QA Log_PAD_2021.07.26.pdf
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- Solicitation number
- W91243-21-Q-P016
About this file
This document outlines a federal contract solicitation for patient administrative medical records technician services. The solicitation was issued by the Department of the Army Nebraska Army National Guard seeking nonpersonal medical records support services to be performed at a location in Lincoln, Nebraska from August 30, 2021 to August 30, 2022. The solicitation is set aside for small businesses and will be awarded on a best value basis evaluating technical quality, past performance, and price. Offers for the sole line item are due by August 21, 2021 and can be emailed to the point of contact.
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JUNE 24, 2021
NEBRASKA NATIONAL GUARD
of
Q&A LOG
NEBRASKA NATIONAL GUARD
Contracting Office Joint Forces Headquarters Suite 2200
PROJECT TITLE
SOLICITATION NUMBER
POINT OF CONTACT (POC)
PROJECT TITLE
AWARD DATE
CONTRACT NUMBER
DELIVERY DATE
CONTRACTOR (KTR)
POINT OF CONTACT (POC)
LOG QUESTION(S)
QUESTION #
Response #
KTR
POC
11.0.0.20130303.1.892433.887364
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| TextField1: Patient Administrative Medical Records Technician |
| TextField1: Patti Lee-Smith |
| TextField1: How many Medical Records Technicians are you requiring for the operation of this contract? |
| TextField1: The contractor is responsible for determining the number technicians. |
| TextField1: Is this a new contract? If not, who is incumbent? |
| TextField1: This is a new contract. There is no incumbent. |
| TextField1: Do you intend for this contract to be Firm Fixed Price? |
| TextField1: Yes. |
| TextField1: Can you describe the historical workload and number of current FTEs on the contract? As currently described, it is impossible for industry to gauge the necessary level of support to meet the requirement. |
| TextField1: Monthly--scan 500-750 pages into the Electronic Health Record; Monthly--record retirement average 25-30, Monthly-50 Electronic Health Record disclosures. Monthly--validate 25-30 records. |
This contract has a Performance Work Statement (PWS) and by definition the Nebraska Guard will not dictate how many workers it will take to do the work. It will be up to the contractor to determine the number needed to fulfill the requirements.
| TextField1: Do you intend to publish any instructions to offerors to provide your expectation for what you want included in the quote and any direction for the 3 factors to be considered – technical, past Performance, and price? (instructions to offerors and evaluation criteria) |
| TextField1: This is being procured using FAR 12.6 and will be awarded using 'Best Value'. This means we will evaluate Technical, Past Performance and Price, and there are no expectations or direction on the documents you provide. The vendor is allowed full discretion in documents to provide. |
| TextField1: Can you confirm correct place of performance? PWS mentions primary place of performance to be 2400 NW 24th Street, Lincoln, NE, but the Sam.gov entry states 2411 West Butler Ave, Lincoln NE. |
| TextField1: Location is on the Lincoln Air National Guard base. Both addresses are on the base. Currently a new building is being built and contractors will work out of it upon completion. Estimated completion is next six months. The addresses are approximately 4 blocks apart. |
| TextField1: PWS 4.0 Location and Hours of Work state: : Accomplishment of the results contained in this PWS requires work at the NE ARNG Medical Detachment (2400 NW 24th Street, Lincoln NE 68524)and at various Government facilities within the State of Nebraska. |
a. What are the other locations / distance of travel?
b. What is the frequency of travel?
c. How do you intend to cover travel costs? NTE travel clin?
| TextField1: There will not be travel. Only location will be Lincoln Air Base. PWS has been updated. |
| TextField1: Please confirm the Period of Performance is as stated in the PWS. Sam.gov entry only has a 1-year PoP. |
Period of Performance Base Period: 1 September 2021 - 31 August 2022 Option Year 1: 1 September 2022 - 31 August 2023 Option Year 2: 1 September 2023 - 31 August 2024 Option Year 3: 1 September 2024 - 31 August 2025 Option Year 4: 1 September 2025 – 31 August 2026
| TextField1: The PoP is as stated in the question. Base year and 4 option years. |
| TextField1: The PWS mentions a DD 254. Do you anticipate the offeror to need a Facility Clearance? If so, are you willing to sponsor? |
| TextField1: DD254 will not be required. PWS will be updated. |
| TextField1: Do have a suspense for all questions? |
| TextField1: August 16. Solicitation was updated. |
| TextField1: Can the government please provide the labor categories document referenced on page 12 of the PWS? |
| TextField1: Wage Determination has been uploaded. Labor position is Medical Record Technician. |
| TextField1: The due date on beta.sam.gov is August 21, 2025, which is a Saturday. |
| TextField1: Will be updated to August 23. |
| TextField1: Is the offeror required to submit pricing in a specific format? If so, please provide instructions to satisfy the submission. |
| TextField1: This is being procured using FAR 12.6 and will be awarded using 'Best Value'. This means we will evaluate Technical, Past Performance and Price, and there are no expectations or direction on the documents you provide. The vendor is allowed full discretion in documents to provide. |
| TextField8: W91243-21-Q-P016 |
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