QA Log_PAD_2021.07.29.pdf

PDF 227 KB Posted Jul 30, 2021

Attached to: Patient Administrative Medical Records Technician
Solicitation number: W91243-21-Q-P016
Issued by: Department of the Army Nebraska Army National Guard

About this file

Written by GovTribe AI · Dec 27, 2023

This combined synopsis and solicitation requests quotes for medical records support services. The Nebraska Army National Guard is seeking a contractor to provide one full-time medical records technician to support patient administrative functions at their facility in Lincoln, Nebraska from August 30, 2021 through August 30, 2022. This opportunity is set aside for small businesses under NAICS code 561110. Quotes are due by August 21, 2021 and should be emailed to the point of contact. The award will be made based on best value considering technical acceptability, past performance, and price. The solicitation incorporates various FAR and DFARS clauses pertaining to system for award management registration, prohibited telecommunications equipment, and accelerated payments to small businesses.

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Other files

File	Type	Posted
Performance Work Statement_Revised_20210817.pdf	PDF	Aug 17, 2021
QA Log_PAD_2021.08.16.pdf	PDF	Aug 16, 2021
QA Log_PAD_2021.08.13.pdf	PDF	Aug 13, 2021
QA Log_PAD_2021.08.03.pdf	PDF	Aug 4, 2021
QA Log_PAD_2021.07.26.pdf	PDF	Jul 26, 2021
QA Log_PAD_2021.07.21.pdf	PDF	Jul 21, 2021
WageDetermination_PAD_20210713.pdf	PDF	Jul 21, 2021
Performance Work Statement_Revised_20210721.pdf	PDF	Jul 21, 2021
Performance Work Statement 20210603_revised_final.pdf	PDF	Jul 20, 2021

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JUNE 24, 2021

NEBRASKA NATIONAL GUARD

Q&A LOG

NEBRASKA NATIONAL GUARD

Contracting Office Joint Forces Headquarters Suite 2200

PROJECT TITLE

SOLICITATION NUMBER

POINT OF CONTACT (POC)

PROJECT TITLE

AWARD DATE

CONTRACT NUMBER

DELIVERY DATE

CONTRACTOR (KTR)

POINT OF CONTACT (POC)

LOG QUESTION(S)

QUESTION #

Response #

KTR

POC

11.0.0.20130303.1.892433.887364

CurrentPage:

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AddQ:

TextField1: Patient Administrative Medical Records Technician

TextField1: Patti Lee-Smith

TextField1: How many Medical Records Technicians are you requiring for the operation of this contract?

TextField1: The contractor is responsible for determining the number technicians.

TextField1: Is this a new contract? If not, who is incumbent?

TextField1: This is a new contract. There is no incumbent.

TextField1: Do you intend for this contract to be Firm Fixed Price?

TextField1: Yes.

TextField1: Can you describe the historical workload and number of current FTEs on the contract? As currently described, it is impossible for industry to gauge the necessary level of support to meet the requirement.

TextField1: Monthly--scan 500-750 pages into the Electronic Health Record; Monthly--record retirement average 25-30, Monthly-50 Electronic Health Record disclosures. Monthly--validate 25-30 records.

This contract has a Performance Work Statement (PWS) and by definition the Nebraska Guard will not dictate how many workers it will take to do the work. It will be up to the contractor to determine the number needed to fulfill the requirements.

TextField1: Do you intend to publish any instructions to offerors to provide your expectation for what you want included in the quote and any direction for the 3 factors to be considered – technical, past Performance, and price? (instructions to offerors and evaluation criteria)

TextField1: This is being procured using FAR 12.6 and will be awarded using 'Best Value'. This means we will evaluate Technical, Past Performance and Price, and there are no expectations or direction on the documents you provide. The vendor is allowed full discretion in documents to provide.

TextField1: Can you confirm correct place of performance? PWS mentions primary place of performance to be 2400 NW 24th Street, Lincoln, NE, but the Sam.gov entry states 2411 West Butler Ave, Lincoln NE.

TextField1: Location is on the Lincoln Air National Guard base. Both addresses are on the base. Currently a new building is being built and contractors will work out of it upon completion. Estimated completion is next six months. The addresses are approximately 4 blocks apart.

TextField1: PWS 4.0 Location and Hours of Work state: : Accomplishment of the results contained in this PWS requires work at the NE ARNG Medical Detachment (2400 NW 24th Street, Lincoln NE 68524)and at various Government facilities within the State of Nebraska.

a. What are the other locations / distance of travel?

b. What is the frequency of travel?

c. How do you intend to cover travel costs? NTE travel clin?

TextField1: There will not be travel. Only location will be Lincoln Air Base. PWS has been updated.

TextField1: Please confirm the Period of Performance is as stated in the PWS. Sam.gov entry only has a 1-year PoP.

Period of Performance Base Period: 1 September 2021 - 31 August 2022 Option Year 1: 1 September 2022 - 31 August 2023 Option Year 2: 1 September 2023 - 31 August 2024 Option Year 3: 1 September 2024 - 31 August 2025 Option Year 4: 1 September 2025 – 31 August 2026

TextField1: The PoP is as stated in the question. Base year and 4 option years.

TextField1: The PWS mentions a DD 254. Do you anticipate the offeror to need a Facility Clearance? If so, are you willing to sponsor?

TextField1: DD254 will not be required. PWS will be updated.

TextField1: Do have a suspense for all questions?

TextField1: August 16. Solicitation was updated.

TextField1: Can the government please provide the labor categories document referenced on page 12 of the PWS?

TextField1: Wage Determination has been uploaded. Labor position is Medical Record Technician.

TextField1: The due date on beta.sam.gov is August 21, 2025, which is a Saturday.

TextField1: Will be updated to August 23.

TextField1: Is the offeror required to submit pricing in a specific format? If so, please provide instructions to satisfy the submission.

TextField1: Will you please specify how many weekends require support and for how many hours?

TextField1: Weekends will be rare. If, at all, 1 no more than 2 weekends; 8 hours maximum.

TextField1: Will overtime be approved? If not, will personnel be able to adjust their weekday schedule accordingly.

TextField1: Overtime will not be approved. Personnel will be able to adjust their schedule accordingly.

TextField1: The contractor shall (will) ensure the labor categories as defined in the Labor Categories document (see attachment) utilized in the performance of the contract issued hereunder will be the minimum necessary to accomplish the task. Based on this information, an attachment should be included, but there is none. Will the government provide this information to the vendor?

TextField1: Wage Determination has been uploaded. Labor position is Medical Record Technician. Occupation Code 12190.

TextField8: W91243-21-Q-P016

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File details come from the government source that posted it. Updated Jul 30, 2021.