Q&As_from_DRAFT_Solicitation_10AUG2018.pdf

QUESTIONS AND ANSWERS

Strength and Conditioning Coach (SCC) Support Services (DRAFT)

(Sol No.W9124718R0012)

Question Number Solicitation Reference Submitted Question Government Response

1 N/A Can you please tell me if this is a new requirement? If not, who is the incumbent, and what is the contract number?

This is a follow-on to a

Pilot Program.

However, the scope of the requirement was increased to 30 different

Battalions. Reef Systems is the Incumbent

Contractor; W91247-17-

C-0061.

2 N/A When does the Government plan to release and award this contract?

Final solicitation released 9 August 2018;

Proposal submission date 17 August 2018; &

Award NLT 5

September 2018.

3 Section I, Clauses;

Solicitation pages 46 and 47

Does the Army intend to compete this requirement between qualified 8a firms, direct award under the 8a program, or limit competition to 8(a) firms with approved business plan is on the file and serviced by The SBA North

Carolina District Office, Charlotte, NC?

The acquisition is set-aside for all qualified

8(a) Small Business

Vendors and will be solicited on a competitive basis. The

8(a) firm does not have to be serviced by SBA

NC District Office. The

KO will confirm that the correct 8(a) DFARS clauses are included in the Solicitation and correct via an

Amendment, if needed.

4 Section M With this program being a follow-up of a successful Pilot program and the services to be provided are very specific to scope. We highly recommend that the government incorporate in the RFP a requirement for Past

Performance with a relevancy and recency requirement.

Past performance will not be included as an evaluation factor under

Section M, Basis for

Award and Evaluation

Factors. The

Contracting Officer will assess an Offeror’s past performance via

Government data bases or other means IAW

FAR 9.1 – Responsible

Prospective Contractors.

Refer to Section L, paragraph L.1, C, 3, (a)

TAB F, Responsibility

Statement.

5 Key Personnel: Page 18, paragraph 1.23.7

Section 1.23.7. Key Personnel:

- requires submittal of a listing of Key Personnel within 15 days of contract award. In section 1.23.71. It lists Key

Refer to final RFP posted to Federal

Business Opportunities on 9 August 2018.

(Sol No.W9124718R0012) Personnel as PM, APM, Lead

SCS at each battalion.

In Tab A: Subfactor 1 paragraph 1. (b) it requires submittal of Key Personnel qualifications with the response to RFP. Given that there is approximate 10 day period to respond to the RFP and the

Key Personnel would equate to

XX (number omitted) personnel, would the

Government consider changing this requirement for the RFP response to be only the

Program Manager (PM) and the Alternate Program Manager

(APM)?

Key Personnel listed at

PWS paragraph 1.23.7

(and subparagraphs) include Program

Manager, Alternate

Program Manager and

Lead Strength and

Conditioning Coaches

(SCC).

The Offeror shall submit their proposal IAW

Section L.

6 Section L Based on the current requirement we will need to submit around XX (number omitted) resumes. We are asking for a modification to submit only Project Manager &

Alternate Project Manager resumes.

Resumes are not required for Key

Personnel and should

NOT be submitted. The offeror shall submit a narrative description (or table format) that provides the Key

Personnel qualifications

IAW the requirements of the PWS. At a minimum, the Offeror shall address the sub-paragraphs at Evaluation

Factor 1, Tab A, paragraph b for the positions that are designated as key personnel.

7 PWS page 63 of 73, DRAFT

Page 63 of 73, section C.

Proposal Preparation

Instructions Item 1 states “1.

Offerer’s proposal shall consist of three (3) volumes: Volume 1

– General, Volume II –

Technical, and Volume III–

Price.” But Item 2, part (c states: “(c) The proposals shall be organized into four (4) volumes...” We’ll need clarification that the proposal should only include three volumes, not four.

Please refer to final

Solicitation for correction.

(Sol No.W9124718R0012)

8 Location: Technical Exhibit 3 –

Site Locations- Is the expected number of Strength and

Conditioning Coaches (SCC) under this contract is thirty (30)

SCC?

A Lead Strength and

Conditioning Coach

AND a Strength and

Conditioning Coach shall be located at each of the Battalions listed at

Technical Exhibit 3.

Technical Exhibit 3 provides a list of the 30

Battalions.

9 PWS page 12 of 73, DRAFT

Location: page 12 of 73, section C. Descriptions and

Specifications Item 1.16

Security Requirements “All

Contractor personnel assigned to the contract shall possess an active or pending SECRET

Clearance, as required based on the individual’s position, as outlined in Form DD254” In this instance if some Prime contractor personnel do not have an active SECRET

Clearance can the Prime’s subcontractor personnel that have a SECRET clearance preform work until all prime personnel and facility clearance are pending or active?

No. ALL Contractor personnel assigned to the contract (either prime contractor or subcontractor) shall possess an active or pending Secret

Clearance within 30 days of contract award.

IAW the DD 254, all positions (Program

Manager, Alternate

Program Manager, Lead

SCC and SCC) shall maintain a Secret

Clearance.

10 Technical Exhibit 3 Location: Technical Exhibit 3-

Site locations of the 30 locations listed in the TE 3

What is the largest (population size/ number of people served)

Battalion and what is the smallest Battalion?

Pending Government

Response.