25QA011_Questions and Answers_Access Control System Maintenance.pdf

QUESTIONS AND ANSWERS

IRL ACCESS & CONTROL MAINTENANCE

W9124C25QA011

1. Would you like this price per visit/call, or just an annual price??

A. Annual Price

2. What brand is the system?

A. RS2 Technologies Access Control

3. Approximately how many doors are there?

A. 15 doors (9 each -Bldg. 10100 and 6 each-10098) There are actually four CAC readers inside Bldg. 10098 all others are positioned outside of the main door entrance points.

4. What system, if any is currently in place?

A. RS2 Access Control System-Single System and AiPhone.

5. What server/pc hardware and software is currently in use if any?

A. Access IT: Universal.net SL8

6. Are you requesting a complete replacement of a system with a support agreement?

A. No, however, the contractor will be required to service the components that make up the access control system (i.e. the card readers, CAC enroller, server, controllers, magnetic locks, push button exit, Aiphone intercom doorbell kit, Aiphone Surface mount door station, and Aiphone door release relays as well as trouble shoot the RS2 Access IT program that runs the system.) It is expected that the contractor will handle those replacements. The end user will replace the system if necessary.

7. Is there a full count on the doors needed?

A. Yes, but already in place

8. When was the equipment installed?

A. On or about 09 May 2024

9. Is the equipment currently in working order?

A. Yes, the equipment is fully mission capable.

10. How old is the facility?

A. -Building 10098 is approximately 16 years old. I believe the construction was completed in 2009.

B. -Building 10100 is approximately 31 years old. Construction was completed in 1994.

11. How much square footage is in the facility?

A.-Building 10100 is 58,014 sq. ft.

B.-Building 10098 is 52,061 sq. ft.

12. How stable is the power?

A. Very Stable

13. Is there a dropped ceiling in all areas of installation?

A. Yes

14. What type of walls are in the perimeter areas?

A. Sheet Rock

15. Do we need to drill between the walls, to run our cable infrastructure?

A. No. Cabling for the system has already been ran during the installation

16. Do we need to use conduit? If yes, what do you estimate the total conduit footage will be?

A. No, the conduits were supplied by the vendor who installed the system.

17. Are the door frames metal and concrete filled?

A. Yes the door frames are metal but unsure if they are filled with concrete.

18. Please provide a comprehensive list of quantities of all IDS items needed to include model # (e.g. total number of motion sensors, glass breaks, etc.) per location.

A. Not applicable

19. Do you currently have existing IDS Sensors in your doors? Please specify which doors.

A. No

20. What is the manufacturer of the existing IDS system?

A. Not Applicable

21. Will we be able to reuse the existing cable? If so, what type of cable is there currently?

A. Yes, but the cable is unknown

22. Are Ceilings Suspended? Or Hard Lid?

A. Suspended

23. Is there existing Cable Trays for wiring above ceilings?

A. Yes

24. Can Existing Wiring be utilized?

A. Yes

25. Is a “UPS” required? If so, What Time/Power Duration is required?

A. Yes, we already have device.

26. Is a “Or Equal” Equipment substitutions allowed?

A. No

27. Is “Plenum Wire” acceptable?

A. Yes

28. Is “After Hours Access” for said work, available to contractor at no add’l cost to the government.

A. Yes

29. What is the height of Exterior Cameras? (If any)

A. N/A

30. Please provide/post other “Q & A” requests.

A. N/A

31.Please provide a list of equipment and parts # that are to be installed.

A. N/A

32. Are there pipe chases between floors?

A. Unknown

33. What is the range of the budget for this project, and is it already appropriated?

A. To be determined

34. Because of the high cost of the parts can we bill when parts arrive on site, or in the alternative are progress payments allowed?

A. Invoices for parts will be uploaded in the Wide Area Workflow system as specified in the contract.

35. How many feet of new wire will have to be run?

A. N/A

36. What kind of cipher lock and quantities are required e.g. X-10

A. N/A

37. Please post the sign in sheet and Q&A's from the site visit.

A. N/A

38. Please post the drawings and the key for the drawings.

A. Look on pages 8 - 12 of the Q&A

39. Please provide a list of the equipment you want us to maintain.

A:

-System Control Server 1 each -Intelligent Two Portal Controller- 2 each -Two Portal Controller- 8 each -HID PIV Class Keypad Reader-14 each -HID PIV Class Mini Mullion Card Reader-1 each -Securitron 1200lbs Hold Force Magnetic Lock-22 each -Flush Mount Electric Strike-3 each

- Surface Mount Electric Strike-1 each -Intelligent Central Power Supply-2 each -Push To Exit Button-11 each -Indoor Motion Sensor-11 each -Aiphone JP Series Intercom Doorbell Kit-1 each -Aiphone JP Series Surface Mount Door Station-1 each -Aiphone Door Release Relay-2 each

40. Is the equipment currently under maintenance? Who is the incumbent?

A. No, it is no longer under warranty. Signal Technologies

41. What is the maintenance history of the equipment?

A. The system was under manufacturer’s warranty with no prior issues.

42. The existing access control system does not comply with the fully integrated GSA PACS solution as required by the HSPD12 requirements. It is missing the PIVClass software and integration components. Will the government be looking to meet the fully compliant GSA PACS solution or simply continue with the existing non-compliant solution?

A. For the time being, we will continue utilizing the existing solution.

43. Can you confirm all doors and hardware are working at the time of bid and no immediate repairs are needed?

A. Yes

44. Will the intercom system or CCTV system be considered part of the access control system for this solicitation?

A. Yes, Aiphone JPS system is considered a part of the Access Control System.

45. With the building having all maglocks and not utilizing fail secure equipment it requires per NFPA 101/IFC 2024/UFC to have fire alarm disconnect of the doors to allow free egress. Will we be required to add this to the system or will the fire alarm contractor be providing the connection to shut off the power supplies?

A. We will engage the fire alarm contractor.

46. Per the PWS the government intends to purchase equipment for the services needed. Will this be procured from the contract holder or another source? If the contractor is the source please clarify if the contractor must have the necessary dealership and training from the dealership to be considered for this solicitation?

A. The equipment was purchased already on contract W9124C22P0009.

47. Can you please clarify if the fiber infrastructure will be the responsibility of the contractor or government?

A. The government

48.Can you indicate the installing contractor/existing supporting contractor for the building access control?

A. Signal Technologies

49.Would the government like dealer support or direct manufacture support for the access control system?

A. Dealer support, but the end user will replace the system if necessary.

50.Per the DFARS 7020 clause can you clarify if CUI will be required as part of this contract and if so what classification of CUI is expected to be either created or distributed as part of an award so that we have a baseline for the IT compliance needs and encryption need?

A. N/A. The information stored on the system is not sensitive or inappropriate for public disclosure. Additionally, this is a stand-alone system that is not connected to any network.

51. Is the equipment currently being serviced under a service contract? If so, please provide the details of that contract (vendor, annual service amount, contract number)

A. No

52. Is this a new requirement? If not, could you please provide the contract number and its value?

A. The Service License Agreement for the access control maintenance is a new requirement.

BLDG 10098 Category Code

Echelon Above BDE Command & Control Facility

Auditorium

Classrooms - Instructors/Support

Classrooms - Instructors/Support

Card Reader

Bldg. 10098 First Floor

Welcome Center Entrance

Logistic Area Entrance

Grad School Area Entrance Lower Auditorium Entrance

Bldg. 10098 Second Floor

PERS Conference Room Upper Auditorium Entrance

Command Group Entrance

PERS Admin Office Area Command Group Aiphone Director Office Hallway

Building 10100 Category Codes

Classrooms - Instructors/Support Technical Library Classroom, Auto Aid Instructed

Museum CMH Simulations Center

Classrooms - Instructors/Support

Card Reader

Bldg. 10100 Card Reader Locations

Second Floor Admin Entrance

First Floor IMO Entrance First Floor Titus Hall Entrance

First Floor Fox/Poling Entrance

Battle Simulation Front Entrance

Battle Simulation Rear

MISCELLANEOUS

-Fiber path that connections Bldg. 10100 and 10098 together is located in Bldg. 10098 Room #101 Network Closet. The NEC has the key to that room. Mr. Carr or someone from IMO can contact them for access if the vendor wants to view that area.

-RS2 CAC Access Control System and enroller is located in Bldg. 10098 Room #160.

-RS2 CAC Access Control System is a stand-alone system and is not connected to the Fort Jackson Server.

The Aiphone Intercom System is located in Bldg.

10098 Command Group Area to allow personnel who do not have controlled access into that area.