SOO HUAC FEE20033-0J BUILDING 51002 convert to Mailroom 28JUL2022.pdf

SOO: Upgrade 51002 for Mailroom Revision: 1

STATEMENT OF OBJECTIVES (SOO)

Work Order Number FEE20033-0J– Building Number 51002

Upgrade 51002 for Mail Room Project Manager (PM): Matthew McEntee

Date: 28 July 2022 Revision 1

1.0 Project Background

1.01 Building 51002 was originally built in 1980 and is being renovated to be a Mail Room at Fort Huachuca, Arizona. The building has existing fire alarm system, which includes heat detectors, smoke detectors, and associated panels to transmit signals to the Fort Huachuca Fire Department (FHFD). There is no mass notification system.

1.02 The objective of this project is to convert the building from a former restaurant to a government Mail Room facility. The facility shall have the mail room items installed in addition to installing the FHFD and UFC required fire notification, initiating devices, and Mass Notification Systems throughout entire facility per UFC3-600-1, UFC 4-021-01, ECB 2018-17, NFPA 70, NFPA 72 and NFPA 101 current editions. The facility shall have a new Communications Room per NETCOM standards. The facility shall have a new HVAC package unit.

2.0 Statement of Objectives

2.01 This is a design/build contract. The Contractor shall provide design and build services as well as furnish all labor, material, equipment, supervision, transportation, permits, fees, and licenses necessary to convert Building 51002, located at Fort Huachuca, AZ, to a government Mail Room facility. New fire sprinkler and mass notification systems are required, and the existing fire alarm system upgraded. A non-specific Statement of Work (SOW) for this repair project is provided below in Section 4. The Contractor shall prepare a more detailed scope of work outlining their Contract Execution Overview, to include their technical approach, and tentative schedule. The Contractor shall field verify the area of work before submitting their SOW and proposal.

3.0 Proposal Requirements

3.01 Technical Approach. The Contractor Proposal Technical Approach section must address each of the line items listed in Section 4.0, Statement of Work. Language of this section must include a description of the steps and methods by which each item of the SOW will be completed. This description must adhere to the details outlined in pertinent UFGS and UFC specifications (see listing in back of this SOO), such that a clear understanding of the requirements can be demonstrated to a competent qualified person.

3.02 Materials/Quantities/Equipment. The Contractor Proposal Materials, Quantities and Equipment section must provide a clear and detailed list of all of the building materials and estimated quantities, as well as the equipment to be used in the execution of the project.

These items must be presented in a bulleted list fashion such that a competent qualified person can understand what materials, estimated quantities, and equipment will be used during the execution phase of the project.

3.02.01 Materials shall include items such as chemical or mechanical fasteners, hardware, devices, fixtures, valves, piping, sealants, structural members, electrical wiring, and all other permanently installed materials at the project location.

3.02.02 Equipment shall consist of all tools, machinery, motorized or engineer driven equipment, and all other non-permanent items which will not be left on site.

3.03 Labor Hours. The Contractor Proposal Labor Hours section must give a detailed breakdown of labor hours, to include an estimated number of hours assigned to each trade or supervisory position including design, such that a clear understanding of the division of labor can be determined. In addition, the total number of hours estimated for the project should be listed.

3.04 Tentative Schedule. The Contractor Proposal Tentative Schedule section must provide a detailed estimate of all activities to be conducted during the project period of performance.

Scheduled actions must be listed in a logical order to demonstrate a clear timeline of the proposed project activities.

4.0 Statement of Work

4.01 The following list is not detailed in scope. The Contractor shall provide a more specific scope of work The Contractor shall use DoD 4525.6-M.

4.02 Design Requirements

4.02.01 Definitions and Acronyms.

4.02.01.01 Courtyard. 916 square foot (sf) area, open to exterior (considered public area).

4.02.01.02 Vestibule. 82 sf area for customers to drop off or receive packages (considered public area).

4.02.01.03 Mail Room. 1,169 sf area.

4.02.01.04 Hazardous Containment Room. 215 sf area.

4.02.01.05 Communications Room. Separate room for communications entrance and building interior distribution.

4.02.01.06 Breakroom. A room in a workplace that is set aside for employees to use during a break from work.

4.02.01.07 Administration Area. Management, Business and Organization area.

4.02.01.08 Training Area. Teaching, developing, improving personnel area.

4.02.01.09 Latrine. Restroom or wash room.

4.02.01.10 Janitor Closet. Has mop sink, hot water heater.

4.02.01.11 Façade. The wood fascia protruding from Building.

4.02.01.12 Dutch Door. A single door that is divided in the middle allowing the top portion to open while keeping the bottom portion closed and locked.

4.02.01.13 ABA. Architectural Barriers Act of 1968. Contractor shall use most recent version.

4.02.01.14 AWWA. American Water Works Association.

4.02.01.15 CMU. Concrete Masonry Unit.

4.02.01.16 DoD. Department of Defense.

4.02.01.17 DPW. Directorate of Public Works.

4.02.01.18 DDC. Direct Digital Controls.

4.02.01.19 AHJ. Authority Having Jurisdiction.

4.02.01.20 NFPA. National Fire Protection Association.

4.02.01.21 FHFD. Fort Huachuca Fire Department.

4.02.01.22 FACP. Fire Alarm Control Panel.

4.02.01.23 MNS. Mass Notification System.

4.02.01.24 IBC. International Building Code.

4.02.01.25 UFC. Unified Facilities Criteria.

4.02.01.26 UFGS. Unified Facilities Guide Specifications.

4.02.01.27 HVAC. Heating, Ventilation, and Air Conditioning.

4.02.01.28 PVC. Polyvinyl Chloride.

4.02.01.29 SMACNA. Sheet Metal and Air Conditioning Contractors’ National

Association.

4.02.02 Fire Detection and Suppression System

4.02.02.01 Fire detection and suppression systems, and Mass Notification System (MNS) shall be designed, installed, and tested in accordance with FHFD Project Specific Requirements (Attachment D), UFC 3- 600-01 FIRE PROTECTION ENGINEERING FOR FACILITIES dated 8 August 2016 with Change 2, 25 March 2018, and NFPA standards.

4.02.02.02 Provide a scaled, sealed, and detailed floor plan indicating the system designer and the date of design. The title block that appears on each plan sheet must include the project name, street address, owner’s name, and the Contractor’s name, address, phone number, license numbers, and license classification. An elevation view must be included.

4.02.02.03 The Contractor shall review all attachments. The Contractor shall install a new Fire Alarm Control Panel (FACP) and MNS. As permitted by NFPA 101, the addressable FACP may also be used to monitor sprinkler system alarms, and supervisory and trouble conditions. The existing conventional M-2 Monaco FACP shall be returned to the Government.

4.02.02.04 The locations of all the initiating and notification devices must be clearly indicated along with the candela rating of all strobes.

4.02.02.05 Details of ceiling height and construction.

4.02.02.06 Annunciation of the system and location of annunciation panel.

4.02.02.07 Electrical wiring diagram, type and size.

4.02.02.08 Manufacturers, model numbers, and listing information for all the equipment, devices, and materials to be installed.

4.02.02.09 All submitted plans must provide a symbol legend.

4.02.02.10 Riser diagram showing general arrangement of the system and type and circuits in each riser.

4.02.02.11 Wiring diagram showing the interconnection of panels and devices, indicating the type and number of fire alarm system components/devices on each circuit.

4.02.02.12 This installation conforms to all applicable Fort Huachuca Regulations and

NFPA Standards which are in effect at the time of installation.

4.02.02.13 The Contractor (or his designee) must provide testing equipment and perform all testing required by the FHFD.

4.02.02.14 The Contractor shall conduct a “pretest” of the entire system before scheduling an acceptance test to assure system compliance.

4.02.02.15 An acceptable performance test will be scheduled through DPW Project

Manager prior to final acceptance with a minimum of two (2) working days advance notice.

4.02.02.16 Indicate monitoring by an approved supervising station. All fire alarm signals received at Fire Alarm Control Panel shall be immediately retransmitted to the FHFD Dispatch Center.

4.02.02.17 Show connections to all building duct detectors, including the duct smoke detector and the relay to the fan.

4.02.02.18 Shows connections to all smoke dampers, including any in-duct smoke detectors, relays to dampers, and monitor modules for damper status of smoke control systems. Provide locations of all control relays and monitor modules on the plans.

4.02.02.19 Provide a total device count on the cover page and provide device count per sheet on every plan sheet.

4.02.02.20 Occupant accessible HVAC emergency shutoff switch(s).

4.02.02.21 Contractor shall provide and install a FHFD approved Knox Box® 3200.

4.02.03 Initiating Devices Requirements

4.02.03.01 Provide a manual pull station at every building exit, every stairway entrance, and locations acceptable to the FHFD per NFPA 72.

4.02.03.02 Manual pull stations shall be mounted 4 feet from floor to bottom of unit, if possible, but no less than 3 ½ feet to bottom of unit, per NFPA 72.

4.02.03.03 Smoke detectors are required in hallways, common/public areas, individual rooms, storage closets, and along all egress paths.

4.02.03.04 Heat detectors are required in bathrooms, communications closets, kitchen areas, and mechanical rooms.

4.02.03.05 Occupant accessible HVAC emergency shutoff switch(s).

4.02.03.06 Duct smoke detectors, as required, shall meet NFPA 72 requirements and be placed on separate zone(s) on the FACP. Remote LED and test switch stations are required for all duct detectors that are obstructed or located above the ceiling.

4.02.04 Fire Suppression System

4.02.04.01 Designer of Record shall size proposed waterline to accommodate Fire

Department connections Section 4.04.07 and proposed sprinkler system.

Appropriate thrust blocks, pressure reducer valves, gate valves, tees, bends, couplings, backflow preventers, tracer wire, underground warning tape, marker posts, and appurtenances shall be designated by the Designer of Record and installed by the Contractor. This pipe shall be pressure tested in accordance with NFPA 24 and disinfection tested in accordance with AWWA Standard C651.

The Contractor is responsible for surveying the building and providing plans and specifications for the work. Each shop or design drawing along with the cover of the specifications must be signed and sealed by a Professional Fire Protection Engineer (PE).

SOO: Upgrade 51002 for Mailroom Modification: 0

4.02.04.02 Contractor shall install a new fire hydrant per FHFD standards.

4.02.04.03 The new proposed system shall be able to be tested as necessary to the manufacturer’s published instructions (MPI) with no system modifications.

Contractor shall correct any system deficiencies that the FHFD states as deficient.

4.02.05 Intrusion Alarm

4.02.05.01 The new Electronic Security System (ESS) shall interface and work with Fort

Huachuca’s existing security system and certified per requirements.

4.02.06 Systems Test

4.02.06.01 Contractor shall be responsible for all testing of contractor installed systems.

Refer to sections 4.02.02.14 and 4.02.02.15.

4.03 Plumbing

4.03.01 Domestic Hot Water. Remove the existing water heater and install instant high efficiency tank-less electric water heater(s).

4.03.02 Contractor shall install new water fountains and bottle filler.

4.03.03 Decontaminant station / eye washing station.

4.03.03.01 Two stations shall be installed; one in/near the janitor’s closet and one in/near the Mail Room.

4.03.04 Contractor shall clean and test all new and existing sanitary sewer plumbing/piping to ensure there are no cracks, leaks, etc. This shall include all sewer utility piping outside of the building that has not been used since the building was last occupied (for example, a nearby sewer main).

4.04 HVAC

4.04.01 The Contractor shall replace the existing HVAC package unit with a new system. This new unit/system shall serve the administration area only, and not the Mail Room.

4.04.02 Install a packaged HVAC unit, with economizer, on the roof. A high efficiency

HVAC package unit is not required.

4.04.03 Install all new supply and return air ductwork in accordance with the design. All new ductwork shall be round prefabricated duct and sealed to meet SMACNA seal class A.

Flexible air ducts must not exceed 5 feet in length.

4.04.04 Provide and install new DDC HVAC controls

4.04.04.01 Follow the mandatory requirements of the section titled “Controls” of

ANSI/ASHRAE/IESNA Standard 90.1 as modified below. All air distribution systems must be capable of shutdown to meet the requirements of Standard 18 of UFC 4-010-01 “DoD Minimum Antiterrorism Standards for Buildings”.

4.04.04.02 New HVAC control system shall be BACnet in accordance with UFC 3-410- 02, UFGS 23 09 00, and UFGS 23 09 23.02.

4.04.04.03 Provide two (2) new laptop computers (1 for Building 51002, 1 for standby).

Each laptop shall meet or exceed the following specs:

• CD/DVD drive

• Ethernet port

• USB ports (or other ports required to connect with the HVAC control system)

• Solid-state drive: 1 TB

• Memory: 16 GB

• CPU: Quad-core, latest generation, Intel® Core™ i7 Processor or equivalent

• Display/Screen Sized: 15.6”

• Display/Screen Resolution: 1920 x 1080

• Operating System: Windows 10/11

• Interface capable with DDC controller with cable(s)

4.04.04.03.01 Install a new lockable cabinet for the new laptop.

4.04.04.03.02 New DDC shall be for local HVAC controls.

4.04.04.03.03 Fort Huachuca does not have a Garrison Energy Management and

Control System (EMCS) network.

4.04.05 Existing vestibule area shall be the new area for customers to receive and deliver packages to mail room attendants. That area shall need HVAC.

4.04.06 Mail Room shall have its own HVAC package unit separate from the administration area. New unit shall be rooftop mounted.

4.04.07 Hazardous containment room shall have a separate HVAC unit.

4.04.08 Mail Room and Hazardous Containment Room shall have exhaust ventilation creating a negative pressure in each room. Exhaust ventilation shall be separate from other HVAC systems. System(s) shall have multiple activation/deactivation devices.

4.04.09 Latrine exhaust ventilation shall be replaced.

4.04.10 Latrine baseboard heating shall be replaced.

4.04.11 Testing and Balancing (TAB) shall be performed on each HVAC system in accordance with UFGS

23 05 93.

4.04.12 Duct Leakage and Testing

4.04.12.01 All new duct systems must be constructed no less than a 1-inch (2.5 cm) pressure class and must be leak tested. Refer to UFC 3-410-01 Table 6-2 for a duct pressure table example which must be edited and included on the mechanical construction contract drawings.

4.04.12.02 TAB contractors shall not sum the inlets or supplies to exhaust, return, and supply systems without accurately measuring the total flow rate at the fan for comparison and determination of approximate leaking rates.

4.04.13 Commissioning Requirements

4.04.13.01 After the successful completion of the Test and Balance activities and prior to final acceptance of the HVAC systems, operate unit(s) a minimum of four days to ensure that all systems are functioning properly under all conditions.

4.04.14 Perform a unit functionality test for each of the rooftop HVAC units before the Final Inspection. Schedule the functionality tests with the DPW Project Manager.

4.05 Roof Resurfacing

4.05.01 The Contractor shall reference UFC 3-110-03 and UFGS 07 54 19. All roofing projects, including design-build, shall be designed consistent with UFC 3-110-03 and requirements of UFGS 07 54 19.

4.05.02 Asbestos Containing Materials (ACM) and Lead-Based Paint (LBP) analyses have been conducted by a government funded site survey of Building 51002’s roof. ACM and LBP were not identified and are described in the analyses reports in Attachment A, which may be found at the end of this document.

4.05.03 Demolition

4.05.03.01 Demolish the existing roofing system, underlayment, and rooftop insulation.

4.05.03.02 Demolish all abandoned rooftop supports of previous rooftop units and devices.

4.05.03.03 Demolish all metal flashing, metal fascia, metal drip edges, parapet caps, scupper drains, scupper drain boxes, gutters, and downspouts.

4.05.04 Repair/Replace

4.05.04.01 Install a new PVC membrane roofing system.

4.05.04.02 Replace all needed rooftop vents per HVAC relief/make up, Negative Pressure

Chambers, I3A communication room, and Latrine exhaust.

4.05.04.03 Replace all deteriorated or damaged rooftop wood to include blocking and cribbing with treated wood to resist mold and rot.

4.05.04.04 Replace all rooftop curbs. All new rooftop curb heights shall meet UFC 3-110-

03, Chapter 2-3.2, to be above the finished roof surface.

4.05.04.05 Replace broken and missing clay tiles (approximately 15% of the existing number of tiles). Any extra tiles shall be provided to DPW as spares.

4.05.04.06 The Contractor shall make existing ladder OSHA compliant.

4.05.04.07 Contractor shall install roof walkway/protection pads from the ladder to, and around, all roof mounted equipment.

4.05.05 Roof Membrane

4.05.05.01 The Contractor shall install a PVC single ply membrane roofing system for the entire roof and follow UFC 3-110-03 for installation of the new PVC roofing system. UFGS 07 54 19 shall be followed and obeyed as required in UFC 3- 110-03, Chapter 1-8.1.

4.05.05.02 The contractor shall install white, single ply membrane, reinforced PVC with minimum polymer thickness of 1.8 mm, 0.072 inch (72 mils), as the roofing material required in UFGS 07 54 19, Chapter 2.1.1.

4.05.05.03 The roof shall be insulated to minimum R30 insulation value as required in Section 3.B(4) of the Fort Huachuca Energy Efficiency Water Conservation Design/Construction Guidelines and Operation Standards (Attachment B).

4.05.05.04 The PVC membrane shall satisfy UFGS 07 54 19, Chapter 1.3.3, that roofing materials have a minimum appropriate SRI greater than 78.

4.05.05.05 The PVC membrane roof shall be a fully adhered weld able thermoplastic system that satisfies UFC 3-110-03, Chapter 2-8.4.2.

4.05.05.06 Construct the new roofing system with positive drainage to eliminate standing water.

4.05.05.07 The Contractor shall meet UFGS 07 54 19, Chapter 1.5.2, to have an approved contractor with a minimum of five years’ experience to install the PVC membrane roof.

4.05.05.08 The Contractor shall provide a manufacturer’s roof warranty that satisfies UFC 3-110-03 Chapter 1-8.12 to have “no dollar limit”, covers full system water- tightness, is from a single source manufacturer, and has a minimum duration of 20 years. Manufacturers’ warranties that require periodic inspections or repairs at the Government’s expense to maintain the warranty are not permitted.

4.05.05.09 The roof system installer must warrant for a minimum period of two (2) years that the roof system, as installed, is free from defects in installation workmanship, to include the roof membrane, flashing, insulation, accessories, attachments, and sheet metal installation integral to a complete watertight roof system assembly as stated in UFGS 07 54 19, Chapters 1.10.1 and 1.10.2.

4.05.05.10 The Contractor shall adhere to UFC 3-110-03, Appendix D, which defines warranty definitions. All roof repairs shall be qualified repairs and any qualified repairs within the warranty period shall not void the warranty. The warranty shall be maintained despite all qualified repairs.

4.05.05.11 All removed equipment and materials shall be disposed of off Fort Huachuca unless specifically stated otherwise.

4.05.05.12 Install new metal scupper drains, metal scupper drain boxes, metal gutters, and metal downspouts. Do not install downspouts with 90 degree bends. Ensure positive drainage away from the building foundation. Paint all scupper drains, scupper drain boxes, gutters, and downspouts PANTONE® 18-1027 TPX.

Provide paint color submittal to the government for review and approval.

4.05.05.13 The new PVC roofing surface shall be cleaned of oils, asphalt, and adhesive by the Contractor before Final Inspection so as to achieve the manufacturer’s stated solar reflectance of the PVC membrane roofing product.

4.05.06 Install a new standing seam, white, low maintenance metal roof over the loading/unloading area.

4.05.06.01 New white metal roof shall be a minimum of 24 gauge.

4.05.06.02 New roof shall overhang the entire loading/unloading area. The overhang shall be high enough to cover any mail truck trailer with adequate clearance.

4.05.06.03 Add LED lighting to illuminate the loading/unloading area.

4.06 Lightning Protection System

4.06.01 The Contractor shall install a UL Master Label® certified lightning protection system per NFPA

780.

4.06.02 The Contractor shall install a minimum four testing points using traffic rated wells.

4.07 Electrical

4.07.01 The Contractor shall review the existing facility and the proposed new mail room criteria. A complete electrical design shall be provided. The existing exterior main panel shall be replaced along with the existing interior panels. The existing interior panel size shall be maintained. Unused circuits in the existing panels shall be removed in their entirety. Relocate an existing panel from the mop room/janitor’s closet to another area not near water. The Contractor shall install a new 100A, 3 phase panel for the communications room, a new 100A, 3 phase panel for the fire alarm and mass notification systems, and a new 200A panel for the mail room equipment. These new panels shall be fed from a new 600A, 120/208V, 3 phase exterior NEMA 3R panel with a main circuit breaker. The existing 600A, 3 phase main circuit breaker with the service shall remain. The Contractor may have to change the breaker out due to the AIC rating work. The Contractor is responsible for surveying the building and providing plans and specifications for the work. Each shop or design drawing shall be approved by the DPW Project Manager.

4.07.02 The Contractor shall perform arc flash calculations. Verify existing panel circuits, label electrical panels, and provide updated electrical panel schedules.

4.07.03 The Contractor shall replace the existing fluorescent lights with new LED lights. The Contractor shall install appropriate exit lights with coordinated lighting for emergency exits. The existing exit signs attached to the walls shall be removed.

4.07.04 The Contractor shall replace all exterior lighting with new LED security Dark Sky lighting to meet DoD 45425.6-M requirements.

4.07.05 The Contractor shall provide electrical service with disconnect for the existing Global ® dock lift at the current Mail Room facility. 3 HP 208-230 single phase hard wired.

4.07.06 Proper lighting for gates and doors Foot-Candles (2) and Lux (21) for the exterior of structure. Proper lighting for loading and unloading platforms Foot-Candles (20) Lux (215).(ATTP 3-39.32, Chapter 5 table 5-1). (This document will be provided to the awarded Contractor.)

4.08 Exterior Communications Work

4.08.01 The Contractor shall review the existing facility, and the communications node at bldg. 51003, with the Network Enterprise Technology Command to ascertain where the new fiber and copper feeds shall originate from. The Contractor shall provide a complete communication system design by a Registered Communications Data Designer (RCDD) noting the existing underground manhole-maintenance hole/conduit system. The Contractor shall trench from the existing maintenance hole just outside the facility in the rear to the new communications room. The Contractor shall install new 24-strand fiber. The Contractor is responsible for surveying the building and providing plans and specifications for the work. Each shop or design drawing shall be approved by the DPW project manager.

4.09 Interior Communications Work

4.09.01 Interior Communications work shall be in accordance with UFC 3-580-01

4.09.02 The Contractor shall install new cable trays, conduit, and wiring with the oversight of an RCDD in accordance with Fort Huachuca Network Enterprise Center requirements (note 35%, 65% and 95% drawings for review and approval along with submittals).

4.09.03 Contractor shall install eight (8) communication and internet ports in addition to those installed in the Branch Chief/Supervisor Office.

4.10 Communications Room

4.10.01 The Contractor shall construct a new, 12 ft. x 10 ft., Communications Room within an existing room that will be converted into the Breakroom. Construction of this room shall be in accordance with applicable UFC standards.

4.10.02 Install an exterior security door leading (DoD 4525.6-M, NFPA 70 and IBC) into the mechanical/electrical yard. No interior door shall be placed for interior building access.

4.10.03 Walls shall be floor to ceiling to meet code. The new walls shall be prepped for plywood.

4.10.04 Install a new conductive floor that meets the TIA 569-C standard.

4.10.05 The Contractor shall install a dedicated split HVAC system with external condenser for the new Communications Room.

4.11 Latrines.

4.11.01 Latrines shall meet current Architectural Barriers Act (24 CRF S 570.614) requirements.

4.11.02 Flooring material shall be replaced.

4.11.03 Design standards. Must be able to accommodate a single occupant in each latrine.

4.14 Branch Chief/Supervisor Office.

4.14.01 Contractor shall construct a 120 net square foot office for the Branch Chief/Supervisor.

4.14.02 Walls shall be floor to ceiling.

4.14.03 Room shall meet SFC-50 requirements.

4.14.04 Office shall have four (4) quadplex electrical outlets.

4.14.05 Office shall have two (2) communication and internet ports.

4.14.06 Walls shall be white.

4.15 Remove and dispose of all suspended ceilings in the building.

4.16 The Contractor shall install a grout filled and rebar reinforced CMU block wall, from floor to ceiling, to separate the Mail Room from the Administration/Training and Breakroom areas.

4.16.01 Reinforcement bars shall be epoxied to the existing concrete floor. Reinforcement bars shall have the appropriate overlap for splicing.

4.16.02 New wall shall have a 2-hour fire rating.

4.16.03 Contractor shall not place new wall on existing tile work. Tile work shall be removed.

4.16.04 Contractor shall install new dual security doors between the Mail Room and the

Administration/Training Area. Doors shall meet DoD 4525.6M, NFPA 70 and IBC.

4.16.05 Contractor shall remove the existing ¾ wall (Stick-Frame), approximate length of 33 ft., and remove 12 ft. of another existing interior wall. The new CMU wall shall be placed in the same location as these existing walls.

4.17 Door Work

4.17.01 Replace all exterior doors to meet DoD 4525.6-M security requirements, NFPA 70 and

IBC.

4.17.02 Install exterior lighting at all entrances and egresses (doors) to meet DoD 4525.6-

M security requirements.

4.17.03 Provide and install dual 3’ x 7’ steel doors per DoD 4525.6M for new unloading/loading area.

4.17.03.01 Install a doorbell by loading dock doors.

4.17.04 Install steel Dutch Door 3’-6”x 7’-2” with full shelf meeting DoD 4545.6M requirements with UL label. 1½ Hour (“B”) with locks on upper and lower partitions with acrylic glass and slot for passing mail. See attached site layout.

4.17.05 All existing doors into the proposed Breakroom shall be removed and sealed with CMU/slump block.

4.17.05.01 New double doors shall be installed in the wall separating the Breakroom and Administration areas.

4.18 Exterior Work

4.18.01 Outside Signs

4.18.01.01 The postal facility shall be appropriately identified with an exterior sign, unless prohibited by local agreements. The signs shall be in good taste and prominently displayed. (DoD 4525.6-M, C13.7.3.10.) If possible, reuse the existing exterior signs at Building 22408 (Mailroom side, customer service hours of operation, Authorized Personnel). If not possible, install new signage.

4.18.02 Contractor shall remove all wood architectural projections from Building 51002 exterior and fill empty spaces with slump/CMU blocks to match existing exterior surfaces.

4.18.03 Contractor shall replace patio woodwork with man-made material.

4.18.04 Contractor shall replace 12’ x 80’ of asphalt for USPS 80,000 pound tractor trailer to back into loading/unloading area.

4.18.05 Contractor shall install at least 800 square feet of 3500 psi reinforced concrete slab on grade in the proposed loading/unloading area. This “loading dock” shall be at the same elevation as the Mail Room’s concrete slab/subfloor (approximately 6” higher than the existing parking lot). The loading dock shall be sloped away from the building for drainage. There shall be a smooth transition from the loading/unloading area to the new Mail Room (i.e., the Mail Room doors shall have a smooth, low profile threshold, with no sharp bumps, so that the mail carts can be easily moved from the loading dock to the Mail Room, and vice versa.

4.18.06 Contractor shall move the existing Global dock lift (approximately 4 ft. x 6 ft.) from the current Mail Room facility to the new Mail Room (bldg. 51002).

4.19 Site Restoration Requirements

4.19.01 Upon completion of construction activities, patch, repair, and/or paint to match any and all finishes that were disturbed in order to complete the project.

4.19.02 Repaint all interior walls and fire caulk all penetrations.

4.19.03 Clean floors, remove debris around building.

4.19.04 Remove all remaining equipment used during construction activities.

4.20 Closeout Requirements

4.20.01 Provide Demonstration and Training.

4.20.02 Prepare and submit a DD Form 1354 Information Worksheet.

4.20.03 Perform final inspection.

4.20.04 Resolve discrepancies or punch-list items.

4.20.05 Provide testing, commissioning, and inspection reports in PDF and paper.

4.20.06 Provide final as-built drawings in AutoCAD format per AEC standards with no external references nested with in drawings and three (3) O&M/warranty manuals with 11x17 as-built prints with CDs.

5.0 Schedule

5.01 Notice to Proceed for the project shall be issued no later than 10 calendar days after the award.

The project shall be 100% complete and ready for final inspection no later than 240 working days after the NTP.

5.02 The Contractor’s proposed schedule shall be submitted with the proposal. A revised schedule shall be submitted at the time of the preconstruction conference for approval. The schedule shall be in the form of a progress chart of suitable scale to indicate the percentage of work scheduled for completion at any given date during the period. The schedule shall take into consideration anticipated adverse weather that could preclude progress, long-lead equipment or materials critical to the completion of the project, review periods for submittal items requiring Government review and approval, air quality control permitting process, and other events and milestones as necessary. The schedule shall be dated and signed by the preparer.

The schedule shall be updated, revised and submitted for approval each time in the event that work falls behind. The revision number shall be shown on any re-submittal. The intent is to show in the event that construction is behind just how the Contractor intends to finish within the approved contract time period. This schedule shall be revised in the event that construction falls behind and shall be signed and dated by the preparer. It is the Contractor’s responsibility to properly maintain the site during the life of the contract and warranty. Any damage caused by nature beyond the Contractor’s control will be addressed as a separate issue.

6.0 Occupancy

6.01 The building included in the scope of this contract will be vacant. The Contractor shall be aware of the surrounding facilities that house troops, vehicle storage, and a restaurant.

7.0 Material, Standards, Codes, Regulations, and Workmanship (FAR 52.236-5, Material and

Workmanship)

7.01 All materials and equipment shall be new unless otherwise specified. All work shall be completed in accordance with the plans and specifications, applicable industry standards, UFC, UFGS, NFPA, ASHRAE, NEC, SMACNA, NEBB, AABC, MUTCD, SDDCTEA, and AASHTO standards; federal, state and local codes, regulations of EPA, OSHA, NEPA, and MSHA, if required; Network Enterprise Center (NEC) and SSVEC requirements; Fort Huachuca Energy Policy and Army Energy and Water Management Program. All government permits, certifications, lead paint, and asbestos analyses, if required, etc. shall be obtained by the Contractor prior to commencement of work or prior to beginning construction and are the specific responsibility of the Contractor (Federal, State and local governments). Air quality control permitting efforts must be coordinated with DPW ENRD Air Quality Program prior to the start of any construction and prior to making any irrevocable decisions (i.e. purchasing equipment) related to equipment, activities or processes that have the potential to emit air pollutants such as combustion exhaust, dust, asbestos, evaporative emissions, refrigerant, etc.

All certifications are the responsibility of the Contractor (potable water health certifications, gas weld certifications, refrigerant technician certifications, asbestos removal certifications, etc.) and must be provided to the COR prior to final payment.

7.02 The Contractor shall obtain specific approval for all materials and equipment that vary from the standards established herein. All work shall be performed in a skillful and workmanlike manner to current applicable industry standards and in accordance with manufacturer instructions. Work requiring certified craftsmen shall be performed by certified personnel.

Proof of such certification, training, or other qualifications shall be made available to the Government upon request. If the manufacturer of any product used in accomplishing this project has published an installation and/or operation manual, such manual shall be followed in its entirety. If any organization such as, but not limited to, APA or ANSI publish any construction guide, it will be followed as applicable to this project. If the manufacturer’s manual deviates from any established code, regulation, local requirement or this scope of work, such deviation shall be brought to the attention of the government representative before award, for written resolution. A revised scope of work will be issued to specify such resolution and incorporated in any resulting award.

7.03 Commissioning of major systems (e.g., HVAC, fire protection, etc.) is required, unless otherwise noted.

7.04 The Contractor shall comply with Federal directives by recycling at least 50% of Construction waste.

7.05 The Contractor shall comply with all Federal, State and Army Environmental requirements.

Ensure Contractor responsibilities and operating limitations are noted in proposal [i.e.

contractor must conduct and record dust control for all dust-generating activities, contractor cannot use photo-chemically-reactive solvents in the application of architectural coating, etc.].

Contractor shall keep all required records as stated in the following (and any others as required by Federal/State authorities) and submit to the government.

7.06 Air, water, asbestos, lead based paint and hazardous waste, among others, need to be covered in any construction, demolition or renovation contract; thus, the Contractor is required to maintain all record-keeping and submit it to the appropriate government entity at the appropriate time, with a copy sent to the DPW COR.

7.07 A critical component of this effort is final site stabilization.

8.0 Clean Up (FAR 52.236-12, Cleaning Up)

8.01 The Contractor shall at all times keep the work area, including storage areas, free from accumulation of waste materials. All trash will be removed from the site on a daily basis.

Upon completion of the project, all equipment, materials and other items associated with the project shall be removed from the project site and the site shall be left clean. Any and all waste products created during performance of the work shall be removed from the project site, packaged in an environmentally approved manner and disposed of OFF-POST at an environmentally approved disposal site.

9.0 Utilities

9.01 Where available, onsite utilities will be provided to the Contractor at their expense and will require a Utility Sales Agreement with Fort Huachuca. These utilities shall be used only in the performance and support of the project.

9.02 Any temporary connection to the utility system will be coordinated with the contracting officer’s representative prior to hook-up. The Contractor shall complete the temporary connection and all temporary electrical work in accordance with applicable codes and standards. Temporary electrical wiring and devices shall comply with the current National Electrical Code. Temporary wiring and devices shall be removed at project completion. All temporary electrical work shall be at the Contractor’s expense.

9.03 Expansions/tie-ins to the potable water system and/or sewer collection system must be coordinated with the DPW. Some projects for expanding the potable water system and/or the sewer collection system will require an ADEQ 4.01 permit/NOI, prior to breaking ground.

10.0 Storage Areas/Lay Down Yards

10.01 The Contractor and the Contracting Officer’s Representative will agree on temporary storage areas and lay down yards in the general location of the project. Request for proposed storage area shall be submitted with the proposal documents. The Contractor shall be responsible for the safety, security, and maintenance associated with storage areas. Storage areas shall be kept clean and in a neat and organized appearance at all times. If the storage area is not maintained, the Contracting Officer may direct the Contractor to store materials off the installation. Storage areas and lay down yards shall be returned to the existing stable state, which may require some rehabilitation of the land, like re-seeding with native grass mixtures.

11.0 DD Form 1354 Worksheet Preparation

11.01 The Contractor shall prepare a DD Form 1354 Information Worksheet near completion of the project and submit it to the Government prior to final inspection and acceptance. The Contractor may obtain a DD Form 1354 Information worksheet from the DOC CS or the

DPW COR.

12.0 Controlled Areas

12.01 The Contractor will be escorted for any and all work performed in controlled or secured areas.

The occupant of the facility requiring the work will provide an escort for the Contractor.

13.0 Waste Disposal and Borrow Pits

13.01 The Contractor shall comply with the Fort Huachuca Waste Disposal/Borrow Pit Plan and submit a project specific Environmental Protection/Borrow Pit Plan.

14.0 Contractor Quality Control (CQC)

14.01 The Contractor is responsible for quality control and shall establish and maintain an effective quality control system and shall include the following:

14.01.01 The Quality control system shall consist of plans, procedures, and organization necessary to produce an end product that complies with the specified requirements of this project. The system shall cover all construction activities, both on site and off site, and shall be coordinated with the proposed construction schedule.

14.01.02 The Contractor shall submit to the COR for review and approval a Contractor Quality Control Plan proposed to implement the specified requirements. The plan shall identify personnel, procedures, controls, instructions, tests, records, and forms to be used. Construction will be permitted to begin only after acceptance of the CQC plan.

The plan shall include, as a minimum, the following to cover all construction operations and features.

14.01.02.01 A description of the CQC organization and lines of authority (e.g., Organization Chart).

14.01.02.02 Names, qualifications, duties, responsibilities, and authorities of CQC personnel.

14.01.02.03 Procedures for scheduling, reviewing, certifying, and managing submittals.

14.01.02.04 Procedures for conducting CQC inspections to include routine inspections, follow-up inspections on deficient work, pre-final inspections, and final inspections.

14.01.02.05 Procedures for tracking construction deficiencies from the time of identification through acceptable corrective action (e.g., Deficiency Tracking Log).

14.01.02.06 Documentation and reporting procedures, including proposed reporting format.

14.01.03 The Contractor shall maintain current records providing factual evidence that the required QC activities and/or tests have been performed. These records shall be furnished to the Government daily and within 24 hours after the date covered by the report (except when no work is performed; then one report shall be submitted for every seven days of no work). The reports shall include the work of Subcontractors and suppliers and shall be on an acceptable form that includes, as a minimum, the following information:

14.01.03.01 Contractor/Subcontractor and their area of responsibility.

14.01.03.02 Work performed each day, giving location, description, and by whom.

14.01.03.03 Weather conditions encountered.

14.01.03.04 Any delays encountered.

14.01.03.05 Test and/or control activities performed with results and references to specifications/drawings.

14.01.03.06 Materials received at the site with statement as to quantity and quality, acceptability, and storage.

14.01.03.07 Submittals and deliverables reviewed.

14.01.03.08 Job safety evaluations stating what was checked, results, and instructions or corrective actions taken.

14.01.03.09 Instructions given or received and conflicts in plans and or specifications.

14.01.03.10 Contractor’s verification statement that equipment and materials incorporated into the work and the workmanship comply with the specified requirements.

14.01.03.11 Air Quality Control – the Contractor shall comply with all requirements of the

Fort Huachuca Air Quality Control Permit and other Clean Air Act regulations by submitting all required records, including but not limited to the following, as applicable, in accordance with applicable pre-construction/construction/post-construction timelines, to the DPW ENRD Air Quality Program:

14.01.03.11.01 Detailed equipment specifications and activity/process descriptions.

14.01.03.11.02 Documentation of equipment that was installed in accordance with manufacturer instruction.

14.01.03.11.03 Specifications of removed equipment.

14.01.03.11.04 Dust control logs.

14.01.03.11.05 Fuel certifications.

14.01.03.11.06 Report of run times occurring during equipment installation (i.e.

generator hour meter readings).

14.01.03.11.07 EPA engine certifications.

14.01.03.11.08 Records of Asbestos NESHAP Notification for Renovation and

Demolition Activities forms filed with the appropriate state/county entity and all supporting documentation.

14.01.03.11.09 Miscellaneous chemical usage.

15.0 Inspection

15.01 All work is subject to inspection and testing by the Government at all places and at all reasonable times before acceptance, in accordance with FAR 52.246-12, Inspection of Construction. Government inspections and tests do not relieve the Contractor of the responsibility for providing adequate quality control measures, nor does it constitute or imply Government acceptance of the work. The presence or absence of a Government inspector does not relieve the Contractor of complying with the specified requirements, nor is the Government inspector authorized to change any term or condition of the specification without the Contracting Officer’s written authorization.

16.0 Accident Prevention

16.01 The Contractor shall comply with 29 CFR part 1926, 29 CFR part 1910, all state and local occupational safety and health requirements, and the requirements of EM 385-1-1, U.S. Army Corps of Engineers Safety and Health Requirements Manual.

16.02 The Contractor is responsible for accident prevention and safety and shall establish and maintain an effective system.

16.03 The plan shall be developed by a “qualified person” (EM 385-1-1, A-1, 1.a.) and be signed by a representative of the prime contractor’s “corporate office authorized to obligate the company.” The plan shall meet the minimum basic outline requirements contained in EM 385-1-1, Appendix A. The plan shall be job-specific and shall include work to be performed by Subcontractors and measures to be taken by the Contractor to control hazards associated with materials, services, or equipment provided by suppliers. The accident prevention plan shall include procedures for frequent safety inspections, conducted by competent persons, of the work sites, material, and equipment to ensure compliance with the plan and other referenced standards. Unless otherwise approved, Quality Control personnel shall conduct and document daily safety inspections.

17.0 Submittals

17.01 The Contractor shall provide information and/or submit samples of materials that the Contractor contemplates incorporating in the work. All submittals shall be at the Contractor’s expense.

17.02 The following submittal items are required for this project:

17.02.01 Submittals required prior to start of construction (normally at the PRECON) shall include:

17.02.01.01 Construction schedule

17.02.01.02 Project designs, specifications, design analysis

17.02.01.03 Shop drawings

17.02.01.04 Submittal Register (ENG FORM 4025 and 4288)

17.02.01.05 Catalog cuts (equipment and materials)

17.02.01.06 Finish material samples and/or product data

17.02.01.07 Subcontractor personnel list (POC with phone number)

17.02.01.08 Quality Control, Accident Prevention, Disposal/Borrow Pit Plans

17.02.01.09 Permits and certifications (Dig Permit, NOIs, 4.01 permits, Hot Work, etc.)

17.02.01.10 Air Quality Control and other Environmental submittals as appropriate

17.02.02 Submittals required during the construction period shall include:

17.02.02.01 Monthly reports to COR

17.02.02.02 Air Quality Control Reports and other Environmental submittals

17.02.02.03 TAB reports – certified by NEBB Technician

17.02.02.04 Draft DD Form 1354 Worksheet

17.02.02.05 Air Quality Control and other Environmental submittals as appropriate

17.02.03 Submittals required near the end of the project but before final inspection:

17.02.03.01 Final DD Form 1354 Worksheet

17.02.03.02 As-Built drawings (per contract requirements)

17.02.03.03 Certified Commissioning Reports

17.02.03.04 O&M manuals – 3 hard copies and one computer disk (CD)

17.02.03.05 All required certifications (potable water piping, gas line joint fusion weld certification, etc.)

17.02.03.06 Training for shop and design personnel

17.02.03.07 Estimate quantity of all recycled wastes

17.02.03.08 Repair parts list and vendors

17.02.03.09 Maintenance paint

17.02.03.10 Air Quality Control and other Environmental submittals as appropriate

(construction water used, Dust control records, etc.)

17.03 If any of the equipment/material submittals are disapproved, the Contractor shall resubmit the disapproved submittals for review and comment within five (5) working days of notification of their disapproval. This process shall continue until all equipment/materials are approved by the government.

17.04 If Contractor uses or installs materials or equipment without approval, he does so at the risk of subsequent rejection, and replacement at his cost.

17.05 Final Inspection and Acceptance.

17.06 Final inspection and acceptance shall be conducted after the pre-final inspection is completed by the CQC representative and the pre-final inspection punch list items are completed by the Contractor. The CQC representative compiles the pre-final punch list immediately after the work is completed. The Government’s PM/COR/QA representative will sign for completion documents after the final inspection and its punch list items are corrected; and upon receipt of acceptable As-Built Drawings and any delayed work (seeding prior to rainy season, Air Conditioning Test, Adjustment and Balancing in summer months, etc.).

18.0 Warranty Requirements

18.01 All work shall be covered under the one-year warranty of construction (FAR 52.246-21, Warranty of Construction).

18.02 In addition to the one-year warranty of construction, the Contractor shall obtain all warranties that would normally be given in commercial practice and, upon final acceptance of the work (or before), provide a list to the Government of each warranted equipment item, feature of construction, or system. The list shall indicate the following:

18.02.01 Name of item.

18.02.02 Model and Serial Number.

18.02.03 Installed location.

18.02.04 Name and phone numbers of manufacturers or suppliers.

18.02.05 Names, addresses, and phone numbers of sources of spare parts.

18.02.06 Warranties and terms of warranty. Items with warranties extending beyond the one-year warranty shall be indicated with separate warranty expiration dates.

18.02.07 Start date and duration of warranty period.

18.02.08 Summary of maintenance procedures required to continue the warranty in force with cross-reference to specific pertinent operation and maintenance manuals as applicable.

18.03 The list shall include the status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers, and for all commissioned systems such as fire protection and alarm systems, sprinkler systems, lightning protection systems, etc.

18.04 At approximately four and nine months after acceptance the Government may conduct warranty inspections. The inspections will be scheduled by the Government COR/Project Manager and conducted with the user, and, if possible, contractor personnel attending.