Attachement 03 W91248-23-R-0001 - Questions and Answers_10 May 2023.xlsx
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- Solicitation number
- W91248-23-R-0001
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This document contains questions and answers related to solicitation number W91248-23-R-0001, a multiple award task order contract (MATOC) for construction services at Fort Campbell, Kentucky. The MATOC will be used to execute a broad range of maintenance, repair, and new construction projects managed by the Directorate of Public Works at Fort Campbell. Projects will include tasks across various construction trades such as carpentry, roofing, electrical work, HVAC, plumbing, and general construction. Awarded contractors will compete for task orders to complete individual projects valued between $1 million and $15 million. The response due date was extended to May 18, 2023 by Amendment 0001.
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Sheet1 Questions and Answers for RFP: W9124823R0001 - FORT CAMPBELL CONSTRUCTION SERVICES CONTRACT
| Question # | RFP Section Reference | RFP Page Number | Question | ANSWER | |
| 1 | 3. Proposal Format | 111 | The Proposal Format Table lists 3 per project for the total maximum allowed pages for the Factor 1 Management Capability section - Can the government confirm whether it intends for this limit to be applied to Section 4.1.3. A description of its management approach to simultaneously and successfully construct three (3) projects with an estimated value between $1M and $15M for each project and Section 4.1.4. A description of its management approach and the ability to simultaneously and successfully design three (3) design-build projects with an estimated cost of construction (ECC) between $1M and $15M for each project? Is the government looking for six (6) separate writeups of three (3) pages each or two different writeups (one (1) for Construction projects and another one (10) for Design-Build Projects) of three (3) page each? | RESPONSE: Yes, the limit does apply to section 4.1.3 and 4.1.4, these sections require submission of three projects each up to three pages for a total of nine pages for Section 4.1.3 and nine pages for section 4.1.4. | |
| 2 | 5.1 Subfactor 1: Construction Experience | 113 | Can the government confirm whether it will allow ongoing projects to be used in this section or is the intention for completed projects only? | RESPONSE: No, all projects shall be completed within the last five (5) years and cannot be an ongoing project. | |
| 3 | 5.2 Design Build Experience | 113 | Are the completed SF 330 forms included in the 50-page page limit for the Design Build Experience section? Is the government looking for an additional narrative here or will the SF 330 forms alone suffice? | RESPONSE: Yes, the SF 330 is included in the page limit. The offeror shall provide written evidence of the experience as required in this section, how they chose to provide this is up to them. | |
| 4 | 5.2 Design Build Experience | 113 | Is the Government looking for a single SF 330 to cover all team members or is it looking for all team members to submit their own SF 330s? Is the minimum of five (5) example projects per team or per teammate? | RESPONSE: The SF 330 should cover all team members associated with the submitted project. This section is updated by Amendment 0001 to remove "a minimum of", offerors are required to provide five (5) examples. | |
| 5 | 1.3.1.4. | 7 | In regards to the recognized Bachelor's degree from a fully accredited college, can the government please clarify what constitutes "validated work equivalency experience." | RESPONSE: Validated work experience is detailed in Section 1.3.1.4 of the SOW. | |
| 6 | 3. Proposal Format | 111 | Can the government confirm that offerors only need to submit the completed first page (Part I) of Attachment 02 Performance Assessment Questionnaires for the six (6) past performance references for this section? Is there anything else that's required as part of the 25 page limit? | RESPONSE: The offeror is only required to complete section 1 of attachment 2. The customer for the project will complete section 2. Section 8, Factor 5: Past Performance details the submission requirements for the 25 page limit. | |
| 7 | Please consider allowing previously completed/submitted Quality Control Plans to be used to meet the requirements for the Quality Control Plan in the management plan requirements. | RESPONSE: As required in Section L, 4.1.2, A QCP is required meeting the requirements of the SOW Part 1, paragraph 1.4.3. | |||
| 8 | resumes and associated documentation for construction and design personnel are provided in the MATOC, please consider removing the qualification in the MATOC RFP that states "our ability to perform and qualifications under the MATOC and future TOs would be detailed in the RTOPs issued under the MATOC" as the team would already prequalify by providing an acceptable response to the MATOC. | RESPONSE: No changes to the solicitation are required, the Government's requirement is accurate as released. | |||
| 9 | 8.3 | 114 | regarding Performance Assessment Questionnaires: Please allow CPARS to be submitted in lieu of Performance Questionnaires. In some instances, the individuals familiar with the projects are no longer available, and their replacement does not have the background knowledge to complete the questionnaire. | RESPONSE: As detailed in Section L, 8.4, CPARS may be pulled by the Government, in regards to the Performance Assessment Questionnaires, as detailed in 8.3., offerors shall send them to the individuals and organizations best suited to complete them. | |
| 10 | Would the Government consider changing the Safety Factor evaluation criteria to an EMR of 1.10 or lower? Our Safety Plan, which has been awarded by DoD agencies, uses 1.10 as the cutoff for potential subcontractors. | RESPONSE: No changes to the solicitation are required, the Government's requirement is accurate as released. | |||
| 11 | Section L, 5.2 | Is the entire SF 330 (comprising Parts I and II) required from the Design Team or is Part I, Section F (Example Projects) the requirement for this section? | RESPONSE: Yes | ||
| 12 | Section L, 7.2, SUBFACTOR 2 | Are design team personnel to be provided on the SF 330, Section E? | RESPONSE: Yes | ||
| 13 | Section L, 3 | The table indicates that Factor I, Management Capability, has a 50-page limit with “3 per project”, which doesn’t relate to that factor and, instead, should correspond to the number of pages required for Factor 2, Experience, which currently also lists 50 pages. Please confirm that this is an error in the table. | RESPONSE: This is not an error. | ||
| 14 | Proposal due date is Sunday, 14 May 2023; this is also Mother’s Day. Can this date be extended until Thursday, 18 May 2023 close of business? | RESPONSE: Amendment 0001 updates the proposal submission date. | |||
| 15 | 1.14.5 | 14 | This paragraph states the requirement for OPSEC training and also states the contractor shall develop an OPSEC Standing Operating Procedure Plan. Request clarification on this requirement for a Standing Operating Procedure Plan. | RSPONSE: The offeror shall develop an SOP to track, train, and recertify all personnel within their firm for OPSEC awareness. This includes prime and all subcontractors. | |
| 16 | 5.3 | 27 | states weekly reports are due NLT 1200 CST the first business day of the following week; Page 27, paragraph 5.3 states weekly progress reports are to be submitted on Friday. Request clarification when the weekly reports are to be submitted. | RESPONSE: Amendment 0001 updated this section. | |
| 17 | H | states CUI markings are required for task order proposals; request clarification if CUI markings are required on the technical proposal submitted in response to this solicitation. | RESPONSE: Yes | ||
| 18 | Section L, Paragraph 1.6 | requires the offeror to acknowledge the amendments in Bock 19 of the SF1442; Paragraph 3.3 requires the first page of all amendments be signed. Request clarification. | RESPONSE: Acknowledgement on in block 19 is on the SF1442. Paragraph 3.3 refers to the first page of the amendment which is on a SF30. | ||
| 19 | 59 | limits progress payments at 95%; can there be a discretionary increase based on the task order dollar value (i.e.. 5% of $10,000,000 is $500,000) This is a significant dollar amount to be withheld for small businesses. | RESPONSE: This is at the discretion of the KO to deviate from the SOW on a task order by task order level. | ||
| 20 | Should all Sections (I – VI) be submitted in a single PDF, or should they be separated into six separate PDF files? | RESPONSE: The government prefers a single PDF, however, as long as the page limit is not exceed all forms of submission are acceptable. | |||
| 21 | In Factor 2, Subfactor 1: Construction Experience, what information are we required to submit for each of the five projects? | RESPONSE: No changes to the solicitation are required, the Government's requirement is accurate as released. | |||
| 22 | In Factor 2, Subfactor 2: Design Build Experience, what information are we required to submit for each of the five projects? | RESPONSE: No changes to the solicitation are required, the Government's requirement is accurate as released. | |||
| 23 | In Factor 4, Subfactor 2: Design Team Personnel, what information is required for each of the design team resumes? Can these resumes be provided in SF 330 format? | RESPONSE: The government has no preference as long as the submission meets the requirements of the solicitation. | |||
| 24 | The table on Page 111 of 120 states that the maximum number of pages for Section II: Factor 1 is “3 per project, 50-page section limit.” It does not appear that we are providing projects in that section. Please clarify. | RESPONSE: Submission requirements for this factor are detailed in Section L, paragraph 5. | |||
| 25 | Factor 4, 2.3.4.2 Subfactor 2 | 119 | states that Design Team personnel must meet the requirements listed in 1.3.1.2, which asks for “Architectural, engineering, training and engineering support professional(s), and senior engineers (except Safety), and training specialist.” Is there a certain list of design disciplines that must be represented in our submittal – architecture, civil engineer, mechanical engineer, electrical engineer, etc.? | RESPONSE: No changes to the solicitation are required, the Government's requirement is accurate as released. | |
| 26 | Section L 1.10 | Can the government clarify the exact submittal due date? SF 1442 states Sunday, May 14th, 2023 at 12:00PM / Section L 1.10 OFFER SUBMISSION pg 111 AND Section 3.3 pg 112 state due 14 May 2023 at 12:00PM CST / SAM.gov states Offer Due: May 14, 2023 12:00am CDT. | RESPONSE: Amendment 0001 updates the proposal submission date. | ||
| 27 | Section L 3 | 111 | The Proposal Format table lists Section II: Factor 1: Management Capability as having a limit of 3 pages per project and 50 pages total. However, there are no requirements for individual projects within this section. Can the government clarify, is the 3 pages per project requirement meant to | ||
| apply to Section III? | RESPONSE: Submission requirements for this factor are detailed in Section L, paragraph 5. | ||||
| 28 | 114 | ||||
| Is it allowable to utilize a project in progress for a Past Performance or is the preference that Past Performance be provided for completed projects? | RESPONSE: Yes | ||||
| 29 | Paragraph 5.2 Subfactor 2 | Please confirm the Offeror is to submit project writeups (Either in the SF 330 format, or prime contractor format), not resumes to meet the requirements | RESPONSE: The offeror shall provide written evidence of the experience as required in this section, how they chose to provide this is up to them. | ||
| 30 | Construction Management Personnel, please confirm resumes need to be submitted for only the project manager, superintendent, QC manager, and safety manager. | RESPONSE: No changes to the solicitation are required, the Government's requirement is accurate as released. Key Personnel requirements are identified in Section L, paragraph 7.1. | |||
| 31 | Paragraph 4.1.2 | please confirm if the Offeror is to submit a full quality control plan submittal that would normally be submitting in the pre- construction phase of a typical project or can a quality control narrative describing the entire quality control plan be submitted. Our quality control submittal is well over 50 pages and will not fit within the 50-page limit allowed for Factor 1: Management Capability. | RESPONSE: Amendment 0001 updated this section. | ||
| 32 | Paragraph 8.2 | Please confirm only (3) past performance questionnaires need to be submitted for Construction Experience, and only (3) past performance questionnaires need to be submitted for Design Experience. | RESPONSE: Yes | ||
| 33 | state organizational structure delineating lines of authority, it is not clear whether an organizational chart is required here or a technical write up of the organizational structure of the contractor and subcontractors. Please advise as to how the Government would like this information presented. | RESPONSE: The Government does not specify a format, offerors shall provide a documentation on how best to communicate this requirement in their proposal. | |||
| 34 | Please confirm the Cover Page, Cover Letter, and Table of Contents are excluded from any page limits. | RESPONSE: Yes, they are excluded. | |||
| 35 | 5.1 Subfactor 1 | Construction Experience is asking to potentially include the following experience: Civil Engineering, Architectural Engineering, Mechanical Engineering, Electrical Engineering and Structural Engineering. These items are also covered within the 5.2 Subfactor 2: Design Build Experience. Is it the intent of Fort Campbell MICC to see this experience listed twice in both Construction Experience and Design Build Experience? | RESPONSE: No changes to the solicitation are required, the Government's requirement is accurate as released. | ||
| 36 | 113 | SF 330 – Are offerors to submit a full SF 330 (Sections A-H and Part II) or a SF 330 Project Sheet Template? The full SF 330 takes substantial time to complete and offerors would likely require this information quickly to provide a well-constructed, compliant proposal. Please advise at your earliest convenience. | RESPONSE: A completed SF 330 is required. | ||
| 37 | Section L | Page 112 of 120 – Page 114 of 120. | Factor 1: Management Capability and Factor 5: Past Performance requires Offerors to submit projects between $1M and $15M; however, Factor 2: Experience does not reference a required value for the five (5) projects to be submitted for experience. Please clarify if Offerors may submit projects with a lower contract value than $1M in this section. | RESPONSE: Amendment 0001 updated this section. | |
| 38 | Section I, Executed RFP, | ||||
| and Section B | 1) Do we need to submit Section B, or is that included for information purposes only? 2) If we need to submit this section, do we include it in | ||||
| Section I, Executed RFP? | RESPONSE: No, Section B is the celling of the MATOC program, which is $495M, no input from offerors required. | ||||
| 39 | Factor 1 and | ||||
| Section L, 3 and 4.1.3/4.1.4 | In Factor 1, Management Capability, we get 3 pages per project for paragraphs 4.1.3-4.1.4, adding up to 18. 1) Does the Government intend for these 3 pages to be similar to the Experience section? 2) If not, what kind of information does the Government wish contractors to describe that would | ||||
| differentiate it from the Experience section? | RESPONSE: No changes to the solicitation are required, the Government's requirement is accurate as released. | ||||
| 40 | Section L, 4.2 | Does the Government want the EMR for the JV only or for each member? | RESPONSE: The EMR should represent the members of the JV's historical cost of injuries and future risk, which correlates to the effectiveness of an Offeror’s safety program and its ability to provide a safe workplace for employees, subcontractors and government personnel on the worksite. | ||
| 41 | Section L, 6 | Does the Government want the Bonding Capability for the JV only and/or | |||
| for each JV member as well? | RESPONSE: Bonding capability is required for the JV. | ||||
| 42 | Section L, 8 | The Past Performance says the page limit is 25, but the section only seems to ask for the Performance Assessment Questionnaire, which doesn't count toward the page limit. 1) Can the Government clarify what should be included in the 25 pages? 2) Do we need to describe our experience if it's not included in previous sections, or do we need to describe our experience, even if that information is included in previous sections, which | |||
| would result in duplicate information? | RESPONSE: No changes to the solicitation are required, the Government's requirement is accurate as released, all answers are already included in the solicitation. | ||||
| 43 | para 1.4.3 and 4.1.2; TE - A; CDRL 003 | 1) Can the Government confirm that our QC Plan is to be submitted with our proposal as described in W9124823R0001, para 1.4.3 and 4.1.2? Or per TE-A, CDRL 003, it appears it should be submitted after award. This QC Plan could take up most of the page limits. 2) If it must be submitted with | |||
| our proposal, can it be excluded from the Page Count? | RESPONSE: Amendment 0001 updated this section, as detailed in Section L, Paragraph 4.1.2., QCP is required with proposal submission | ||||
| 44 | Section L, | ||||
| para 5.1 | page 113 | Reference: The Offeror shall submit five (5) projects it has completed within five (5) years from the release date of the solicitation…. | |||
| Q: Would it be acceptable for the project to be at least 50% complete? | RESPONSE: No changes to the solicitation are required, the Government's requirement is accurate as released. | ||||
| 45 | Section C, |
1.3.1.5. and
| 1.3.1.2 | Paragraph 1.3.1.5 refers to paragraph 1.3.1.2 for design team key personnel, which says professional level 2 (Architectural, engineering, training and engineering support professional[s], etc.). 1) Can the Government confirm that these are the required key personnel for the design team? 2) Does the information in the SF 330 suffice as key personnel information for Section 4? | RESPONSE: Yes, Section L, paragraph 5, provides the details for submission of resumes for key personnel. | |||
| 46 | Section L, para 4, 5, and 8 | Can the Government clarify whether reference project experience/past performance must be from the JV as a whole, or if contractors may reference individual member experience/past performance? | RESPONSE: Project experience/past performance can be in reference of individual members. | ||
| 47 | Section L, para 8.3 | page 114 | For the Past Performance Factor, is it required to include all parts of Attachment 02 Performance Assessment Questionnaire within our proposal? For example, would it be acceptable to include Part I only to correlate the incoming PAQ to the offeror? | RESPONSE: No, all Performance Assessment Questionnaires shall be submitted in accordance with Section L, paragraph 8.3. | |
| 48 | Section M, | ||||
| 8.2.1 | For the Past Performance Factor, can a project be over the $15M | ||||
| magnitude limit and still be considered compliant? | RESPONSE: Yes | ||||
| 49 | Section C, para |
1.4.3; Section
| L, para 4.1.2; TE-A; CDRL 003 | Can the Government confirm whether the QCP should follow the SOW, para 1.4.3, or if it should follow CDRL 003 as far as layout, headings, etc.? Section L and M say to follow 1.4.3, but 1.4.3 says to prepare the QCP IAW CDRL 003, which requires some different information than in 1.4.3.1. | RESPONSE: Offerors should follow CDRL 003 | |||
| 50 | Section L, para 7; Section C | Section L, paragraph 7 states, "The Offeror shall propose key construction | |||
| management personnel to successfully perform all the construction services described in the SOW." However, Section C, the SOW, says that work will be performed on individual TOs, which may require different personnel. Please confirm Offerors must provide a description of the roles/responsibilities for the defined key positions rather than resumes for the MAIDIQ proposal. Full resumes will be provided at the Task Order Level. | RESPONSE: No changes to the solicitation are required, the Government's requirement is accurate as released. Key Personnel requirements are identified in Section L, paragraph 7.1. | ||||
| 51 | Section C, para | ||||
| 1.17.3.2 | Para 1.17.3.2 says that drawings in CAD shall be prepared in Bentley | ||||
| MicroStation Design format. Is AutoCAD an acceptable format? | RESPONSE: AutoCAD must be compatible with MicroStation format and include reference files. | ||||
| 52 | Section L, 4. Factor 1 | Page 112 | Is this requirement for a Quality Control Plan (QCP) requesting a complete Quality Control Plan that would be included in project Pre- Construction Submittals? Or is this requirement requesting information on how our company manages our QC program for multiple projects to be completed simultaneously? Any clarifying information for this requirement is greatly appreciated. | RESPONSE: Amendment 0001 updated this section. | |
| 53 | Section L, 8. Factor 5 | 114 | Are previously completed PPQ’s/questionnaires acceptable for submission? Or are only new questionnaires permitted? | RESPONSE: No changes to the solicitation are required, the Government's requirement is accurate as released. Section L, paragraph 8.3. is clear regarding format of the Performance Assessment Questionnaires. | |
| 54 | Paragraph 1.3.1.5. Key Design Team Personnel states "The Contractor’s staff shall meet the position requirements as stated in section 1.3.1.2 of this SOW." Paragraph 1.3.1.2 is Professional Level 2 – includes Architectural, engineering, training and engineering support professional(s), and senior engineers (except Safety), and training specialist; shall have a recognized Bachelor’s degree from a fully accredited college in engineering or related field; three (3) years of design, design review and engineering service experience in maintenance, repair, rehabilitation and construction projects." However, paragraph 1.3.1.3. Professional Level 3 includes Registered Professional Engineers; shall have a recognized Bachelor’s degree from a fully accredited college in engineering or architecture; ten years of experience in engineering, design in maintenance, repair, rehabilitation and construction projects. |
| Question: Since our A/E is proposing several Professional Engineers, please confirm that they are only required to meet the Professional Level 2 standards (detailed in paragraph 1.3.1.2) rather than the Professional Level 3 standards. | RESPONSE: No changes to the solicitation are required, the Government's requirement is accurate as released. | |||
| 55 | In Factor 5: Past Performance, please confirm if past performance references can be provided for design team subcontractors or if all six references must come from the prime contractor? | RESPONSE: No changes to the solicitation are required, the Government's requirement is accurate as released. Section L, paragraph 8.1 is clear regarding submission of Past Performance. | ||
| 56 | Section L, paragraph 2. | Verification of Eligibility of Small Business Joint Ventures requires |
additional representations that must be completed by joint venture offerors. While we can easily complete 52.219-1 since it is included as part of Section K, 52.212-3 is not included in full text in the solicitation. Is it acceptable for offerors to include an excerpt from our SAM
| Representations and Certifications to satisfy 52.212-3? | RESPONSE: Yes | |||
| 57 | Section L, Paragraph 1.8 | Are offerors required to submit confirmation of VETS-4212 submission in our proposal response? If so, should this be included in Section I? | RESPONSE: Yes | |
| 58 | Section L, paragraph 3. | Section II: Factor 1 Management Capability has a page limitation of NTE 3 pages/project, 50-page section limit. Does the 50-page section limit exclude the project pages? | RESPONSE: No | |
| 59 | Section M, paragraph 2.3.2.2. | specifies that design projects must be “completed within five |
years from the release date of the solicitation.” For a design-build project, please clarify if both design and construction must be completed or if design completion within five years from
| solicitation release date with construction currently in progress will be acceptable. | RESPONSE: All projects must be fully complete. | |||
| 60 | Section L, paragraph 5.2, | Subfactor 2 - If a complete SF 330 is required (both Part I and Part II), please confirm that key personnel resumes submitted within Section III, Subfactor 2 Design Build Experience are NOT required to be duplicated in Section V Subfactor 2 Design Team Personnel. | RESPONSE: Not required to duplicate. | |
| 61 | Section L, paragraph 5.2, | Subfactor 2: Design Build Experience requires submission of an SF 330. Since SF330s are government-issued forms, please confirm that all SF330 pages are exempt from RFP-specific formatting requirements (1” margins, 12-point font, 6 lines per inch). Standard SF 330s have margins much smaller than 1” and include Arial font size 10 in the fillable fields. | RESPONSE: yes, exempt from specific formatting. | |
| 62 | Section M, paragraph 2.3.4.1.1 | indicates that a Project Manager “Shall have a recognized bachelor’s degree from a fully accredited college in engineering, related technical field, business/management…” Please confirm a bachelor’s degree in Construction Management would meet the “related technical field” portion of this requirement. | RESPONSE: Conur | |
| 63 | Section M, paragraph 2.3.4.1.1 | indicates that a Project Manager “Shall have a recognized bachelor’s degree… or validated work equivalency experience. The PM must possess ten years’ experience in Construction Management and Supervision, or five (5) years experience in Engineering, design in maintenance, repair, rehabilitation, and construction projects.” Please confirm that four additional years of experience in Construction Management can be provided in lieu of a bachelor's degree? | RESPONSE: The PM must possess ten years' experience in Construction Management and Supervision. (question was unclear as to what the 4 years of experience were in addition to). | |
| No further questions will be answered. |
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