that require instructor certification prior to using licensed training materials.

2.1.20. STRONG BONDS EVENT MANAGEMENT COURSE: Course that trains Religious Affairs Specialists in the skills required to plan and manage events at the unit level, Brigade and below.

2.1.21. STRONG BONDS PROGRAM MANAGEMENT WORKSHOP: Workshop that trains Chaplains and Religious Affairs Specialists in the skills required to manage the Strong Bonds Program at the unit level, Division and above.

2.1.22. STRONG BONDS: The Army Chief of Chaplains’ skills-based relationship building program designed to assist commanders in building and maintaining strong Family structure.

2.1.23. STRONG BONDS PROGRAM MANAGER: Department of the Army administrator of the Strong Bonds Program, is the primary point of contact for issues pertaining to the program.

2.1.24. SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the sub-Contractor.

2.1.25. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.26. WORK WEEK. Monday through Friday, except for Federal holidays unless specified otherwise.

2.1.27. CONFERENCE SPACE. Contractor provided space in which the event is conducted.

May be at a Government or commercial facility. Includes space for all training activities, childcare, and consumption of food.

2.1.28. AUDIOVISUAL SUPPORT. Contractor provided equipment and troubleshooting for audio and video projection in support of event activities.

2.1.29. CHILDCARE. Contractor provided childcare services for authorized dependents of event participants.

2.1.30. TRANSPORTATION. Contractor provided transportation from the participant’s unit to the training location and returning to the unit.

2.1.31. TRAINING ACTIVITY. Contractor provided activity that is essential to the event’s training outcome. Activities that are non-essential are considered recreation, and are not authorized.

2.1.32. CURRICULUM. Contractor provided training materials required for an event. Materials may be purchased from a curriculum vendor or developed locally. All curricula will be consistent with Chief of Chaplains Policy, Army Values and Equal Opportunity policy.

2.1.33. FOOD. Contractor provided food in support of the event. Includes meals, break service, drinks, and snacks. Cost of food provided shall be consistent with the FAR 31.205-46(a)(4).

2.1.34. LODGING. Contractor provided sleeping accommodations for event participants and staff. Cost of lodging provided shall be consistent with the by FAR 31.205-46(a)(4).

2.1.35. GUEST SPEAKER. Contractor provided individual at the request of the COR to speak, train, or facilitate and event.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army DACH Department of the Army – Chief of Chaplains Office DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer LSP Logistical Support Package OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) OCCH Office of the Chief of Chaplains ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance

QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SBEMC Strong Bonds Event Management Course SBITC Strong Bonds Instructor Training Course SBPMW Strong Bonds Program Management Workshop TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND

SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government shall provide personnel to conduct training events.

3.2 Facilities: The Government will provide facility access to Contractor personnel as required for contract performance. Contractor employees requiring access to Government computer networks are required to acquire and maintain a Common Access Card (CAC). The COR will be the Trusted Agent for validating CAC issuance using the Contractor Verification System.

3.2.1 The Government will provide office space for the Special Events Planner reference paragraph 1.6.7.2.

3.2.2 Contractor eligibility remains in force for the duration of employment under this contract.

The CACs shall be returned to the COR when the Contractor employee’s employment is terminated or upon expiration of the contract. The CACs will expire when Contractor eligibility terminates, or three years from the issuance date, whichever occurs first.

3.3 Equipment: The Government will provide all office equipment necessary for the Special Events Planner reference paragraph 1.6.7.2 to fulfill their duties outlined in this contract. The Government may provide audiovisual equipment for executing some training events.

3.4 Materials: The Government will provide the Contractor with access to all existing and relevant Standard Operating Procedures and Policies associated with the required services.

3.5 Information: The Government will provide training projections and listing of approved training events, locations, and unit points of contact on a quarterly basis.

PART 4

CONTRACTOR FURNISHED ITEMS AND

SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2 Secret Facility Clearance: The Contractor shall possess and maintain a SECRET facility clearance from the Defense Security Service. The Contractor’s employees identified in paragraph 1.6.7.2 performing work in support of this contract shall have been granted a SECRET security clearance from the Defense Industrial Security Clearance Office.

PART 5

SPECIFIC TASK

5. Specific Tasks: The Contractor shall provide event planning services in support of U.S.

Army Chaplaincy Training requirements. The Contractor shall work closely with designated training program managers, training event stakeholders, and subject matter experts to ensure program requirements and customer expectations are satisfied throughout the period of performance. A project meeting with the COR and designated Government personnel will be held within five days of contract award to prioritize events, coordinate a master schedule, and complete other necessary planning to support program execution. Outcomes for the meeting include refinement and verification of the technical approach and process, and Government acceptance of the deliverable schedule.

Performance Requirements: The following section specifies the Performance Objectives and Performance Elements for the contract.

5.1 Provide Logistical Support Packages for events as required by Authorized Event List.

5.1.1 The Contractor shall provide Basic Logistical Support Packages for events as required by Authorized Event List.

5.1.1.1 The Contractor shall coordinate Meeting Space for events as required by the Authorized Event List.

Performance Standards

a) Standard: Meets use and occupancy codes for the event size and requirements

AQL: 100%

b) Standard: Ensure meeting space includes all setup and tear down/cleanup as applicable AQL: No more than 3% of events that do not meet standard per month

5.1.1.2 The Contractor shall coordinate Audio Visual Support for events as required by the Authorized Event List.

Performance Standards

a) Standard: Ensure audio visual equipment and…