W91247-18-R-0012-0002_Amendment_FORSCOM_SCC_15AUG18.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to update Section L, Table 2, Page Limitation for Volume I - General.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Aug-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9124718R0012

X 9B. DATED (SEE ITEM 11)

09-Aug-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Aug-2018

CODE

MICC CENTER - FORT BRAGG

MICC FORT BRAGG - BLDG. 2-1731 ARMISTEAD ST.

FORT BRAGG NC 28310

W91247 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124718R0012

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L

L.1 PROPOSAL PREPARATION INSTRUCTIONS

A. Proposal Submittal and Inquiries.

1. Proposals shall be submitted prior to the closing date and time identified on SF 33, to the following address:

SFC Terry Lewis, Contract Specialist, at terryann.j.lewis.mil@mail.mil Virginia Roberts, Contracting Officer, at virginia.a.roberts.civ@mail.mil

2. Only electronic submissions via email will be accepted.

3. The point of contact responsible for supplying additional information and answering all inquiries is the Contracting Officer via the Contract Specialist. Address all questions or concerns the offeror may have to the Contract Specialist and Contracting Officer. SFC Terry Lewis, Contract Specialist, and Mrs. Virginia Roberts, Contracting Officer contact information are identified above. All questions shall be submitted by 10:00 AM Eastern, 14 August 2018. All questions regarding this solicitation shall be submitted in writing via email to:

terryann.j.lewis.mil@mail.mil and virginia.a.roberts.civ@mail.mil

4. Site Visit. The Government will not hold a site visit. Technical questions shall be submitted in writing prior to solicitation closing date. The Contracting Officer may respond to industry questions and issue an amendment if warranted. If the Government responses to technical questions affect the Performance Work Statement requirements or any other portion of the solicitation, then an Amendment of Solicitation will be issued.

B. General Instructions

1. The selection of a source for award purposes will be conducted utilizing source selection (negotiated) procedures as delineated in FAR Part 15.3. Offers will be evaluated using the criteria under Section M, “Evaluation Factors for Award.” Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

2. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement, and contract type.

3. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best technical proposal and prices in their initial proposal submission. However, in accordance with (IAW) FAR Part 15.306, should discussions become necessary, the Government reserves the right to hold them. If this occurs, a competitive range will be determined and offerors notified. The competitive range may be limited for purposes of efficiency IAW FAR Part 15.306 (c)(2).

4. Instructions outlined in paragraph C below, prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

5. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the KO in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

6. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

7. All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at http://www.fedbizzopps.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

8. Debriefings. The KO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The KO will notify offerors who were in the competitive range of the source but were not selected for award in accordance with FAR 15.503(b). Upon such notification, unsuccessful offerors may request and receive a debriefing in accordance with the requirements of FAR 15.506.

C. Proposal Preparation Instructions

1. Offerer’s proposal shall consist of three (3) volumes: Volume 1 – General, Volume II – Technical, and Volume III– Price.

2. Proposal Format.

(a) Offerors shall submit an original and the number of copies listed in paragraph (c) below of their proposal.

(b) Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors and subfactors (Sections A through M). Failure to meet a requirement may result in an offer being ineligible for award. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. This information shall be provided in the format below.

Table 1 - Solicitation Exceptions

Solicitation Document

Page/ Paragraph

Requirement/ Portion

Rationale & Impact

Section B, PWS/SOO/ SOW, Section L&M, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe The rationale and impact of the exception

(c) The proposals shall be organized into three (3) volumes. A cover sheet should be included with each volume, clearly marked as to volume number, title, copy number, solicitation identification and the offeror's name.

All text shall be single spaced and printed black on white paper (Black and white requirement does not apply to graphics, photos, etc., Company stationary and logos are acceptable). Printing shall be easily readable (12-pitch type or 10 point proportional spacing.) Cross-references should be utilized to preclude unnecessary duplication of data between sections. The file name shall be “Company Name – Initial” for the first submission. The file name of later submissions (if necessary), shall be “Company Name – Revision X’ with X indicating the number of the revision. Page limitations are as follows:

Table 2

VOLUME TITLE NO. HARD

COPIES

NO. OF

DIGITAL

COPIES (CD

ROM)

PAGE LIMITS

I General

Electronic copy via email

N/A N/A

II Technical Electronic copy via email

N/A 50

III Price Electronic copy via email

N/A N/A

(d) Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed and returned, unread, to the offeror. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

(e) Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

(f) Page Limit does not include covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

(g) What Counts As A Page? A page shall be an 8 ½ X 11” sheet of paper. When both sides of a sheet display printed material, it shall be counted as two pages. Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable. Fold-outs will be counted as the appropriate number of pages based on an 8 ½” X 11” sheet of paper. Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the side. The Contractor shall number each page in order to eliminate any confusion. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

(h) Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

(i) Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

3. Proposal Content.

(a) Volume I – General. Offerors are required to submit a completed SF 33 (Solicitation, Offer and Award) (including acknowledgment of Amendments), Section B, and Section K. All final monetary extensions shall be in whole dollars only. Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government. The General Volume shall be organized as follows and contain the identified information.

TAB A, Exceptions/Assumptions (if required) - Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation must be identified.

TAB B, Solicitation, Offer and Award - The SF 33 shall be submitted fully completed. The offeror is cautioned that the SF 33 must contain an original signature in block 17 of the form. The contractor shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 33 and with Section L, FAR 52.215-1(b), Instruction to Offerors—Competitive Acquisition.

TAB C, Section B (Supplies or Services and Prices/Costs) - Section B shall be submitted fully completed and error free. It shall contain the offeror’s prices for the established Contract Line Items Numbers (CLINS).

TAB D, Section K (Representation, Certifications, and Other Statements of Offerors) – The offeror shall ensure that Section K is submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely. Representations, Certifications, and Other Statements of Offerors via the System for Award Management (SAM) (www.sam.gov), please indicate date registered and date of expiration.

TAB E, Transmittal Letter. A summary cover letter to the proposal shall provide the following: (1) the name, title and telephone number of the company/division point of contact, who is authorized to make decisions with respect to the proposal and obligate the company contractually, (2) Identify those individuals authorized to negotiate with the Government, and (3) A list of the proposal package contents.

TAB F, Responsibility Statement. The Offeror shall submit a statement of their responsibility and its latest financial statements, in accordance with FAR 9.104-1. This will be used in the Government’s determination of responsibility for the Offeror.

(b) Volume II – Technical Volume (Factor 1)

(1) The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical factor and subfactors defined in Section M, Evaluation Factors for Award. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror's proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

(2) The Technical Volume shall, at a minimum, be prepared in a form consistent with the Performance Work Statement (PWS) and the evaluation criteria for award set forth in Section M of this solicitation. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the Offeror’s technical competence and ability to comply with the contract task requirements specified in the PWS. The Offeror shall address as specifically as possible the actual methodology you would use for accomplishing the PWS tasks. The volume shall be organized according to the following general outline:

Evaluation Factor 1: Technical Factor

1. TAB A: Subfactor 1 - Organizational Structure and Teaming Arrangements. The Offeror shall address the proposed methodology for planning, organizing, directing, and controlling its staff (and subcontractors) in performance of the tasks identified in the PWS and associated attachments. The Offeror shall provide the following:

a) The Offeror shall submit their proposed organizational chart that is presented as a line and block chart, organized by function/organizational area and includes top-level management down to first line supervisors. Function/organizational area may include but not limited to individual battalions and installations participating in the FORSCOM Soldier Readiness Test and Training Program (SRT2P).

The Offeror shall include all teaming arrangements within their organizational structure/chart.

b) The Offeror shall submit their key personnel qualifications to execute performance under this contract in accordance with the requirements of the PWS. The Offeror shall clearly describe the roles and responsibility of the key personnel as it relates to the PWS functional areas. At a minimum, the key personnel qualifications shall indicate how all PWS minimum qualifications are met, and shall address the following:

i. Management and other relevant experience on other relevant contracts, or in other jobs, to include familiarity with relevant DoD policies and procedures (PWS Part 6).

ii. Technical competency for the position being proposed to fill.

iii. Specific examples of knowledge and skills in interfacing with people at all levels including problem solving capability.

iv. Education and training,

v. Certifications,

vi. Physical ability requirements,

vii. Proficiency with training data management, and

viii. Clearance Security requirements.

c) The Offeror shall demonstrate a clear understanding of the program requirements and provide a narrative detailing the Offeror’s management plan. At a minimum, the management plan shall address the following:

i. The Offeror shall provide their approach to planning, organizing, and controlling each function/operational area depicted in the organizational structure ensuring the plan facilitates organizational productivity and demonstrates the flexibility to adjust to changing requirements.

ii. The Offeror shall detail the chain of command and coordinating lines of communication for each of the functional task areas. The Offeror shall articulate the management role and scope of control for each level of management, major subcontractor, consultant, etc., as applicable.

iii. The Offeror shall fully address how the authority to make day-to-day decisions will be handled and the authority vested in each level of management, to include subcontractor relationship/control and how it will facilitate effective and timely decision making.

iv. The Offeror shall address the work assigned and the ability to effectively manage the full contract effort.

v. The Offeror shall explain in detail the authority that will be granted to the Program Manager enabling him/her to act independently and make decisions at the program level.

vi. The Offeror shall also describe what type of controls program management will have to ensure timeliness and quality of all prime and subcontracted efforts and how this work will be coordinated. The Offeror shall describe its approach to interact with, allocate work to, and simultaneously exercise oversight/control over subcontractor cost, schedule, and the performance of multiple teaming partners (if applicable).

vii. The offeror shall explain the overall proposed interface between functional/organizational areas for program management and administration. The offeror shall also identify potential risks and risk mitigation approaches that could affect the proposed management approach.

viii. The Offeror shall address their Communications Approach to include a discussion of internal and external communications and how the Offeror will interface with on-site personnel, the home office, subcontractor operations, teaming partners, Government program managers, contracting officials, inspectors and users.

ix. The Offeror’s approach shall address methods of maintaining effective lines of communication and control over any geographically dispersed personnel.

x. The Offeror shall also submit a proposed Communications Approach that demonstrates an understanding of the roles and responsibilities of the various Government personnel involved in the various aspects of the SRT2P planning, development and execution as well as the interaction required to ensure execution of the SRT2P mission.

xi. The offeror shall also identify potential risks and risk mitigation approaches that could affect the proposed communication approach.

xii. The Offeror shall describe its approach to provide on-site leadership personnel (i.e.

program management/team leads) to support multiple performance locations simultaneously.

2. TAB B: Subfactor 2 - Personnel Management and Continuous Retention/Recruitment. The proposal shall demonstrate to the Government the Offeror’s ability to manage a high quality Strength and Conditioning Coaches Support Services as identified in the PWS. The Offeror shall demonstrate the intended methodology for obtaining and maintaining the skills and personnel needed in performance of the contract. The offeror shall summarize its management approach and team’s capability to obtain and retain suitably qualified personnel and maintain program continuity. At a minimum, the offeror shall address the following elements and, when viewed collectively, demonstrate its team’s ability to provide uninterrupted, high-quality work throughout the anticipated period of performance.

a) Describe how strength and conditioning coaches will be integrate their education and services with the unit leadership and medical providers.

b) Describe your team’s processes, experience, and qualifications for recruiting personnel and the management processes they will use to perform the initial verification of potential employee’s qualifications/certifications to support the training environments required of this solicitation as well as the procedures and/or processes in place to ensure all required certifications and training requirements are tracked and renewed as required.

c) Describe how your retention plan(s) will ensure the ability to maintain the required technical expertise, allow for developmental growth/career progression, and ensure that total compensation plans across all team members is commensurate with the surrounding labor market and does not vary greatly within a given location in order to minimize turnover across all locations and maintain staffing levels without unreasonably driving up costs.

d) Describe how you will exercise oversight/control over subcontractor schedule, and performance as well as how you will ensure standardized processes are utilized across the team. Specifically address how you ensure the proper flow down of all contract requirements, handle subcontractors who are performing poorly, those team members that are unable to effectively retain or recruit personnel..

e) Describe your processes to train new and existing employees to ensure initial capability and continued technical expertise (including training for certification renewals, PWS sections 1.23.6.1 and 1.23.7.3.1.4 and 1.23.7.3.1.5 and 1.23.7.3.2.4 and 1.23.7.2.3.5) across the entire workforce throughout the contract period of performance.

f) Describe automated management tools that you will use in order to manage this effort (both external and internal across your team). Include how these systems will meet the reporting requirements and ensure data is available to the Government (cost, schedule, and performance).

3. TAB C: Sub-factor 3 – Initial Phase-in Transition. The proposal shall demonstrate to the Government the Offeror’s ability to be fully staffed by the start date of the contract as identified in the

PWS.

a) The Offeror shall describe their human resource management expertise with Phase-in efforts of this type and magnitude and a similar type of workforce, across numerous customers and locations, including expertise with obtaining the security requirements that are required within the proposed team for the Phase-In.

b) The offeror shall provide a phase-in transition plan that describes its overall management approach and procedures and processes the team intends to use to execute the initial contract phase-in transition as defined in PWS. The plan shall address the offeror’s capability to execute a smooth and turn-key phase-in transition leading to assumption of full contractual responsibility and the capability to recruit and potentially fill personnel positions across nine (9) geographic locations. At a minimum the plan shall address, in the context of a rapid Phase-In, the following elements, and when viewed collectively, demonstrate the offeror’s ability to successfully execute a contract Phase-in transition while minimizing impacts to battalions.

i. The plan shall demonstrate the Offeror’s processes for recruiting and retaining personnel who meet the education, experiences, and credential requirements of the

PWS.

ii. The plan shall include identification of management expertise, ability to meet all security requirements in accordance with DD 254, potential risks with associated mitigation techniques, flexibility, and ability to identify and satisfy requirements prior to personnel assignment.

iii. The plan shall explain how each activity would be assured of timely completion, identify the offeror’s phase-in transition management team and the offeror’s capability to effectively partner with the Government team, including a demonstrated understanding of the government processes and/or roles for/in clearances, installation access, network access, etc.

iv. The plan shall also include a timeline that graphically supports the narrative and highlights key milestones that demonstrate an understanding of the requirements necessary to assume full contract responsibilities following contract award. The timelines shall demonstrate how the offeror intends to meet the staffing requirements.

(d) Volume III - Price (Factor 2) – The offeror shall complete Section B of the solicitation. The offeror shall submit prices for each contract line item (CLIN). The CLIN prices shall sum (roll up) to the respective total proposed price, which shall be clearly depicted on Schedule B of the Request for Proposals.

All pricing shall be to two decimal points (EX. $100.25). The Contractor shall use the plug figures for the Travel CLINs 0003, 1003, 2003, and 3003 for the base year and each option year. If the Contractor does not utilize the NTE plug number for these applicable CLINS the Government will add and/or change the CLIN amount for evaluation purposes to the correct amount, and may do so without entering discussions.

Contract Manpower Reporting: CLIN 0004, 1004, 2004, and 3004. Each Offeror may separately price all CLINs for Contractor Manpower Reporting, if not already covered in its respective G&A. If these CLINs are not separately priced, insert “NSP” in the blanks shown.

The Offeror shall tally CLINs for each period of performance and provide a total price at the bottom of the Pricing Schedule for all CLINs, option years, and total proposed price.

In addition to submission of a complete Section B of the solicitation, the offeror shall submit a detailed pricing matrix and narrative. The detailed pricing matrix shall be submitted in Excel. The offerors detailed pricing scheduled and narrative shall be submitted fully completed and error free. It shall contain the Offeror’s prices for the established CLINs which shall include fully burdened (i.e. including but not limited to (1) Materials and Supplies; (2) Labor (Direct and Indirect: (General & Administrative (G&A); Overhead; and (5) Profit rates inclusive of Program Management Support IAW the PWS. The Offeror shall include Labor Categories in terms of staffing proposed for the PWS, exempt or on-exempt status, pricing methodology, productive work year, and number of Full Time Equivalents (FTEs) by performance location. If applicable, detailed pricing shall be provided for all sub-contracted efforts. The Offerors shall provide detailed prices for the Phase-in, 7-month base year, and option period of performance 1, 2, and 3. Subtotal prices for each year and the total contract price shall also be provided.

The Government reserves the right to require the submission of Other Than Certified Cost or Pricing Data as is deemed necessary to arrive at a fair and reasonable price.

(End of Summary of Changes)