Questions.Answers.pdf

Black Butte Elevator Modernization

Questions & Answers

W9123826QA034

Q1: Could you please provide the elevator ID number for the elevator being modernized?

A1: Serial number of elevator C14361, Size 207E.

Q2: Was there a previous incumbent? If so, can you share their price proposal?

A2: There is no previous incumbent contractor for this requirement. Therefore, pricing information is available.

Q3: Has there been any changes to the scope from the last?

A3: This is a new requirement; therefore, there is no previous scope of work for comparison.

Q4: Did the previous incumbent complete the project term? Is this solicitation the same length of time?

A4: There is no previous incumbent contractor. The anticipated period of performance for this requirement is provided in the solicitation.

Q5: If previous incumbents exist, when is the contract set to end?

A5: There is no previous incumbent contract and, therefore, no incumbent contract-expiration date.

Q6: Is there a set budget for this solicitation?

A6: The Government will not disclose its budget for this acquisition. Offerors should submit their most competitive pricing based on the solicitation requirements and attachments.

Q7: Is there a projected award and start date?

A7: The Government anticipates making an award no later than September 30, 2026. Performance will begin in accordance with the period of performance and commencement instructions provided in the resulting contract.

Q8: The equipment described in PWS Sections 9.2 and 9.3 indicates a geared traction arrangement. Please confirm the elevator’s formal use classification as passenger, freight, service, or another classification.

A8: The elevator’s formal use classification is for special purpose personnel elevator.

Q9: Please provide the elevator’s rated capacity, rated speed, total vertical travel, number of landings, and number and location of entrance openings.

A9: The elevator has a rated capacity is 1200 LBS and a rated speed is 100 feet per minute

(F.P.M.). It serves 5 landings, with one opening at each of the following floor elevations:

515, 500, 436.5, 423, 404. The total vertical travel is approximately 111 feet.

Q10: Please provide the original elevator manufacturer, model, serial or equipment number, installation year, and date of any previous modernization, if available.

A10: The elevator was manufactured by Montgomery Elevator Company. The available records identify model/equipment M-30665, and Serial Number C14361. It was installed on

August 22, 1963. No previous modernization of the elevator system is documented.

Q11: Please provide available manufacturer, model, and nameplate information for the existing hoist motor, gear machine, brake, rope gripper, controller, overspeed governor, and governor tail sheave. Please include the motor horsepower, motor speed, motor voltage, gearbox ratio, brake voltage, and drive-sheave diameter where available.

A11: The available nameplate information identifies an Imperial Electric Company motor, serial number

263508, rated at 5 horsepower (HP), Frame E326Y, 480 volts, three-phase, and 60 hertz. The nameplate lists full-load speeds of 1,070/320 RPM and amperage of 7.1/5,2 amps. The available governor information identifies number P4084 and tripping speed of 175 feet per minute. Additional available equipment information will be provided in the as-built drawings and photographs posted with this Q&A.

Additional information regarding the gear machine, brake, rope gripper, controller, governor tail sheave, gearbox ratio, brake voltage, and drive-sheave diameter is not available. Offerors should base their proposals on the information provided in the solicitation, available as-built drawings, photographs, and observations made during the site visit.

Q12: Please identify the existing hoist-rope quantity, diameter, construction, roping arrangement, and approximate length. Please also provide any available car deadweight, counterweight, and guide-rail information.

A12: The total weight of the car and safeties is approximately 2,500 pounds. The elevator has four ½-inch diameter, 8x19 steel hoist ropes. The governor rope is 3/8-inch-diameter, 8x19 steel cable. The approximate rope length is 130 feet. Additional information regarding the roping arrangement, counterweight, and guide rails is not available. Offerors should base their proposals on the information provided in the solicitation, available as-built drawings, photographs, and observations made during the site visit.

Q13: Please provide the main elevator electrical-service characteristics, including voltage, phase, frequency, main-disconnect rating, available amperage, and any emergency or standby-power connection.

A13: The elevator’s main electrical service is 480 volts, three-phase, and 60 hertz. An emergency backup generator located at the dam supplies power to the elevator during outages. The generator is connected to the existing elevator system through the main control panel and automatic transfer switch. Information regarding the main-disconnect rating and available service amperage is not available. Available as-built drawings and photographs will posted with this Q&A amendment on SAM.gov for offeror review.

Q14: Please provide available dimensions for the elevator car, entrances, hoistway, pit, overhead, machine room, and equipment-access route.

A14: The elevator car is approximately 5 feet wide by 4 feet deep by 7 feet 11-3/16 inches high. The car entrance is approximately 3 feet wide by 7 feet high. The hoistway is approximately 129 feet high, and the pit is approximately 5 feet deep. The elevator equipment is located directly above the elevator shaft, approximately 13 feet above the elevation 515 deck. The equipment area is accessed by a staircase from the elevation 515 deck through the dam’s water-control tower entrance. Additional available dimensions are shown in the as-built drawings and photographs posted with this Q&A.

Q15: Please identify the existing door configuration at each landing, including door type, clear opening width and height, number of door panels, and whether each entrance is single-slide, center-opening, or another configuration.

A15: Each landing has the same door configuration, a 3-foor-wide by 7-foot-high clear opening with two-panel, single-slide doors.

Q16: Please identify the location and configuration of the elevator machine room and confirm whether equipment can be removed through the existing access route. Please identify any component size or weight restrictions and whether temporary demolition, lifting, craning, or other special rigging provisions will be required.

A16: The elevator equipment is located directly above the elevator shaft, approximately 13 feet above the elevation 515 deck. The equipment area is accessed by a staircase from the elevation 515 deck through the entrance to the dam’s water-control tower. Offerors are responsible for evaluating the existing access route and determining the means and methods necessary to remove and install the equipment. Lifting, craning, or specialized rigging may be required. The Government has not identified any temporary demolition requirement or specific component weight restriction beyond the conditions shown in the solicitation, as-built drawings, and photographs.

Q17: Please provide any available as-built drawings, elevator equipment schedules, wiring diagrams, controller schematics, machine-room layouts, shop drawings, or previous modernization documents.

A17: The available as-built drawings and photographs will be posted on SAM.gov for review.

Q18: Please confirm whether hazardous-material surveys have been performed for asbestos, lead-based paint, PCB-containing electrical components, or other regulated materials in the elevator, machine room, hoistway, entrances, or associated wiring. If available, please provide the survey results.

A18: Based on the records currently available to the Government, a lead based paint survey was performed at the dam. Lead based paint was identified on the service and emergency water release gates, which are not associated with elevator modernization work.

The Government is unable to confirm whether surveys specific to asbestos, PCB-containing electrical components, or other regulated materials have been performed in the elevator, machine room, hoistway, entrances, or associated wiring. No additional survey results are currently available.

Q19: Please identify any known water intrusion, corrosion, seismic damage, structural deterioration, or other existing conditions affecting the hoistway, pit, machine room, rails, entrances, or electrical equipment.

A19: The Government is not aware of any water intrusion, corrosion, seismic damage, or structural deterioration affecting the elevator work. The known existing condition involves malfunctioning electrical components. The elevator is currently operational but has not been certified because of the identified deficiencies.

Q20: Please provide the Instructions to Offerors, including proposal requirements and format, submission method and designated recipient, whether bid, payment, and performance bonds are required, and the project magnitude/Government estimate. We require additional information to prepare our proposal.

A20: Offerors are advised to review the solicitation and all attachments posted on SAM.gov. The solicitation provides the information necessary to prepare and submit an offer, including the submission requirements, format, method, designated recipient, and any other applicable requirements.

This requirement is for services; therefore, a construction-project magnitude is not applicable. The

Government’s Independent Government Estimate will not be provided. Bid, performance, and payment bonds are not required for this acquisition.

Q21: Please provide the existing building and MEP as-built drawings to support accurate quantity takeoff and proposal preparation.

A21: The available as-built drawings will be posted on SAM.gov for review.

Q22: Please provide the applicable specifications and requirements for the elevator unit and other major materials and equipment included in the project scope.

A22: The applicable specifications and equipment requirements are provided in the PWS, including Sections 9.2 and 9.3 and other solicitation attachments. The available as-built drawings will also be posted on SAM.gov for review.

Q23: Please provide the key personnel requirements for this project, including any required qualifications, certifications, and staffing requirements.

A23: The applicable key personnel qualifications, certifications, and staffing requirements are provided in PWS sections 5, 7, 10 and 12.

Q24: IMPERATIVE: Can we use the crane to move equipment? (Will need it move controller and machine up to landing and take down old equipment).

A24: The site crane is currently undergoing repair, testing, and certification. The Government does not guarantee that the crane will be operational or available during contract performance. Offerors should not base their proposals on use of the site crane unless its availability is subsequently confirmed by the

Contracting Officer Representative. If its use is authorized, the contractor must provide a properly qualified crane operator and comply with all applicable EM 385-1-1, OSHA site access, and

Government safety requirements. Operation of the crane will be supervised by a USACE employee.

Q25: Fire Alarm Section: “Use rigid pipe” Can we use EMT in lieu of rigid pipe. Currently has EMT in the elevator machine space. Would like to retain or replace with new EMT.

A25: No. The requirement for rigid pipe remains unchanged. EMT is not approved as a substitute. The existing EMT reference in the question serves the cellular-booster system and is not part of the elevator electrical installation.

Q26: Emergency power generator at the site. Appears to be connected to the current elevator. Confirm that it is connected and connections from transfer switch will need to be made to the new elevator equipment.

A26: The emergency backup generator is connected to the existing elevator system through the main control panel connected to the AST switch. The contractor must reestablish the existing emergency power connection as part of the elevator modernization.

Q27: What Code Year will the modernized elevator be inspected under? 2019? Please advise and confirm. Within those Codes, please confirm that the full length of the hoistway will need lighting and whether or not there is lighting fully up and down shaft currently. (We were not allowed to access the hoistway during the walk-through)

a. 2019 Code and newer has the Video Monitoring requirement for ADA purposes. Does this apply to this elevator modernization since this is NOT a public elevator and ADA guidelines will NOT apply. If required, someone will need to run and open access internet connected to the elevator mechanical space for connection and use.

A27: Video monitoring is not required. The existing hoistway does not have lighting along its full length; lighting is currently present only in the pit. The contractor must provide hoistway lighting that complies with the applicable code and PWS section 9, requirement.

Q28: Is the intent to make the fully manual doors on the elevator fully automatic after the modernization. Currently, the elevator has a 2-speed solid panel manual door in the car (with window) and also 2-speed sliding solid panels doors with windows at each hoistway landing. This is an important distinction as the conversion to fully powered doors is a significant change.

a. Spec mentions new door panels. The answer to the question above will impact what type of door panels are needed. If the manual operation is RETAINED, will new door panels still be required? (no reason to replace them unless converting to fully-automatic, powered door operation)

A28: The current doors have a powered door operating device that is not functioning. Details are provided in as-builts and photos. The PWS section 9 outlines what is required.

Q29: Spec called for new pit steel buffers and access was not provided at the time of the walk-through.

Please provide photos of the pit equipment, as it will be needed to provide a responsible bid response and quote.

a. Same for Car safeties…

A29: The available photos will be posted on SAM.gov for review.

Q30: Do you have a preference on which QEI Inspector / Company is used once this project is complete? We saw the tag of the most recent Inspector and have a good relationship with him and can hire him to return and inspect when MOD is complete.

A30: There is not a preference for a QEI inspector. The selected inspector must meet all solicitation, PWS, certification, independence, and applicable code requirements.