W9124J-17-R-0002-0001_4_May_2017.docx

W9124J-17-R-0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO CLAUSE 52.212-1

A. SOLICITATION/PROPOSAL REQUIREMENTS - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS.

1. THE SOLICITATION (INCLUDING ANY AMENDMENTS), TECHNICAL, PAST PERFORMANCE, AND COST/PRICE VOLUMES WILL CONSTITUTE THE OFFEROR’S COMPLETE “PROPOSAL” FOR SERVICES AND SHALL BE SUBMITTED AS INSTRUCTED BELOW NOT LATER THAN 10:00 A.M. CENTRAL STANDARD TIME (CST), ON 26 May 2017.

2. The contract specialist for this solicitation is Mr. Patrick Devastey, (210) 466-2199, patrick.s.devastey.civ@mail.mil. The contracting officer is Ms. Maria Cachola, (210) 466-2200, maria.d.cachola.civ@mail.mil. Note that all email correspondence/inquiries must be sent to both POCs listed in this paragraph.

3. All volumes (proposal) shall be submitted to the below address/addressee:

Mailing Address:

Mission and Installation Contracting Command Attn: Maria Cachola / Patrick Devastey 2205 Infantry Post Road Fort Sam Houston, Texas 78234-1361

For Hand-Delivery:

Coordinate in advance with Patrick Devastey Email: patrick.s.devastey.civ@mail.mil Phone: (210) 466-2199 Physical Location: Building 604, Fort Sam Houston, also known as the “Long Barracks”

4. Electronic submissions via email or fax will not be accepted. Offers shall be mailed through a commercial/government carrier or hand-delivered. It is the Contractor's responsibility to ensure on time delivery.

5. Offerors are requested to review the solicitation and any amendments, and submit only written questions and/or comments with Subject Line Reference: Questions and/or Comments, W9124J-17-R-0002 by (Your company name). The deadline for the submittal of all questions and/or comments is 10 May 2017 at 10:00 A.M. CST. All responses to questions will be posted to FedBizOpps website at https://www.fbo.gov/. No questions will be addressed via telephone. However, you may call Mr. Patrick Devastey to confirm receipt of documents or emailed question(s).

6. Time for Acceptance: Proposals shall remain valid until 31 December 2017.

B. GENERAL INSTRUCTIONS

1. The selection of a source for award purposes will be conducted utilizing source selection (negotiated) procedures as delineated in FAR Part 15.3. Offers will be evaluated using the criteria under Addendum to Clause 52.212-2, “Evaluation Factors for Award.” Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

2. The Offer. The submission of the documentation specified below will constitute the Offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement, and contract type.

3. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best technical proposal and prices in their initial proposal submission. However, in accordance with (IAW) FAR Part 15.306, should discussions become necessary, the Government reserves the right to hold them. If this occurs, a competitive range will be determined and Offerors notified. The competitive range may be limited for purposes of efficiency IAW FAR Part 15.306 (c)(2).

4. Instructions outlined in paragraph C below, prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

5. If an Offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the Offeror shall immediately notify the KO in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

6. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of unsuccessful proposals.

7. All referenced documents for this solicitation are available on the FBO website at https://www.fbo.gov/. Potential Offerors are encouraged to subscribe for real-time email notifications when information has been posted to the website for this solicitation.

8. Debriefings. The KO will promptly notify Offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The KO will notify Offerors in accordance with FAR 15.503(b) who were in the competitive range of the source but were not selected for award. Upon such notification, unsuccessful Offerors may request and receive a debriefing in accordance with the requirements of FAR 15.506.

C. PROPOSAL PREPARATION INSTRUCTIONS

1. The Offeror’s proposal shall consist of Four (4) Volumes: General, Technical, Past Performance and Price. Hard copies and electronic copies are required (see table below for quantities). (NOTE: Email or Facsimile offers are not acceptable). Electronic submission shall be formatted to print on either letter (8.5” by 11”) or legal (8.5” by 14”) sized paper only. A legal size printed sheet will count as two pages. Each volume of the proposal should be separately bound in a three-ring loose leaf binder which shall permit the volume to lie flat when open. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the offeror’s name. The same identifying data should be placed on the spine of each binder. All pricing information shall be addressed ONLY in Volume IV, Price. Each Offeror is limited to only one proposal.

2. Each volume of the Offeror’s proposal shall be provided in the number of original and sanitized copies as shown below. Sanitized copies shall exclude any information that would identify them or their company (i.e. name, address, telephone numbers, employees’ names, photos, etc.). The sanitized pages shall contain the Offeror’s Commercial and Government Entity (CAGE) Code on the top right corner of each page of the sanitized technical proposal. All pages of each proposal shall be appropriately numbered, and be identified with the Solicitation number (W9124J-17-R-0002). A table of contents identifying the major areas by title as well as page number shall be provided with each volume in the proposal. Minimum proposal font size shall be 11.

3. Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc. Only one side of a page shall be used and have at least 1 inch margins on the top and bottom and 3/4 inch side margins.

4. Page limitation does not include cover pages, table of contents, resumes, certificates and letters of commitment. Pages marked “This page intentionally left blank” will not be counted.

5. Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

6. Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

7. Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations, certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors. Failure to meet a requirement may result in an offer being ineligible for award. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. It is recommended that the Offeror contact the Contracting Officer immediately/prior to solicitation closing upon identifying an area that may result in an exception. This information shall be provided in the format below.

Solicitation Exceptions Solicitation Document Page/ Paragraph Requirement/ Portion Rationale & Impact

8. Volume titles and copy requirements are as set forth below:

5 Sanitized Copies

9. Page limitations do not prohibit the Government from requesting additional supporting data. All volumes shall be submitted in Portable Display Format (PDF), Microsoft Word or Microsoft Excel, and should not be read only or password protected. All Excel formulas, lookup tables, and links should be intact, and no links should exist to files not included with the submission. Excel workbooks should not contain hidden spreadsheets. Offeror’s shall perform a virus check prior to proposal submittal.

10. The Government does not assume the duty to search for data or information to cure problems discovered in proposals. The burden of providing complete and thorough information remains with the offeror.

11. The proposal shall remain valid until 31 December 2017 and shall not contain classified data/information.

12. Your proposal shall include the following information:

Volume I General

The General Volume shall be organized as follows and contain the identified information:

· TAB A, Contractor Points of Contact and Executive Summary.

TAB A-1. The offeror shall provide the name, title, email address, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

TAB A-2, The Executive Summary shall be a limited and concise narrative summary of the entire proposal. Any summary material presented here shall not be considered as meeting the requirements for any portions of other proposal volumes. As the offeror is providing an overview of its proposal/approach, the Executive Summary is not evaluated.

· TAB B, Acknowledgement of Solicitation and Amendments. Contractor shall submit the fully completed and signed SF 1449 and SF 30s, if any. The offeror is cautioned that the forms must contain an original signature.

· TAB C, Exceptions/Assumptions (if required) - Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation must be identified.

· TAB D, (Representation, Certifications, and Other Statements of Offerors) – The offeror shall include the clause 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS from the RFP, and ensure it is thoroughly completed with all blocks in each certification/representation completed truthfully and completely.

· TAB E, Facility Clearance – Offerors must provide proof of a current US Facility clearance at the SECRET level in accordance with DODD 5220.22, National Industrial Security Program Operating Manual. This SECRET level clearance requirement applies to the prime and subcontractors that will perform this contract. For those offerors submitting a proposal as a newly formed partnership, joint venture, or limited liability company, the requirement can be satisfied through the submittal of documentation evidencing the fact that all of the partners or member companies of the partnership currently possess the required Facility Clearance. Offerors shall include the CAGE and DUNS codes for verification.

Volume II Technical Proposal-Factor 1:

The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical factors defined in the solicitation, Evaluation Factors for Award. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror's proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired. Oral presentation will not be accepted or considered.

The Technical Volume shall, at a minimum, be prepared in a form consistent with the Performance Work Statement (PWS) and the evaluation criteria for award set forth in the solicitation. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor’s technical competence and ability to comply with the contract task requirements specified in the PWS. The offeror shall address as specifically as possible the actual methodology you would use for accomplishing the PWS tasks.

The Technical Proposal Volume shall be organized as follows and contain the identified information:

· TAB A, Table of Contents

· TAB B, Glossary of Abbreviations and Acronyms

· TAB C, List of Table and Drawing and/or Cross Reference Matrix (if applicable)

· TAB D, Technical Capability

Sub-factor 1-A: Project Execution Plan (PEP)

The proposal shall demonstrate the Offeror’s overall understanding of the scope of the services required. The proposal shall contain a detailed narrative fully explaining how the Offeror intends to accomplish the tasks in the PWS with minimum risk to the Government by providing the information as requested below. This narrative should focus on how the work will be done and not on what is to be done. Offeror’s are not to merely restate the Performance Work Statement (PWS) instead Offeror’s are required to discuss/describe their individual approach to conducting the technical requirements of the PWS. Do not include any dollar figures or pricing in this section. The offeror's proposal shall address the following:

(a) The proposal shall include a detailed narrative describing the organizational and management approach intended for the performance of the contract. The proposal shall demonstrate an organizational structure that promotes the efficient and flexible utilization of the contractor’s personnel. The proposal shall not merely offer to perform the work in accordance with the solicitation requirements, but shall outline the offeror’s actual approach.

(b) The offeror shall submit a corporate staffing plan describing how the organization will be staffed to accomplish the corporate tasks outlined in the PWS. The plan shall address how proposed personnel meet or exceed all minimum qualification requirements specified in the PWS. The offeror shall outline plans to hire and retain qualified personnel to meet the requirements of the PWS. In addition, the offeror shall provide a corporate execution plan, specifically addressing the following corporate-related operations/responsibilities and which position(s) within the company will be responsible for conducting the following:

1) Obtaining medical support for OCONUS contractor employees.

2) Method of obtaining country-specific sponsorship for those countries that require sponsorship.

3) Method of obtaining/leasing housing and automobiles for OCONUS contractor employees.

4) Procedures for managing and renewing security clearances for contractor employees.

5) Actions for obtaining DBA insurance.

6) Actions and milestones for contractor employees processing-through the CONUS Replacement Center (CRC).

7) Procedures and events for compliance with the Synchronized Predeployment Operational Tracker (SPOT) requirement.

8) Procedures and events for compliance with the Contractor Manpower Reporting Application(CMRA) requirement.

The offeror shall also describe their approach to provide additional qualified workforce members on short notice as a result of increases in workload. No resumes of individuals, other than key personnel, shall be submitted in the proposal. Proposed staffing in the Technical volume must be consistent with the staffing addressed in the Price volume.

(c) The offeror shall explain quality control approach to ensure services are performed in accordance with the PWS and how they plan to ensure services are performed and remedied when issues are identified with OCONUS contractor employees (specifically address the following): employee performance issues, employee discipline issues, and personal issues that arise (i.e. illness or death in the family). The contractor shall also explain the development and implementation procedures to identify, prevent, and ensure non-recurrence of defective services.

(d) Procedures for dealing with customer and employee complaints, employee monitoring, leave/rest and recuperation policy, maintaining an adequate workforce, work product monitoring, and corrective actions.

(e) bcontractors.

Sub-factor 1-B: Mobilization/Demobilization Plan

(a) The proposal shall address how the offeror will mobilize 100% of personnel on site within 60 days of contract award as required by PWS paragraph 1.6.19. The offeror shall provide a personnel mobilization plan/schedule addressing the requirements of the PWS.

(b) The proposal shall address how the offeror will demobilize 100% of personnel at the end of period of performance.

(c) The proposal shall address how the offeror will safeguard all Government-issued equipment as required by PWS paragraphs 1.6.1.

Sub-factor 1-C: Organizational Conflict of Interest (OCI) Risk Mitigation Plan / Statement of Non-Compete

The proposal shall address how the offeror will safeguard Government information as required by PWS paragraphs 1.6.1.

The offeror shall provide one of the following:

(a) Statement of Non-Compete; or

(b) OCI Mitigation Plan.

Volume III Past Performance-Factor 2

1. Past Performance information described herein is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners proposed to perform 20% or more of the proposed effort based on the total proposed price. The offeror shall submit, along with the information required in this paragraph, a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

2. In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance Volume and information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems, Defense Contract Management Agency (DCMA) and commercial sources. Offerors are reminded that both independent data and data provided by offerors in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors. Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

3. Submission Requirements. The offeror shall submit a Past Performance Volume containing the following:

(a) TAB A, Table of Contents

(b) TAB B, Specific Relevant Contract Sheet. Offeror shall describe the role of the offeror and each subcontractor, teaming partner, and /or joint venture partner that the offeror is required to provide Past Performance Specific Relevant Contract Reference Sheets for the past performance experience in accordance with Attachment 0007.

(c) TAB C, Letter of Consent. Offeror shall submit consent letters executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the offeror can respond to such information. A sample consent letter is attached as Attachment 0008.

(d) TAB D, Past Performance Evaluation Questionnaire. See Attachment 0009, Past Performance Questionnaire. For the contracts identified on each Specific Relevant Contract Reference, the offeror shall forward a copy of the Past Performance Questionnaire to the points of contact responsible for monitoring performance under such contracts. The points of contact shall return the questionnaires directly to the contract specialist, Mr. Patrick Devastey, not later than 10 March 2017. Any questionnaires not returned directly to the contract specialist will not be reviewed and evaluated. The information contained in the questionnaires will be used to evaluate the offeror’s past performance. New entities that have no past customers shall annotate on the Summary Page that they have had no previous clients.

Volume IV Price-Factor 3

Price – The offeror shall complete Attachment 2 “CENTCOM Acquisition Support Services Contract Price Matrix” and Attachment 3 “CENTCOM Acquisition Support Services Contract Price Matrix- Task Order”. The offeror shall complete all blue highlighted cells in both Price Matrix. Failure to complete the Price Matrix may deem an offeror to be noncompliant. A cost breakdown is required for each fully burdened labor rate included in the Price Matrix; the following information is required:

a. Base Labor Rates: The proposal shall show base labor rates associated with each labor category. Base rates are the hourly rates that the employees will actually be paid for performance under the contract. Explain the basis for the proposed labor rates. Some common basis for proposed rates is the actual rate the employee is currently being paid, Bureau of Labor Statistics, Payscale, etc. The method used to escalate rates for additional periods will need to be explained, to include the basis for the escalation factors used and the date that pay increases are effective.

b. Indirect Rates: Common indirect rates are Labor Overhead, Fringe Benefits, General and Administrative (G&A), etc. In the proposal, show each individual rate and describe the allocation base. The allocation base is the cost category that the rate is multiplied by to calculate the indirect dollars. An example is a labor overhead rate applied to direct labor dollars; the latter being the allocation base. Provide the base and pool calculations for the fringe benefit rate to include support documentation for common expenses included in the pool, such as Payroll taxes, Paid Time Off, Defense Base Insurance, Medical and Disability Insurance, Retirement benefits, etc. For example, the support documentation for insurance can be in the form of quotes received from insurance companies that identify the premium paid for Defense Base Insurance, Medical and Disability Insurance. Other support documentation can be in the form of the company’s policy for retirement contributions, paid time off, etc. The base and pool calculations are not required for any other indirect rates proposed.

c. Profit: Must be separately identified.

All information relating to the proposed price must be included in both hard copy and electronic format. Electronic versions of the Cost/Price proposal shall be submitted on a CD-ROM in a format compatible with Microsoft Office as further delineated below, and files should not be read only or password protected. All Excel formulas, lookup tables, and links should be intact, and no links should exist to files not included with the submission. Excel workbooks should not contain hidden spreadsheets. PDF or flat files will not be considered adequate. For the Cost/Price Volume, the electronic version will take precedence for any differences noted between the hard and electronic versions of an offeror’s proposal. Failure to comply with these formatting requirements may result in rejection of your proposal.

ADDENDUM TO CLAUSE 52.212-2

A. BASIS FOR AWARD AND EVALUATION CRITERIA

1. The Government intends to utilize the Lowest Priced Technically Acceptable (LPTA) procedures to make a best value award in accordance with Federal Acquisition Regulation (FAR) 15.3, Source Selection, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS).

2. A decision on the technical acceptability of each offeror’s proposal will be made. For those offerors which are determined to be responsible in accordance with the Federal Acquisition Regulation (FAR) and technically acceptable, award will be made to the offeror with the lowest overall price. Trade-offs between price and non-price factors are not permitted.

3. The Government intends to make an award based on the initial proposal. The Offeror's initial proposal shall contain its best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions and request final revised proposals if determined by the Contacting Officer to be necessary. The Government may reject any or all proposals if such action is in the best interest of the Government.

4. Award will be made to the responsible offeror whose proposal conforms to all solicitation requirements, such as PWS, representations, certifications, technical requirements, and also provides the best value to the Government based on the results of the evaluation criteria described below. The LPTA evaluation process will be accomplished as follows:

5. Evaluation criteria consist of factors and sub-factors. The proposals will be evaluated under three evaluation factors: Technical Proposal, Past Performance, and Price. The Technical Proposal is divided into four sub-factors, and each sub-factor shall be evaluated individually. These sub-factors will be rated as Acceptable or Unacceptable upon initial evaluation. A single evaluator’s rating may not necessarily disqualify the proposal if that rating, in consensus, is changed. Offerors that receive an “Unacceptable” rating in one or more of the sub-factors will receive an overall rating for this factor of “Unacceptable.”

B. EVALUATION CRITERIA. The following provides a general breakdown for evaluating the factors and sub-factors.

Volume II Technical Proposal-Factor 1:

Sub-factor 1-A: Project Execution Plan (PEP). Offeror shall address each of the following areas:

(a) Provide a corporate organizational chart and project organizational chart addressing requirements outlined at PWS paragraph 5.2. Address which tasks will be assigned for performance within the offeror's corporate entity and among proposed subcontractors.

(b) Address how the offeror’s corporate structure will support the personnel assigned; the project organizational chart must show the Contractor understands the requirements of the PWS. Address which tasks will be assigned for performance within the offeror's corporate entity and among proposed subcontractors.

(c) Include a staffing plan consisting of personnel capable of performing tasks outlined in PWS paragraph 1.4, and meeting qualifications at PWS paragraph 1.6.6. Staff resumes are not required to respond to the solicitation. However, contractors must be able to provide resumes of qualified personnel immediately upon award notification.

(d) Identify key corporate personnel. The offeror shall submit resumes of key corporate personnel. The Government considers key corporate personnel to be the Contract Manager/alternate as required by PWS paragraph 5.1.3 and the Contractors management structure as required is PWS paragraph 5.1.1.

(e) Methodology of recruiting and hiring qualified personnel in all labor categories for initial mobilization (within 60 days of notice).

(f) Methodology of quickly recruiting and hiring qualified personnel in all labor categories to account for turnover of deployed employees (within 60 days of notice).

(g) Identify procedures to fill vacancies, to maintain a 100% fill rate, and to maintain uninterrupted service to customer during vacancies.

(h) Methodology of sustaining, motivating, and retaining employees in all labor categories.

(i) Approach to meeting the Performance Requirement Summary outlined in Part 7 of the PWS; explain quality control approach to ensure services are performed in accordance with the PWS and how they plan to develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

(j) Provide a Transition Plan that demonstrates how they will transition from the current contract to the new contract in accordance with the requirements of section 1.6.19 of the PWS.

(k) The offeror must also have a minimum of 3 years of experience recruiting employees (U.S. Citizens) with a SECRET security clearance for work locations in the Middle East. Provide the following information to support this experience:

1. Description of the work being performed

2. Contract Number

3. Location of OCONUS performance

4. Period of performance

5. Number of U.S. citizens with SECRET clearance deployed to the Middle East.

Sub-factor 1-B: Mobilization/Demobilization Plan. Offeror shall address each of the following areas:

(a) Address how the offeror will mobilize 100% of personnel on site within 60 days of after issue of the task order or Notice to Proceed, as required by PWS paragraph 1.6.19. Offerors mobilization plan shall also address workload transition, i.e. reassignment, replacement, leave, rest and recuperation, termination, and employee emergency coordination of assigned Contractor personnel.

(b) The proposal shall address how the offeror will demobilize 100% of personnel at the end of period of performance.

(c) The offeror must also have the following minimum experience performing the following task associated with mobilizing/demobilizing personnel. Provide detailed experiential information in accordance to the Information Request Index below.

i. Must have mobilized at least 15 employees (U.S. Citizens) in the Middle East in a one-year period, within the last 3 years. Provide Information Index numbers 1, 2, 3, 4, 5, 6, 7.

ii. Must have experience in mobilizing at least 15 employees (U.S. Citizens) in the Middle East in 60 days or less, from date of notification. Provide Information Index numbers 1, 2, 3, 4, 5, 6, 7.

iii. Must have a minimum of 3 years of experience in managing and renewing U.S. employees' SECRET (or higher) security clearances. Provide Information Index numbers 1, 2, 3, 5, 6, 7, 11.

iv. Must have a minimum of 3 years of experience in coordination of leasing employee housing, vehicles, and obtaining auto insurance in the Middle East. Provide Information Index numbers 1, 2, 3, 4, 5, 8, 11.

v. Must have a minimum of 3 years of experience in gaining business sponsorship and coordinating employee sponsorship in the Middle East. Provide Information Index number 9, 11.

vi. Must have a minimum of 3 years of experience working with CONUS Replacement Center (CRC), or equivalent center, for deploying civilian contractors. Provide Information Index numbers 1, 2, 3, 4, 5, 10, 11.

vii. Must have a minimum of 1 year of experience with each of the following: (1) Synchronized Pre-deployment Operational Tracker (SPOT); (2) Defense Base Act Insurance (DBA); (3) Contractor Manpower Reporting (CMR); and (4) Obtaining Country Visas in the Middle East. Information Index numbers 1, 2, 3, 4, 5, 7, 11.

i. Information Request Index:

1. Description of the contract/work being performed.

2. Contract number

3. Agency that issued contract and agency/contract POC

4. Location of OCONUS performance

5. Period of performance

6. Number of U.S. citizens with SECRET clearance deployed to the the Middle East.

7. Number of employees

8. Quantity and type of housing, number of vehicles leased, and name of auto insurance company.

9. Describe the process in which sponsorship was received.

10. Name of CRC or equivalent center and the number of employees put through the CRC.

11. Number of years of experience.

Sub-factor 1-D: Organizational Conflict of Interest (OCI) Risk Mitigation Plan / Statement of Non-Compete. The offeror shall provide one of the following:

1. Statement of Non-Compete. Be present and include the following signed statement: “The Contractor, any subsidiary, joint venture or team member, or other affiliate does not currently, and shall not in the future, hold any Government contracts that create an OCI issue in providing acquisition support services under this effort.”

OR

2. OCI Risk Mitigation Plan. This plan shall be specific, detailed, and complete to clearly and fully demonstrate the offerors plan to avoid and/or mitigate any potential or current OCI issues. The plan must address each of the following elements:

i. Contractor’s Organizational Structure must show separation or firewalls of Contractor employees performing this effort from the company’s other operating groups, including access to databases and e-mail.

ii. Address how the Contracting Officer will be notified of in the event of access to information or participation may result in an actual or potential OCI.

iii. Addresses the initial and annual ethics training required of all contractor employees on contract as well the following listed below:

a. FAR 3.104, Procurement Integrity,

b. Personal and organizational conflicts-of-interest IAW FAR Subpart 9.5 and instruct Contractor employees on identifying actual and potential OCIs and the reporting requirement in PWS Paragraph 1.6.15

c. The requirements of FAR 9.505-4(b) and the requirements of PWS Paragraph 1.6.16

d. Proper use of Government resources and non-disclosure of Government information.

iv. Address how and when employee Non-Disclosure Agreements as well as proof of training is submitted to the Contracting Officer prior to commencing contract performance.

v. The plan addresses how and when a financial disclosure agreement, similar in form/content to the Office of Government Ethics (OGE) Form 450, for each employee, including subcontractor employees will be completed and delivered to the Contracting Officer prior to commencing contract performance.

vi. The plan includes how the contractor will strive to prevent employee financial conflict of interest; including immediate and full disclosure to the Contracting Officer if employee financial conflict of interest arises during contract performance.

Evaluation Rating Scheme for Factor 1 Technical Evaluation Ratings

Unacceptable

Proposal does not clearly meet the minimum technical requirements of the solicitation.

Volume III Past Performance-Factor 2

Past Performance Data. Past Performance information is one indicator of an offerors ability to perform the contract successfully. Data submitted may represent either Government or commercial type contracts that are recent and relevant. The Government will evaluate past performance information for the following:

1. Staff Management

2. Recruitment / Retention

3. Mobilization / Demobilization

4. Quality Control

5. Customer Satisfaction

6. Other Relevant Information.

Government will assess past performance information that demonstrates quality of performance relative to the size and complexity of the procurement under consideration. The Government reserves the right to eliminate any past performance reference information that is determined to be irrelevant to this acquisition, i.e., not recent or relevant. In accordance with Federal Acquisition Regulation (FAR) 15.305(2)(ii), the offeror may use past performance of current contracts (including Federal, State, local Government, and private) for efforts that are similar to the required services. The offerors past performance documentation shall include, at a minimum, the following information:

1. Contract Number, Award Date, and Contract type.

2. Price/Cost originally awarded and final price/cost (or projected final, if contract is current).

3. Period of performance.

4. Name, telephone number, and e-mail address for the following: Procuring Contracting Officer (PCO); Administrative Contracting Officer (ACO); Government technical point of contact, Contracting Officer Representative (COR), or Commercial Technical Representative.

5. Narrative explanation of why the contract is recent and relevant.

The offeror is reminded that both independent data and data provided by the offeror in the proposal may be used by the Government to evaluate past performance. However, the burden of providing thorough, complete, and current information as requested in the above paragraph and within the solicitation remains with the offeror.

In the event that an offeror has no past performance history, e.g., a new firm, the offeror may submit past performance information for key personnel proposed to perform the contract requirements. For the purpose of submitting past performance information, the offeror should also include past performance information on subcontractors that will perform critical aspects of the requirement, team members, partners, and other entities that comprise the proposal. The Government will consider past performance of subcontractors identified in the offeror's proposal when assessing the offeror's past performance only if the subcontractor will perform more than 20% of the total value of the proposal

All Past Performance information will first be determined to be relevant/not relevant. Relevancy as it pertains to past performance information, is a measure of the extent of similarity between the service/support effort, complexity, dollar value, contract type, and subcontract/teaming or other comparable attributes of past performance examples and the solicitation requirements; and a measure of the likelihood that the past performance is an indicator of future performance.

Past Performance information determined to be relevant will further be evaluated for recency. Recency, as it pertains to past performance information, is a measure of the time that has elapsed since the past performance reference occurred. Recency is generally expressed as a time period during which past performance references are considered relevant. Any contract under which any performance, delivery, or corrective action has occurred within the following standards: three years prior to the solicitation closing date, or awarded more than three years prior to closing date, but services were performed approximately within the three-year period prior to the closing date of this solicitation is consider recent.

Past performance information must be rated both Relevant and Recent to be considered.

The Past Performance Factor will be assigned one of the ratings defined below.

Past Performance Evaluation Ratings

Offerors without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

Volume IV Price-Factor 3

Price:

Price will not be assigned an adjectival rating. The offeror’s proposed prices will be evaluated for reasonableness, realism, and balance.

(1) Reasonableness – The existence of adequate price competition is expected to support a determination of reasonableness. Other price analysis techniques in accordance with FAR 15.404-1(b) may be used to further validate price reasonableness. If adequate price competition is not obtained or if price reasonableness cannot be determined using price analysis of Government obtained information, additional information in accordance with FAR 15.402(a) may be required from the offeror to support the proposed price. Unreasonably high proposed prices may be grounds for eliminating a proposal from competition.

The total evaluated price to be used for the determination of reasonableness will be the total amount proposed for all five (5) ordering periods plus the 6 month extension of services. The Government provided Not-To-Exceed (NTE) amounts for the following cost reimbursable items: Mobilization, De-Mobilization and ODCs. If it’s the offeror’s intention to apply an indirect rate (G&A, Material Handling Rate, etc) to these cost reimbursable items and if it’s in accordance with the offeror’s accounting system, then provide the rate with your proposal; include it in Attachment 2 “CENTCOM Acquisition Support Services Contract Price Matrix”, which will then become part of the contract. If it’s the offeror’s intention not to apply an indirect rate, then please state so in the proposal. The indirect rate will be applied to the NTE amounts provided by the Government for the cost reimbursable items identified above and the resulting amount will be included in the total evaluated price. Attachment 3 “CENTCOM Acquisition Support Services Contract Price Matrix- Task Order” will not be evaluated in the manner as Attachment 2 “CENTCOM Acquisition Support Services Contract Price Matrix”, however the Government will ensure the hourly labor rates for both pricing matrix are consistent with each other.

As part of price evaluation, the Government will evaluate its option to extend services (see FAR clause 52.217-8) by adding six (6) months of the offeror's final ordering period price to the offeror's total price. Offerors are required only to price Ordering Periods 1 through 5. Offerors shall not submit a price for the potential six month extension of services period. The Government may choose to exercise the Extension of Services at the end of any performance period (ordering periods 1 through 5), utilizing the rates of that performance period.

(2) Realism: Price realism analysis will be performed on the base labor rates and fringe benefit rates for each labor category proposed to ensure the offeror is able to hire and retain qualified individuals for the work to be performed. Price realism will be performed in accordance with FAR 15.404-1(d)(3). Price Realism is the process of independently reviewing and evaluating specific elements of each offeror’s proposal to determine whether the proposed cost elements are realistic for the work to be performed; reflect a clear understanding of the requirements; and are consistent with the unique methods of performance and materials described in the offeror’s technical proposal. Results of the analysis will be used in performance risk assessments and responsibility determinations. The offered prices will not be adjusted as a result of the analysis. Unrealistically low prices, may be grounds for eliminating a proposal from competition on the basis that the offeror does not understand the requirement.

(3) Balanced Pricing – Offerors are cautioned against submitting an offer that contains unbalanced pricing. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items (including ordering periods) is significantly overstated or understated as indicated by the application of cost or price analysis techniques. Offers that are determined to be unbalanced may be rejected if the lack of balance poses an unacceptable risk to the Government.

5. AWARD DECISION:

Step 1 Determine Facility Clearance. Offerors Facility Clearance submissions will be evaluated on a Go/No-Go basis. If an offeror lacks the proper security classification clearance at the time of proposal submission, the proposal will not be evaluated further and will be eliminated from any further consideration.

Step 2 Determine Project Execution Plan/Technical Acceptability. The Government will evaluate all technical capability proposals received by the required date/time. Each Technical Capability sub-factor will receive a rating of acceptable or unacceptable. If any sub-factor is rated technically unacceptable that factor will be rated technically unacceptable.

Step 3 Evaluate Organizational Conflict of Interest (OCI) Mitigation Plan / Statement of Non-Compete. The OCI Mitigation Plan or the Statement of Non-Compete will be evaluated on an acceptable / unacceptable basis. Only OCI Mitigation Plans / Statement of Non-Compete deemed acceptable (either initially or as the result of discussions) will be considered for award.

Step 4 Evaluate Past Performance. Past Performance will be evaluated on an acceptable/ unacceptable basis. Only offerors with a Past Performance rating of acceptable (either initially or as the result of discussions) will be considered for award.

Step 5 Evaluate Price. The Offerors Price Matrix (Attachment 0002) will be evaluated for award purposes, based upon total price proposed for all CLINs. The Government intends to award contracts to the lowest priced technically acceptable (LPTA) offerors.

Step 6 Establish Competitive Range. in accordance with (IAW) FAR Part 15.306, should discussions become necessary, the Government reserves the right to hold them. If this occurs, a competitive range will be determined and Offerors notified

Step 7 Award Decision. Award will be made to the lowest priced, technically acceptable offeror, subject to a positive responsibility determination in accordance with FAR Part 9 and conformance of the offeror’s proposal to the terms and conditions of the solicitation.

The minimum guaranteed task order amount of $100,000 will be satisfied with initial task order award which will take place in concert with the basic contract award.

6. RESPONSIBILITY: The Government will determine responsibility by analyzing whether the apparent successful offeror comply with the requirements of FAR 9.1.

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award a Single Award Indefinite Delivery-Indefinite Quantity contract resulting from this solicitation.

(End of provision)

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