IA02 SOW - Navi Trac HVAC STR - Revised.pdf

STATEMENT OF WORK (SOW)

HVAC Short Term Lease CST 25

Part 1 General Information

1. General: The contractor shall provide all labor, supervision, management, materials, equipment (such as cabling, duct work and power generation) for the rental, delivery, and maintenance of HVAC units. The HVAC units shall be self-supported units with hoses hooked to erected 40’x 80’ framed Navi-Trac brand tents and 19’x 36’ Sprung brand tent structures with diesel generators. The contract shall provide HVAC cooling for a total of forty-three (43) Structures across five (5) compounds.

1.1 Description of Services/ Introduction: The contractor shall provide a separate self-supported HVAC system to each of the twelve (12) Navi-Trac tents. The contractor shall provide a separate self-supported HVAC system to each of the thirty-one (31) Sprung structures. All diesel fuel during period of training will be provided by the Government at no cost to the contractor. The generators shall be topped off with diesel fuel at receipt and returned at any fuel level, including empty.

1.2 Background: Historically it has taken a minimum of 50 cooling tons per Navi-Trac tent to meet the stated cooling requirements of 68 degrees, with an emphasis on return air volume. Due to extreme temperature and humidity fluctuations during the summer climate, it may require more cooling. It will be the responsibility of the contractor to provide additional units if the required temperature of 68 degrees is not achieved.

1.3 Scope: The self-supported HVAC units shall maintain an internal temperature of 68 degrees in each of the twelve (12) Navi-Trac tents and thirty-one (31) Sprung structures.

The HVAC units shall be delivered and maintained at the following locations:

Compound Number of Structures Cooled

Fully Operational

NLT

68 degrees by Maintain 68 degrees until

LSA

Densberger

4 Navi-Trac tents 22 May 2025 at 0800

EST

22 May 2025 at

2000 EST

18 Aug 2025 at

1600 EST

LSA Baker 5 Navi-Trac tents 20 May 2025 at 0800

EST

20 May 2025 at

2000 EST

04 Aug 2025 at

1600 EST

Land Nav 2 Navi-Trac tents 20 May 2025 at 0800

EST

20 May 2025 at

2000 EST

04 Aug 2025 at

1600 EST

Steeles Range 1 Navi-Trac tent 23 May 2025 at 0800

EST

23 May 2025 at

2000 EST

01 Aug 2025 at

1600 EST

Professional 31 Sprung Structures 21 May 2025 at 0800

EST

21 May 2025 at

2000 EST

01 Aug 2025 at

1600 EST

The contractor shall have access to each site 72 hours earlier for setup and troubleshooting the HVAC system and ducting. The contractor shall have all the HVAC systems fully operational and start cooling every Navi-Trac tent and Sprung structure no later than the fully operational date and time listed in the above table. Each Navi-Trac tent and Sprung structure shall reach the desired 68 degrees interior temperature within 12 hours of the HVAC system being fully operational date and time. The contractor shall maintain this maximum interior temperature of 68 degrees through the “Operational Until” date and time.

1.3.1. Navi-Trac Tents. Each HVAC unit shall cool the 40’x 80’ framed Navi-Trac tent with insulated rating of R1, gravel base flooring and 150 personnel with an outside temperature of over 100 degrees down to 68 degrees. The tents are tan and will be in direct sunlight. The 150 personnel staying in the Navi-Trac tent will provide constant travel in and out of the tent. The HVAC units shall have the capability to feed up to four (4) each 20” tent penetration points. The penetration points are on each end of the tent, approximately 1.5 foot and 8-foot above the ground (see illustration below).

1.3.2. Sprung Structures. Each HVAC unit shall cool the 19’x 36’ Sprung structures with insulated rating of R15, concrete base flooring and 14 personnel with an outside temperature of over 100 degrees down to 68 degrees. The tents are light green and will be in direct sunlight. The 14 personnel staying in the Sprung structures will provide constant travel in and out of the structure.

***SPECIAL NOTE***

Each Sprung has one set of plenum intrusion point.

The HVAC units shall have the capability to feed up to two (2) each 20” tent penetration points. The penetration points are on the end of the structure, approximately 2 foot off the ground (see illustration above).

1.3.3. Joint Inventory of Equipment

The contractor shall call 24 hours prior to confirm time with the Government Point of Contact (POC). The POC’s name and contact information will be provided at award. A joint inspection/inventory of the HVAC units shall be conducted between contractor and the Government. All systems shall be in compliance with state and federal Occupational Safety and Health Administration (OSHA) standards. Any deficiencies/damages shall be annotated at the time of inspection, and a copy of the inspection shall be provided to the POC and Contracting Officer (KO).

Any discrepancies shall be corrected prior to the Government taking possession. Another joint inventory/inspection by both parties shall be conducted upon the return of equipment. Any damage or loss shall be documented during this inspection and provided to the Government prior to the contractor removing the equipment from the installation.

1.4 Contractor Support Hours:

1.4.1. Normal Contractor Support Hours. The Contractor shall provide 24/7 support with a repair technician on-site within four (4) hours from being called. The only other times the facility could be closed is during local or national emergencies or similar Government directed facility closings. The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.4.2. Reaction time on Unserviceable Equipment. The contractor shall provide serviceable equipment at the onset of the lease and through the duration of the lease. The contractor shall provide all routine maintenance necessary to keep the equipment fully functional 100% of the time including, but not limited to, oil changes and filters. The contractor shall respond on-site with a repair team within 4 hours of notification of downed equipment.

If the repair team determines the equipment is unserviceable, the contractor shall replace the downed equipment and be fully operational within 24 hours of notification. If a replacement for an unserviceable HVAC unit is not made in the time frame specified above, the Government may request a pro-rated amount for a price reduction to cover the non-availability of equipment. If any of the Navi-Trac tents or Sprung Structures have an interior temperature higher than 68 degrees Fahrenheit, the Government may take a pro-rated deduction off of the final invoice. The only allowable increase in internal tent temperature of 68 degrees Fahrenheit would be during extreme outside temperatures of 100+ degrees Fahrenheit along with 90+ Percent humidity. During this case, an increased fluctuation of no more than five (5) degrees Fahrenheit would be acceptable.

Fahrenheit.

1.5 Government Facility Office Hours: The Government facility office hours are (6:00am to 8:00pm), seven days a week except when the Government facility is closed due to local or national emergencies, or similar Government directed facility closings.

1.5.2. Contractor access to Fort Knox: The contractor shall adhere to the following policies and procedures to receive access to Fort Knox. Access, General Protection, and Security Policy and Procedures. The Contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation and/or facility access and local security policies and procedures (provided by government representatives). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services (DES), or Security Office. Contractor workforce must comply with all personnel identity verification requirements as directed by DOD, HQDA, and/or local policy.

1.6 Installation Access: Access to U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized. Failure to submit required information/data and obtain required documentation or clearances will be grounds for denying access to U.S. installations, buildings and controlled areas.

The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

1.6.1 Return of Passes/ Access to the Installation: The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

Part 2 Attachments

Please Note: These are NOT drawn to scale.

LSA Baker/Land Nav Layout:

LSA Densberger Layout:

LSA Professional Layout:

Steeles Range Layout: