W9123719T0048.pdf

SEE ADDENDUM

(No Collect Calls)

W9123719T0048 26-Sep-2019

b. TELEPHONE NUMBER

304-399-5339

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 18 Oct 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912379. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CHRISTOPHER L HARTLEY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, CONTRACTING DIVISION

CHRIS HARTLEY, 502 8TH STREET

HUNTINGTON WV 25701-2070

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 304-399-5339 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000.00

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF115

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO OFFERORS

INSTRUCTIONS TO OFERORS

This Request for Quote (RFQ) is for an Indefinite Delivery, Indefinite Quantity (IDIQ) Contract to provide all management, labor, supplies, materials and equipment necessary to perform Mowing, Cleaning and Janitorial Services for Grayson Lake, Grayson, KY, US Army Corps Of Engineers, Huntington, District. All work shall be performed in strict compliance with the attached Performance Work Statement (PWS) and all other terms, clauses and conditions incorporated herein. The base period for this contract will be from 1 January 2020 (approximate date) through 31 December 2020.

Note: This solicitation contains an option clause to extend the awarded contract for up to four (4) additional one-year option periods. The one-year option periods are as follows:

Option Period 1: 1 January 2021 through 31 December 2021 Option Period 2: 1 January 2022 through 31 December 2022 Option Period 3: 1 January 2023 through 31 December 2023 Option Period 4: 1 January 2024 through 31 December 2024

Simplified acquisition procedures for commercial services are being used in this procurement in accordance with FAR 13.500(c)(2).

One award will be made from this RFQ. The Government intends to evaluate quotes and award a contract without discussions with offerors (See 52.212-1(g)).

This procurement is 100% set-aside for Small Business, under NAICS code 561730 ($8.0 million average annual receipts for the previous three years).

The Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor.

There is no bonding requirement for this procurement action.

Quotes will not be accepted for quantities less than the quantities specified in the price breakout schedule.

Failure to submit a unit price for all items listed (base period and option periods) will be considered as a material deviation from the requirements of the Request for Quote (RFQ) and the quote will be rejected.

IMPORTANT NOTICE: Effective September 26, 2018 and in accordance with FAR Clause 52.204-7, “an Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.” Vendors are highly encouraged to check their registration status and plan accordingly prior to submitting an offer. Vendors can check whether an account is active by performing a query by their CAGE or Unique Entity Identifier (known as DUNS). Vendors are highly encouraged to begin registering as soon as possible in order to be considered for contract awards. Remember, there is no cost to use SAM. To find out additional information about the changes of the SAM registration process, contractors should visit the Frequently Asked Questions (FAQ) link located at the top of the SAM homepage (www.sam.gov).

Submit Offers to: christopher.l.hartley@usace.army.mil

OR

U.S. Army Corps of Engineers

ATTN: Christopher Hartley 502 8th Street, Room 419 Huntington, WV 25701

OR

Fax: 304-399-5281

Quotes are due on the date and time identified on page 1 (box 8) of this solicitation. Electronic and fax submittals may be accepted.

For contractual/technical questions, please contract Christopher Hartley at 304-399-5339 or by email at christopher.l.hartley@usace.army.mil

A Site Visit and meeting has been set for October 11, 2019 at 10:00am eastern at Grayson Lake, 50 Launch Ramp Road, Grayson, KY 41143. This site visit is not mandatory, but highly recommended. Please contact the Resource Manager at, if you are unable to attend the scheduled site visit and are interested in visiting the project site.

Evaluation—Commercial Items, IAW FAR 52.212-2:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and will be most advantageous to the Government, price and other factors considered.

Factors A and B are of equal importance. The remaining factors (C, D, E, and F) are listed in descending order of importance with Factors A and B being significantly more important than factors C, D, E, and F.

Notwithstanding any other provisions of these specifications concerning the method of award, the best value trade-off process will be used in this acquisition with award made, as a whole, to the offeror whose quote conforms to the solicitation and has been evaluated as most advantageous to the Government with appropriate consideration given to the evaluation factors: Personnel, Quality Control Plan, Experience, Equipment, Safety Program, and Past Performance. Offerors will be cautioned that the award may not necessarily be made to the lowest price offered.

All non-priced factors, when combined, are more important than price. Thus, price is not expected to be the controlling factor in the selection of the Contractor for this solicitation. However, as the evaluated merit of competing technical offers becomes more equal, total price and other price factors will become more important in the selection. Total price and other price factors could become the deciding factor for selection, depending upon whether the most acceptable technical offer is determined to be worth the cost differential, if any.

The evaluation approach for all technical factors is as follows: The offer will be evaluated to determine the extent to which each requirement has been addressed in accordance with the terms and conditions listed in this solicitation.

Factor A – Personnel:

Describe how mowing, cleaning and janitorial services will be performed, including the number of employees.

Submit an organization chart that includes all personnel to be utilized for this contract. Include resumes for management, supervisory, inspection and technical personnel, including skill levels and experience. Identify the on-site Contractor Representative(s) responsible for management of this contract, including authorities and responsibilities. If a subcontractor is proposed, include the name of the company (individual) and the service they will be providing.

Factor B - Quality Control Program:

Provide a detailed quality control program to insure total compliance with the contract requirements and a high quality product for the Government. This program must demonstrate the following regarding inspections: when, or with what frequency inspections shall be performed; specify if scheduled or unscheduled; and who will perform these inspections. The program shall also provide a method of identifying deficiencies and possible corrective action to be taken and describe how you will insure that employees will have full knowledge of assignments and have the appropriate technical expertise to perform the work. Also, provide a plan of how non-routine services will be performed which includes technical capabilities of your employees.

Factor C – Experience:

Provide experience with relevant projects, current or completed for at least the past five years. At a minimum, the following information should be addressed:

Ability to ability to perform the required work in the specified time. Provide detailed information on prior experience in this or similar work that includes a list of relevant projects within the past five (5) years that best demonstrate your experience with this type of work. Include dates, location, types of contracts, dollar values, a description of work and references.

Factor D – Equipment:

Provide a complete list of all equipment to be used on this contract, to include its availability and safety features.

Provide a proposed plan to acquire necessary equipment (i.e currently owned, rental agreements, line of credit to purchase).

Factor E - Safety Program:

Describe the contractor’s safety policy and safety plan for this contract. Address activity hazard analysis (AHA), employees’ responsibilities, safety training and public safety.

Factor F - Past Performance:

Information on performance on recent and/or relevant performance within the past five years including names and phone numbers of references and type of work performed. Also, provide this information on any proposed subcontractors. Absent any recent and relevant past performance history or when the performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned, the offeror will be assigned an “unknown confidence rating” and their quote will not be evaluated either favorably or unfavorably on past performance. The Government may use data provided by the offeror and data obtained from other sources, including past performance information retrieval system (PPIRS) and data in Government files or and their current and past performance under Federal, State or Local government or commercial contracts for same or similar services. Past Performance will be evaluated for relevancy of similar service/support, complexity, dollar value, contract type and degree of subcontracting/teaming (very relevant, relevant, somewhat relevant, not relevant) and confidence (substantial, satisfactory, limited or no confidence). An unknown confidence rating will be given if the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

NOTE: The Past Performance Questionnaire (Attachment A) included in the solicitation is provided for the offeror or its team members to submit to the client for each project the offeror includes in its quote for Past Performance. Ensure correct phone numbers and email addresses are provided for the client point of contact. If different from the client point of contact, also include the name and phone number of the Contracting Officer. Completed Past Performance Questionnaires should be submitted with your quote. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before quote closing date, the offeror should complete and submit with the quote the first page of the PPQ (Attachment A), which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires.

If the client requests, questionnaires may be submitted directly to the Government ' s point of contact, Ellec Robinette via email at ellec.t.robinette@usace.army.mil prior to quote closing date or other date listed in the quote instructions. Offerors shall not incorporate by reference into their quote PPQs previously submitted for other RFQs.

However, this does not preclude the Government from utilizing previouslysubmitted PPQ information in the past performance evaluation.

Factor G – Cost/Price:

Cost/Price will be evaluated for the purpose of determining the reasonableness and completeness of prices offered.

Total price and price factors may become the deciding factor for selection, depending upon whether the most acceptable quote is determined to be worth the cost differential, if any.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer. The notice shall be signed by both the government and the contractor and shall result in a binding contract. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(d) FAR 52.217-8, Option to Extend Services is included in this solicitation and any resultant contract. The rates to be used during the continued performance of any services will be the rates in effect at the time of the extension.

PRICE BREAKOUT SCHEDULE

GOVERNMENT ESTIMATE - GRAYSON LAKE MOWING,

MAINTENANCE CLEANING AND JANITORIAL

CONTRACT PERIOD – DATE OF AWARD –

CALENDAR YEAR 2020

No. DESCRIPTION QTY UNIT UNIT PRICE AMOUNT

0001 Mowing and Trimming Dam 7 EA

Mowing, Office, entrance sign, water shed and spillway

EA

0003 Mowing, Area 1 10 EA

0004 Mowing, Area 2 10 EA

0005 Mowing, Area 3 10 EA

0006 Mowing, Area 4 10 EA

0007 Mowing, Log House 2 EA

0008 Mowing Pole Barn 2 EA

0009 Restroom Cleaning #1- waterless 120 EA

Restroom Cleaning #2- Waterborne

0011 Restroom #3- Waterless 120 EA

0012 Restroom #4- Waterborne 120 EA

0013 Recreation Area #1 120 EA

0014 Recreation Area #2 120 EA

0015 Recreation Area #3 120 EA

0016 Recreation Area #4 120 EA

0017 Waste Receptacles 120 EA

0018 Combustible Drift and Debris 450 CY

Non-Combustible Drift and Debris

CY

0020 Janitorial Level I 104 EA

0021 General Maintenance Worker 500 HR

0022 Chainsaw Operator 100 HR

0023 Laborer, Grounds Maintenance 500 HR

0024 Surveying Aid 80 HR

Backhoe/Endloader and Operator (Ford 4400 Equivalent)

HR

0026 Boat Operator 100 HR

Dump Truck and Operator (2-5 ton)

Tractor and Operator (Ford 3000 Equivalent with attachments

Truck and Operator (1/2 ton with 4' x 8' bed or larger)

0030 Negotiated Work 10 JB

Calendar Year 2020 TOTAL

CALENDAR YEAR 2021

1001 Mowing and Trimming Dam 7 EA

1003 Mowing, Area 1 10 EA

1004 Mowing, Area 2 10 EA

1005 Mowing, Area 3 10 EA

1006 Mowing, Area 4 10 EA

1007 Mowing, Log House 2 EA

1008 Mowing Pole Barn 2 EA

1009 Restroom Cleaning #1- waterless 120 EA

1011 Restroom #3- Waterless 120 EA

1012 Restroom #4- Waterborne 120 EA

1013 Recreation Area #1 120 EA

1014 Recreation Area #2 120 EA

1015 Recreation Area #3 120 EA

1016 Recreation Area #4 120 EA

1017 Waste Receptacles 120 EA

1018 Combustible Drift and Debris 450 CY

1020 Janitorial Level I 104 EA

1021 General Maintenance Worker 500 HR

1022 Chainsaw Operator 100 HR

1023 Laborer, Grounds Maintenance 500 HR

1024 Surveying Aid 80 HR

1026 Boat and Operator 100 HR

1030 Negotiated Work 10 JB

CALENDAR YEAR 2021 TOTAL

CALENDAR YEAR 2022

2001 Mowing and Trimming Dam 7 EA

2003 Mowing, Area 1 10 EA

2004 Mowing, Area 2 10 EA

2005 Mowing, Area 3 10 EA

2006 Mowing, Area 4 10 EA

2007 Mowing, Log House 2 EA

2008 Mowing Pole Barn 2 EA

2009 Restroom Cleaning #1- waterless 120 EA

2011 Restroom #3- Waterless 120 EA

2012 Restroom #4- Waterborne 120 EA

2013 Recreation Area #1 120 EA

2014 Recreation Area #2 120 EA

2015 Recreation Area #3 120 EA

2016 Recreation Area #4 120 EA

2017 Waste Receptacles 120 EA

2018 Combustible Drift and Debris 450 CY

2020 Janitorial Level I 104 EA

2021 General Maintenance Worker 500 HR

2022 Chainsaw Operator 100 HR

2023 Laborer, Grounds Maintenance 500 HR

2024 Surveying Aid 80 HR

2026 Boat and Operator 100 HR

2030 Negotiated Work 10 JB

CALENDAR YEAR 2022 TOTAL

CALENDAR YEAR 2023

3001 Mowing and Trimming Dam 7 EA

3003 Mowing, Area 1 10 EA

3004 Mowing, Area 2 10 EA

3005 Mowing, Area 3 10 EA

3006 Mowing, Area 4 10 EA

3007 Mowing, Log House 2 EA

3008 Mowing Pole Barn 2 EA

3009 Restroom Cleaning #1- waterless 120 EA

3011 Restroom #3- Waterless 120 EA

3012 Restroom #4- Waterborne 120 EA

3013 Recreation Area #1 120 EA

3014 Recreation Area #2 120 EA

3015 Recreation Area #3 120 EA

3016 Recreation Area #4 120 EA

3017 Waste Receptacles 120 EA

3018 Combustible Drift and Debris 450 CY

3020 Janitorial Level I 104 EA

3021 General Maintenance Worker 500 HR

3022 Chainsaw Operator 100 HR

3023 Laborer, Grounds Maintenance 500 HR

3024 Surveying Aid 80 HR

3026 Boat and Operator 100 HR

3030 Negotiated Work 10 JB

CALENDAR YEAR 2023 TOTAL

CALENDAR YEAR 2024

4001 Mowing and Trimming Dam 7 EA

4003 Mowing, Area 1 10 EA

4004 Mowing, Area 2 10 EA

4005 Mowing, Area 3 10 EA

4006 Mowing, Area 4 10 EA

4007 Mowing, Log House 2 EA

4008 Mowing Pole Barn 2 EA

4009 Restroom Cleaning #1- waterless 120 EA

4011 Restroom #3- Waterless 120 EA

4012 Restroom #4- Waterborne 120 EA

4013 Recreation Area #1 120 EA

4014 Recreation Area #2 120 EA

4015 Recreation Area #3 120 EA

4016 Recreation Area #4 120 EA

4017 Waste Receptacles 120 EA

4018 Combustible Drift and Debris 450 CY

4020 Janitorial Level I 104 EA

4021 General Maintenance Worker 500 HR

4022 Chainsaw Operator 100 HR

4023 Laborer, Grounds Maintenance 500 HR

4024 Surveying Aid 80 HR

4026 Boat and Operator 100 HR

4030 Negotiated Work 10 JB

CALENDAR YEAR 2024 TOTAL

PERFORMANCE WORK STATEMENT

GRAYSON LAKE

MAINTENANCE SERVICES CONTRACT

TABLE OF CONTENTS

SECTION C-1

GENERAL

C-1.1 PROJECT INFORMATION

C-1.2 PERFORMANCE WORK STATEMENT

C-1.3 TASK ORDERS

C-1.4 NEGOTIATION

C-1.5 WORKING HOURS

C-1.6 CONTRACTOR SUBMITTALS

C-1.7 PERMITS AND LICENSES

C-1.8 IDENTIFICATION OF CONTRACTOR EMPLOYEES AND VEHICLES

C-1.9 SAFETY AND HEALTH REQUIREMENTS

C-1.10 SECURITY REQUIREMENTSF

C-1.11 DAMAGE REPORTS

C-1.12 CONTRACTOR EMPLOYEES’ CONDUCT AND COMPETENCY

C-1.13 DAMAGE OR LOSS OF CONTRACTOR’S SUPPLIES AND PROPERTY

C-1.14 SUPERVISION

C-1.15 ENVIRONMENTAL PROGRAM

C-1.16 CONTRACTOR DISCREPANCY REPORT (CDR)

C-1.17 MEETINGS

C-1.18 QUALITY CONTROL

C-1.19 QUALITY ASSURANCE

C-1.20 DEFICIENCIES

C-1.21 CONTRACTOR WORK SCHEDULE

C-1.22 EMERGENCY WORK

C-1.23 INTERRUPTIONS TO SYSTEMS

C-1.24 GOVERNMENT FURNISHED MATERIALS AND EQUIPMENT

C-1.25 CONTRACTOR FURNISHED ITEMS

C-1.26 SAFEGUARDING GOVERNMENT PROPERTY

C-1.27 NOTIFICATION OF WORK TO BE DONE

C-1.28 MINIMUM MANPOWER REQUIREMENTS

C-1.29 MINIMUM PERSONNEL QUALIFICATIONS

C-1.30 COOPERATION WITH OTHER CONTRACTORS, LESSEES, AND VOLUNTEERS

C-1.31 INCLEMENT WEATHER AND HOLIDAY WORK

C-1.32 PREWORK CONFERENCE

C-1.33 REPORTS

C-1.34 APPLICABLE PUBLICATIONS

C-1.35 HOURLY RATES – PRICE QUOTE

C-1.36 DEFINITIONS

SECTION C-2

MOWING SERVICES

C-2.1 PERFORMANCE WORK STATEMENT

C-2.2 GENERAL

C-2.3 WORK TO BE PERFORMED

C-2.4 MOWING CYCLE

C-2.5 PRUNING

C-2.6 VEGETATION ENHANCEMENT

C-2.7 TREE AND BRUSH CUTTING

C-2.8 SHREDDING LEAVES

C-2.9 CHIPPING

C-2.10 GOVERNMENT ISSUED KEYS

C-2.11 SUPPLIES TO BE FURNISHED BY THE CONTRACTOR

C-2.12 SERVICE EQUIPMENT

C-2.13 SPECIAL PROVISIONS

C-2.14 SERVICE AREAS

SECTION C-3

CLEANING SERVICES - RECREATION AREAS

C-3.1 PERFORMANCE WORK STATEMENT

C-3.2 WORK TO BE PERFORMED

C-3.3 SERVICE EQUIPMENT

C-3.4 SPECIAL PROVISIONS

C-3.5 SUPPLIES TO BE FURNISHED BY THE CONTRACTOR

C-3.6 SUPPLIES TO BE FURNISHED BY THE GOVERNMENT

C-3.7 SERVICE AREAS

SECTION C-4

JANITORIAL AND POLICING SERVICES

C-4.1 PERFORMANCE WORK STATEMENT

C-4.2 OBJECTIVE

C-4.3 WORK TO BE PERFORMED

C-4.4 SUPPLIES TO FURNISHED BY THE CONTRACTOR

C-4.5 SERVICE MATERIALS AND EWUIPMENT

C-4.6 SPECIAL PROVISIONS

C-4.7 PESTICIDES

C-4.8 CONTRACT LINE ITEM

SECTION C-5

FACILITY REPAIR, MAINTENANCE, AND OTHER NON-ROUTINE WORK

C-5.1 GENERAL

C-5.2 NON-ROUTINE WORK

C-5.3 WORK TO BE PERFORMED

C-5.4 SCHEDULE OF WORK

C-5.5 LOCATION OF THE WORK

C-5.6 EQUIPMENT LIST

C-5.7 EQUIPMENT AND SUPPLIES – FOR BOUNDARY MARKING

C-5.8 SPECIAL PROVISIONS

C-5.9 DETAILED DESCRIPTION OF NAVIGATION AIDS

C-5.10 CONTRACT LINE ITEMS

SECTION C-6

DRIFT, DEBRIS, AND TRASH REMOVAL

C-6.1 GENERAL

C-6.2 WORK TO BE PERFORMED

C-6.3 SCHEDULE OF WORK

C-6.4 SPECIAL REQUIREMENTS

C-6.5 PREVENTION OF LANDSCAPE DEFACEMENT

C-6.6 RESTORATION OF LANDSCAPE DAMAGE

C-6.7 DRIFT AND DEBRIS REMOVAL REQUIREMENTS

C-6.8 MEASUREMENT METHODS OF PAYMENT

C-6.9 EQUIPMENT LIST

C-6.10 CONTRACT LINE ITEMS

GRAYSON LAKE

DESCRIPTION/SPECIFICATIONS

SECTION C-1

GENERAL

C-1.1. PROJECT INFORMATION Grayson Lake is located at Grayson Kentucky, seven miles south from the town of Grayson. Two-thirds of the project is located in Carter County and one-third is in Elliot County. The project purposes served are flood damage reduction, recreation, water quality improvement, fish and wildlife conservation and re-development. Approximate annual visitation to Corps operated recreation areas is 1,000,000.

C-1.2. PERFORMANCE WORK STATEMENT The Contractor shall furnish all necessary management, personnel, materials, supplies, tools, equipment, fuel, and vehicles, except as otherwise provided herein, required to perform mowing, cleaning, janitorial, and other services at the Grayson Lake project recreation areas, as specified and in strict accordance with all Terms, Conditions, General, Specific and Technical Provisions, Drawings, Attachments, Exhibits, etc., contained herein or incorporated by reference. Award of a contract does not guarantee that the Government will order all of the types of services listed under the contract from the Contractor. The Government reserves the right at any time during the duration of this contract to perform any portion of the services listed, to have the services performed in any other way it deems necessary, to increase or decrease service frequencies and/or quantities in any or all areas or services in the closed areas. In the event of a flood, unanticipated low or high visitation, any other occurrence that changes the need for services under this contract, or failure of the Contractor to perform scheduled work, the Government will issue a modification of the Task Order to stop work or to change the Work Schedule Calendars. The price will be proportionally reduced for services not performed or increased for added services.

The quantities listed in the Price Breakout Schedule are approximate and are provided as information only to assist in preparation of quotes. They are not guaranteed and the actual quantities may be more or less than shown.

Variation in these estimated quantities shall not be justification for modification of the contract or request for additional payment.

Contractor's work and responsibility shall include, but shall not be limited to, all planning, programming, administration and management necessary to assure that all services provided are conducted in accordance with the contract and all applicable laws, regulations, codes, or directives. Contractor shall perform all related Contractor administrative services necessary to perform the work such as supply, procurement, quality control, Contractor financial control, and maintenance of accurate and complete records and files.

It is emphasized that the work described in this contract is an important part of the United States Army Corps of Engineers (USACE) mission. Much of the work described will be performed in a public recreation area. USACE is committed to "Customer Care" and providing quality professional service. Failure of a Contractor to perform required work, to perform in a timely manner, or to perform quality work could risk public health and safety and result in the following problems:

a. Falls, snakebites, and reduced use and enjoyment of recreation facilities from lack of mowing.

b. Falls, cuts, infections, and accumulated animal feces from beaches not being cleaned and inspected.

c. Unsafe boating and limiting of lake surface recreation from a lack of drift removal.

d. Closed recreation areas from inoperable water, sewage and electrical systems.

e. Closed parking areas and road closures from lack of maintenance and repair.

f. Destroyed forests and natural areas from lack of emergency response capability.

g. Closed campgrounds, beaches and parks from lack of operators.

h. Significant dollar losses of recreational benefits.

i. Increased administrative and labor costs required for government performance of contracted work.

Work included in this contract generally involves work associated with operation and maintenance of areas at the specified Government projects. However, in special instances, the contractor may be issued a task order under this contract for other Huntington District projects within the State of West Virginia and within 50 linear miles.

Examples of these special instances may include but are not limited to damaging storms, wildfires, floods, or other time-sensitive maintenance needs. Task orders issued in these circumstances will be negotiated on an individual basis using contract line items from the Price Breakout Schedule.

Work which does not fall under the Performance Work Statement of this contract includes:

a. Repairs to major components of heating or air conditioning systems.

b. Major maintenance or repair to sewage and water treatment systems.

c. Repair to major or critical electrical components.

d. Maintenance or repair to special architectural features.

e. Work involving Government functions pertaining to flow regulation, dam safety, maintenance of permanent operating equipment, and maintenance and repair work (except for vegetative control and cleaning) at dams, intake structures, spillways, embankments, outlet works, levees, pump stations, and other similar structures.

f. Work which requires formal preparation of Government plans and specifications.

g. Work determined by the Government to be more efficiently handled by a specialty contractor such as fencing, carpet shampooing, etc.

h. Work on articles covered by separate warranty.

i. Service and repairs to vehicles and equipment.

C-1.3. TASK ORDERS. All work under this contract will be ordered by issuance of individual Task Orders (DD Form 1449) see Exhibit K). No work shall be performed under this contract before an individual Task Order has been issued by the Contracting Officer (KO). The KO has three basic ways to order work using this contract:

Fixed Price Task Orders, Negotiated Task Orders, and Emergency Task Orders. Only the KO by issuance of a modification, may make any change to a Task Order. The type of Task Order used will be at the discretion of the KO. The Task Order will list those items from the Price Breakout Schedule that are to be performed or used to perform the work, except for negotiated Task Orders.

C-1.4. NEGOTIATION. Negotiated Task Orders that are to be performed on an hourly basis (e.g., using items from C-5 of the price breakout schedule) will be agreed upon by negotiation between the Contractor and the KO.

This procedure is typically initiated by the Government, unless otherwise specified in the Request for Quote Letter, the Contractor shall return the completed quote within 48 hours of receipt of the request. If the Contractor's quote is acceptable, the KO will issue a Task Order. If the Contractor's quote is considered unacceptable, the Contractor and KO will attempt to reach a fair and reasonable price through negotiation. If an agreement cannot be reached, the KO may elect to not issue a task order for the work. The Government reserves the right to obtain services by whatever means deemed to be in the best interest of the Government, including use of its own work force.

The purpose of negotiation is to establish a fair and reasonable price for the job under consideration. The Government and Contractor will negotiate toward the most efficient method of work and the number of hours required. For negotiations, the Grayson Lake office is the starting and stopping point for work crews. The most efficient method is that method of work which accomplishes the job safely and at the lowest price. Once negotiated the Contractor must perform the job using the method of work and line items agreed upon during negotiations.

C-1.5. WORKING HOURS.

a. Normal Working Hours. Normal working hours, except as otherwise specified herein, shall be Monday through Friday, 7:30 a.m. to 4:00 p.m. eastern or as specified on the Task Order. Work inside Government buildings or other secured areas shall be performed during the above referenced work hours.

Work that interferes with other ongoing functions at the project shall be scheduled around normal working hours, as specified by the Contracting Officer Representative (COR). Refer to individual sections of this specification for specific schedules of work.

b. Holiday Work. The ten Federal holidays observed are:

New Year's Day (January 1st) Martin Luther King Day (3rd Monday in January) President's Day (3rd Monday in February) Memorial Day (Last Monday in May) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans Day (November 11th) Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th)

When one of the above designated holidays falls on a Sunday, the following Monday is observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday. Work shall be scheduled around the above listed Federal holidays except as specified herein or as approved by the

COR.

Work may be required on holiday periods during heavy visitation, emergencies, or for other reasons as determined by the COR. Additional personnel may be required to handle the additional work load during holiday periods because of heavy visitation. The COR will notify the Contractor of actual work requirements.

c. Inclement Weather Work. The Contractor shall maintain the schedule of services regardless of inclement weather. Exceptions may be approved by the COR when severe conditions make it impractical or dangerous to perform the work. The KO will notify the Contractor, by modification to the Task Order, of any change that extends the performance period due to inclement weather.

d. Emergency Working Hours. Emergency working hours shall be 24 hours per day, 7 days per week.

C-1.6 CONTRACTOR SUBMITTALS. Unless otherwise specified, the Contractor shall submit the following information to the COR prior to the pre-work conference for this contract:

a. Quality Control Plan. A suggested outline for the Contractor's Quality Control Plan is in Exhibit G.

b. Contractor Quality Control Inspector. List of Quality Control Inspectors.

c. Contractor Representatives. List of names of Contractor Representatives.

d. Accident Prevention Plan (APP). A suggested outline for the Contractor’s Accident Prevention Plan is in Exhibit D. See Section C-1.9.b for APP requirements.

e. Emergency Contacts. A prioritized list, including phone numbers, of those persons (normally

Contractor Representatives) to call in case of emergencies.

f. Operators. A list of names of qualified equipment/vehicle operators, including experience, training and qualification to operate specific equipment.

g. Certificate of Insurance – See Special Contract Requirements

h. Security Requirements – See Paragraph C-1.10

C-1.7. PERMITS AND LICENSES. The Contractor shall, at his own expense, obtain any licenses or permits required to perform all aspects, requirements and work of this contract. The Contractor shall comply with all current Federal, State, and local laws and regulations and shall comply with any subsequent changes.

C-1.8. IDENTIFICATION OF CONTRACTOR EMPLOYEES AND VEHICLES. The Contractor shall furnish their employees, other than office and clerical personnel, standardized uniforms (shirtpants/ shirt-skirt) with a company patch or embroidered identification on the breast pocket or on the sleeve at the top of the arm, within 30 calendar days after notice of award of the contract. Any employee hired 30 calendar days after award of the Contract shall be in the required uniform within 14 calendar days of the date of hire. Contractor uniforms shall not resemble U.S. Army Corps of Engineers uniforms. Contractor employees and subcontractors shall wear these uniforms at all times they are performing work under this contract. Exceptions may be granted by the COR for short term workers, or during disasters, emergencies, wildfire suppression, or special circumstances specified by the COR. Stained or faded uniforms shall not be worn. Uniform shirts shall be clean and neatly tucked in pants at all times employees are on duty.

All vehicles used by the Contractor to perform work under this contract shall be identified with the company name prominently displayed on the outside of both front doors of each vehicle in a professional manner to provide an attractive and readily visible means of identification.

The Contractor may require its employees to report in their own vehicles to the project, but these personal vehicles must be parked at a site designated by the COR. All vehicles used in performance of work must be marked.

Vehicles used by the Contractor to perform administrative functions such as morning meetings or crew supervision must also be marked.

C-1.9. SAFETY REQUIREMENTS AND HEALTH REQUIREMENTS.

a. General. If the Contractor fails or refuses to promptly comply with safety requirements as specified herein, the COR or any other project employee may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such work stoppage shall be made subject to any claims for extension of time or for excess costs or damages sustained by the Contractor. Also, the Contractor will not be paid for work not performed as a result of the stop order.

The Contractor shall comply with all current provisions of the Occupational Safety and Health Act (OSHA) in addition to the standards of the USACE Manual, EM 385-1-1, and the requirements listed in Exhibit E, and as otherwise stated herein. Special attention shall be given to the requirements for monthly and weekly safety meetings. The Contractor shall inform the COR a minimum of 7 calendar days prior to a Contractor monthly safety meeting, to permit a Government representative to attend.

b. Contractor Accident Prevention Plan (APP). The Contractor shall prepare a site-specific Accident Prevention Plan following the outline provided in U.S. Army Corps of Engineers Safety and Health Requirements Manual EM 385-1-1, Appendix A as a minimum. (Note: The most current edition and/or changes in publication on the date of solicitation for this contract shall apply.) The contractor shall address each element and sub-element in the outline in the order they appear in Appendix A. If other areas of the EM 385-1-1 are pertinent to the contract, the contractor must assure these areas are addressed as well. Any item from the outline that does not apply must be listed in its assigned place and a brief explanation of the reason it is not required/provided. The APP shall address any unusual or unique aspects of the project or activity. Task orders issued under this contract may require plan revisions to address specific safety requirements. This plan must be accepted by the Contracting Officer prior to commencement of any work. Contractors are encouraged to contact the USACE Safety & Occupational Health Office for questions or information regarding the development of contract Accident Prevention Plans. Office hours are Monday-Friday 8:30 a.m. - 4 p.m. Eastern at (304)399-5039/5032/5326.

The web address for EM 385-1-1 is:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

Note: The contractor shall employ a Site Safety and Health Officer (SSHO) who has completed OSHA 30 hour Construction or General Industry Safety training or its equivalent (only authorized online outreach training providers qualify – https://www.osha.gov/dte/edcenters/map.html) and has five (5) years’ experience relative to the work to be performed. SSHO credentials shall be submitted for review and acceptance with the APP. SSHO shall complete a minimum of eight (8) hours of safety training annually.

(1) For Negotiated task orders where the Risk Assessment Code (RAC) of the Activity Hazard Analysis

(AHA) is high or extremely high risk, the SSHO shall be on-site and have no other duties. Following is a list of jobs normally considered high or extremely high risk (This list is not necessarily all inclusive, each task must be evaluated to determine risk):

•Repair buoys •Topping Trees •Attach anchors & cables •Removing/anchoring fallen trees •Drift/Debris Cleanup •Remove beaver dams •Fire Fighting •Bridge decking

(2) For limited service contracts, such as cleaning, janitorial, routine mowing, general grounds-keeping and low risk negotiated task orders, SSHO responsibilities may be a collateral duty. The Collateral duty SSHO shall have an OSHA approved 30 hour safety course. Following is a list of jobs normally considered low to moderate risk:

•Removing or replacing bulletin boards, signs, barricades, gates, bumpers, curbs, fences, and posts •Boundary marking •Spreading gravel or anchoring picnic tables

•Cleaning Culverts •Planting seeds, installing grills, lantern posts, fire rings, & other campground equipment

•Minor landscaping •Routine building maintenance (painting, plumbing, caulking, floor tile, carpet, patching, finishing sheet rock, etc)

•Repairs to fences, play equipment, game courts, picnic units or shelters

(3) For very low risk jobs and jobs requiring only one person, such as field walk-over, surface soil sampling or long term water sampling, the SSHO may be collateral duty.

(4) Work crews of two or more must have two people holding current certification in First Aid and

Cardiopulmonary Resuscitation (CPR) from the American Red Cross, American Heart Association or a licensed physician. Training must include a hands-on component that cannot be taken online and the contractor must maintain appropriate first aid kit on site. Single individuals working alone must have current certification in First Aid as a minimum.

(5) All work that potentially exposes the worker to falls of six feet or more will require the contractor to submit a Site Specific Fall Protection & Prevention Plan in accordance with EM 385-1-1, Section 21.D.

c. Risk Management Process. The Contractor shall utilize risk management tools such as Activity Hazard

Analysis (AHA), Job Hazard Analyses (JHAs), Job Safety Analyses (JSAs) or similar tools to identify, assess, prioritize risks and develop controls to minimize, monitor and control the probability and/or impact of unfortunate events to an acceptable level. Within each major phase, all activities, tasks or Definable Features of Work (DFOWs) shall be identified that will require an AHA/JSA/JHA. For each work activity, task or DFOW contractor shall prepare the initial AHA/JSA. A Risk Assessment Code (RAC) is assigned to each step, to the risk that remains after controls have been applied (residual risk) a final RAC (cannot be lower than the highest step RAC) shall be assigned. See EM 385-1-1 Section 01.A.14.b, or for further guidance or contact the Safety Occupational Health Office (SOHO) for assistance. The AHA/JSA/JHA shall be reviewed and accepted by the proper authority in order to proceed with the activity. All on-site employees shall review the accepted AHA/JSA/JHA prior to performing work and during weekly and “Tool Box” safety meetings as appropriate.

(1) AHA/JSA/JHA shall define the activities being performed and identify the work sequences, the specific anticipated hazards, site conditions, equipment, materials, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk. AHA/JSA should indicate compliance with EM 385-1-1 personal protective equipment requirements (safety-toed work boots, safety glasses, gloves, hard hats, etc.), work crews of two or more must have two people currently qualified in first aid and CPR and the appropriate first aid kit on site. Single individuals working alone must have current certification in First Aid only.

(2) The names of the Competent Person(s) and Qualified Person(s) required for a particular activity (e.g., excavation, scaffolding, fall protection, or other activities as specified by OSHA and this manual) shall be identified and included in the AHA/JSA/JHA, as well as proof of their competency/qualification.

d. Accident/Mishap Reporting: The Contractor shall report all recordable mishaps to the GDA within 24-hours in accordance with EM 385-1-1 Section 01.D. Accidents shall be investigated to determine causal factors and corrective actions shall be implemented. Accidents resulting in days away injuries, days away illnesses, restricted/transfer injures, property damage of $5,000.00 or more shall be investigated and reported to the GDA using the USACE Accident Investigation Report Form ENG 3394 within 24 hours of the occurrence.

(1) Immediate notification to the GDA is required for all serious accidents:

a. Fatal Injury/illness;

b. Permanent totally disabling injury/illness;

c. Permanent partial disabling injury/illness;

d. One (1) or more persons hospitalized as inpatients as a result of a single occurrence;

e. $500,000 or greater accidental property damage;

f. Three (3) or more individuals become ill or have a medical condition suspected to be related to a site condition, or a hazardous or toxic agent on the site;

The Contractor shall maintain an OSHA Log of Work Related Injuries and Illnesses, OSHA Form 300 and comply with all accident reporting and recordkeeping requirements specified in 29 CFR 1904.39.

(2) In addition to the above, any mishap occurring in any of the following high hazard areas shall be reported immediately to the GDA, investigated and corrective actions implemented.

a. Electrical (includes Arc Flash, electrical shock, etc.);

b. Uncontrolled Release of Hazardous Energy (includes electrical and non-electrical);

c. Load Handling Equipment (LHE) or Rigging;

d. Fall-from-Height (any level or other than same surface);

e. Underwater Diving.

e. Public Safety. The Contractor shall ensure that reasonable precautions are taken to protect the public at all times where work is being performed. The Contractor shall immediately report to the COR any potential hazards found by their employees on the project. The Accident Prevention Plan shall include procedures to be taken to provide for public safety. Additionally, the Contractor shall not allow any persons, except employees, into work areas that are not otherwise open to the public; nor shall the Contractor transport in Contractor work vehicles any persons, except employees, during times the Contractor is on the project performing work under a Task Order.

(1) Contractor employees working along highways and roads, or close to vehicular traffic, heavy equipment or equipment loading operations shall wear High Visibility Apparel meeting as a minimum, ANSI/ISEA 107-2004 Performance Class 2 requirements.

f. Personal Protective Apparel and Equipment. Protective apparel and equipment, as

Identified in the AHA, shall be provided to eliminate or minimize hazards to personnel. At a minimum, each employee shall wear a short-sleeved shirt (as detailed in C-1.8), long trousers and safety toed footwear in accordance with ASTM-F2412/F2413 during all contract work. Face shields, safety glasses with side-shields meeting ANSI Z87.1, or goggles, and hearing protection shall be worn by employees when required by safety manual. Contractor personnel involved in handling or application of pesticides or herbicides shall be licensed in accordance with State and local requirements and shall use all protective apparel per manufacturer's recommendations. Fire extinguisher(s) and first aid kit(s) meeting the Safety Manual standards shall also be provided and easily accessible to all employees and maintained in accordance with

EM 385-1-1.

C-1.10. SECURITY REQUIREMENTS.

All Contractors and subcontractor employee(s) working on this contract who require access in and/or around any Huntington District facilities shall receive authorization to be on site at these facilities based upon a favorable background investigation in accordance with “Homeland Security Presidential Directive 12: Policy for a Common Identification Standard for Federal Employees and Contractors” (HSPD 12). The Huntington District Security Management Office shall submit contractor(s) personal information to complete the basic background investigation in order to make a recommendation to the Contracting Office of an employee’s suitability for work on Government property. The Procuring Contracting Officer (PCO) has the right to deny any contractor or subcontractor employee from working on the contract based upon the results of the background investigation provided by the Huntington District Security Management Office. The Government, Contractor, and subcontractors shall not permit any employee(s) access to drawings, blueprints, records, photos, sites, or projects until the Huntington District Security Management Office has completed an Operations Security (OPSEC) review of such items and determined they can be released.

FOR ALL CONTRACTS 1-YEAR AND SUBSEQUENT OPTION YEARS:

Contractors shall submit a complete investigation packet for each contractor and subcontractor employee to the Huntington District Security Management office within 10 working days after award of any contract, or prior to the individual being permitted unescorted access in or on District facilities.

The Contractor must also provide the following: (1) Name of the Contract Specialist with whom he/she is working,

(2) Project Name, (3) Contract Number (4) Task Order Number when applicable, and (5) Security Information sheet on each employee working on site must be submitted directly to the Huntington District Security Office.

The Contractor must provide a full legal name, complete SSN#, Date of Birth, Place of Birth (City and State) and Driver’s license number if available. It is the Contractor’s responsibility to ensure the above information is accurate and legible, otherwise delays may occur.

Contractors shall have background checks completed for their employees annually in the case of Contracts with option periods. For instance, if the employee was cleared in May of 2018, they shall be cleared again in May of 2019. It is the Contractor’s responsibility to ensure that each employee’s security is up to date. Failure to comply may lead to possible removal from the project/jobsite.

The Contractor must ensure if new employees are brought in to work on an existing Contract with the U.S. Army Corps of Engineers (USACE), they must process the employee through the Huntington District USACE Security Management Office for background purposes.

FOR CONTRACTORS REQUIRING DOD COMMON ACCESS CARDS (CAC)

The documents listed below are required:

SF 85, Questionnaire for Non-Sensitive Positions (see http://www.opm.gov/forms/ to print form). FD 258, Contractor Fingerprint Card (one card for digital prints, two for ink prints) (NOTE: a trained/qualified individual must take prints, ORI block on the FD 258 must be USOPM000Z) (Contractor Fingerprint Cards (FD-258) may be obtained by Contracting Division by contacting the Huntington District Security Management Office).

Contractor shall report any changes in personnel, or at any time conditions change at least 5 working days prior to individual(s) need to have access to the site.