IB08 RFP Amendment 0006.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

A. Amendment 0006: Request for Proposal, W9124D19R0031, is hereby unsuspended.

B. Addendum 52.212-1: Revised D.2.c. Subfactor 3: Experience, the subfactor language has been revised.

C. FAR Provision 52.212-2 Evaluation – Commercial Item, Subfactor 3: Experience, the subfactor language has been revised.

D. Revision indicated above have a red line to the left of that paragraph.

E. The Request for Proposal closing date and time identif ied in SF 1449 block eight (8) has been extended from 2:00pm 4 November 2019 to 2:00pm 13 December 2019. The Government w ill not be accept questions during this period.

F. The point of contact for this modification is James Gnagie at james.d.gnagie.civ@mail.mil.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 03-Dec-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W9124D19R0031

X 9B. DATED (SEE ITEM 11)

24-Sep-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

03-Dec-2019

CODE

MISSION AND INSTALLATION CONTRACTING CMD

MICC FORT KNOX

BLDG 1109B STE 250

199 6TH AVE

FORT KNOX KY 40121-5720

W9124D 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124D19R0031

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 29-Oct-2019 04:00 PM to 13-Dec-2019 02:00 PM.

The following have been modified:

FAR 52.212-1 ADDENDUM

Addendum to FAR Provision 52.212-1, Instructions to Offerors-Commercial Items

Solicitation/Request for Proposal Requirements – Instructions, Conditions, and Notices to Offerors

A. Request for Proposal Submittal and Inquiries:

A.1. This Request for Proposal (RFP) is for as a commercial acquisition using combination of Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items, and FAR Part 15, Contracting by Negotiation. This solicitation is a 100% 8(a) Set-Aside. In accordance with FAR 15.101-2, this acquisition will utilize the Lowest Price Technically Acceptable (LPTA) source selection procedures. The government anticipates award of a firm fixed priced contract from this solicitation.

A.2. The Mission and Installation Contracting Command (MICC) – Fort Knox points of contact responsible for providing information and responding to inquiries is the Contracting Officer (KO) and the Contract Specialist (CS).

A.2.i. KO: Ms. Melody A. Price / Email: Melody.a.price8.civ@mail.mil A.2.ii. CS: Mr. James D. Gnagie / Email: James.d.gnagie.civ@mail.mil

A.3. Proposals shall be submitted no later than the closing date and time identified on SF 1449 block eight (8), to the CS and the KO via email. Offeror’s proposal shall remain valid for a period of 90 days after the closing date and time identified on SF 1449 block eight (8).

A.4. Offeror’s proposal shall consist of a completed SF 1449 (Adobe pdf), Technical Capability (Adobe pdf), and Pricing Data (Microsoft Excel). Files attached in the email that are larger than 20mb cannot be accepted. It is the offerors responsibility to ensure files are not too large and are Adobe and Microsoft excel formats only. Multiple emails may have to be sent in order to not exceed the size limit.

A.5. Offerors shall submit any questions regarding this solicitation in writing to the CS and KO no later than 2:00 PM Eastern Time (ET), 2 October 2019, in order to allow a written response prior to the proposal due date. No remarks or written responses to questions by government personnel shall change the terms or conditions of this RFP.

The RFP shall only be changed by a formal written amendment issued by the KO.

B. General Instructions:

B.1. The selection of a source for award purposes will be conducted in accordance with FAR Part 12, Acquisition of Commercial Items, and FAR Part 15, Contracting by Negotiation, supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). Proposals will be evaluated using the criteria in FAR Clause 52.212-2, Evaluation – Commercial Items.

B.2. Award will be made to a single Offeror who is deemed responsible in accordance with FAR 15.101-2 the award will be made on the basis of the lowest evaluated price of proposals meeting the acceptability standards for non-cost factors.

B.3. If an offeror believes that the requirements in these instructions contains an error, ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the KO in writing with supporting rationale.

C. Proposal Preparation Instructions:

C.1. The Offeror’s proposal shall consist of two (2) parts:

C.1.a. Part I – Factor 1: Technical Capability

C.1.a.i. Subfactor 1: Management/Administration

C.1.a.ii. Subfactor 2: Staffing Plan

C.1.a.iii. Subfactor 3: Experience

C.1.b. Part II – Price: Includes the SF 1449 and FAR provision 52.212-3

C.2. Proposal Format:

C.2.a. The Offeror’s proposal shall be readable and presented in Adobe pdf. All text pages shall be oriented in portrait; however, landscape orientation is acceptable for tables and/or charts if required to present the information.

The Offeror shall number each page. In the event the Offeror creates an ambiguity in their numbering, the Government may exercise its own discretion on counting pages.

C.2.b. Proposal Limitation: The Offeror’s proposal pages in excess of the limit shall not be evaluated. Page limits includes all appendices, charts, graphs, diagrams, tables, photographs, drawings, and other information provided in the proposal. Page limitation does not include the FAR provision 52.212-3, Offeror Representations and Certifications-Commercial Items Alternate 1, cover letter, and table of content. The proposal shall not exceed the following page limits:

C.2.b.i. Technical Capability: 20 pages

C.2.b.ii. Price: Not Applicable

D. Proposal Content:

D.1. The Offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually.

D.2. Factor 1: Technical Capability – The technical capability portion shall be clear, concise and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal. The proposal will be evaluated against the technical factors defined in FAR Clause 52.212-2, “Evaluation – Commercial Item.” The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Statements that the Offeror understands, can, or will comply with the Performance Work Statement (PWS) (including referenced publications, technical data, etc.), statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc), and phrases such as “standard procedures will be employed” or “well known techniques will be used” shall be considered unacceptable. The technical capability portion shall be organized according to the following general outline:

D.2.a. Subfactor 1: Management/Administration – The offeror shall clearly describe how they intend to manage a disperse workforce to ensure standardization and quality of services; timely identification and resolution of issues; and their approach to ensure uninterrupted service through employee turn-over and personnel absence to meet the performance standards as outlined in PWS paragraph 5.16.1, 5.16.2, and the Performance Requirements Summary.

D.2.b. Subfactor 2: Staffing Plan – The information SHALL NOT include pricing information. The offeror shall submit information, which clearly depicts labor classifications, and productive labor hours per classification per period of performance. The offeror shall ensure its proposed staffing clearly depicts the total number of Full Time Equivalents (FTE)'s and Part-Time Equivalents (PTEs), for each proposed labor category, including any subcontracted effort. The offeror shall provide its calculation of productive hours for each position type, whether FTE or PTE. For purposes of this action, the Government has considered 1,864 productive hours per FTE and 1,560 for PTE as outlined in Minimum Staffing Plan, Technical Exhibit 3 (TE3). No offer shall be considered if they are proposing less staffing that that depicted on TE 3). The onus remains with the offeror to determine the productive hours allocated to each position to ensure successful contract performance.

SCA/

Exempt

Labor Category

Total Labor Hours per year

Equivalent

FTE

D.2.c. Subfactor 3: Experience – Provide information on contracts and/or subcontracts that clearly demonstrate experience in performing work that meets the similar magnitude to the work required by the PWS. The proposal shall include rationale on how the effort meets the similar magnitude to the work required by the PWS. Magnitude is defined as, number of performance locations greater than or equal to 100 locations; and greater than or equal to $20 million across contract life cycle, based upon a base plus four option years. Contracts of shorter duration will satisfy this requirement so long as the annual value is no less than $4 million per year. Offerors may aggregate all concurrent performance as a contractor and as subcontractor on multiple contracts and/or task orders. In other words, offerors may demonstrate that at any given time within the three years prior to the proposal due date, it performed work on one or more contracts for which the combined annualized value ($4 million per year of combined value) meets the minimum requirements. Offerors, if utilizing experience as a prime may include the total value and locations for which they were responsible. If utilizing experience as a subcontractor to meet the requirements, only the actual value of the work performed as a subcontractor may be included in the total magnitude calculation. The government has determined that a minimum magnitude for experience is necessary to ensure that the government’s interest in obtaining services from a vendor experienced in a large geographical footprint and large scale delivery of services. The government conducted a sources sought where potential vendors were provided the PWS, draft RFP and historical locations. The government has received several responses from vendors who appear to be capable of meeting this minimum magnitude experience requirement. Based upon these responses, the government is confident that it will receive two or more competitive proposals. Experience shall not go back farther than three (3) years from the date of receipt of proposals. Non-government contracts may be used if government contracts are not available. The documentation shall provide the following information: Contract Number, Award Date, Period of Performance, Contract Type, Project Involvement (whether the firm acted as a prime or subcontractor, and if it acted as a subcontractor, the percent of responsibility of the whole contract), Price/Cost— original and final (or to date), Project Title with brief description of work performed, and a narrative on how the project is relevant to the current acquisition.

D.3. Factor 2: Price – Price will not be rated. The Offeror shall submit prices for each Contract Line Item (CLIN), and in format, as identified in the CLIN schedule of this RFQ. Price proposal shall include price for the phase-in period, base period and four (4) 12 – month option periods. Include complete identification of all resources required to accomplish the work required by the PWS, delineating prime contractor from subcontractor. Offerors shall provide a detailed breakdown of how it arrived at proposed costs as follows: CLIN, Description, Service Contract

Act (SCA) Occupation Code, Firm Fixed Price (FFP) Direct Labor Categories and Rates, for all proposed exempt and non-exempt positions clearly identify the proposed positions as exempt or non-exempt, full time equivalents for each labor category, productive hours, overtime hours and rate (if applicable based on technical proposal), proposed exempt and non-exempt fringe benefits, to include Federal Unemployment Tax Act (FUTA), State Unemployment Tax Act (SUTA), Workers Compensation, Health & Welfare, Annual Benefit Funds, Burdened Labor Rates, Site and Individual Other Direct costs, Overhead, G&A, and Profit. For non-exempt positions not conformed through Department of Labor (DOL), the offeror shall provide rationale for development of the position and applicable wage rate in the cost/pricing rationale section of the price proposal. Subcontractor, if applicable, shall submit pricing detail correlating to that required herein. Should subcontractor information be considered proprietary, subcontractor information shall be submitted to the KO and CS. Offerors shall provide SCA or Exempt status per labor category, labor category, total labor hours, equivalent FTE, hourly wage, and total burdened labor cost. Offerors shall submit this data in Microsoft Excel format with cells unlocked. Offerors shall propose a price for CLINs 0003, 1003, 2003, 3003, and 4003 for Contractor Manpower Reporting (CMR). If the offeror proposes to provide this at no charge, it should indicate $0.00 or No Charge rather than leaving this line blank. If the line is left blank, the offeror agrees that this shall be provided at no charge and that $0.00 shall be used for evaluation purposes.

(End of Provision)

FAR Provision 52.212-2 Evaluation – Commercial Item

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Award shall be made to a single Offeror who is deemed responsible in accordance with the FAR, whose proposal is judged by an overall assessment of the evaluation criteria and other considerations specified in this solicitation, represents the LPTA proposal. The following factors and subfactors shall be used to evaluate offers:

Factor 1 is comprised of three (3) non-price subfactors that shall each receive a separate rating, which shall subsequently be considered in a roll-up rating at the Factor-level which supports acceptability or unacceptability. A rating of “Acceptable” must be achieved for an Offeror to be considered for award. Ratings of “Unacceptable” will not be given further consideration.

Rating Description

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

Factor 1: Technical Capability – The Government will evaluate the management and technical approach to assess the staffing mix and resource allocation (including any subcontractors). The proposed management and technical approach that meets the capability to achieve each performance objective and standard that reflects the best industry and/or commercial practices, standards, and procedures for all specific tasks identified in the PWS will be rated acceptable. The offeror shall address the following subfactors to prove technical acceptability:

Subfactor 1: Management/Administration – The Government will evaluate the management/administration approach to determine if the offeror demonstrates an adequate approach to minimizing personnel turnover; avoid breaks in services when personnel are unavailable due to annual leave, sick, and/or absent for other reasons; and backfill vacant positions in a timely manner in order to provide uninterrupted service.

Subfactor 2: Staffing – The Government will evaluate the proposed staffing, labor mixes and productive labor hours per classification per period of performance to validate the offer is in correlation to PWS TE 3, which includes both full-time equivalents as well as part-time positions. No offer shall be considered if they are proposing less staffing that that depicted on PWS TE 3, however, the onus remains with the offeror to determine the productive hours allocated to each position to ensure successful contract performance.

Subfactor 3: Experience – The Government will evaluate the offeror’s experience in projects of similar magnitude.

Offeror shall demonstrate practical experience in management and operations of an administrative services program across a large geographical footprint. Magnitude is defined as, similar in number of performance locations greater than or equal to 100 locations; and greater than or equal to $20 million for a base, upon a base plus four option years (or annualized to $4 million per year).

Factor 2: Price – Price will not be rated. The Government will evaluate the offeror’s price to determine if the offeror’s proposed price is fair, reasonable, and balanced utilizing price analysis techniques in accordance with the guidelines in FAR 15.404, Proposal Analysis. Reasonableness is defined as, a price is reasonable if, in its nature and amount it does not exceed that which would be incurred by a prudent person in the conduct of competitive business. Unbalanced is defined as, despite an acceptable total evaluated price, the price of one or more contract line items is significantly over or understated as indicated by application of cost or price analysis techniques.

(b) Options. The Government will evaluate proposals for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a proposal is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of a proposal mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the proposal, shall result in a binding contract without further action by either party. Before the proposal’s specified expiration time, the Government may accept a proposal (or part of an proposal), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

(End of Summary of Changes)