IB08 - W9124D-25-Q-A010 - Q and A Groves HS Laundry FINAL.pdf
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- Solicitation number
- W9124D-25-Q-A010
About this file
This is a Questions and Answers document for solicitation W9124D-25-Q-A010 regarding laundry, dry cleaning, and alteration services for Groves High School JROTC program in Garden City, GA. The file contains 16 questions and answers covering operational details of the contract.
Key details clarified include: quantities provided are annual estimates; contractors must be within 30 miles but can use subcontractors; proposals should be submitted via email; peak service periods are May/June and December/January; invoicing must be done through WAWF platform; service pickup/delivery window is 7am-3pm Monday through Friday; pricing is per piece rather than per pound; and services are needed throughout the year with surge periods. The place of performance is at 201 Rommel Avenue, Garden City, GA, despite conflicting address information on the SF1449 form. Quality inspection criteria include counting items at transfer, checking cleanliness, proper ironing, and ensuring all uniform items are returned.
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W9124D-25-Q-A010 Groves High School Laundry, Drycleaning, and Alterations - Q&A
1. Are the provided estimated quantities annual or monthly?
a. These estimated quantities annually.
2. I'm located in northern Georgia but my subcontractor is Savannah, can I still bid on the solicitation with the 30 mile radius stipulation?
a. Yes, however, be sure to include/list the subcontractor’s address in your bid.
3. Submission Method: Could you please confirm the preferred method for submitting proposals for this contract? Should we submit our proposal via email, or is there a specific platform or portal) that we should use?
a. Submit proposal via email; Addendum to 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services A.5.
4. Scope Expansion: Is there a possibility of adding additional garment types or services to the scope during the contract period?
a. Very small possibility, this is most of our uniform items.
5. Peak Periods: Are there specific times during the year, such as events or inspections, when the demand for services may increase?
a. May/June, Dec/Jan
6. Inspection Criteria: What are the specific inspection criteria for acceptance of completed services?
a. Items will be counted at transfer from Groves and transfer back to Groves, inspected for cleanliness, sharp and crisp ironing, all uniform items returned.
7. Payment Terms: What are the payment terms and timeline (e.g., Net 30)?
a. Typically, 30 days.
8. Invoicing: Is electronic invoicing preferred, and if so, which platform should be used for submitting invoices (PIEE?)
a. WAWF is the platform that shall be used for submitting invoicing. This is found in the PWS under Technical Exhibit B Deliverables Schedule.
9. Service Delays: In the event of unforeseen circumstances that delay services, would it be permissible to use a backup vendor or an alternate solution?
a. We need a quality vendor to deliver prompt and consistent quality service that can comply with the contract terms and conditions.
10. Are there specific dates or a set schedule for when items need to be picked up and returned (e.g., weekly, monthly, or on-demand)?
a. There’s no specific schedule. There’s a time window from 7am to 3pm on the days from Monday through Friday to return clean clothes stated in the PWS;
Attachment 2 Pick-Up and Delivery Schedule.
11. Is there a peak season when more items will require servicing?
a. May/Jun, Dec/Jan.
12. Will all items outlined in the charts be picked up and returned at once, or will this be handled in batches?
a. No specific schedule. There’s a time window to return clean clothes.
13. The overview states that the location is in Georgia, while the SF1449 form lists the following address:**W0MT HQ ELEMENT USA CADET CMD 192ND TANK BATTALION ROAD BLDG 1003, FORT KNOX KY 40121-2717, FORT KNOX, KY 40121-271**. Could you please clarify which location is correct?
a. Please go by address found in PWS 1.5.5 Place of Performance. ACWS has a system fill in and will only allow certain addresses to fill in.
14. How they are being priced for service that's being rendered?
a. The contractor needs to determine price based on the PWS.
15. If the clothing that's being cleaned and or dry cleaned, are they per piece or per pound?
a. The price is per piece specified in the PWS; Attachment 1 Estimated Workload Data.
16. What is the frequency of the services being requested? Is it once a quarter, weekly, etc.?
a. The frequency is throughout the year. Also, see there are two peak times listed when the quantities may surge.
File details come from the government source that posted it. Updated .