Q A_for_14-Q-0100_SPD__LDP_10_Sep_14.docx

Questions& Answers for W91238-Q-0100 as of 10 Sep 2014

Q. When are proposals due?

A. 30 September 2014, 10 AM PDT.

Q. Where do we submit proposals?

A. All proposals must be marked and submitted to:

Solicitation No. W91238-14-Q-0114 Closing Date: 30 September 2014 Closing Time: 10:00 AM PDT

ADDRESS ENVELOPES/PACKAGES TO:

Department of the Army U.S. Army Engineer District, Sacramento Contracting Division (ATTN: Tilden Brooks Jr.)

1325 J Street Sacramento CA 95814-2922 Email for electronic copies: tilden.l.brooks@usace.army.mil Proposals delivered to any other address will be considered non-responsive.

Q. Explain the evaluation criteria references.

A. There are three (3) criteria per the table on page 123.

Tab 2 – should read criteria 3 not 3-8 Page 124 – 3(c) should be 1 – 3 Page 125 – Tab 2 should read Criteria 3, not 3-8. Reference in paragraph should be Criteria 3, not 3-7.

Q. Is the "curriculum tracker" developed by the offeror or is there a specific tool utilized by the ACoE?

A. Developed by Offeror.

Q. Regarding the virtual sessions, it states they are not to exceed 40 hours & six hours per session, and in 4.7.3 0007AC there is a mention of nine virtual sessions, are the virtual sessions already set at nine and the offeror must set aside 40 hours over the nine sessions?

A. There will be not more than 40 hours of virtual sessions and not more than 4 hours per session.

Q. 4.4.3 0004AC says “Facilitate Orientation.” Should it say “Facilitate Program Week 2.”

A. Yes

Q. 4.5.3 Requires that the contractor develop an evaluation of the content of the week to be completed by participants. However, since the contractor will not have attended the program week, how will we know what content to evaluate.

A. The Program Manager will provide a summary of the Week’s content.

Q. 008AD (should be 0008AD). Yes. This item states that “if the need arises during any of the offsites, contractor will [incorporate] supplementary training” which shall occur “only after written COR approval of additional curriculum, materials, and proposed effort.” If such need occurs with very short turn-around (i.e., a few hours or on-the-fly), is a COR immediately available to approve these additions?

A. The Program Manager, who attends all sessions, is the COR.

Q. PARA 4.9 If the contractor does not have access to the completed documents, how will the contractor know what went well during the course and what to change or improve for the next iteration?

A. The Program Manager will provide the contractor feedback from the responses.

Q. 6.1.5 mentions a “Strategic Planning Conference,” however this is not mentioned elsewhere in the RFP. What is this, and how does it fit in with other work described in the RFP?

A. “Strategic Planning Conference” Should read Graduation.

Q. Does the Web Board already exist and the contractor would be maintaining it so it is current, or would the contractor be creating it from scratch?

A. The contractor creates the Web Board.

Q. On page 114 and 115 of the PWS there is a mention of a "regional project team," is this a team developed by the contractor or is this a team designated by the Corp of Engineers.

A. The Tier 3 group, for any given year, is the “regional project team” for SPD for the year.

Q. For 3 of the program weeks, there is a reference that the location is to be determined. Who makes this determination? Who pays?

A. The Program Manager. The site is usually one of the District locations. The Government will provide the facility, the contractor will pay for their mobilization costs to the site.

Q. The RFP stipulates to no more than 2 facilitators. We use a SME for debriefing of some of our assessments. Can that person be used on top of our 2 program facilitators?

A. Yes.

Q. Do the 2 facilitators have to be the only possible facilitators for the virtual sessions?

A. Yes.

Q. Do the 2 facilitators have to be the only coaches throughout the program?

A. Yes.

Q. What is the approximate spacing of the 4 program weeks through the year?

A. Two to three months apart, per the curriculum, developed per 4.1.2.

Q. Is there a limit to what can be done during the 3 Non-DC program weeks? In other words, are we limited to other than classroom learning and instead using a different forum at the contractor expense?

A. Classroom learning only, per 4.1.2.

Q. Can the 5 assessments be spread out through the year or must they all be completed prior to the initial week?

A. Yes. Should be outlined in the Final Plan, per 4.1.2.

Q. Must the 360 assessment in particular be completed prior to the 1st week?

A. No.

Q. Can the contractor attend DC week if they choose (at contractor expense)?

A. No.

Q. The table on page 123 for Tab 1 says max of 2 pages. Other areas say 4 pages. Please clarify.

A. 4 pages single sided, two pages double sided, per the RFP.

Q. 4.6 0006 Program Week 4. For the other program weeks, the RFP specifies that the program week is Monday morning through Friday afternoon. What time on Monday will each session begin and what time on Friday will it end for Program Week 4?

A. Sessions will start at 0800 Mondays there is no set end time on Fridays. This is for all weeks.

Q. Why is there no clin for - Modifications to Approved Program Curriculum in the Base year?

A. Because the contractor will develop the curriculum in the Base year, not modify it.

Q. Tab 3 - Criteria 2, Proposed Personnel: Offeror shall provide two references per résumé, one from a participant from one of the programs, and one from an administrator of one of the past programs identified in their experience block. Does references mean you just want their contact information, or do you want them to write letters of reference?

A. Contact information only.

Q. Are the past performance forms included in the 26 page technical proposal limit?

A. No, they are in addition to.

Q. Are the 4 pages in Factor 1 part of the 26 page limit?

A. Yes.