Attachment 10 - Q_and_A_Document_W9124B26RA005.pdf

Attachment 10 - Q_and_A_Document_W9124B26RA005 Portable Latrines and Hand Wash Stations Lease and Service

Q1. Does the Government provide, or anticipate providing, any contractor lay down, staging, or equipment storage areas on Fort Irwin or adjacent Government-controlled property? If so, please provide estimated size limitations, location constraints, and any associated access/security requirements.

Government Response: No. In accordance with PWS Paragraph 4.4.1 (Storage Area), on-site storage areas will not be provided by the Government. The storage of all equipment, vehicles, and materials is strictly the responsibility of the Contractor.

Q2. Are there any Government-approved wastewater disposal or dumping locations available on or near Fort Irwin for contractor use? If so, please clarify approved disposal points, access restrictions, hours of operation, permitting requirements, and whether disposal fees apply.

Government Response: Yes. Per PWS Paragraph 5.2.7 (Dumping of Water/Waste Disposal), the Contractor is authorized to utilize the Fort Irwin Department of Public Works (DPW) Sewage Treatment Plant.

• Location: Off 5th Street, behind Building 704.

• Hours of Operation: 0600 - 1500 (No new dumping permitted in the last 30 minutes of operation).

• Restrictions: The facility will only accept waste collected at Fort Irwin locations.

Waste collected off-post will be refused.

• Fees: No disposal fees apply for Fort Irwin waste dumped at this location.

• Alternative: The Contractor may utilize an approved, legally permitted off-post commercial or municipal waste disposal facility at their own expense. All disposal must comply with Federal, State, and Local environmental regulations.

Q3. Can the Government provide the previous solicitation number and incumbent contractor information associated with this requirement?

Government Response: Yes. The previously solicitation number for this requirement was W9124B-24-R-0002. The incumbent contractor currently performing these services is RonJon Rentals Inc.

Q4. Can the Government provide estimated historical annual task order volumes and/or average deployed unit counts for rotational units, ADA units, and semi-permanent units?

Government Response: As this is an Indefinite Delivery/Indefinite Quantity (IDIQ) contract, the Government does not guarantee future usage projections. The only guaranteed quantity is the stated contract minimum of $500.00. However, for historical context only:

• Rotational Units: Volumes fluctuate based on Army transformation initiatives and funding. A recent rotation utilized 281 latrines and 69 hand wash stations across the training areas for a combined total of approximately 7,000 billable days.

• ADA Units: Typically utilized for special events, averaging 20 to 50 units per year.

• Semi-Permanent Units: Historically, the NTC has utilized up to 227 latrines and 131 hand wash stations concurrently during a fiscal year.

Q5. Does the Government anticipate any significant operational tempo increases, training expansion, or mission changes during the anticipated ordering period?

Government Response: Rotational frequency and operational tempo are entirely dependent on prevailing Army training requirements and objectives. The Contractor must be prepared to meet the baseline and surge capacities (up to 8,000 units) defined in the

PWS.

Q6. Are there known servicing bottlenecks, restricted access areas, convoy limitations, or recurring logistical challenges within the training areas that offerors should account for in pricing and operational planning?

Government Response: Offerors must account for strict range access protocols and off-limits areas in their operational planning and pricing.

• Safety Training (PWS 1.25.8): All employees must complete the NTC Range Safety Course within 30 days of employment.

• Off-Limits Areas (PWS 5.3.1): Contractors cannot enter "RESTRICTED" or "OFF LIMITS" areas and cannot use DoD-ID-restricted facilities (e.g., AAFES, Commissary).

• Clearance & Road Closures (PWS 5.3.9): Contractors must obtain a Permanent Range Pass, possess operational map-reading knowledge (private GPS is insufficient), and contact Range Operations via RCS radio or cell phone prior to entering any range or training area. Failure to comply will result in denied access.

Q7. Can the Government clarify expected contractor response times for emergency servicing, damaged units, replacement units, and spill response situations?

Government Response:

• Spill Response (PWS 5.2.6): Immediate containment/cleanup required. A formal Spillage Report (Attachment 4) must be submitted to the DPW Environmental Office, KO, and COR no later than twelve (12) hours after the incident.

• Damaged Units & Vandalism (PWS 5.4.2): Verbal report to the KO and COR immediately upon discovery. A formal written report with photographs is due no later than two (2) business days after the incident.

• Replacement Units: Replacements must be coordinated with the KO/COR in accordance with PWS Paragraph 4.4.

Q8. Will contractor personnel require any specific Fort Irwin or NTC safety certifications, range access training, or specialized badging prior to accessing operational areas?

Government Response: Yes. As detailed in PWS Paragraph 5.3.9, the Contractor must attend the Range Operations Safety Briefing to obtain a Permanent Range Pass prior to delivery. Employees must also complete the NTC Range Safety Course (PWS 1.25.8).

Q9. Can the Government clarify whether multiple task orders may overlap simultaneously across Zones A, B, C, and D during major exercises?

Government Response: Task orders for incoming and outgoing rotational training units frequently overlap simultaneously across multiple zones.

Q10. Does the Government anticipate conducting a voluntary site visit or industry walkthrough for interested offerors?

Government Response: No. A site visit will not be conducted for this solicitation.

Q11. Can the Government clarify whether pricing should account for standby/surge reserve inventory maintained within the region to support rapid deployment requirements?

Government Response: The Government will only pay for units that are formally ordered and placed into service in accordance with the contract. There is no separate Contract Line Item Number (CLIN) for maintaining standby or reserve inventory. Offerors are responsible for developing their own logistical strategy to meet the mobilization and surge requirements outlined in the PWS (up to 8,000 units). Any costs associated with maintaining standby inventory, staging, or rapid deployment logistics must be factored into the offeror's fully burdened firm-fixed-price rates in Schedule B.

Q12. For past performance evaluation purposes, will the Government consider experience involving large-scale field logistics, disaster response sanitation operations, military installation support, emergency deployment operations, or geographically dispersed service contracts as relevant and similar experience?

Government Response: The Government will evaluate the relevance of an offeror's past performance based on its similarity in scope, magnitude, and complexity to the requirements outlined in the solicitation and Performance Work Statement (PWS). While experience in the operational areas listed (such as disaster response sanitation and emergency deployments) generally aligns with the rapid-surge and dispersed environment of the National Training Center, offerors are reminded that the core requirement of this contract is large-scale portable sanitation operations. The Government will evaluate the specific details of the submitted past performance references to determine if they adequately demonstrate the capability to successfully manage and execute the baseline and surge requirements (up to 8,000 units) required by this solicitation.

Q13. Can the Government clarify whether offerors may utilize multiple subcontracted servicing operators across different geographic zones provided the Prime Contractor maintains centralized contract management, quality control oversight, and Government interface responsibilities?

Government Response: Offerors may propose a teaming arrangement or utilize multiple subcontractors to service different geographic zones. However, because this solicitation is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside, the Prime Contractor must strictly adhere to the Limitations on Subcontracting (FAR 52.219-14 / FAR 52.219-27 and 13 CFR § 125.6). Offerors are reminded that the 50% limitation is based on the total amount paid by the Government for contract performance, not on management or oversight responsibilities. If the Prime Contractor proposes utilizing non-SDVOSB subcontractors for the actual physical servicing (pumping, cleaning, restocking) across multiple zones, they must explicitly detail in their proposal (per Subfactor 1c) how they will ensure they do not pay more than 50% of the contract value to those non-similarly situated entities.

Q14. Will water be provided by the Government?

Government Response: No. Unless explicitly designated in Part 3 of the PWS (Government Furnished Property, Equipment, and Services), the Contractor is responsible for providing all materials necessary for contract performance. The Contractor must furnish all potable and/non-potable water required for the initial charging and ongoing servicing of the latrines and hand wash stations.