W91248-26-R-0040_Barracks Maintenance_RPP.docx

Request for Prototype Proposal (RPP)

NUMBER–W91248-26-R-0040

Other Transaction Authority (OTA) under 10 U.S.C. 4022

Issued by:

The United States of America Mission & Installation Contracting Command (MICC) 6923 38th and Desert Storm Avenue, Office Symbol CCMI-CRB-CM, Fort Campbell, KY 42223-5713

Concerning Barracks Maintenance Request Issue Date: Sep 11, 2026, Questions Due Date: Sep 16, 2026, at 11:00 AM CT Site Visit Date: Sep 17, 2026, at 10:00 AM CT Prototype Proposal Due Date: Sep 25, 2026, at 11:00 AM CT Barracks Maintenance Request for Prototype Proposal (RPP)

08 Sep 2026

Table of Contents

1. Executive Summary

This Request for Prototype Proposal (RPP) is focused on delivering a modernized facility management solution for 58 unaccompanied housing facilities. This prototype will eliminate existing operational friction points, automate administrative workflows, and ultimately improve the Quality of Life (QoL) for Service Members at Fort Campbell.

The Directorate of Public Works (DPW) is seeking prototype proposals to address the challenges of its current reactive maintenance processes. We are looking for an integrated solution that combines a secure Enterprise Asset Management (EAM) platform with physical maintenance execution to automate work order triage, optimize Between Occupancy Maintenance (BOM), and deploy a proactive Preventative Maintenance Order (PMO) strategy.

Currently, the reliance on vague service requests, manual data entry, and inefficient supply chains consumes limited sustainment budgets, degrades building infrastructure, and negatively impacts our Service Members. The current system leads to misdiagnosed dispatches, repeated technician visits, and extended room vacancies. By integrating modern EAM capabilities with physical maintenance, we can streamline operations and enhance the Service Member experience.

The objective is to develop and validate a new operational model for barracks maintenance that leverages commercial best practices within a secure military environment. The prototype must integrate with existing government systems, including the Army Maintenance Application (ArMA), the General Fund Enterprise Business System (GFEBS), and the future platform, IBM Maximo. The ideal solution will automate financial reconciliation, provide real-time data for lifecycle decisions, and validate advanced operational workflows to improve technician execution and optimize resources.

Key components of the modernization effort include:

Workflow Efficiency: Implement a system that uses QR codes to streamline service requests and automatically routes urgent tickets to cross-trained technicians, bypassing manual administrative processes.

Logistics Sustainability: Utilize innovative, decentralized inventory and staging concepts (e.g., smart lockers or automated dispensing units) to streamline material availability and enhance maintenance response times.

Proactive Maintenance: Execute a dual strategy of physical inspections for legacy infrastructure and sensor-based monitoring for modern systems to enable predictive maintenance and prevent catastrophic failures.

2. Administrative

2.1 Request for Prototype Proposals (RPP) Award

The U.S. Government (USG) intends to award a prototype agreement to purchase and then implement a Barracks Maintenance prototype.

2.2 Funding Availability

MICC Fort Campbell intends to purchase a Barracks Maintenance prototype with allocated funds to execute the initial physical maintenance operations, EAM platform deployment, and software integrations.

2.3 Timeline

The Offeror shall provide a comprehensive Integrated Master Schedule (IMS) detailing the timeline to deploy, integrate, and execute the barracks maintenance prototype across the 58 unaccompanied housing facilities at Fort Campbell, as well as the proposed schedule and ramp-up plan for potential follow-on production/sustainment phases.

a. Prototype Period of Performance: The anticipated period of performance for the prototype phase is Sixty (60) months from the date of agreement award, encompassing initial EAM platform onboarding, software integration (ArMA/GFEBS/IBM Maximo), workforce mobilization, deployment of decentralized parts lockers, and operational maintenance execution.

b. Potential Follow-on Production / Scaling: The Offeror shall detail an estimated timeline and transition schedule to scale full-rate operations or expand facility coverage upon successful completion of the prototype.

c. Schedule Variance: If the Offeror’s proposed timeline accelerates or extends beyond the Government’s anticipated schedule, the Offeror must provide a detailed technical and operational rationale explaining the variance.

2.4 Acquisition Approach

This acquisition is being conducted competitively under the Other Transaction Authority (OTA) for Prototype Projects pursuant to 10 U.S.C. § 4022. The competitive selection process ensures the Government evaluates the best commercial and innovative solutions available to modernize unaccompanied housing maintenance, streamline workflows, and enhance Service Member Quality of Life (QoL) at Fort Campbell.

a. Statutory Authority (10 U.S.C. § 4022): In accordance with 10 U.S.C. § 4022(f), upon successful completion of the prototype project under this competitive agreement, the Government may award a follow-on production contract or transaction to the participants in the transaction without further competition.

b. Follow-on Production Eligibility: To be eligible for non-competitive follow-on production or full-rate sustainment, the prototype project must be determined to have been successfully completed in accordance with the established performance metrics and deliverables outlined in the agreement and Statement of Objectives (SOO).

c. Flexibility & Speed: The Other Transaction Authority provides the Army with an agile, flexible mechanism to collaborate directly with industry, validate commercial best practices within military infrastructure, and rapidly transition proven prototypes into sustained operational capability.

2.5 Additional Government Participation

The USG may add additional Federal, State, or Local Government partners to the RPP or the resulting OTA.

3. Technical Requirements Specifications: See Attachment 001 for Statement of Objectives (SOO).

4. Prototype Proposal Submission

4.1 Prototype proposals are due by the due date on the cover page of this RPP.

4.1.1 Late submissions will not be accepted.

4.2 Submit all files to the email address at evan.m.rea.civ@army.mil you may need to separate the files amongst a few emails. Emails should be limited to 25 MB size. Please indicate the number of each email with the total number of emails (e.g. Email 1 of x) and follow the following naming convention [Contractor Name] _Barracks Maintenance Prototype Proposal_EMAIL 1 of X. DoD safe is an alternative to submitting large files. Contact the AS 72 hours before submitting large files to evan.m.rea.civ@army.mil.

4.3 Offerors should submit files in Microsoft Office formats or Adobe Acrobat (PDF – portable document format) as indicated below. ZIP files and other application formats are not acceptable. All files must be print-capable, searchable, and without a password required. Filenames must contain the appropriate filename extension (.docx, .doc, .pptx, .ppt .xlsx, .xls or .pdf). Filenames should not contain special characters. Apple users must ensure the entire filename and path are free of spaces and special characters.

4.4 All pricing information shall be contained in the price volume only. The pricing information should NOT be included in any other proposal volume.

4.5 In addition to the technical proposal, Offerors shall submit a Performance Work Statement (PWS) as a separate, editable document (Microsoft Word format). This PWS must be directly derived from the Government's Statement of Objectives (SOO), Attachment 001. The PWS shall translate the objectives of the SOO into a clear, detailed, and measurable set of tasks, deliverables, and performance standards that the Offeror commits to executing. The Government will review and incorporate the successful Offeror’s PWS into the final agreement.

5. Prototype Proposal Submission Process

5.1 Following a preliminary screening, the Agreements Officer will forward all compliant prototype proposals to the DPW Team Members for a comprehensive evaluation. Each proposal will be independently assessed against the evaluation factors detailed in this RPP, section 5.2. Offerors must articulate how they intend to meet and, if possible, exceed the RPP's requirements; a mere restatement of a requirement is insufficient. The final award decision will be based on a best-value trade-off determination, considering the merits of each proposal in addition to its price.

The evaluation factors and evaluation criteria are described below in descending order of importance.

The best value trade-off is between the non-price factors and the price. When combined, the non-price factors are significantly more important than the price. The Government is willing to pay a premium for a solution demonstrating superior technical merit, innovative integration, and low operational risk. However, as non-price factors become increasingly equal among Offerors, the Price factor becomes increasingly more important in determining final selection and award.

5.2 Evaluation Factors

5.2.1 Factor 1 -- Technical Approach. Evaluates how the Offeror proposes to deliver a comprehensive, integrated prototype solution combining an Enterprise Asset Management (EAM) platform with physical maintenance execution across the 58 unaccompanied housing facilities at Fort Campbell to streamline workflows, optimize Between Occupancy Maintenance (BOM), and implement proactive Preventative Maintenance Orders (PMO).

Technical requirements and performance objectives are outlined in Attachment 001, Statement of Objectives. If an Offeror proposes methods, technologies, or operational workflows that diverge from the baseline objectives outlined in Attachment 001, the Offeror must provide a clear justification detailing how the proposed technical approach meets or exceeds the Government's modernization and Quality of Life (QoL) goals.

The Technical Approach shall include the following:

a. Software Integration & Workflow Automation: Detailed architecture and methodology demonstrating how the proposed EAM software will securely integrate with existing Government systems (ArMA, GFEBS, and future Maximo platforms), deploy streamlined intake methods (e.g., QR-code-enabled reporting), automate work order triage, and provide real-time visibility into asset health and financial reconciliation.

b. Physical Maintenance Execution & Logistics Strategy: Comprehensive plan for delivering multi-craft facility maintenance, managing rapid turnarounds for Between Occupancy Maintenance (BOM), and deploying a decentralized logistics model (e.g., parts Smart Lockers) to minimize technician travel time and optimize wrench time.

c. Proactive & Predictive Maintenance Implementation: Demonstration of how the Offeror will execute a dual-track maintenance strategy combining systematic physical inspections for legacy barracks infrastructure with IoT/sensor-based predictive monitoring for modernized facilities to prevent catastrophic failures and extend facility life cycles.

5.2.2 Factor 2 -- Integrated Logistics and Sustainability Plan. Evaluates the Offeror's approach to establishing a resilient, decentralized logistics framework, standard operating procedures, and long-term sustainability strategy to maintain 58 unaccompanied housing facilities efficiently while transitioning knowledge and operational capability to the Government.

The Integrated Logistics and Sustainability Plan shall include the following:

a. Decentralized Supply Chain & Parts Sourcing: Demonstrate a comprehensive supply chain and inventory management strategy that ensures rapid parts availability across Fort Campbell footprint. Detail the deployment, stocking, and replenishment of decentralized Smart Lockers and staging hubs to minimize technician travel time and ensure high-frequency replacement parts are immediately accessible.

b. Maintainability & Sustainment Concept: Provide an operational sustainment plan outlining routine, preventative, and between occupancy maintenance protocols (e.g., daily triage, monthly/quarterly PM schedules, annual asset servicing). Detail how cross-trained multi-craft technicians will execute repairs using standard commercial tools, standard operating procedures, and automated workflows, clearly identifying any specialized equipment or technical certifications required.

c. Standard Operating Procedures (SOP) & Knowledge Transfer: Offeror should demonstrate a commitment and plan to deliver complete, standardized operating manuals, workflow guides, and EAM software administration documentation. The proposal must outline a structured training and knowledge transfer methodology to enable DPW personnel to seamlessly operate, monitor, and sustain the EAM platform and maintenance workflows organically prior to prototype completion.

d. Quality Assurance & Service Warranties: Detail the quality control framework, performance guarantees, and warranty terms for workmanship, installed components, and software maintenance/updates. The explanation should specify coverage duration, response times for defect remediation, and terms governing parts replacement and system patches.

5.2.3 Factor 3: Management, Programmatic, and Lifecycle Management Approach. This factor assesses the Offeror's ability to execute and govern the integrated prototype solution and evaluates the Offeror’s understanding of the Government’s phased prototype deployment and potential follow-on production/transition strategy under 10 U.S.C. § 4022. The proposal shall detail the governance structure and methodology for managing the prototype from initial EAM platform onboarding, system integration, and technician mobilization through full operational execution across the 58 unaccompanied housing facilities at Fort Campbell, feedback integration, and final transition readiness. The Government seeks an agile, transparent, and collaborative partner.

a. Project Management Plan & Risk Mitigation: Provide a detailed Integrated Master Schedule (IMS) outlining key milestones for system integration, software deployment (interfacing with ArMA, GFEBS, and Maximo), workforce mobilization, and full-rate maintenance operations. The plan must include a comprehensive Risk Management Plan identifying technical, logistical, cybersecurity, and supply chain risks (e.g., software deployment delays, specialized component lead times, technician recruitment/retention) and concrete mitigation strategies.

b. Phased Lifecycle & Feedback Integration Strategy: Describe the management, communication, and governance framework across the prototype lifecycle. The Offeror shall outline its approach to continuous operational evaluation, including weekly/monthly reporting cadences, Service Member satisfaction tracking, and performance metrics reviews with DPW leadership. Detail the iterative process for receiving, assessing, and rapidly integrating Government feedback and operational data to refine workflows and EAM configurations in support of potential follow-on production/sustainment OTAs.

c. Transition & Change Management Framework: Detail the operational change management methodology for transitioning maintenance workflows from current legacy processes to the modernized prototype model. Include processes for managing technical modifications, workflow updates, and software versioning collaboratively with Fort Campbell DPW and enterprise stakeholders to ensure seamless operational continuity without disruption to barracks occupants.

5.2.4 Factor 4: Price. Evaluates the reasonableness, completeness, and realism of the Offeror’s proposed pricing structure to execute the integrated Enterprise Asset Management (EAM) deployment, workforce mobilization, parts logistics, and physical facility maintenance across the 58 unaccompanied housing facilities at Fort Campbell.

a. Cost Breakdown & Milestone Payment Schedule: Provide a detailed price breakdown detailing labor categories, labor hours, software licensing/integration, material/logistics costs (including decentralized parts storage and inventory staging), and associated direct/indirect costs. Align proposed pricing with clearly defined verifiable project milestones across the prototype period of performance.

b. Offeror Price Reasonableness & Transparency: Provide sufficient supporting cost data, basis of estimates (BOEs), or commercial catalog pricing to substantiate that the proposed pricing is fair, realistic, and reflective of the scope of work outlined in Attachment 001, Statement of Objectives.

c. Transition & Follow-on Scalability Pricing: Provide an estimated cost model and pricing methodology for potential follow-on production/sustainment phases under 10 U.S.C. § 4022, demonstrating the long-term financial viability, unit cost efficiencies, and total cost of ownership benefits to the Government.

Evaluation Weighting Principle: Factors 1, 2, and 3 (the Non-Price Factors), when combined, are significantly more important than Factor 4 (Cost/Price). However, as non-price factors become increasingly equal among Offerors, the Price factor becomes increasingly more important in determining final selection and award.

5.2.5 Factor 5: Administrative Factor

The Offeror must include a cover letter with the following information.

· Company name and mailing address

· Company point of contact’s name, email address, and phone number

· Does the Offeror employ less than 1,000 employees?

· Clearly states the Offeror agrees to the Terms and Conditions in Attachment 002.

· If the Offeror has exceptions to the Terms and Conditions in Attachment 002, what are the exceptions?

· Clearly states the prototype design, if selected, includes “Limited Use Rights” as defined in Attachment 002, Terms and Conditions.

· Clearly states the proposals are valid for 60 days.

6. Agreements Officer (AO) and Agreements Specialist (AS) and Contacts

6.1 Points of Contact

The Agreements Officer is Eric C. Boston The Agreements Specialist is Evan M. Rea MICC Fort Campbell 6923 38th and Desert Storm Ave.

Fort Campbell, KY 42223-5713 Office Symbol CCMI-CRB-CM

Teams Phone Number (270) 798-7813 and (270) 798-7763, respectively Please send all email to eric.c.boston.civ@army.mil and evan.m.rea.civ@army.mil.

7. Acronyms

8. Attachments

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