revised_RUCKER-SC-18-XXX_-_PWS__GRDS_CANTONMENT_FY18_(JULY_2017)_FINAL_11062017.pdf

PERFORMANCE WORK STATEMENT (PWS) – FORT RUCKER GROUNDS

MAINTENANCE SERVICES – CANTONMENT

DPW Fort Rucker, AL July 2017 Cantonment

PART 1

GENERAL INFORMATION

1 GENERAL: This is a non-personal services contract to provide Grounds Maintenance Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, quality control, and other items and non-personal services necessary to perform grounds maintenance at Fort Rucker, Alabama and surrounding areas as defined in this Performance Work Statement (PWS), Part 5 except for those items specified as Government furnished property and services. The Contractor shall perform to the standards of this PWS.

1.2 Location: Fort Rucker is located 94 miles southeast of Montgomery in an area known as the Wiregrass and consists of approximately 91.3 square miles. The main post is located in Dale County. The remaining Government-owned and leased acreage is located in Coffee, Dale, Henry, Pike, Holmes, Barbour, Covington, Crenshaw, Geneva and Houston counties. Two additional locations are in the state of Florida in Jackson and Holmes Counties, just across the Alabama / Florida state line. Fort Rucker is accessible by ground (State Highway 12, State Highway 27, US Highway 84, State Highway 85, State Highway 134, US Highway 231, State Highway 248 (Rucker Blvd/Andrews Ave), State Highway 249 (Andrews Ave), and by air (Dothan Regional Airport).

1.3 Physical Description: Fort Rucker consists of 63,227 acres (57,772 acres within the Fort Rucker boundaries). There are approximately 1,644 buildings, training and testing facilities, and 5 major airfields located on Fort Rucker in Dale County. A listing of all areas the Contractor shall be responsible for maintaining is provided in Section J- C3, Scheduled Grounds Maintenance Services and Grounds Maintenance Inventory.

1.4 Climate and Terrain: Fort Rucker is located on gently rolling terrain with elevations averaging between 200 and 300 feet above mean sea level. Average monthly temperature ranges from 49 Fº to 81 Fº, with an overall average temperature of 66 Fº.

The extreme temperatures range from an average low of 39 Fº in the winter to an average high of 90 Fº in the summer. Section J-C4 is a listing of historical temperature and rainfall data from 1954 to the present.

1.5 Population and Demographics: Fort Rucker supports a daytime population of about 13,885, including about 5,800 people in uniform, 7,600 civilian and contract employees, and about 3,300 military Family member residents. Approximately 6,500 students attend training, education, and professional development courses at the

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Installation each year. The installation supports more than 67,000 active duty dependents and retired military personnel and dependents.

1.6 Installation Mission: The Mission of the U.S. Army Aviation Center of Excellence (USAACE) and Fort Rucker, a Training and Doctrine Command (TRADOC) Installation, is to train military, civilian, and international personnel in aviation and leadership skills;

to develop the doctrine, training, leader development, organization, material, and soldiers for Army Aviation’s future war fighting requirements; manage available resources effectively and efficiently; and provide facilities and services in a safe environment with a superior quality of life.

1.7 Objectives: The Contractor shall ensure all work accomplished maintains and presents a healthy, clean, neat, and professional appearance in accordance with Acceptable Industry Best Management Practices to all grounds included and covered by this contract in support of mission requirements for users, residents, and visitors to the installation.

1.8 Scope: The Contractor shall maintain Improved, Semi-Improved Grounds and Unimproved Grounds as identified in this PWS.

1.8.1 Improved Areas: These areas will generally be the developed areas of the installation and will require an intensive level of maintenance. The work performed in these areas by the Contractor shall include mowing grass, edging and trimming grass, removing grass trimmings from paved areas, removing leaves, removing grass from cracks in sidewalks and pavements, and litter control.

1.8.2 Semi-Improved Areas: These will generally be areas of the installation used for operational and maintenance purposes. The purpose of the grounds maintenance of the semi-improved areas will be predominantly erosion control, dust control, bird control, and clear visibility. This will include grassed areas, vegetated areas, and pavements. The work performed in these areas by the Contractor shall include mowing grass and trimming, applying fertilizer and soil pH amendments based on soil test recommendations, applying herbicides and growth regulators.

1.8.3 Unimproved Areas: Unimproved grounds are all grounds not classified as improved or semi-improved where mowing is to control pests, to provide erosion control or to eliminate fire hazards. Areas in this classification encompass weapon ranges, road shoulders in undeveloped areas, grazing lands, lakes, ponds, and wetlands.

1.9 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12 month option years. The Period of Performance reads as follows:

Base Year: 24 January 2018 through 23 January 2019 Option Year I: 24 January 2019 through 23 January 2020 Option Year II: 24 January 2020 through 23 January 2021

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Option Year III: 24 January 2021 through 23 January 2022 Option Year IV: 24 January 2022 through 23 January 2023

1.10 General Information:

1.10.1 Federal Observed Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.10.2 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 0700 to 1700 Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

• Work performed outside these times and/or days must be pre-approved by the

KO.

• The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.10.3 Place of Performance: The work to be performed under this contract will be performed at the locations listed in Section J-C3, Scheduled Grounds Maintenance Services and Grounds Maintenance Inventory.

1.11 Quality Control Program (QCP): The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with (IAW) this Performance Work Statement (PWS).

• The QCP must be forwarded to and accepted by the Contracting Officer (KO).

• The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies.

• The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirement of the contract.

• Draft copy of the Contractor's QCP shall be provided to the KO not later than the post award meeting.

• A final copy shall be provided to the KO and COR on the contract start date and no later than ten (10) workdays as changes occur.

• After acceptance of the QCP the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change(s) to the QCP.

1.11.1 The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies.

• The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirement of the contract.

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• After acceptance of the QCP the Contractor shall receive the KO’s acceptance in writing of any proposed change to the QCP.

1.11.2 Quality Control File. The Contractor shall maintain a file of all Quality Control inspections and the corrective actions taken. Daily Quality Control documentation shall be submitted to the KO at 0730 hours the following workday in the form of a status report.

1.11.3 Quality Control Manager. The Contractor shall provide a Quality Control Manager who shall be physically present on site during normal working hours. This individual shall be responsible for the overall management and coordination of the Contractor's quality control plan described in paragraph 1.11. The Quality Control Manager shall have no other duties or responsibilities.

1.11.4 The Contractor shall provide the KO and COR a local telephone number at which the Quality Control Manager, or his representative, may be contacted during normal working hours.

1.12 Quality Assurance (QA): The Government shall evaluate the Contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.13 Type of Contract: The Government intends for this contract to be a REQUIREMENTS contract.

1.14 Physical Security: The Contractor shall safeguard all Government equipment, information and property provided for Contractor use. Contractor shall maintain a physical security checklist/log which shall be forwarded to the COR on a monthly basis.

• The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

• NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated.

• The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan.

• Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

• The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the KO.

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1.14.2 Lost keys shall be reported to the COR and the KO. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying.

• When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor.

• In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.14.3 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO or COR.

1.14.4 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall notify the Government when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s QCP.

1.15 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart

42.5. The KO and COR shall meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.16 Contracting Officer’s Representative (COR): Use of the COR Management System Tool (Virtual Contracting Enterprise (VCE)-Acquisition Resource Center (ARC) https://arc.army.mil/COR) for nomination, tracking, documentation, and management of CORs. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

• Assure that the Contractor performs the technical requirements of the contract;

• perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract;

• issue written interpretations of technical requirements, including Government drawings, designs, and specifications;

https://arc.army.mil/COR

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• monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies;

• coordinate availability of government furnished property, and provide site entry of Contractor personnel.

A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.17 Key Personnel: The following personnel are considered key personnel by the Government: Contract Manager/Alternate Contract Manager and Quality Control Manager.

1.17.1 The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work.

• The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the KO.

• The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

• The Contract Manager or alternate shall be available between the hours of 0700 to 1700, Monday through Friday, except Federal holidays or when the Government facility is closed for administrative reasons.

1.17.2 The Project Manager shall have a minimum of three years of experience in some combination of performing grounds maintenance work and supervising grounds maintenance work on projects similar to this in scope, cost and difficulty. The Contractor shall provide proof of such experience to the KO no later than 10 normal working days prior to contract start date.

1.17.3 The name of the individual designated as the Project Manager shall be communicated to the KO before commencement of any work and at the time any change is made. The information may be oral, but shall be confirmed in writing within 24 hours after verbal notice is given. The Government shall have the right to cause the Contractor to replace any individual functioning as Project Manager, should the individual fail to perform in accordance with the specifications.

1.17.4 The Contractor shall provide, in writing, to the KO no later than 10 normal working days prior to contract start date, a location (address) and a local or toll-free telephone number at which the Project Manager or acting Project Manager may be reached. The use of telephone recording and/or answering devices or services is not acceptable for this requirement.

1.18 MANAGEMENT. The Contractor shall manage the total work effort associated with the services required herein to ensure fully adequate and timely completion of these services, and permit tracking of work in progress.

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1.18.1 Project Manager. The Contractor shall provide an “on-site” Project Manager whenever any requirement under this contract is being performed.

1.18.2 The Project Manager shall be available by means of a local or toll-free telephone number during normal working hours and shall act as the central point of contact with the Government.

1.18.3 The Project Manager’s duties shall be strictly limited to assisting in performing and supervision of work, overall management of this contract, coordination, and communication with the KO (or designee) under this contact. The Project Manager shall not serve as a Project Manager or work on any other contract at Fort Rucker.

1.18.4 When the Project Manager is sick or otherwise unavailable, an individual shall be designated to act for and assume all of the duties of the Project Manager outlined above and meet all the requirements identified above. Such individual designation shall be made each time the Project Manager is unable to perform his/her duties.

1.19 Identification of Contractor Employees: All contract personnel attending meetings and working in other situations where their Contractor status is not obvious to third parties, are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.19.1 Employee Identification: The Contractor shall furnish a photographic identification badge for all employees. The badge shall be four (4) inches by two and a half (2.5) inches in size. The identifying badge shall be worn on the left front of the outer clothing. The badge shall contain as a minimum, the employee’s photograph, the employee’s name, the name of the Contractor, badge serial number, and the words “Grounds Maintenance”. The identifying badge shall be worn by all employees at all times while on the military installation.

1.19.2 The Contractor shall provide the KO a list of all employees who will perform work under this contract one week prior to commencing any work under this contract. The list shall include the full name, badge serial number, and work assignment of each employee.

1.19.3 The Contractor’s Project Manager shall notify the KO in writing of any additions OR deletions to the employee roster within 5 workdays of such changes.

1.19.4 Post Access: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative).

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1.20 Work Control. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements with regard to the established time limits and quality standards.

1.20.1 Allowable Work Hours. All work shall be performed during regular working hours specified in paragraph 1.17.1 unless prior approval is granted by the KO.

1.20.2 Work Schedule. The Contractor shall arrange work to prevent interference with the normal occurrence of Government business. In those cases where some interference is unavoidable, the Contractor shall make every effort to minimize the impact of the interference and its effects.

1.20.3 Work Schedule. Proposed work schedules shall be submitted for approval to the KO and COR monthly, at least five working days prior to the start of the schedule month, and shall indicate the proposed date of accomplishment of all required services by location.

• The KO and COR shall be notified at least two working days in advance of any changes to the scheduled date of any work requirements.

1.20.4 Status Reports. The Contractor shall prepare and provide, prior to 0900 on a daily basis, status reports for all mowing services required by the contract. The status reports shall be current (as of close of business the previous workday) and shall contain, at a minimum;

• the date the report was prepared;

• which areas (or portions of areas) were completed on the previous workday (by number and/or designation, as applicable);

• which areas (or portions of areas) have been completed in this cycle to date (by number and/or designation, as applicable);

• whether the Contractor is ahead or behind schedule and the amount thereof;

• and a statement by the Quality Control Manager verifying the accuracy of the report.

1.20.5 Coordination With customers: Contractor shall coordinate with appropriate “points of contact (POC)” at least one (1) day prior to schedule cutting to ensure that locked areas are accessible for cutting per approved schedules.

• DPW will provide a listing of POC’s, along with phone numbers, to the Contractor at post award meeting.

1.21 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance.

• The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substances.

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• The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner.

• The Contractor shall remove from the job site any employee for reasons of misconduct or security.

1.22 Organizational Conflict of Interest: Contractor and sub-Contractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

1.23 Antiterrorism (AT) and Operations Security (OPSEC)

In the event of a National Defense Emergency affecting Fort Rucker, the Fort Rucker POC will immediately notify the contract POC. At that time, the contractor shall take immediate steps to cease all activities on the installation(s) and will cause all personnel to leave the installation(s) property until notice is given by the installation and Fort Rucker POC that National Defense Emergency conditions are no longer in effect. Fort Rucker will coordinate with the contractor and adjust the milestone schedule accordingly.

1.23.1 AT Level I Training: All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 05 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html.

1.23.2 Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by

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1.23.2.1 Contractors that do not require CAC. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative).

1.23.3 iWATCH Training: Contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 05 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.23.4 Formal OPSEC program. Per AR 530-1, Operations Security, the contractor shall identify an individual who will act as OPSEC Coordinator. This individual will work with DPW OPSEC officers to ensure installation OPSEC policies and regulations are adhered to. The contractor will ensure that this individual completes the Interagency OPSEC Support Staff (IOSS) OPSEC Fundamental Course (OPSE 1301) found on the IOSS website: https://www.iad.gov/ioss/.

1.23.5 OPSEC Training: Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. OPSEC Awareness Training can be found at the following website:

http://www.cdse.edu/catalog/elearning/GS130-signup.html.

1.24 Emergency Services:

1.24.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. Contractor employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall, in turn, notify the KO or COR within 30 minutes of the incident. In no case should there being a delay in summons of medical assistance due to inability to contact a supervisor.

1.24.2 Emergency medical treatment and services for Contractor personnel are the responsibility of the Contractor.

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1.24.3 All Contractor employees and the COR shall be provided with information pertaining to the Contractor's arrangements for emergency medical treatment prior to the contract start date. This information shall include the following:

Local Hospital: Name Phone No.

Local Ambulance: Name Phone No.

Local Doctor: Name Phone No.

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PART 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2. DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 Cannibalize. Remove parts from Government property for use or for installation on other Government property.

2.1.2 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.3 Contractor Acquired Property. Property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

2.1.4 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.5 Contracting Officer’s Representative (COR). An employee of the U.S.

Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6 Debris: Includes, but is not limited to paper, cans, bottles, limbs and branches, pine straw and pine cones, leaves, rocks, and other similar items.

2.1.7 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.8 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.9 Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.10 Government Furnished Property. Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for

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Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.11 Government Property. All property owned or leased by the Government.

Government property includes both Government-furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.12. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime Contractor is responsible for performance of all sub-Contractors.

2.1.13 Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:—

(1) Items that cannot be found after a reasonable search;

(2) Theft:

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

2.1.14 Material. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.15 Non-Personal Services. The personnel rendering the services are not subject;

either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non personal service contracts are authorized by the Government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.16. Physical Security. Actions that prevent the loss or damage of Government property.

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2.1.17 Property. All tangible property, both real and personal.

2.1.18 Property Administrator. An authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

2.1.19 Property Records. Records created and maintained by the Contractor in support of its stewardship responsibilities for the management of Government property.

2.1.20 Provide. To furnish, as in Government-furnished property, or to acquire, as in Contractor-acquired property.

2.1.21 Pruning: Pruning is selectively removing unwanted growth to make a plant or tree grow or respond in a desired manner.

2.1.22 Quality Assurance. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.23 Quality Assurance Surveillance Plan. An organized document written by the Government specifying the surveillance methodology used for surveillance of Contractor performance.

2.1.24 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.25 Real Property. See Federal Management Regulation 102-71.20 (41 CFR 102- 71.20).

2.1.26 Sensitive Property means property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.27 Sub-contractor. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the sub-Contractor.

2.1.28 Trimming: Cutting of grass and other vegetation around grounds obstacles that prevent mowing.

2.1.29 Unit Acquisition Cost means—

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

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(2) For Contractor-acquired property, the cost derived from the Contractor’s records that reflect consistently applied generally accepted accounting principles.

2.1.30 Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows Government vendors to submit and track invoices and receipt/acceptance documents over the web and allows Government personnel to process those invoices in a real-time, paperless environment.

2.1.31 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.32 Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CAP Contractor Acquired Property CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation GFP Government-Furnished Property HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PA Property Administrator PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SDS Safety Data Sheet

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TE Technical Exhibit WAWF Wide Area Work Flow

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PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: Police and fire protection shall be provided by the Government when working on Fort Rucker.

3.2 Facilities: The Government will not furnish any office space for the Contractor under this contract.

3.3 Utilities: The Government will not provide any utilities under this contract.

3.4 Equipment: The Government will not provide any equipment under this contract.

3.5 Materials: The Government will not provide any materials under this contract.

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PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall provide all facilities, vehicles, equipment, herbicides, parts, tools, fuel, oil, materials and any other items required to perform all contract requirements. All Contractor furnished property and material shall meet applicable Federal, State, local, Department of Defense and Army laws, codes, and regulations. The Contractor's property shall be operational as intended by the manufacturer, safe, clean, and suitable for use at a military installation. All Contractor furnished property and equipment are subject to KO inspection at all times.

4.2. Contractor Vehicles. All Contractor-owned and/or operated vehicles and trailers operating on the installation shall be road worthy.

4.2.1 Evidence of vehicle ownership and vehicle liability insurance are required for each vehicle in order to be operated on the installation and must be presented upon demand by the appropriate authorities.

4.2.2. All vehicles and trailers used in the performance of this contract shall be in operable condition and meet local, State, and Federal safety requirements. Vehicles and trailers found to be unsafe and unable to function as designed, shall be removed from the installation.

4.2.3. Identification of Contractor Vehicles and Trailers. The company name shall be displayed on each of the Contractor’s vehicles and trailers in a manner and size that is clearly visible. All vehicles and trailers shall display a valid state license plate and safety inspection sticker, if applicable, and shall be maintained in good repair.

4.2.4. The Contractor shall remove all vehicles, trailers and equipment from the installation at the end of each workday, unless authorized by the KO to stage equipment for projected work requirements.

4.3. Contractor Facilities. The Contractor shall secure the necessary office space and other facilities required for the performance of this contract off the military installation.

4.4. Contractor Equipment and Tools. The Contractor shall furnish all tools and equipment required for the performance of this contract.

4.4.1. All mowers, regardless of type, shall have safety guards on discharge areas, over all belts and pulleys, and be equipped with safety kill switches.

4.4.2. All string trimmers shall have manufacturer’s safety guards or Government approved safety guards properly installed on them at all times.

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4.4.3. Tractors and self-propelled mowers over twenty (20) drawbar horsepower and/or exceeding 1,000 pounds gross weight shall have safety discharge guards on the front and rear of each mower and shall be equipped with an approved rollover protection system, flashers, turn signals and seatbelts.

4.4.4. The Contractor's tractors and other slow moving equipment shall be equipped with lights and slow moving vehicle placards.

4.5. The Contractor shall take such measures to protect the public and property from foreign materials thrown from rotary mowers and other rotating equipment while operating in public use areas and on public roadways

4.6. All mover and other gas/diesel powered equipment shall be maintained in a manner to minimize the possibility of a release of petroleum or other hazardous materials while in operation. Equipment shall be inspected daily or prior to each use for the presence of leaking fluids. Leaking components shall be repaired prior to operation. Records of inspections shall be maintained by the Contractor and made available to the COR upon request.

4.7. EXECUTIVE ORDER (EO) 13423 (Strengthening Federal Environmental, Energy, and Transportation Management). The Contractor shall assist in compliance with this EO through the:

(a) Use of products with post-consumer recycled content

(b) Use of products that are recyclable

(c) Use of low toxicity or non-toxic products

(d) Use and installation of low-maintenance products

4.7.1. GREEN PROCUREMENT: Section 6002 of the Resource Conservation and Recovery Act of 1976 (RCRA) and Executive Order 13101 requires the use of recycled and recovered products identified in the Environmental Protection Agency’s Comprehensive Procurement Guidelines. The following items are currently listed for Landscaping Services in the EPA Guidelines:

1. Compost made from yard trimmings or food waste.

2. Garden and soaker hoses.

3. Hydraulic mulch.

4. Lawn and garden edging.

5. Plastic lumber landscaping timbers and posts.

The Contractor is required to use these recycled or recovered products unless they cannot be procured within a reasonable period of time; at reasonable prices; or the product(s) do not meet technical or performance standards. EPA Guidelines are the minimum requirement. The Contractor is encouraged to use other materials and products not listed but commonly used in industry. The Contractor shall maintain records and submit an annual report to the KO along with the annual certification required by FAR 52.223-9 Certification and Estimate of Percentage of Recovered Material Content for EPA Designated Items upon completion of the basic year and each option year.

4.8. Environmental Compliance: The Contractor shall comply with all federal, state, local and installation environmental laws, rules and plans. The Contractor shall use and store all materials, chemicals, and equipment used in the performance of services on the installation in accordance with industry standards, local, federal and state laws, and according to manufactures' recommendations. All Hazardous Materials must be closed at all times except when adding or removing materials from the container. All Hazardous Materials must be managed in such a manner as to prevent releases to the environment.

This includes keeping materials under cover from precipitation as well as utilizing appropriate secondary containment. At no time will hazardous materials be stored directly on the ground. The Contractor shall submit Safety Data Sheets (SDS) for approval on all materials 15 days prior to use. The Contractor shall make all environmental and hazardous material records available at the beginning of the next duty day after the Government’s request to view the records.

4.8.1. The contractor is responsible for any hazardous waste generated from this project, to include contaminated soil from spills (see Fort Rucker Work Instruction EMS-WI- SW010). In addition, the contractor must have a spill prevention plan/clean-up procedure prior to project start. Paint, paint thinner, minerals spirits and any other chemicals or petroleum based products (oils and fuels) include the cleaning other equipment must not be discharged to the ground or in any drains. Mr. Darrell Hager, 255-1657, is the Environmental Division point of contact for spills.

4.8.2. All recyclable materials such as cardboard, paper, metal, unpainted wood, clean concrete and asphalt will be recycled as required by EO 13693 (issued 26 March 2015).

Recyclable materials may be turned into the Fort Rucker Recycling Center or if assistance is needed in locating a recycling facility contact Mr. Phil Anderson, 255-1658.

4.9. Environmental Management System (EMS):

52.223-19 Compliance with Environmental Management Systems

The Contractor's work under this contract shall conform with all operational controls identified in the applicable agency or facility Environmental Management Systems and provide monitoring and measurement information necessary for the Government to address environmental performance relative to the goals of the Environmental Management Systems.

4.9.1. Fort Rucker EMS Information:

Fort Rucker has implemented an Environmental Management System (EMS) as the primary management approach for addressing environmental impacts of its processes, activities, and services. Fort Rucker uses the ISO 14001:2004 as the standard for its EMS. All personnel performing work for or on behalf of Fort Rucker must be aware of and understand Fort Rucker’s Environmental Policy. Fort Rucker offers EMS General Awareness Training in multiple forms in the EMS section of the Fort Rucker

Cantonment environmental website (http://www. fortrucker-env.com). All contractors and their employees are required to review EMS General Awareness Training materials.

Contractors are also responsible for ensuring all subcontractors hired on their behalf receive EMS General Awareness Training. The contractor is also responsible to ensure that all goods and services used by the contractor or any of its subcontractors do not deviate from the installation Environmental Policy.

4.9.1.1. In the event of non-compliance with Fort Rucker’s legal or other requirements or non-conformance with the installation EMS, the contractor is required to take immediate corrective action, perform a root-cause analysis of the non-compliance/non-conformance and develop preventive action to keep the non-compliance/non-conformance from recurring. In addition the contractor shall ensure their employees and subcontract employees are aware of their roles and responsibilities with regard to the EMS and how these requirements affect the work performed under this contract. For more information regarding EMS requirements contact DPW-ENRD at 334-255-1653.

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PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services: The Contractor shall provide grounds maintenance services for Improved, Semi-Improved and unimproved grounds. Where two or more different requirements are adjacent to each other, with a common road between them, the center of the road will be the demarcation between the separate requirements.

5.2. Improved Areas

5.2.1. Mowing Improved Areas: All areas within the Improved Grounds “A”, “B” and “C” shall be mowed by the Contractor, including ditches, swales, and all areas where the ground is covered with grass, weeds or unwanted vegetation of any type.

Estimated schedules are listed in Section J-C3, Grounds Maintenance Services and Grounds Maintenance Inventory

• Roadways shall be cut from the road edge to the tree line.

• The Contractor shall cut the grass to a uniform height between TWO TO

THREE inches.

• The Contractor shall remove all grass clippings and other debris from sidewalks, gutters and other paved areas the same day the mowing is performed.

• The contractor shall bag and remove all grass clippings, each cutting, from the “CDC and Chapel Complex”, “Soldier-On Field” and “New Chapel”, “Parade Field” and “Veteran’s Park and Museum”, as identified in Section “J-C3”.

• Natural debris, tree limbs (less than 4 inches in diameter), grass clippings and dry brush may be disposed of at the barrow site located on Fort Rucker main post.

5.2.1.1. Wet Areas: Contractor shall use appropriate equipment for current ground conditions and shall repair all damaged areas resulting from utilization of inappropriate equipment for current ground conditions.

5.2.2. Edging: The Contractor shall edge all sidewalks, driveways, street edges, curbs, and other types of edges, located in the improved areas, to present a neat appearance.

• Edging shall be performed concurrently with each mowing.

• The Contractor shall remove all debris the same day that edging is performed.

• Natural debris, tree limbs (less than 4 inches in diameter), grass clippings and dry brush may be disposed of at the barrow site located on Fort Rucker main post.

• Edging shall produce a clean straight vertical edge of turf along hard surfaces such as sidewalks, driveways, pads and curbs.

5.2.3. Trimming: The Contractor shall trim grass, weeds, vines or any other vegetation around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumpers, boulders, security cable barriers and all other fixed objects that project above the ground.

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• Contractor shall also remove (cut) any small trees less than 4 inches in diameter and saplings, vines and any vegetation that is growing in, on and/or through fences and cable barriers.

• Trimming shall also include removal of all vegetation from cracks in sidewalks, expansion joints, driveways, and curbs and gutters.

• Both sides of sidewalks shall be trimmed to eliminate vegetation from encroachment on to sidewalks.

• The grass or weeds shall be trimmed to the same height as the adjacent mowed grass.

• Trimming work shall be performed concurrently with each mowing.

• The Contractor shall repair any damages to trees…