W9124E21Q0009 Amendment 0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Solicitation W9124E-21-Q-0009 is hereby ammended. The purpose of amendment 0002 is to:

1. Provide Government Response to Industry Questions.

2. Provide revised Performance Work Statement (PWS), Rev#1 dated 23 July 21.

3. Revise Timeline for Q&A and Offer Due Date.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 13

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 26-Jul-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W9124E21Q0009

X 9B. DATED (SEE ITEM 11)

15-Jun-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

26-Jul-2021

CODE

MICC- FORT POLK

6661 WARRIOR TRAIL, BLDG 350

FORT POLK LA 71459

W9124E 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124E21Q0009

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

GOV REPONSES TO INDUSTRY

Government Responses to Industry Questions

Q: When was the last time that the dryer vents were serviced?

A: January 5, 2021. Vent services are conducted on an annual basis.

Q: Is there a current backlog of repairs that is needed on this contract? If so, can the Gov’t provide the backlog report?

A: See Revised PWS paragraph C.1.2.

Q: Is the contractor responsible for the expense of making repairs to washing machines or dryers that were reported out of service prior to start date?

A: See Revised PWS paragraph C.1.2.

Q: Who is the current incumbent on this contract?

A: There is no incumbent this is a new requirement.

Q: What is the contract value on this contract to include all options and modifications?

A: This a new requirement.

Q: When a machine is vandalized, the contractor is required to prepare a quote for the repairs so the government can recover money from the unit. Will the contractor receive proceeds from this action to offset the proposal and the repair due to the damage that was outside the contractor's control?

A: See PWS paragraph C.5.9.3.

Q: Will the contractor be responsible for larger machine movements and machine hookups at one time?

A: See Revised PWS paragraph C.5.3.2.

Q: Can the government provide the various types of venting systems located within these facilities?

A: All barracks utilize the standard dry duct system.

Q: Is the contractor responsible to cleaning the vents annually?

A: See PWS paragraph C.5.6.

Q: Please provide clarity on the vents - are they individual vents or convergent vents?

A: Individual vents.

Q: In regards to key personnel, the government may be limiting competition and cost savings by requiring a program manager to be on site during normal business hours and available to respond to issues on site within an hour. Will the Gov’t consider removing the requirement for the program manager to be onsite to gain a greater cost saving to the customer?

A: See Revised PWS paragraph C.1.6.10.1.1.

Q: There is a discrepancy in the number of washers and dryers that are identified in Attachment 4 (968) and Attachment 5 (801). Can the Gov’t clarify the accurate washer and dryer count for this contract?

A: See Revised PWS paragraph C.1.2

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 02-Jul-2021 03:00 PM to 09-Aug-

2021 03:00 PM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN description has changed from Services to Washer & Dryer Maintenance/Repair Svc.

CLIN 1001

CLIN 2001

CLIN 3001

CLIN 4001

CLIN 0002 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 Each

MATERIAL - NON-WARRANTY PARTS

T&M See SOW paragraph C.1.6.12. No other cost shall be invoiced on these CLINS or associated SubCLINS.

FOB: Destination

PSC CD: J072

TOT ESTIMATED PRICE

CEILING PRICE

CLIN 0003 is added as follows:

0003 Each

MATERIAL - WARRANTY PARTS

T&M See SOW paragraph C.1.6.12 Other Direct Cost, and C.5.14 Warranty. No other cost shall be invoiced on these CLINS or associated SubCLINS.

CLIN 1002 is added as follows:

1002 Each

MATERIAL - NON-WARRANTY PARTS

T&M See SOW paragraph C.1.6.12. No other cost shall be invoiced on these CLINS or associated SubCLINS.

CLIN 1003 is added as follows:

1003 Each

MATERIAL - WARRANTY PARTS

T&M See SOW paragraph C.1.6.12 Other Direct Cost, and C.5.14 Warranty. No other cost shall be invoiced on these CLINS or associated SubCLINS.

CLIN 2002 is added as follows:

2002 Each

MATERIAL - NON-WARRANTY PARTS

T&M See SOW paragraph C.1.6.12. No other cost shall be invoiced on these CLINS or associated SubCLINS.

CLIN 2003 is added as follows:

2003 Each

MATERIAL - WARRANTY PARTS

T&M See SOW paragraph C.1.6.12 Other Direct Cost, and C.5.14 Warranty. No other cost shall be invoiced on these CLINS or associated SubCLINS.

CLIN 3002 is added as follows:

3002 Each

MATERIAL - NON-WARRANTY PARTS

T&M See SOW paragraph C.1.6.12 Other Direct Cost, and C.5.14 Warranty. No other cost shall be invoiced on these CLINS or associated SubCLINS.

CLIN 3003 is added as follows:

3003 Each

MATERIAL - WARRANTY PARTS

T&M See SOW paragraph C.1.6.12. No other cost shall be invoiced on these CLINS or associated SubCLINS.

CLIN 4002 is added as follows:

4002 Each

MATERIAL - NON-WARRANTY PARTS

T&M See SOW paragraph C.1.6.12. No other cost shall be invoiced on these CLINS or associated SubCLINS.

CLIN 4003 is added as follows:

4003 Each

MATERIAL - WARRANTY PARTS

T&M See SOW paragraph C.1.6.12 Other Direct Cost, and C.5.14 Warranty. No other cost shall be invoiced on these CLINS or associated SubCLINS.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule for CLIN 0001 has been deleted:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 02-AUG-2021 TO

01-AUG-2022

N/A HQS JRTC & FT POLK

HQS JRTC & FT POLK

6661 WARRIOR TRAIL, B#350, 3RD

FLOOR

FORT POLK LA 71459

337-531-1583

W42NU5

The following Delivery Schedule for CLIN 1001 has been deleted:

CAGE

POP 02-AUG-2022 TO

01-AUG-2023

N/A HQS JRTC & FT POLK

HQS JRTC & FT POLK

6661 WARRIOR TRAIL, B#350, 3RD

FLOOR

FORT POLK LA 71459

337-531-1583

The following Delivery Schedule for CLIN 2001 has been deleted:

CAGE

POP 02-AUG-2023 TO

01-AUG-2024

N/A HQS JRTC & FT POLK

HQS JRTC & FT POLK

6661 WARRIOR TRAIL, B#350, 3RD

FLOOR

FORT POLK LA 71459

337-531-1583

The following Delivery Schedule for CLIN 3001 has been deleted:

CAGE

POP 02-AUG-2024 TO

01-AUG-2025

N/A HQS JRTC & FT POLK

HQS JRTC & FT POLK

6661 WARRIOR TRAIL, B#350, 3RD

FLOOR

FORT POLK LA 71459

337-531-1583

The following Delivery Schedule for CLIN 4001 has been deleted:

CAGE

POP 02-AUG-2025 TO

01-AUG-2026

N/A HQS JRTC & FT POLK

HQS JRTC & FT POLK

6661 WARRIOR TRAIL, B#350, 3RD

FLOOR

FORT POLK LA 71459

337-531-1583

INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 0002:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

N/A N/A N/A Government

The following Acceptance/Inspection Schedule was added for CLIN 0003:

N/A N/A N/A Government

The Acceptance/Inspection Schedule for CLIN 1001 has been changed from:

Destination Government N/A Government

To:

Destination Government Destination Government

The following Acceptance/Inspection Schedule was added for CLIN 1002:

The following Acceptance/Inspection Schedule was added for CLIN 1003:

The Acceptance/Inspection Schedule for CLIN 2001 has been changed from:

Destination Government N/A Government

To:

The following Acceptance/Inspection Schedule was added for CLIN 2002:

The following Acceptance/Inspection Schedule was added for CLIN 2003:

The Acceptance/Inspection Schedule for CLIN 3001 has been changed from:

Destination Government N/A Government

To:

The following Acceptance/Inspection Schedule was added for CLIN 3002:

The following Acceptance/Inspection Schedule was added for CLIN 3003:

The Acceptance/Inspection Schedule for CLIN 4001 has been changed from:

Destination Government N/A Government

To:

The following Acceptance/Inspection Schedule was added for CLIN 4002:

The following Acceptance/Inspection Schedule was added for CLIN 4003:

The following have been modified:

ADDENDUM TO FAR 52.212-1

SPECIAL INSTRUCTIONS:

Quotes submitted via facsimile, telegraphic commerce, through the www.beta.sam.gov or email will NOT be accepted nor considered.

All quotes are to be mailed through appropriate mediums or hand delivered to:

MICC-Fort Polk

ATTN: Shannon Doucet

RE: Quote# W9124E-21-Q- 0009 6661 Warrior Trail Bldg 350, 3rd Floor Fort Polk, LA 71459

ALL packages containing the quotes shall be marked on the outside: QUOTE #W9124E-21-Q-0009.

All amendments must be acknowledged by signature and included with the quote package. Failure to provide all required signed amendments and the original solicitation will be grounds to determine quote as "NON-

RESPONSIVE".

Offerors must provide a quote on all items to be considered for award.

ALL questions must be submitted via electronic mail to BOTH shannon.p.doucet.civ@mail.mil AND victoria.a.joseph.civ@mail.mil no later than (NLT) 10:00am CST, July 29, 2021. Questions will be answered via amendment tentatively by 3:00pm CST, August 2, 2021.

OFFER DUE DATE: Offer Due Date is August 9, 2021 3:00pm Central Standard Time (CST).

Should an Offeror hold a GSA Contract and this service may be offered under that Contract, provide the following information within the quote:

GSA Contract Number: Expiration Date:

***NOTICE TO OFFERORS***: Failure to provide the following documents will be grounds to determine quote as “Non-Responsive”

1. Completed SF 1449 with pricing on CLINS 0001, 1001, 2001, 3001 & 4001.

2. ALL amendment acknowledged by signature.

3. Completed FAR Clauses 52.219-28 and 52.204-24.

4. Completed Addendum to FAR 52.212-1 (Special Instructions).

5. Completed Pre-Award Reference Information. (See Attachment titled, Pre-Award Reference Information)

6. Resume of Contractor’s Proposed Program Manager, demonstrating minimum of two (2) years’ experience, in accordance with Performance Work Statement (PWS) paragraph C.1.6.10.1.1.1

Offerors Representations and Certifications Options: The offeror must be registered in the System for Award Management (SAM.GOV) in order to be considered for award. The link to the website for registration is https://www.sam.gov/. All information pertaining to SAM registration can be found on this website. Questions pertaining to use of the website and registration should be directed to the online customer service provided by the website.

Price Evaluation under FAR Clause 52.217-8: As part of price evaluation, the Government will evaluate its option to extend services (see FAR Clause 52.217-8) by adding six (6) months of the offeror's final option period price to the offeror's total price. Offerors are required only to price the base and option periods. Offerors shall not submit a price for the potential six month extension of services period. The Government may choose to exercise the extension of Services at the end of any performance period (base or option periods), utilizing the rates of that performance period.

As part of the price evaluation, the Government will evaluate the Option to Extend Services under FAR Clause 52.217-8 by adding one-half of the offeror's final option period price to the offeror's total price. Thus, the offeror's total price for the purpose of evaluation will include the base period, and one-half of the base period. Offerors are required only to price the base period. Offerors shall not submit a price for the potential one-half year extension of services period.

EVALUATION: In evaluating price, the Government’s concern is to determine whether:

1. It reflects the offerors understanding of the project and ability to successfully organize and perform services as required by the contract.

2. It is compatible with the scope and effort. Price should be neither excessive nor insufficient for the effort to be accomplished. Unrealistically high or low prices may be grounds for eliminating the bid on the basis that the offeror does not understand the requirement.

UNIT PRICES ROUNDING:

1. Each line item must have a unit price indicated.

2. Each of the unit prices submitted in your bid MUST be rounded to the 2nd decimal place due to system constraints.

3. WARRANTY PARTS CLIN/NON-WARRANTY PARTS CLIN (see PWS paragraph C.1.6.12.)

CONTRACT TOTALS: Please fill in the below totals:

TOTAL BASE PERIOD – CLIN 0001 $___________________

TOTAL PERIOD OF 1st OPTION – CLIN 1001 $___________________

TOTAL PERIOD OF 2ND OPTION – CLIN 2001 $___________________

TOTAL PERIOD OF 3RD OPTION – CLIN 3001 $___________________

TOTAL PERIOD OF 4TH OPTION – CLIN 4001 $___________________

TOTAL AMOUNT OF ALL CLINS $___________________

***NOTICE TO OFFERORS***: Failure to provide the following documents will be grounds to determine quote as “Non-Responsive”

1. Completed SF 1449 with pricing on CLINS 0001, 1001, 2001, 3001 & 4001.

2. ALL amendment acknowledged by signature.

3. Completed FAR Clauses 52.219-28 and 52.204-24.

4. Completed Addendum to FAR 52.212-1 (Special Instructions).

5. Completed Pre-Award Reference Information. (See Attachment titled, Pre-Award Reference Information)

6. Resume of Contractor’s Proposed Program Manager, demonstrating experience, in accordance with

Performance Work Statement (PWS) paragraph C.1.6.10.1.1.1

ADDITIONAL DOCUMENTS

The following documents will be provided as separate files to this soliciation:

1. Attachment 1: Performance Work Statement (PWS), Rev#1, dated 23 July 21.

2. Attachment 2: Performance Work Requirements Summary (PRS)

3. Attachment 3: Building and Equipment Location Listing

4. Attachment 4: Washer Dryer Inventory Listing

5. Attachment 5: Alliance Limited Warranty Information

ADMINISTRATION RESPONSIBILITY

ADMINISTRATION RESPONSIBILITY:

a. The Contracting Officer is responsible for the administration of this contract, and alone, is authorized to the extent indicated in this contract to take actions on behalf of the Government which result in changes in the terms of this contract, including deviations from the specifications, details and delivery schedule.

b. All matters pertaining to Government administration of this contract should be directed to the following:

Mission and Installation Contracting Command – (MICC-Fort Polk)

6661 Warrior Trail, 3rd Floor ATTN: Mr. Shannon P. Doucet, Contract Specialist Fort Polk, LA 71459-0918 Email Address: shannon.p.doucet.civ@mail.mil Phone: 337-531-2356

CONTRACT PERIOD

The current (base) period of this contract is August 30, 2021 or 3 days after date of award, whichever is later, through August 29, 2022.

*Option Period 1: 30 August 2022 thru 29 August 2023 *Option Period 2: 30 August 2023 thru 29 August 2024 *Option Period 3: 30 August 2024 thru 29 August 2025 *Option Period 4: 30August 2025 thru 29 August 2026

* If exercised.

HOURS OF OPERATION

Normal working hours are 8:00 A.M. to 4:30 P.M. Monday through Friday excluding Federal Holidays. The following Federal Holidays are observed at Fort Polk, Louisiana:

New Year's Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January President's Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth National Independence Day 19th day of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veteran’s Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

And any other Congressional or Presidential imposed Federal Holiday.

PRE-AWARD INFORMATION

The Government reserves the right, prior to making an award, to conduct a pre-award survey of the prospective contractors in order to determine that the contractors can meet the minimum standards for responsible contractors as defined in Federal Acquisition Regulation (FAR) 9.106. The pre-award survey may include, but will not necessarily be limited to the following factors:

(1) Financial Resources such as sufficient working capital to permit performance under the contract for a period of sixty (60) days after the effective date of the contract before reimbursement by the Government;

(2) Ability to comply with required schedules;

(3) Past record of integrity;

(4) Past record of performance; and

(5) Ability to meet other qualifications and eligibility requirement to receive an award of a contract.

(6) An on-site inspection may be conducted of the facility of the apparent successful bidder (s) offeror(s) prior to contract award for specifications compliance.

A Pre-Award survey may be conducted in order to determine contractor responsibility. Please provide three (3) performance references and one (1) financial reference in the spaces provided below. The performance references can consist of companies for which you have recently performed work. References must be of comparable magnitude and similar in nature to the work required under this solicitation. The financial reference should be your financial institution. (SEE Attachment titled, PreAward Reference Information)

REQUIREMENT TO PROVIDE A QUOTE ON CLINS 0001, 1001, 2001, 3001 and 4001.

This solicitation requires you to provide a quote on all required items, failure to do so may result in rejection of the quote.

(End of Summary of Changes)