PWS.pdf

PERFORMANCE WORK STATEMENT

U.S. FOREST SERVICE PACIFIC SOUTHWEST RESEARCH STATION

INSTITUTE OF FOREST GENETICS HVAC EQUIPMENT REPAIRS AND REPLACEMENT

PLACERVILLE, CALIFORNIA

Date: 29 May 2024

1.0 GENERAL STATEMENT OF SERVICES

1.1 Introduction and Purpose. The contractor shall furnish all necessary labor, material, equipment, and operating personnel for this service contract to repair and replace HVAC equipment for the Mirov Lab/Conference Room Building at the Institute of Forest Genetics (IFG) located in Placerville, California. It is recommended that vendors inspect the job site prior to submitting a quote.

1.2 Location.

U.S. Forest Service, Institute of Forest Genetics 2480 Carson Road Placerville, CA 95667

1.3 Security Requirements. The Contractor will be required to comply with all U.S. Forest Service (USFS) Pacific Southwest (PSW) Research Station entrance and security requirements. Contractor shall coordinate access to the building with onsite personnel through the Contracting Officer Representative (COR).

2.0 OBJECTIVE

The existing hot water boiler is out of service, and the associated air handler, ductwork, and control system requires maintenance to adequately condition the lab spaces. The objective of the contract is to restore basic operation to the HVAC system by replacing and/or repairing the boiler and associated components and repairing the identified refrigerant leak in the cooling section of the Air Handler. There may be items to service on the Air Handler or building automation system to restore full functionality of the HVAC system that are outside the scope of this contract.

3.0 DETAILED DESCRIPTION OF SERVICES

3.1 General Requirements. All work performed by the Contractor shall be designed and implemented in a manner which conforms to the requirements in, this PWS, all applicable Federal, and state and local regulations, and all accepted Work Plans and submittals. If there is a conflict between Federal, state, and local regulations and the PWS, the Contractors shall immediately inform the Contracting Officer Representative (COR). If a conflict does arise, the most stringent rule will apply.

3.2 Period of Performance. The Period of Performance for this contract will be base following the date of contract award.

3.3 Inspection. Bidders are expected to inspect the job site where services are to be performed to satisfy themselves as to all general and local conditions which may affect the cost of performance of the contract prior to submitting bids. In no event will failure to inspect the site constitute grounds for withdrawal of a bid after opening or for a claim after award of the contract. A site visit will be conducted on 07 April 2025 at 1000 am Pacific time.

3.4 Employees. The contractor shall furnish competent personnel. If employees furnished prove to be incompetent, in the opinion of the COR, the contractor shall remove them and furnish satisfactory employees. Contractor personnel shall obtain and maintain in good standing all certifications, inspections, and licenses necessary or appropriate to perform all work contained in this PWS. The Contractor shall maintain the training skills and qualifications of all personnel throughout the award period.

The contractor is reminded that any attached Service Contract Act (SCA) Wage Rates must be strictly adhered to for employees.

All persons performing under the contract shall remain employees of the Contractor and not of the Government. The Government has the right to restrict site access under the contract of any contractor employee, or prospective contractor employee, who is identified by the COR as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. All Contractor employees performing work under the contract shall be physically able to do their assigned work. The Contractor shall not allow any employee(s) to perform any work who is under the influence of alcohol or is incapacitated by any other substances. The COR may require the Contractor to remove from the job site any employee for misconduct or security reasons. The removal from the job site of such person shall not relieve the Contractor of the requirement to perform adequate and timely service. The Contractor shall cooperate with other contractors and Government personnel performing work at USFS.

INSTITUTE OF FOREST GENETICS HVAC EQUIPMENT REPAIRS AND REPLACEMENT

3.5 Reserved.

3.6 Point of Contact. The point of contact for this action will be given at contract award.

3.7 Authorities/Technical Direction. The Contractor shall take no direction from any Government employee or any other person other than the Government Contracting Officer that changes the terms and conditions of this contract action, the scope, or any change that impacts the cost, price or schedule. Changes authorized by the Contracting Officer will be in the form of a written, official, signed modification to the contract action received by the Contractor before the Contractor will act upon those changes. The Contractor will comply with the Changes clause of this contract when the contractor believes direction has been given from persons other than the Government Contracting Officer that equate to a change by notifying the Contractor Officer as directed by the clause. Any direction given by any Government employee or any other person outside their authority must be reported to the Contracting Officer. The COR is limited to the authorities stated in the COR appointment letters.

3.8 Mutual Understanding (Preconstruction) Meeting. Prior to the start of work, a meeting will be held with the contractor, US Army Corps of Engineers (USACE) Contracting Officer or Contracting Officer Representative to discuss matters of mutual interest concerning the contract, general conditions, work schedule, phasing and coordination, security, safety, permits, and other matters pertinent to work accomplishments will be discussed in the meeting. The Contractor shall provide a Work Plan at the mutual understanding meeting that identifies in detail the work to be completed as indicated below.

3.10 Operating Hours. The Contractor shall perform the services required under this contract during the following hours: 8:00 a.m. to 4:30 p.m. Monday through Friday, excluding Federal holidays. The COR shall be notified by telephone (followed in writing by 10:00 a.m. the next workday) of all emergency work, which extends beyond normal working hours.

Federal Holidays. Except as otherwise specified, routine work shall not be scheduled on holidays.

Federal holidays observed are as follows:

New Years Day – January 1 M.L. King Birthday – 3rd Monday in January President’s Day – 3rd Monday in February Memorial Day – last Monday in May Juneteenth Day – June 19 Independence Day – July 4 Labor Day – 1st Monday of September Columbus Day – 2nd Monday of October Veterans Day – November 11 Thanksgiving Day – 4th Thursday of November Christmas Day – December 25

3.11 Invoices. Invoices for payment shall be submitted upon completion of tasks as outlined in the Payment Schedule of this contract. Invoices shall be submitted to:

Original invoice only WITHOUT additional information or supporting documentation:

USAED, FINANCE CINETER

ATTN: CEFC-AO-P

5270 Integrity Drive Millington, TN 38054-5005

One copy of each invoice WITH all required information including any necessary supporting documentation:

U.S. Army Corps of Engineers, Sacramento District

ATTN: CESPK

1325 J. Street, Sacramento, CA 95814

INSTITUTE OF FOREST GENETICS HVAC EQUIPMENT REPAIRS AND REPLACEMENT

Phone: (916) 758-1255 Email: (POC email addresses will be provided at time of award)

NOTE: All invoices must reflect the contract order number and invoice number and the final invoice must be marked “FINAL”.

Contract Payments: The Government will pay the Contractor upon submission of proper invoices for services delivered and accepted for the portion of the work actually performed under the contract. Payment will be made as indicated in the contract's Payment Schedule not on percentage of completion. Deliverables as defined in the Payment Schedule of the contract must be accepted by the Government before payment will be made.

Invoices must be submitted no more often than monthly and be billed by Contract Line Item Number (CLIN).

Please refer to the award document for necessary submittals prior to submitting invoices.

4.0 WORK TO BE PERFORMED

4.1 Service Scheduling. Within seven (7) days after award of contract, the contractor shall submit to the COR for acceptance a service schedule indicating the time and sequence of work. If unforeseen events cause a variation in the scheduled service, the contractor shall notify the COR in advance of the delay or as soon as possible if unable to notify in advance. Failure to provide the service or variation from the accepted schedule will require written explanation by the contractor. If and when additional service(s) are added, the schedule will be modified.

4.2 Scope of work.

The Mirov Lab/Conference Room Building is served by a large McQuay Air Handler (AHU) that includes an air-cooled direct-expansion cooling section, and there is currently an inoperable hot water boiler that serves the AHU heating coil and reheat coils within the building. There are also separate split systems serving other portions of the lab building that are not in need of service.

The overall goal of this contract is to provide a functional HVAC system for the IFG lab space. In order to do this, the contractor shall provide repair and/or replacement of existing Boiler equipment in accordance with this PWS and attached pictures and drawings.

The HVAC systems in the Mirov Lab/Conference Room Building are made up of the following major components:

Large McQuay Air Handler model RPSC2CCS with the following features:

o Chiller section with direct-expansion cooling o Heating coil served by the hot water boiler o Ultraviolet treatment for the airstream o Minor air leaks were noted at some exterior supply duct seams and around the air handler access doors.

Raypak hot water boiler (propane-fired, model number H8-0992B) with associated pumps and accessories to provide heating hot water to the AHU and the re-heat coils in the building system. This unit is not currently operational and needs to be replaced. The nameplate shows 831,600 BTU/HR Output and 990,000 BTU/HR Input.

There is a Johnson Metasys building automation system (BAS) that is operational but in need of some maintenance and/or repairs as some subsystems do not appear to be reporting data to the central control controller.

An American Standard split-system that serves the conference room, this unit is in good condition and NOT in need of service.

Two Mitsubishi mini-split units serving refrigerated storage spaces, these are recently installed and NOT in need of service.

INSTITUTE OF FOREST GENETICS HVAC EQUIPMENT REPAIRS AND REPLACEMENT

The existing HVAC controls are currently operating in a state of reduced functionality. There are multiple zones served by either Variable Air Volume (VAV) or Constant Air Volume (CAV) boxes. These boxes are currently distributing air to the building, but the thermostats do not appear to be reporting zone temperatures to the control system. The sensors and controllers need to have some troubleshooting and repairs completed to restore their full operation.

Any newly installed equipment must meet energy efficiency requirements as required by ASHRAE 90.1.

CLIN 0001 (Base) –The Contactor is required to remove and dispose of the existing non-functioning boiler in the most environmentally sound manner and provide and install a new boiler and accessories (boiler pump and motor, and building circulation pump and motor with VFD drive, flow switch, and any manufacturer-required safety devices) needed for the heating hot water system to provide hot water to the heating coils connected to the existing system. Connect the new boiler to the existing gas service line and make-up water line, and to the existing heating hot water distribution piping at the isolation valves on the edge of the existing boiler skid. Submit to the government copies of all installation, operation and maintenance manuals, along with one set of any filters or other items that are described in the manuals as regular maintenance replacement items. All applicable manufacturer instructions and recommendations shall be followed. The boiler must be integrated into the existing control system to enable to HVAC system to function with the new boiler. Drawings for the control system are provided as an attachment to this solicitation. The Contractor shall exercise caution to not to damage the integrity of the existing roof, lath and plaster ceiling structure, walls, utilities, and conduits during the installation process and take proactive steps to protect and preserve those features.

The new boiler shall meet the following requirements:

• Type of boiler: Condensing

• Minimum heating output: 831,600 Btu/hr (must meet or exceed the existing boiler’s heating output)

• Minimum efficiency: Meet or exceed ASHRAE 90.1-2022, meet Federal Energy Star requirement for thermal efficiency (Et) of 94%

• Boiler temperature input and output setpoints must be set to enable boiler to operate in condensing mode to the maximum extent possible to maximize energy efficiency.

• Include installation of condensate neutralization kit on boiler condensate drain.

• Building circulation pump shall have a VFD drive installed to modulate the pump speed to meet the differential pressure setpoint from DPT-1 located in the building at VAV-3.

Required Accessories for the boiler:

• Boiler circulation pump and motor

• Boiler Flow Switch

• Building circulation pump and motor with VFD drive

• Any manufacturer-required sensors or safety devices to ensure safe and reliable boiler operation

Submit a workplan and material/product data for Government review and approval prior to start of work on site.

CLIN 0002 (Base) – Air-Handler Repair Work:

As noted above in the existing conditions, the McQuay Air Handler (AHU) has a refrigerant leak in its cooling section. This leak shall be repaired, and the system recharged with refrigerant to restore cooling functionality.

CLIN 0003 (Base) – Warranties:

INSTITUTE OF FOREST GENETICS HVAC EQUIPMENT REPAIRS AND REPLACEMENT

In addition to any other warranties in this contract, the Contractor warrants that work performed under this contract conforms to the contract requirements and is free of any defect in equipment, material, or workmanship performed by the Contractor or any subcontractor or supplier at any tier.

This warranty shall continue for a period of 1 year from the date of final acceptance of the work. If the Government takes possession of any part of the work before final acceptance, this warranty shall continue for a period of 1 year from the date the Government takes possession.

The Contractor shall remedy at the Contractor's expense any failure to conform to the contract requirements, or any defect of equipment, material, workmanship, or contractor furnished design. In addition, the Contractor shall remedy at the Contractor's expense any damage to Government-owned or controlled real or personal property, when that damage is the result of the Contractor's failure to conform to contract or results from a defect of equipment, material, workmanship, or contractor furnished design.

The Contractor shall restore any work damaged in fulfilling the terms and conditions of this clause. The Contractor's warranty with respect to work repaired or replaced will run for 1 year from the date of repair or replacement.

The Contracting Officer shall notify the Contractor, in writing, within a reasonable time after the discovery of any failure, defect, or damage.

If the Contractor fails to remedy any failure, defect, or damage within a reasonable time after receipt of notice, the Government shall have the right to replace, repair, or otherwise remedy the failure, defect, or damage at the Contractor's expense.

With respect to all warranties, express or implied, from subcontractors, manufacturers, or suppliers for work performed and materials furnished under this contract, the Contractor shall:

a. Obtain all warranties that would be given in normal commercial practice;

b. Require all warranties to be executed, in writing, for the benefit of the Government, if directed by the Contracting Officer; and

c. Enforce all warranties for the benefit of the Government, if directed by the Contracting Officer.

In the event the Contractor's warranty under paragraph (b) of this clause has expired, the Government may bring suit at its expense to enforce a subcontractor's, manufacturers, or supplier's warranty.

Unless a defect is caused by the negligence of the Contractor or subcontractor or supplier at any tier, the Contractor shall not be liable for the repair of any defects of material or design furnished by the Government nor for the repair of any damage that results from any defect in Government-furnished material or design.

This warranty shall not limit the Government's rights under the Inspection and Acceptance clause of this contract with respect to latent defects, gross mistakes, or fraud.

4.3 Contractor Reporting.

4.3.1 Status Updates. The contractor shall submit status report via email to the Government COR at the request of the Government but at no more frequently than a bi-weekly (every two weeks) basis. These status updates shall include, at a minimum:

a) A summary of work completed in the field, permit status, and any significant events.

Lowell, Todd CPT USARMY CESPK (USA) How will this influence the Johnson Controls System?

INSTITUTE OF FOREST GENETICS HVAC EQUIPMENT REPAIRS AND REPLACEMENT

b) If requested by the Contracting Officer’s Representative (COR), the Contractor shall provide a copy of all weight tickets for project debris transported to a commercial landfill. Also provide the estimated weight and type of material for all debris transported to the installation landfill.

c) Progress photos (in electronic format) depicting major work activities accomplished during the reporting period.

d) Upon request, copies of daily field logs shall be provided. At minimum, field logs will include a summary of workers by classification, the move-on and move-off of construction equipment, materials and equipment delivered to the site, and total cumulative hours worked.

4.3.2 Progress Reports. The Contractor shall submit a Progress Report no later than 1700 hrs Pacific Time on Friday afternoon, as warranted but not more frequently than a bi-weekly (every two weeks) basis, and according to the distribution and quantities in paragraph 4.5.3 below. These weekly Progress Reports shall address the following:

a) A summary of work completed in the field with respect to all schedule milestones. Annotate and explain all deviations.

Denote anticipated or actual delay of a scheduled field activity, to include basis and any effect on subsequent events or scheduled activities.

b) Any outside inspection reports, audits, or other administrative information developed/completed or anticipated.

c) Copies of all Quality Assured Data, sampling and test results and any other laboratory deliverables received, if any.

d) Documentation of material recycling including receipts of recycle centers. Project photos are acceptable provided a sufficient explanation is attached.

4.3.3 Final Report. The Contractor shall provide a final report no later than 10 working days after completion of project. The final report shall include a detailed description of work performed and lessons learned. A summary of the disposition of all project debris materials will include the quantity and type of debris materials recycled, salvaged, reused, and disposed of and shall be presented in chart form showing original material quantity estimated, quantity recycled, percentage recycled, and approximate cost or cost savings versus a commercial landfill alternative.

5.0 QUALITY CONTROL

5.1 Quality Control and Assurance. In compliance with the contract clause entitled Inspection of Services FAR 52.246-1 and FAR 52-246-4, the Contractor is responsible for performing or having performed all inspections and tests necessary to substantiate that the services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturers’ parts.

5.2 Quality Control Plan. The Contractor shall furnish for review by the Government, not later than ten days after receipt of Notice To Proceed (NTP), the Contractor Quality Control (CQC) Plan proposed to implement the requirements of section 4.0 WORK TO BE PERFORMED. The CQC plan shall identify personnel, procedures, control, instructions, tests, records, and forms to be used. This documentation shall be made available to the Government throughout the term of the contract. At any time, it is determined by the COR that the quality control system, personnel, instructions, controls, tests, or records are not providing results which conform to contract requirements, action shall be taken by the Contractor to correct the deficiency, i.e., replacement of personnel, additional quality control inspections, etc.

5.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Quality Assurance Surveillance Plan (QASP)

Performance Requirements Summary (PRS)

INSTITUTE OF FOREST GENETICS HVAC EQUIPMENT REPAIRS AND REPLACEMENT

The table on the following page lists the PWS requirements/deliverables that the Government shall monitor. The absence of any contract requirement from the PRS/QASP does not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract, including the clauses entitled “Inspection of Services” and “Default.”

The table defines the standard for each listed PWS service, cites the respective specification, provides the method of surveillance, and describes Remedies for not meeting acceptable quality level (AQL) standards.

Government Quality Assurance

The Contracting Officer (KO) has overall responsibility for overseeing the Contractor’s performance. The COR shall monitor day-to-day contract compliance and administration. The COR is responsible for technical administration of the project. The COR also assures proper Government surveillance of the Contractor’s performance and shall monitor, record, and report on the technical performance of the Contractor on a day-to-day basis. The COR, along with USACE subject matter experts, shall assure the Contractor is meeting contract PWS standards, as well as all Federal, state, and local regulatory requirements. The Government intends to use the following methods to monitor standards:

Inspection and review of all required documents and submittals.

Periodic inspection of work processes or output.

100% inspection at the completion of key work segments and deliverables.

Customer feedback.

Performance Evaluation

Performance of services shall be evaluated to determine whether or not it meets the performance requirements of the contract.

The COR shall evaluate and report Contractor performance to the Contracting Officer at each milestone and delivery per the project schedule. Progress inspection reports shall be submitted as required. When the performance requirement is not met, a contract discrepancy report (CDR) shall be issued to the Contractor by the COR. The Contractor must respond to the CDR and return it to the COR within five (5) calendar days of receipt. Failure to meet acceptable performance standards may result in one or all of the following actions:

Contractor reperformance of the work at no additional cost to the Government, until the work meets the minimum

AQL.

Termination of the contract.

QASP

Required Service Standards Acceptable

Quality Level

(AQL)

Method of surveillance Remedy

Preparation and submittal of all pre-project, documents, forms, permit requests, and notifications.

Permitting documentation, requests and notifications shall be performed by Contractor prior to start of work associated with those activities

100% 100% Government inspection

The Contractor shall re-perform to the performance standard, at no additional cost to the Government.

Continuous review until performance is satisfactory/meets the AQL.

Greenheck, Raymond R (Ray) CIV USARMY CESPK (USA) QASP needs final column for Remedy - Ktr Reperform at no additional cost

INSTITUTE OF FOREST GENETICS HVAC EQUIPMENT REPAIRS AND REPLACEMENT

Repair and replace existing equipment as stated in the

PWS.

Meet material and work requirements as stated in the PWS.

Meets acceptable or better performance standards with no meaningful regulatory deviation.

100 % inspection The Contractor shall re-perform to the performance standard, at no additional cost to the Government.

Continuous review until performance is satisfactory/meets the AQL.

Debris disposal to include handling, transporting, and disposal means and methods.

Recycle, and reuse debris materials per industry best practices to the maximum economic extent. Effort also includes tracking, reporting, and accounting for all debris material quantities and respective disposition method.

Follow good business practices and sustainability guidelines to dispose of materials in the most Environmentally sound manner.

Follow EPA guidance on How to Properly Dispose of Refrigeration and Air- Conditioning Equipment (https://www.epa.gov/site s/default/files/documents/ ConstrAndDemo_EquipD isposal.pdf).

Meets acceptable or better performance standards with no meaningful regulatory deviation

Periodic progress and final inspection

The Contractor shall re-perform to the performance standard, at no additional cost to the Government.

Continuous review until performance is satisfactory/meets the AQL.

Reporting to include weekly, monthly, and final reports.

Follow approved procedures for reporting in the Quality Control Plan (QCP) meet the requirements in this PWS.

Schedule weekly coordination meetings

Meets timelines and acceptable or better performance standards.

100% Government review The Contractor shall re-perform to the performance standard, at no additional cost to the Government.

Continuous review until performance is satisfactory/meets the AQL.

Accident Prevention Plan to include Contractor Health and Safety Plan, work site safety performance and compliance.

Accident Prevention Plan with Activity Hazard Analysis appendix, have been accepted.

Meets acceptable or better performance standards.

100% Government review The Contractor shall re-perform to the performance standard, at no additional cost to the Government.

Continuous review until performance is satisfactory/meets the AQL.

Contractor’s Quality Control Plan.

Proposed procedures and Quality Control Plan (QCP) meet the requirements in this PWS and have been accepted.

Meets acceptable or better performance standards.

100% Government review The Contractor shall re-perform to the performance standard, at no additional cost to the Government.

Continuous review until performance is satisfactory/meets the AQL.

5. 4 Quality Assurance Surveillance Plan. The Government will evaluate the Contractor’s performance under the Quality Assurance Surveillance Plan (QASP). The QASP provides a systematic method to evaluate performance for this contract. The Contractor is fully expected to comply with all requirements in the PWS. The COR will monitor the Contractors performance to ensure it meets the standards of the contract. When an observation indicates defective performance, the COR or will record the observation. The Contractor shall initial the recording of the observation, which does not necessarily constitute concurrence with the observation, only acknowledgement that he or she has been made aware of the defective performance. Unacceptable performance may result in the COR taking any of the following actions: Require the Contractor to take necessary action to reperform the work, at no additional cost to the Government, until it meets the AQL, and ensure that future performance https://www.epa.gov/sites/default/files/documents/ConstrAndDemo_EquipDisposal.pdf https://www.epa.gov/sites/default/files/documents/ConstrAndDemo_EquipDisposal.pdf https://www.epa.gov/sites/default/files/documents/ConstrAndDemo_EquipDisposal.pdf https://www.epa.gov/sites/default/files/documents/ConstrAndDemo_EquipDisposal.pdf

INSTITUTE OF FOREST GENETICS HVAC EQUIPMENT REPAIRS AND REPLACEMENT

conforms to the contract requirements and issues a Contract Discrepancy Report (CDR). The KO may require the Project Manager to meet with the KO, COR, and other Government personnel as deemed necessary. The Contractor may request a meeting with KO when he or she believes such a meeting is necessary. Written minutes of any such meetings shall be recorded by the Contractor, reviewed, and accepted by the KO and signed by the Project Manager and the. Copies of any such meeting minutes shall be maintained by the Contractor. If the Contractor does not concur with any portion of the minutes, such non-concurrence shall be provided in writing to the KO within one calendar day following receipt of the approved minutes. All work performed and equipment used under the contract will be subject to inspection at all times by the Government. The Government’s inspection program is not a substitute for the Quality Control by the Contractor. (Appendix A).

6.0 SAFETY

6.1 Safety Requirements. In order to provide safety control for protection to the life and health of employees and other persons;

for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with OSHA and all pertinent provisions of the publication 29 CFR 1910 (Occupational Safety and Health Standards), and the EM 385-1-1 (USACE Safety and Health Requirement Manual – online. https://www.publications.usace.army.mil/USACE-Publications/Engineer-Manuals/). When there are any discrepancies between the OSHA and EM-385-1-1 regulations, the EM 385-1-1 shall rule. Contractor is subject to all USACE health and safety regulations and requirements.

Appropriate signs designated by Fire, Safety & Security shall be provided by the contractor and placed as indicated in work areas. Within one calendar day after commencement of work, erect a safety bulletin board at the job site. Where size, duration, or logistics of project do not facilitate a bulletin board, an alternative method, acceptable to the COR, that is accessible and includes all mandatory information for employee and visitor review, shall be deemed as meeting the requirement for a bulletin board. Include and maintain information on safety bulletin board as required by EM 385-1-1 section 01.A.07.

The work areas shall be closed off to unauthorized personnel. All project-associated activities shall be performed without damaging or contaminating adjacent work and areas. Where such work or areas are damaged or contaminated, the Contractor shall restore work and areas to the original condition at no additional cost to the Government.

All accidents shall be reported to the COR immediately both verbally and followed up in writing (email) as soon as possible.

As warranted, the USACE Safety Office shall be notified using ENG 3394 through the Contractors Site Safety and Health Officer (SSHO). This is to be accomplished within the same shift, preferably as soon after the accident as is practical. A completed Occupational Safety and Health Administration (OSHA) Form 300; and ENG 3394 shall be submitted to the Safety Office within 5 days after an accident. In the event of serious injury or damage, work shall stop and everything shall be left in place exactly as it was at the time of the accident, except when rendered safe actions are warranted to prevent the possibility of more damage or injury. Medical expenses for Contractor personnel are the responsibility of the Contractor.

Designate a Safety person at the project site to function as the Site Safety and Health Officer (SSHO). The SSHO or an equally-qualified Designated Alternate SSHO shall be at the work site at all times to implement and oversee the Contractor’s safety program and government-accepted Accident Prevention Plan. The SSHO’s training, experience, and qualifications shall be IAW EM 385-1-1 paragraph 01.A.17, entitled Site Safety and Health Officer (SSHO), and all associated sub-paragraphs. The SSHO must ensure the requirements of EM 385-1-1 section 1 and 29 CFR 1926.16 are met for the project.

Any observed violation of safety requirements can be grounds for the Government to stop work. Work shall not continue until the violation is corrected.

USACE will hold contractors accountable for their safety and health performance.

A Competent Person shall be provided for all of the hazards identified in the Contractor’s Safety and Health Program in accordance with the accepted Accident Prevention Plan, and shall be on-site at all times when the work that presents the hazards associated with their professional expertise is being performed. Provide proper credentials of the Competent Persons(s) to the COR for acceptance in consultation with the USACE Safety Office prior to start of the project.

The equipment used by the Contractor for the specified service shall be in satisfactory operating condition and shall be maintained in good condition. The Government reserves the right to require the Contractor to discontinue the use of https://www.publications.usace.army.mil/USACE-Publications/Engineer-Manuals/

INSTITUTE OF FOREST GENETICS HVAC EQUIPMENT REPAIRS AND REPLACEMENT

unsatisfactory equipment and to require that such equipment be replaced with acceptable equipment to maintain contract compliance. The decision of the Contracting Officer as to serviceability of the equipment shall be final. Equipment shall meet current Federal, State and local safety requirements and all applicable requirements of the USACE EM 385-1-1.

6.2 Accident Prevention Plan (APP). The Contractor shall obtain the USACE Project Safety Officer’s approval of the Accident Prevention Plan BEFORE starting any on-site work.

a) The Contractor shall use a qualified Safety and Health Manager (SHM) to prepare the written site-specific Accident Prevention Plan (APP) in accordance with the format and requirements of USACE EM 385-1-1. Cover all paragraph and subparagraph elements in Appendix A of USACE EM 385-1-1 “Minimum Basic Outline for Preparation of Accident Prevention Plan.” Activity Hazard Analyses (AHAs) shall be appended to the APP. The SHM must have been engaged in safety and occupational health for at least 3 years with at least 50% of the time each year devoted to safety and occupational health.

b) The APP shall be job specific and shall address any unusual or unique aspects of the project or activity for which it is written.

The APP shall interface with the Contractor’s overall safety and health program (SHP). Any portions of the Contractor’s overall safety and health program referenced in the APP shall be included in the applicable APP element and made site-specific. The Government considers the Prime Contractor to be the “controlling authority” for all work site safety and health of the Subcontractors. The Contractor is responsible for informing their Subcontractors of the safety provisions under the terms of the contract and the penalties for noncompliance, coordinating the work to prevent one craft from interfering with or creating hazardous working conditions for other crafts, and inspecting Subcontractor operations to ensure that accident prevention responsibilities are being carried out. The Contractor, COR, and Site Safety and Health Officer (SSHO) shall sign the APP.

c) The Contractor shall submit the APP to the USACE Project Safety Officer within 10 days of award. The Government will review the documents within 10 days. The Contractor shall resubmit the documents, with any requested changes, within 5 days of request.

6.3 Injury and Illness Prevention Program (IIPP) Appendix to the APP. For projects within California, the Contractor shall develop and implement an Injury and Illness Prevention Program (IIPP) that shall be attached to the APP as an appendix. The IIPP shall address all elements of Title 8 California Code of Regulations (CCR) Section 3203 and Section 1509. IIPP appendix elements that overlap with APP elements need not be duplicated in the IIPP, provided each safety and occupational health issue is adequately documented in the APP. The IIPP shall be developed under the direct supervision of a qualified SHM.

6.4 Environmental Safety Program. Contractor must comply with all Environmental and Occupational Safety and Health Laws. The contractor shall perform in compliance with Federal, State and local laws, rules, and regulations pertaining to environmental protection, occupational health and safety, transportation, storage, and disposal of hazardous materials and hazardous waste.

6.5 Deliverable schedule for health and safety plans. The contractor shall provide submittals required by Section 6.0 to the COR within 15 days of award. The Government will review the documents within 10 days. The contractor shall resubmit the documents, with any requested changes, within 5 days of request. Submissions shall be provided in Microsoft Office Word and shall be provided on a CD and/or electronic format.

7.0 GENERAL SUBMITTAL REQUIREMENTS

7.1 Submittals. Submittals shall include but not be limited to the following list of items to be provided by the Contractor. This list does not relieve the Contractor of the responsibility of ensuring the accuracy or completeness of the list or responsibility of providing all submittals required by regulatory and contract documents (Reference Appendix D). The Government will review the documents within 14 days. The contractor shall resubmit the documents, with any requested changes, within 5 days of request.

Submissions shall be provided in Microsoft Office Word and shall be provided on a CD and/or electronic format.

- Contractor Quality Control (CQC) Plan (Sections 5.1 and 5.2)

- APP/AHA/IPP (Section 6.0)

- Work Plan (Section 7.2)

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- Product Data for New Boiler and any necessary accessories

Submissions shall be provided in Microsoft Office Word or Adobe Acrobat (.pdf) and shall be provided in electronic format.

7.2 Work Plan. The contractor shall prepare a Project Work Plan (PWP) that identifies in detail the work to be completed as indicated below. All work shall be completed in accordance with all applicable laws, regulations and Regulatory Agency guidance or instructions.

As a minimum, the PWP shall include project description, project objectives, schedule, and detailed sketches, schematics and PEMB Plans.

8.0 DEFINITIONS, ABBREVIATIONS AND ACRONYMS

8.1 Contracting Officer’s Representative (COR): A person designated in writing by the Contracting Officer to conduct specific and limited technical administrative actions under the contract. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor’s performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of Government furnished property, and provide site entry of Contractor personnel.

8.2 Test: Any operation or series of operations under fixed conditions which compares actual performance to design standards.

9.0 REFERENCES

All applicable Federal and State regulations. It shall be the contractor’s responsibility to adhere to all applicable federal and state regulations pertaining to the specific work.

The Contractor’s APP/IPP, SSHP Appendix and subsequent activities must comply with the following referenced documents (most current version, if different than the date referenced), at a minimum:

EM 385-1-1, USACE Safety & Health Requirements Manual, EM 385-1-1, current Edition

Title 29 Code of Federal Regulations (CFR) 1910, Occupational Safety and Health Standards.

29 CFR 1926, Safety and Health Regulations for Construction.

29 CFR 1926.65/29 CFR1910.120, Hazardous Waste Operations and Emergency Response.

USACE, Safety and Occupational Health Document Requirements for Hazardous, Toxic and Radioactive Waste

(HTRW) Activities, ER 385-1-92.

NIOSH/OSHA/USCG/EPA, Occupational Safety and Health Guidance Manual for Hazardous Waste Activities.

American Conference of Governmental Industrial Hygienists (ACGIH®), TLVs® and BELs®, Threshold Limit Values for Chemical Substances and Physical Agents & Biological Exposure Indices.

Title 8 California Code of Regulations (CCR) Chapter 4 Subchapter 4, Construction Safety Orders.

8 CCR Chapter 4 Subchapter 7, General Industry Safety Orders.

8 CCR Sections 3203 & 1509, Injury and Illness Prevention Program.

OSHA ancillary safety and health regulations governing certain aspects for this contract include:

Respiratory Protection (29 CFR 1910.134/8 CCR Section 5144)

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Occupational Noise Exposure (29 CFR 1910.95/8 CCR Sections 5095-5100)

Hazard Communication (29 CFR 1910.1200/29 CFR 1926.59/8 CCR Section 5194)

The Control of Hazardous Energy (Lockout/Tagout) (29 CFR 1910.147)

Proposition 65 (22 CCR Section 12000) Chemicals Know to the State to Cause Cancer or Reproductive Toxicity

APPENDICES

Appendix B Pictures Appendix C Site Maps Appendix D Existing Equipment Controls

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APPENDIX B

PICTURES

Pictures of Existing Conditions:

Figure 1. Existing propane-fired boiler on outdoor concrete pad, under protective structure

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Figure 2. Existing boiler nameplate

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Figure 3. Existing propane-fired boiler’s electrical panel, pumps and accessories

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Figure 4. Portion of ductwork from lab area to McQuay Air Handler

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Figure 5. Air Handler Nameplate

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Figure 6. Refrigerant circuit in the cooling section of the AHU, there reportedly a leak that needs to be repaired and the system charge brought to the correct level

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Figure 7. Service tags for the AHU and Building Automation System

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Figure 8. Boiler control screen, showing boiler is off

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Figure 9. Basement zone map with terminal units

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Figure 10. First floor zone map with terminal units

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APPENDIX C

SITE MAPS

Mirov Lab / Conference Room

Building

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APPENDIX D

Existing Equipment Controls

NOTE: All invoices must reflect the contract order number and invoice number and the final invoice must be marked “FINAL”.