W91247-17-T-WTU1-0002_Questions_and_Answers.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment is to provide responses to questions received from vendors. Changes have been highlighted in the PWS and the solicitation date suspense has been extended to Thursday, September 21, 2017@ 4:30 pm EST.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 24

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-Sep-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91247-17-T-WTU1

X 9B. DATED (SEE ITEM 11)

11-Sep-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Sep-2017

CODE

MICC CENTER - FORT BRAGG

MICC - FORT BRAGG

2175 REILLY ROAD STOP A

FORT BRAGG NC 28310-5000

W91247 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91247-17-T-WTU1

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 20-Sep-2017 02:00 PM to 21-Sep-2017 04:30 PM.

The following have been added by full text:

QUESTIONS AND ANSWERS

Questions and Answers

Government Responses to Questions Submitted

1. How may machines on the Technical Exhibit 3 are currently out of service or in need of repair?

There are currently no Demand Maintenance Orders (DMO), all machines are currently working.

2. Is there a current contract? No.

3. If so, what is the contract award amount? Base and any option years?

This is a new requirement, there is no historical information to provide.

4. What is the name of the contractor? There is no current contractor.

5. Number, size or length of vents to be cleaned?

Contractor shall only be responsible for the dryer hose from the machine to the wall. See PWS with changes highlighted

6. The units listed on Technical Exhibit 3, how many of them are still under warranty?

All washers and dryers are currently under a five

(5) year “Parts Only” warranty. No repair or services is included in this warranty.

7. On the pricing approach do you require a separate breakout of labor and material cost separately?

Government request price breakdown to reflect process used in establishing quoted pricing, this should include profit, G&A, materials/supplies and labor.

8. Will the repair location listed in the PWS provide for office space? If not, will space be available on Contractors Row at the contractor’s expense?

All services and repairs are to be perform on-site, if repairs cannot be completed on-site the Contractor is to notify the COR to have the building facility manager or unit remove the machine and take to the warehouse facility for repairs. Office space will not be provided. Contractor may request a space at Contractor’s Row on Fort Bragg with DPW Site Manager after award. Space is limited on Contractor’s Row, space is offered on a first come first serve basis.

9. Can you provide us with a current parts list for the 3505 units?

Contractor shall be provided with a manufacture’s model handbook upon award; however, contractor may need to visit the Maytag website for a complete listing of parts for each individual model.

Contractor is reminded that all major parts are covered by current manufactor warranty.

10. What is the age, brand and model of each washer and dryer?

All machines were purchased and installed in February 2017. See TE 3 for the make and model of each machine.

11. Please provide detailed information for each dryer vent to be clean.

Contractor is to remove the dryer vent and vacuum out the vent and hose to avoid any potential fire hazard. Contractor is only responsible from the machine to the wall only. See PWS for changes.

12. How many washers and dryers are in individual rooms?

Approximately 4 to 6 washers and 4 to 6 dryers in each laundry room depending on size of room.

13. In regards to paragraph 5.3.1.3. of the PWS which stated that the Contractor shall ensure all building’s interior and exterior exhaust ducts are cleaned every quarter.

13b. How many individual vents is a contractor responsible for?

Contractor is only responsible for cleaning the vent and vent hose from the machine to the wall.

13c. How many convergent vents is a contractor responsible for?

None.

13d. When was the last time vents were cleaned?

And by who?

Vents were cleaned when previous machines were removed. January/February timeframe.

13e. Does the Government have building floor plans in sufficient details in regards to the venting of the driers for each one of the buildings so that we can calculate the distance and the height of the outdoor vents? If these drawings are available please provide.

Contractor is not responsible for outdoor vents. See 13b above.

13f. If during the preventative maintenance inspections there is damage identified to vents and the vent supporting elements; is it the responsibility of the contractor to provide labor to repair these items as well?

Contractor is not responsible for vent supporting elements, nor responsible for repair.

14. PWS paragraph 5.3.2. Removal of Equipment states that the “Contractor shall repair an out of service appliance within two (2) working days of notice of failure. If the Contractor discovers the machine cannot be repaired, the Contractor shall notify the COR within 2 hours upon discovery and the machine shall be replaced with another Government owned machine. Contractor shall remove and install Government owned replacement machines within 48 hours for those machines that are unserviceable or fail to comply with specifications upon request from the COR.

See PWS for change. Contractor is not responsible for removing or installing machines. This is the responsibility of the building facility managers.

15. Is the contractor responsible for the removal and transportation to a turn-in facility? In other words, are we going to be replacing nonworking machines with working machines and then disposing of the non-working machine to a designated turn site utilizing contractor owned vehicles and labor?

No. Contractor is not responsible for removing or transporting of machines. This is the responsibility of the building facility managers.

16. PWS paragraph 5.7.2. states that It may be necessary to remove or re-install equipment due to renovations of facilities, construction of new facilities or demolition of old facilities, or if a building will be vacant for more than 60 days due

Movement /removal/re-installation is the responsibility of the building facility manager. See PWS for changes.

to non-use. Installations and de-installations, shall be directed in writing by the COR. Equipment shall be installed or de-installed within 24 hours of notification. In the event that the Government owned machines were moved by another source the Contractor shall be required to complete the hook up of the machines upon request of the COR. The Contract Project Manager shall coordinate services within 24 hours of notification.

17. How are contractor’s to propose pricing for CLIN 0002, 1002, 3002 and 4002 for Other Direct Cost CLINs?

Contractor’s are to leave these CLINs blank as the Government has already established ODC pricing.

18. What is the due date for quote? The due date has been extended to 21 September 2017 @ 4:30 pm EST. All documents are to be electronically submitted to the Contracting Officer, Ms. Anna Walker at anna.m.walker.civ@mail.mil and Contract Specialist, Mr. Quentin Portee at quentin.t.portee.civ@mail.mil. Mail or hardcopy submissions will not be accepted and shall deem the Contractor's response unacceptable.

CONTRACTOR’S ARE REMINDED TO CALL

AND VERIFY THAT DOCUMENTS HAVE BEEN

RECEIVED.

19. PDF or flat files will not be considered adequate.” This is in the context of a discussion of spreadsheet submissions, none of which are required be submitted as part of the quote.

PDF files will be accepted. If submitting spreadsheets with formulas, those cannot be submitted in PDF format.

20. How many units are to be maintained with the

RFQ?

Contractor’s are reminded that all machines to be maintained are located on Technical Exhibit 3, contractor is only responsible for maintaining those machines listed. Total: 3,584

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Maintenance and Service of Washers and Dryers

Part I

General Information

1. GENERAL: This is a non-personal services contract to provide Maintenance and Repair of Government Owned Washers and Dryers. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor personnel. This is a new requirement, there is no incumbent or historical information to provide.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, parts, transportation, tools, materials, supervision, and any other items needed to perform maintenance and repair on Government owned washers and dryers, as defined in this Performance Work Statement (PWS), except for those items specified as government furnished property and services. The Contractor shall perform in accordance with (IAW) the terms and conditions of the contract and consistently with the established standards in this PWS and contract.

1.2. Background: Fort Bragg, NC is home to the Army’s 82nd Airborne Division. Fort Bragg consists of approximately 161,000 acres and 6,016 buildings. The population base consists of approximately 67,000 military and Government civilian and Contractor personnel, as well as, 25,000 resident family members.

1.3. Scope: The Contractor shall provide maintenance and repairs to Government owned Maytag washers and dryers on Pope Army Airfield, Simmons Army Airfield, Camp Mackall and Fort Bragg, NC.

1.4. Period of Performance: The period of performance shall be for a base period of performance of 9 months and include four (4) 12-month option periods.

Phase-In: 20 calendar day period shall run consecutively with the base period of performance.

1.5. General Information

1.5.1. Quality Control: Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1 Contractor Inspection Requirements).

1.5.1.1. Quality Control Program: The Government is committed to a highly interactive relationship between quality control by the Contractor and quality assurance by the government recipient of services. This relationship shall be achieved through an effective Prevention Based Quality Control Program dedicated to ensuring the best possible products and services to end users. The Contractor shall provide their final written Quality Control Plan (QCP) no later than (NLT) ten calendar days after contract award and within five (5) days of any proposed changed to the COR and KO.

1.5.1.1.1. The Contractor’s quality control program shall demonstrate its prevention-based outlook by meeting the objectives stated in the PWS throughout all areas of performance. The QCP shall be developed to specify the Contractor’s responsibility for management and quality control actions to meet the terms of the contract. The QCP as a minimum shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints.

1.5.1.1.2. Within 24 hours of completion, upon request from the COR, the Contractor shall provide, all reports generated as a result of the Contractor’s quality control efforts. This shall include any summary information used to track quality control, including any charts/graphs.

1.5.1.1.3. The Contractor’s QCP shall be incorporated into and become part of this contract after the plan has been accepted by the KO. Proposed changes made after KO acceptance shall be submitted in writing through the COR to the KO for review and acceptance prior to implementing any revision. The Contractor’s QCP shall be maintained throughout the life of the contract and shall include the Contractor’s procedures to routinely evaluate the effectiveness of the plan to ensure the Contractor is meeting the performance standards and requirements of the contract.

1.5.1.1.4. A preventive maintenance schedule for all equipment to ensure all machines are in full operational condition, is required within 30 days of contract award to be submitted to the COR. Preventive maintenance of equipment includes inspecting, servicing, testing, replacing, and repairing. On-site inspection conducted by the Contractor and necessary corrective action taken shall be recorded and maintained by the Contractor with a copy furnished to the COR. This documentation shall be made available to the Government at all times during the term of the contract. The Contractor’s maintenance records shall be turned over to the Government at the end of the contract period, within 15 workdays of contract expiration.

1.5.1.1.5. Corrective Actions. At any time it is determined by the Contracting Officer, after consulting with the COR that the quality control system, personnel, instructions, controls, tests, or records are not providing results that conform to contract requirements, action shall be taken by the Contractor to correct the deficiency.

1.5.1.2. Contractor Discrepancy Report (CDR): When the Contractor's performance is unsatisfactory, a CDR will be issued. The Contractor shall reply in writing within five (5) working days from the date of receipt of the CDR, giving the reasons for the unsatisfactory performance, corrective action taken, and procedures to preclude recurrence.

1.5.1.3. Quality Assurance: The COR will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the COR must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

When an observation indicates defective performance, the COR will require the Contractor or designated on-site representative to initial the observation to acknowledge the defective performance. The acknowledgement of the observation does not necessarily constitute Contractor concurrence with the observation, only that the Contractor has been made aware of the defective performance.

1.5.2. Property Management System: N/A

1.5.3. Recognized Federal Holidays: The Contractor shall not be required to perform services on recognized federal holidays. The recognized federal holidays include:

New Year’s Day Labor Day Martin Luther King Jr. Day Columbus Day Presidents’ Day Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.5.3.1. When a holiday occurs on a Saturday, Federal employees are normally granted the previous Friday as the holiday observance. When a holiday occurs on a Sunday, Federal employees are normally granted the following Monday as the holiday. The contractor shall work on the days the Government is scheduled to work.

1.5.3.2. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor will have the following options:

1.5.3.2.1. Reschedule the work so it is performed the following day unless the following day falls on a weekend.

1.5.3.2.2. Reschedule the work on any day that is mutually satisfactory.

1.5.4. Hours of Operation: The Contractor shall be responsible for providing services, between the hours of, 7:30 AM – 4:30 PM Monday through Friday, except federal holidays or when the government facility is closed due to local or national emergencies, administrative closings or similar government directed facility closings. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential to successful performance under this contract. No overtime (OT) or compensatory time (CT) is authorized. Contractor personnel shall not exceed a 40 hour work week; flexible work schedule may be considered.

1.6.6. Place of Performance: Contractor shall have routine access to Government-controlled facilities. The work to be performed under this contract shall be accomplished at Pope Army Airfield, Simmons Army Airfield, Camp Mackall and Fort Bragg, NC. All machines are to be repaired/serviced at the machine location. Those machines unable to be repaired/serviced will be removed by the Building FacilityManager for a replacement machine.

1.6.7. Security Requirements: Contractor personnel shall have an AIEII+ Access Card. This Access Card may be issued for a maximum of three years for individuals who require recurring access to the installation for official business. Sponsorship is required in order to obtain a card and all applications (DES Form 118) scanned and emailed to DES-AIE using the approving authority’s government email account. Once approved, the approving authority will be notified so they can contact the applicant(s) to go and process for their AIEII+ card. The contractor must maintain the level of security required for the duration of the contract. Contractor personnel shall comply with all applicable security and safety regulations, guidance, and procedures, including local, referenced in this PWS and in effect at the work sites. All personnel must meet requirements IAW DODD 8570.

1.6.7.1. Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use. At the close of each work period, equipment, and materials shall be secured.

1.6.7.1.1 The Contracting Officer Representative (COR) will receive and validate any complaints regarding the Contractor’s employees and require appropriate action by the Contractor.

1.6.8. Safety Requirements: The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. This effort shall be achieved through an effective preventive Safety Plan dedicated to ensuring the best possible safe working environment for the employees and the government. The Contractor shall provide their Safety Plan (SP) no later than (NLT) ten calendar days after contract award and within five (5) days of any proposed changed to the COR and KO. Contractor shall provide a verbal notification to the KO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. The Contractor is also to provide a completed copy of required Accident Investigation Reports to the KO within five calendar days of each occurrence.

1.6.8.1. Environment and OSHA: The Contractor shall comply with all local, state, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, state and Federal laws, rules and regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the KO and/or the COR final resolution. The Contractor shall notify the KO and COR in writing in addition to any verbal notification of such conflicts. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local state, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO or COR, to halt all Contractor performance with a commensurate deduction of monies due the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of any hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall immediately notify the KO or COR.

1.6.9. Special Qualifications.

1.6.9.1. General:

1.6.9.1.1. The Contractor shall be responsible for ensuring all personnel performing work under this contract possess and maintain the qualifications as indicated in section 1.6.11.2. of this PWS.

1.6.9.1.1.1 The Contractor is cautioned that off duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours or deployment. Their absence at any time shall not constitute an excuse for nonperformance under this contract.

1.6.9.1.2. Contractor personnel performing work under this contract shall be able to read, write, speak, and understand the English language to effectively carry out all contract requirements. They shall have a command of both the written and spoken English language to properly clearly, and effectively communicate in person or via electronic devices (telephone or Email) with co-workers, customers, and the general public.

1.6.9.1.3. Contractor personnel performing work under this contract shall be U.S. citizens unless the provisions of Army Regulation 25-2, Information Assurance have been fully completed and approval has been granted by the Government for the non-U.S. citizen to perform the required support.

1.6.9.1.4. Access and General Protection/Security Policy and Procedures: All Contractor personnel performing work under this contract shall comply with applicable installation, facility and area commander installation/facility access, local security policies and security procedures provided by the Security Manager Government representative.

Contractor personnel shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor personnel shall comply with all personal identity verification requirements as directed by Department of Defense (DoD), HQ Department of Army (DA) or local policies. In addition to the changes otherwise authorized by this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor and subcontractor security matters or processes.

1.6.9.1.5. Anti-Terrorism Program

1.6.9.1.5.1. The Contractor shall ensure compliance with, PARC Policy Alert 14-33, Homeland Security Presidential Directive 12 (HSPD-12) issued 31 Dec 13.

1.6.9.1.5.2. Anti-Terrorism (AT) Level I Training: Contractor personnel performing work under this contract that require access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after commencing performance under this contract. The Contractor shall submit employee certificates of completion within 30 calendar days after completion of the training. AT Level I awareness training is available at the following website: https://atlevel1.dtic.mil/at.

1.6.9.1.6. iWATCH Training: The Contractor shall brief all personnel performing work under this contract on the local iWATCH program [training standards provided by the requiring activity Anti-Terrorism Office (ATO)]. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award with the results reported to the COR NLT 45 calendar days after contract award. New employees shall complete the training within 10 calendar days of commencing performance of work under this contract.

1.6.9.1.7. OPSEC Training: Per AR 530-1, Operations Security, the Contractor shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter.

1.6.9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The post award conference will also be utilized to ensure contractor understands all HSPD-12 requirements. The KO and/or COR may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO and/or COR will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10. Contracting Officer Representative (COR): The COR will be identified by separate letter of appointment.

The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assures that the Contractor performs the technical requirements of the contract; performs inspections necessary in connection with contract performance; maintains written and oral communications with the Contractor concerning technical aspects of the contract; issues written interpretations of technical requirements, including government drawings, designs, specifications; monitors Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinates availability of government furnished property, and provides site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.6.11. Key Personnel: Key personnel shall not be added to or removed from the contract without express acknowledgement of the COR. Any changes to the working status of these key personnel shall be transmitted (in writing) to the KO/COR within ten (10) work days of the proposed change. If, for any reason, any of the key personnel becomes, or is expected to become, unavailable for work under this contract for a continuous period exceeding 30 work days the contractor shall promptly replace personnel with personnel who possess qualifications equal to or better than that of the original employee. The Contractor shall ensure all key personnel terminated or released from employment under this contract are replaced within ten (10) work days of the termination.

1.6.11.1. The follow are considered key personnel by the Government: The Contractor shall provide a Program Manager (PM) who shall be responsible for the performance of the work under this contract. The name of this person, and an Alternate PM (APM), who shall act for the Contractor when the PM is absent, shall be designated in writing to the KO at the post award conference. The PM or APM shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The PM or APM shall be available between the hours of 7:30 AM to 4:30 PM, Monday through Friday, except federal holidays or when the government facility is closed for administrative reasons.

1.6.11.2. Qualifications for all Key Personnel:

1.6.11.2.1. Program Manager (PM): The PM/Mechanic Technician III shall meet or exceed the following minimum qualifications: Constructs, maintains, and tests mechanical equipment, machinery, and components. Identifies parts for replacement and machines that need new parts and places orders as necessary. Requires a high school diploma or its equivalent. Requires a minimum of 4 years of experience in the field or in a related area. Familiar with a variety of the field's concepts, practices, and procedures. Relies on experience and judgment to plan and accomplish goals.

Performs a variety of complicated tasks. May lead and direct the work of others. Typically reports to a supervisor or manager. A wide degree of creativity and latitude is expected.

1.6.11.2.2. Mechanic: The contractor shall provide maintenance mechanics to construct, maintain, and test mechanical equipment, machinery, and components. Identifies parts for replacement and machines that need new parts and places orders as necessary. Requires a high school diploma or its equivalent, and shall have 2 years of experience in the field or in a related area. Has knowledge of commonly-used concepts, practices, and procedures within a particular field. Relies on instructions and pre-established guidelines to perform the functions of the job.

Works under immediate supervision. Primary job functions do not typically require exercising independent judgment. Typically reports to a supervisor or manager.

1.6.12. Contractor Personnel:

1.6.12.1. Identification of Contractor Personnel: All Contractor personnel attending meetings, and working in other situations where their Contractor status is not obvious to third parties, are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials.

1.6.12.1.1. All Contractor personnel performing work under this contract shall wear a company issued picture identification card. The card shall contain the picture of the employee, name and company name. Identification shall be worn at all times, when performing work under this contract, to include attending government meetings.

Unless otherwise specified in the contract, Contract personnel shall wear the Contractor’s ID card/badge in a conspicuous place on the front of exterior clothing and above the waist. The ID card does not have to be worn when safety or health reasons prohibit such placement.

1.6.12.1.2. The Contractor shall develop, maintain, and provide to the COR an updated roster which shall include names and positions of all Contractor personnel as well as indicating which employees were issued government identification cards. The Contractor shall submit initial roster to the COR within ten (10) calendar days after commencement of base period of performance.

1.6.12.1.3. The Contractor shall immediately report any lost government issued identification cards to the COR and Military and/or DoD police agencies. The Contractor shall immediately collect the government issued forms of identification upon termination of employee, or at the end of the contract performance period. The government issued forms of identification shall be returned to the COR within one (1) hour of employee termination, or at the end of contract performance period, whichever comes first. Final payment may be delayed if Contractor fails to comply with these requirements.

1.6.12.2. Contractor Personnel Appearance and Performance: It is essential that all Contractor personnel meet the highest standards of professionalism and personal integrity. The Contractor shall ensure their personnel do not perform work under the influence of alcohol, illegal prescribed drugs or any other incapacitating agents. Contractor personnel shall be neatly groomed and dressed to present a professional appearance at all times.

1.6.13. Contractor Travel: Not applicable

1.6.14. Other Direct Costs (ODC): This Contract Line Item Number (CLIN) are for costs for parts not under warranty and for shipment costs of warrantied items. No labor shall be applied to this CLIN.

1.6.15. Organizational Conflict of Interest:

1.6.15.1. Purpose. To aid in ensuring that:

1.6.15.1.1. The Contractor does not obtain an unfair competitive advantage by establishing the ground rules for a future competition;

1.6.15.1.2. The Contractor's objectivity and judgment are not biased because of its present or future interests (financial, contractual, organizational, or otherwise) which relate to work performed under this contract; and

1.6.15.1.3. The Contractor does not obtain an unfair competitive advantage by virtue of its access to non-public or proprietary information belonging to others.

1.6.15.2. Definitions.

1.6.15.2.1. The term “Contractor” herein used in section 1.6.15., Organizational Conflict of Interest, means: (a) the organization (hereinafter referred to as "it" or "its") entering into this agreement with the Government; (b) all business organizations with which it may merge, join or affiliate now or in the future and in any manner whatsoever, or which hold or may obtain, by purchase or otherwise, direct or indirect control of it; (c) it’s parent organization, if any and any of its present or future subsidiaries, associates, affiliates, or holding companies, and; (d) any organization or enterprise over which it has direct or indirect control now or in the future.

1.6.15.2.2. The term "proprietary information" for purposes of section 1.6.15., Organizational Conflict of Interest, means any information considered so valuable by its owners that it is held secret by them and their licensees.

Information furnished voluntarily by the owner without limitations on its use, or which is available without restrictions from other sources, is not considered proprietary.

1.6.15.3. Organizational Conflicts of Interest Examples. The following examples illustrate situations in which organizational conflicts of interest may arise. These examples are not all inclusive.

1.6.15.3.1. Biased Ground Rules. This type of conflict may arise in situations where a company sets the ground rules for a future competition. For example, when a Contractor develops requirements then competes to provide products or services to satisfy those requirements, thus obtaining a competitive advantage.

1.6.15.3.2. Impaired Objectivity. This type of conflict may exist where a Contractor’s obligations under a contract require objectivity, but another role of the Contractor casts doubt on its ability to be truly objective. An example of this type of conflict is where a Contractor’s work under one contract entails evaluating itself, its affiliates, or its competitors under a separate contract.

1.6.15.3.3. Unequal Access to Information. This type of conflict may arise when a Contractor has access to nonpublic or proprietary information as part of its performance under a contract that gives it an unfair advantage in a competition for a later contract.

1.6.15.4. General Constraints. The provisions of FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest, concerning organizational conflicts of interest govern this contract. Potential conflicts may exist in accordance with FAR 9.505-1, Providing Systems Engineering and Technical Direction, through 9.505-4, Obtaining Access to Proprietary Information. In this regard, the Contractor is responsible for identifying any actual or potential organizational conflicts of interest to the KO that arise as the result of performance under this contract. To avoid or mitigate a potential conflict related to performance under this contract, the KO will impose appropriate constraints such as the constraints discussed below. Since it is impossible to foresee all of the circumstances that might give rise to organizational conflicts of interest, the constraints discussed below are not all inclusive and the KO may impose constraints other than, or in addition to, the constraints listed below.

1.6.15.4.1. The Contractor agrees that if it provides, under a contract or task order or delivery order, systems engineering and technical guidance for systems and programs, but does not have overall contractual responsibility, it will not be allowed to be awarded a contract or task or delivery order to supply the system or any of its major components or be a subcontractor or consultant to a supplier of the system or any of its major components (FAR 9.505-1).

1.6.15.4.2. The Contractor agrees that if it prepares complete specifications for non-developmental items or assists in the preparation of work statements for a system or services under a contract or task order or delivery order, it will not be allowed to furnish these items, either as a prime Contractor, a subcontractor or as a consultant (FAR 9.505-2).

1.6.15.4.3. The Contractor agrees that it will neither evaluate nor advise the Government with regard to its own products or activities. The Contractor will objectively evaluate or advise the Government concerning products or activities of any prospective competitors (FAR 9.505-3).

1.6.15.4.4. The Contractor agrees that if it gains access to proprietary information of other companies, it will exercise diligent effort to protect such proprietary information from unauthorized use or disclosure (FAR 9.505-4).

In addition, the Contractor agrees to protect the proprietary information of other organizations disclosed to the Contractor during performance of this contract with the same caution that a reasonably prudent Contractor would use to safeguard highly valuable property. The Contractor also agrees that if it gains access to the proprietary information of other companies it will enter into written agreements with the other companies to protect their information from unauthorized use or disclosure for as long as it remains proprietary and to refrain from using the information for any purpose other than that for which it was furnished. The Contractor shall provide copies of such agreements to the KO.

1.6.15.4.5. If the Contractor, in the performance of this contract, obtains access to plans, policies, reports, studies, financial plans, data or other information of any nature which has not been released or otherwise made available to the public, the Contractor agrees that without prior written approval of the KO, it shall not: (a) use such information for any private purpose unless the information has been released or otherwise made available to the public, or (b) release such information unless release is otherwise authorized under the contract or such information has previously been released or otherwise made available to the public by the Government.

1.6.15.5. Non-Disclosure Agreements. The Contractor shall obtain from each employee who has access to proprietary information under this contract, a written agreement which shall in substance provide that such employee shall not, during his/her employment by the Contractor or thereafter, disclose to others or use for their benefit, proprietary information received in connection with the work under this contract. The Contractor will educate its employees regarding the restrictions imposed by FAR 9.505-4, so that they will not use or disclose proprietary information or data generated or acquired in the performance of this contract, except as provided herein.

1.6.15.6. Training. The Contractor shall effectively educate its employees, through formal training, company policy, information directives and procedures, in an awareness of the legal provisions of FAR Subpart 9.5 and its underlying policy and principles, so that each employee will know and understand the provisions of that Subpart and the absolute necessity of safeguarding information from anyone other than the Contractor's employees who have a need to know, and the U.S. Government.

1.6.15.7. Subcontracts. The Contractor agrees that it will include the provisions in paragraphs 1.6.15.4., 1.6.15.5., and 1.6.15.6. (above) and this paragraph in consulting agreements, teaming agreements, and subcontracts of all tiers, which involve access to information or the performance of services described in paragraph 1.6.15.4. (above). The use of section 1.6.15., in such agreements, shall be read by substituting the word "consultant" or "subcontractor" for the word "Contractor" whenever the latter appears.

1.6.15.8. Additional Constraints. If this contract provides for the issuance of task or delivery orders, such orders may impose additional requirements and/or restrictions relating to 1.6.15., to include the requirement for the Contractor and its subcontractors and employees to furnish the Government with written non-disclosure agreements or statements of no conflict of interest. With regard to any proposal submitted by the Contractor, in response to a Request for Task or Delivery Order Proposal, by submitting its proposal the Contractor represents that it has disclosed to the KO, prior to the issuance of the task or delivery order, all facts relevant to the existence or potential existence of organizational conflict of interest as that term is used in FAR Subpart 9.5.

1.6.15.9. Conflicts Involving Future Procurements. The award of this contract, task or delivery orders issued under this contract, government tasking or acquiescence in the Contractor’s performance of services hereunder shall not constitute or be interpreted as a determination that the Contractor is eligible to participate in future procurements, developmental efforts, implementation efforts, or related activities. Only the KOs for such efforts, applying the rules, principles, and procedures of FAR Subpart 9.5, have the authority to determine whether a conflict exists, in connection with such procurements.

1.6.15.10. Representations and Disclosures.

1.6.15.10.1. The Contractor represents that it has disclosed to the KO, prior to award of this contract, all facts relevant to the existence or potential existence of organizational conflict of interest as that term is used in FAR Subpart 9.5.

1.6.15.10.2. The Contractor represents that if it discovers an organizational conflict of interest or potential conflict of interest after award of this contract, a prompt and full disclosure shall be made in writing to the KO. This disclosure shall include a description of the action the Contractor has taken or proposes to take in order to avoid or mitigate such conflict.

1.6.15.11. Remedies and Waiver.

1.6.15.11.1. For breach of any of the above restrictions or for non-disclosure or misrepresentation of any relevant facts required to be disclosed concerning this contract, the Government may terminate this contract for default, disqualify the contractor for subsequent related contractual efforts, and pursue such other remedies as may be permitted by law or this contract. If, however, in compliance with section 1.6.15., the Contractor discovers and promptly reports an organizational conflict of interest (or the potential thereof) subsequent to contract award, the KO may terminate this contract or any task or delivery order issued under this Contract for convenience, if such termination is deemed to be in the best interest of the Government.

1.6.15.11.2. The parties recognize that this clause has potential effects, which will survive the performance of this contract, and that it is impossible to foresee each circumstance to which it might be applied in the future.

Accordingly, the Contractor may at any time seek a waiver from the cognizant KO by submitting a full written description of the requested waiver and the reasons in support thereof (FAR 9.503).

1.6.16. Phase-In/Phase-Out Periods: In order to minimize interruption of washer and dryer service, between the incoming Contractor and the outgoing Contractor, a Phase In/Phase-Out Transition Period will be conducted at the end of the contract.

1.6.16.1. Phase-In: To minimize any decreases in productivity and to prevent possible negative impact on additional services, the Contractor shall have all key personnel on the contract in place during the phase-in period, which is 20 calendar days. During the phase-in period, the Contractor shall become familiar with performance requirements, in order to commence full performance of services on the start of the base period of performance.

1.6.16.2. Phase-Out: Prior to the completion of this contract, an observation period shall occur, at which time team management personnel of the incoming Contractor may observe operations. This will allow for orderly turnover of equipment, and records and will help to ensure continuity of services. The outgoing Contractor is ultimately responsible for performing full services IAW the contract, during the phase-out period, and shall not defer any requirements for the purpose of avoiding responsibility or of transferring, such responsibility to the succeeding Contractor. The outgoing Contractor shall fully cooperate with the succeeding Contractor and the Government, so as not to interfere with their work or duties. Phase Out period will consist of 20 calendar days.

1.6.16.2.1. Phase-Out Plan. The outgoing Contractor shall develop a Phase-Out Plan to affect a smooth and orderly transfer of contract responsibility to a successor. The plan shall fully describe the Contractor’s approach to the following issues, within the 20 calendar day Phase-Out period. Inventories and reconciliation of machines; clean-up of Contractor work areas; and security debriefings in accordance with AR 380-5 for incumbent personnel holding security clearances; and any other actions required to ensure continuity of operations. The Contractor shall provide the Phase-Out Plan to the COR thirty (30) days before the phase-out period commences.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and to make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor, as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. CONTRACTOR PERSONNEL. Contractor and subcontractor employees performing working under this contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement (PWS).

2.1.6. DELIVERABLE. Anything that can be physically delivered, but may include non-physical things, such as meeting minutes or reports.

2.1.7. FACILITY CLEARANCE. A facility clearance (FCL) is an administrative determination that, from a national security standpoint, a facility is eligible for access to classified information at the same or lower classification category as the clearance being granted. The FCL may be granted at the Confidential, Secret, or Top Secret level. The FCL includes the execution of a Department of Defense Security Agreement (DD Form 441).

Under the terms of the agreement,…