IB08 Industry Questions and Answers Final.pdf

Industry Questions and Answers Solicitation W9124D24Q0023

Q1: Concerning the Notice ID for the solicitation listed above, is this for a section of the base or the entire base? How many personnel will this request cover?

A1: This solicitation covers the entirety of the Fort Knox post.

Q2: We would like to know if this is a brand-new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?

A2: The current contract # is W9124D23D0011. The previous contract # was W9124D23D0004.

Q3: What's the difference between Blanket (CST) - Qty 37K and Blanket - Qty 5K? I read the quantities on hand should be 5000, but I'd like clarification on whether the on-hand quantity requirement correlates to what's displayed in CLIN 0001 (below). Why are the same products listed twice with varying quantities?

I will presume the answer I'm given will apply to all Contractor Furnished Linens (below).

A3: Cadet summer Training (CST) alone requires 37K sets, the 5K is the requirement for units NOT associated with CST on the installation.

Q4: If the total usage is 42,000 for the contract. 37,000 is during the summer and only 5,000 is over a 12-month period, we need at least 30,000 sets to service the account, correct?

A4: No, you’ll need the 42,000 sets to service the account. 37K for Cadet Summer Training. (CST)

Q5: So over the year with these numbers and the inventory necessary to meet peak the average # of times we will wash this item is 1-2 times / year

A5: Refer to PWS Attachment 1 "Estimated Work Load Data" for CST.

Q6: I see a minimum of 5,000 sets to bid and start the contract. With a summer surge of CST usage will the Laundry need to have 30,000 by spring? Or do you know what inventory levels we

Industry Q&A for Solicitation W9124D24Q0023 need to meet the peak summer usage? Sets consist of fitted sheet, flat sheet, pillowcase, pillows, blankets to service the peak season?

A6: Refer to PWS Attachment 1 “Estimated Workload Data” for CST. 4.2.1 was added to the PWS is updated to show what “Sets” consist of.

Q7: So, if 90% of the volume is during a summer month this would be more supply the linen use them than turn them back in?

A7: Refer to PWS “Technical Exhibit C Pickup/Delivery Schedule” 2. USACC CST Support. Cadet Summer Training (CST) is April through August.

Q8: With an 90% volume for summer only usage this requires a lot of deliveries of most of the linen for summer CST to begin training, then another trip toward end of summer to pick up dirty after usage so there are a lot of one-way trips, one to drop off the thousands than another trip to Pick them up correct?

A8: The number of trips would be determined by the contractor, based on truck size, quantity being pick up.

Q9: If the volume is 90% during only a summer month when CST turns in, will CIF occur simultaneously as linen starts to be returned and we will need uniforms washed at the same time?

A9: Yes.

Q10: How long could a soldier use a set of sheets? How many weeks? Will they ever have the capacity to wash sheets themselves in between turning them in?

A10: Weekly, bi-weekly. No. they should never wash the linen.

Q11: If they wash the sheets themselves is this a billable usage?

A11: No Q12: Does the army warehouse the linen not in use on base? Or does the army supply a warehouse building?

A12: No. The contractor houses their linen when it isn’t in use.

Q13: Does the Army have containers / carts or does the laundry supply all the containers to hold the 30,000 sets of sheets, blankets, pillows, and pillowcases?

A13: No. The contractor provides all carts, containers, pallets etc.

Q14: Does the linen supplier need a facility / warehouse to store an estimated 30,000 sets during non-usage Majority of the year when not in use?

A14: Yes Q15: Est supply of cart based off of 30,000 inventories so is this estimate close?

Sheet 500 / cart 30,000 inventory that is 60 carts?

Flat sheet 500/ cart 30,000 inventory that is 60 carts?

Pillowcase 2000 / cart 30,000 inventory that is15 carts?

Blankets 100 / cart 30,000 inventory that is 300 carts?

Pillow 60 / cart 30,000 inventory that is 500 carts?

A15: This is for the Contractor to decide.

Q16: Total carts to store inventory 1,235 carts to hold inventory. Does this estimate look correct on carts needed?

A16: This is for the Contractor to decide.

Q17: Cart is 10 sq Sq foot X 1235 carts = 12350 foot floor space to store linen when not being used if the laundry is storing the supply correct?

A17: This is for the Contractor to decide. The Government does not know the floor space required to store carts at contractor’s facility.

Q18: I notice it says we do not bill on delivery but when we pick up the dirty only is that correct?

A18: Refer to 1.4 “Objectives” of the PWS.

Q19: The 72-hr. turnaround on uniforms is this the same time frame as the heavy linen usage during the summer?

A19: Refer to PWS: 5.2.1 Q20: The government goods say they must be counted with Knox staff one piece at a time? Do we count each piece at pick up and again at drop off one piece at a time?

A20: Refer to 5.2.1 “The Contractor shall clean OCIE for Units (Technical Exhibit C)” of the PWS.

Q21: When are the Central Issue Facility (C I F) sizes mixed in a box must these garments be kept separated by size going back correct? Even if 1 size in a bag, correct?

A21: Refer to 5.2.1 “The Contractor shall clean OCIE for Units (Technical Exhibit C)” of the PWS.

Q22: This is a 5-year contract, is there any guaranteed renewal after year 1? for the 2,3,4,5 year.?

A22: This is a one-year contract with four option periods and the options may be exercised at the sole discretion of the Government.

Q23: This has an estimated usage of 42,000 sets. IS there any guarantee of usage or is this just an estimate of usage?

A23: Estimate.

Q24: Is the 37,000 estimated usage for CST the usage for summer training only and the 5,000 estimated is everyone else all year long?

A24: Yes.

Q25: Is there any guarantee of income if the summer surge is canceled for any reason like covid?

A25: No.

Q26: Are there any guarantee at all for the vendor on usage or renewals?

A26: No. See Part 5.1 Q27: The prevailing wage has gone up a lot in the past few years. Does each renewal year require new the newer wage rate to be paid?

A27: Yes, when there is an updated Wage Determination it is the Contractor responsibility to ensure the company’s employees are paid the increase. It is also the Contractor’s responsibility to request an increase based off of the New Wage Determination.

Q28: Question on the pillows with the poly filled these are the washable type pillow correct?

A28: Correct.

Q29: You were asking for quantities on hand are you also requestioning a picture if the inventory, warehouse, and washing capacity to show ability to perform?

A29: No.

Q30: Can you tell me if these services are currently being performed by a contractor? If so, could you please provide the incumbent name as well as the contract number?

A30: W9124D24D0011, Horlander Enterprises Inc.

Q31: Was this contract previously filled? If so, who was the company that provided the work, and the annual award amount? Was the company in good standing throughout the contract?

A31: Yes, W9124D23D0011, Horlander Enterprises Inc., $656,523.05 EST. Yes.

Previous contract W9124D22D004, O&R Supplies and Services LLC, $656,329.50 EST.

was Terminated for Cause.

Q32: If bidders have to visit the site before being able to bid? I also wanted to know about the previous or current incumbent and their contract number to conduct further research. How many pieces or how much weight of laundry is expected to be done per week? Does the laundry require a certain detergent?

A32: No, bidders do not have to visit the site to bid. The previous contract number was W9124D23D0004, the current contract number is W9124D23D0011. The amount of laundry expected to be done weekly, would be determined by the linen picked-up/deliveries from the week prior. No, a certain detergent is not required.

Q33: How would you like your proposal submitted?

A33: Refer to 52.212-1 Instructions to Offerors.

Q34: Is the Contractor supposed to supply ( and clean ): any/all, Bedding that’s listed in CLIN 001?

A34: Yes. Refer to Part 4 “Contractor Furnished Items and Services” of the PWS.