W9123719T0048-0001.pdf

W9123719T0048

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The above referenced solicitation for Maintenance Services for Grayson Lake is AMENDED as follow s:

The attached Meeting Notes from the site visit on October 11, 2019 are incorporated into the solicitation by amendment. The security requirements and w age rate determination have been updated to include the most current version of each. The closing date of the solicitation is EXTENDED to 22 Oct 2019 at 11:00am eastern.

All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

1 60

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 17-Oct-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W9123719T0048

X 9B. DATED (SEE ITEM 11)

26-Sep-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Oct-2019

CODE

USACE, CONTRACTING DIVISION

CHRIS HARTLEY, 502 8TH STREET

HUNTINGTON WV 25701-2070

W91237 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 18-Oct-2019 11:00 AM to 22-Oct-2019 11:00 AM.

The following have been added by full text:

PERFORMANCE WORK STATEMENT REV

GRAYSON LAKE

MAINTENANCE SERVICES CONTRACT

TABLE OF CONTENTS

SECTION C-1

GENERAL

C-1.1 PROJECT INFORMATION

C-1.2 PERFORMANCE WORK STATEMENT

C-1.3 TASK ORDERS

C-1.4 NEGOTIATION

C-1.5 WORKING HOURS

C-1.6 CONTRACTOR SUBMITTALS

C-1.7 PERMITS AND LICENSES

C-1.8 IDENTIFICATION OF CONTRACTOR EMPLOYEES AND VEHICLES

C-1.9 SAFETY AND HEALTH REQUIREMENTS

C-1.10 SECURITY REQUIREMENTSF

C-1.11 DAMAGE REPORTS

C-1.12 CONTRACTOR EMPLOYEES’ CONDUCT AND COMPETENCY

C-1.13 DAMAGE OR LOSS OF CONTRACTOR’S SUPPLIES AND PROPERTY

C-1.14 SUPERVISION

C-1.15 ENVIRONMENTAL PROGRAM

C-1.16 CONTRACTOR DISCREPANCY REPORT (CDR)

C-1.17 MEETINGS

C-1.18 QUALITY CONTROL

C-1.19 QUALITY ASSURANCE

C-1.20 DEFICIENCIES

C-1.21 CONTRACTOR WORK SCHEDULE

C-1.22 EMERGENCY WORK

C-1.23 INTERRUPTIONS TO SYSTEMS

C-1.24 GOVERNMENT FURNISHED MATERIALS AND EQUIPMENT

C-1.25 CONTRACTOR FURNISHED ITEMS

C-1.26 SAFEGUARDING GOVERNMENT PROPERTY

C-1.27 NOTIFICATION OF WORK TO BE DONE

C-1.28 MINIMUM MANPOWER REQUIREMENTS

C-1.29 MINIMUM PERSONNEL QUALIFICATIONS

C-1.30 COOPERATION WITH OTHER CONTRACTORS, LESSEES, AND VOLUNTEERS

C-1.31 INCLEMENT WEATHER AND HOLIDAY WORK

C-1.32 PREWORK CONFERENCE

C-1.33 REPORTS

C-1.34 APPLICABLE PUBLICATIONS

C-1.35 HOURLY RATES – PRICE QUOTE

C-1.36 DEFINITIONS

SECTION C-2

MOWING SERVICES

C-2.1 PERFORMANCE WORK STATEMENT

C-2.2 GENERAL

C-2.3 WORK TO BE PERFORMED

C-2.4 MOWING CYCLE

C-2.5 PRUNING

C-2.6 VEGETATION ENHANCEMENT

C-2.7 TREE AND BRUSH CUTTING

C-2.8 SHREDDING LEAVES

C-2.9 CHIPPING

C-2.10 GOVERNMENT ISSUED KEYS

C-2.11 SUPPLIES TO BE FURNISHED BY THE CONTRACTOR

C-2.12 SERVICE EQUIPMENT

C-2.13 SPECIAL PROVISIONS

C-2.14 SERVICE AREAS

SECTION C-3

CLEANING SERVICES - RECREATION AREAS

C-3.1 PERFORMANCE WORK STATEMENT

C-3.2 WORK TO BE PERFORMED

C-3.3 SERVICE EQUIPMENT

C-3.4 SPECIAL PROVISIONS

C-3.5 SUPPLIES TO BE FURNISHED BY THE CONTRACTOR

C-3.6 SUPPLIES TO BE FURNISHED BY THE GOVERNMENT

C-3.7 SERVICE AREAS

SECTION C-4

JANITORIAL AND POLICING SERVICES

C-4.1 PERFORMANCE WORK STATEMENT

C-4.2 OBJECTIVE

C-4.3 WORK TO BE PERFORMED

C-4.4 SUPPLIES TO FURNISHED BY THE CONTRACTOR

C-4.5 SERVICE MATERIALS AND EWUIPMENT

C-4.6 SPECIAL PROVISIONS

C-4.7 PESTICIDES

C-4.8 CONTRACT LINE ITEM

SECTION C-5

FACILITY REPAIR, MAINTENANCE, AND OTHER NON-ROUTINE WORK

C-5.1 GENERAL

C-5.2 NON-ROUTINE WORK

C-5.3 WORK TO BE PERFORMED

C-5.4 SCHEDULE OF WORK

C-5.5 LOCATION OF THE WORK

C-5.6 EQUIPMENT LIST

C-5.7 EQUIPMENT AND SUPPLIES – FOR BOUNDARY MARKING

C-5.8 SPECIAL PROVISIONS

C-5.9 DETAILED DESCRIPTION OF NAVIGATION AIDS

C-5.10 CONTRACT LINE ITEMS

SECTION C-6

DRIFT, DEBRIS, AND TRASH REMOVAL

C-6.1 GENERAL

C-6.2 WORK TO BE PERFORMED

C-6.3 SCHEDULE OF WORK

C-6.4 SPECIAL REQUIREMENTS

C-6.5 PREVENTION OF LANDSCAPE DEFACEMENT

C-6.6 RESTORATION OF LANDSCAPE DAMAGE

C-6.7 DRIFT AND DEBRIS REMOVAL REQUIREMENTS

C-6.8 MEASUREMENT METHODS OF PAYMENT

C-6.9 EQUIPMENT LIST

C-6.10 CONTRACT LINE ITEMS

GRAYSON LAKE

DESCRIPTION/SPECIFICATIONS

SECTION C-1

GENERAL

C-1.1. PROJECT INFORMATION Grayson Lake is located at Grayson Kentucky, seven miles south from the town of Grayson. Two-thirds of the project is located in Carter County and one-third is in Elliot County. The project purposes served are flood damage reduction, recreation, water quality improvement, fish and wildlife conservation and re-development. Approximate annual visitation to Corps operated recreation areas is 1,000,000.

C-1.2. PERFORMANCE WORK STATEMENT The Contractor shall furnish all necessary management, personnel, materials, supplies, tools, equipment, fuel, and vehicles, except as otherwise provided herein, required to perform mowing, cleaning, janitorial, and other services at the Grayson Lake project recreation areas, as specified and in strict accordance with all Terms, Conditions, General, Specific and Technical Provisions, Drawings, Attachments, Exhibits, etc., contained herein or incorporated by reference. Award of a contract does not guarantee that the Government will order all of the types of services listed under the contract from the Contractor. The Government reserves the right at any time during the duration of this contract to perform any portion of the services listed, to have the services performed in any other way it deems necessary, to increase or decrease service frequencies and/or quantities in any or all areas or services in the closed areas. In the event of a flood, unanticipated low or high visitation, any other occurrence that changes the need for services under this contract, or failure of the Contractor to perform scheduled work, the Government will issue a modification of the Task Order to stop work or to change the Work Schedule Calendars. The price will be proportionally reduced for services not performed or increased for added services.

The quantities listed in the Price Breakout Schedule are approximate and are provided as information only to assist in preparation of quotes. They are not guaranteed and the actual quantities may be more or less than shown.

Variation in these estimated quantities shall not be justification for modification of the contract or request for additional payment.

Contractor's work and responsibility shall include, but shall not be limited to, all planning, programming, administration and management necessary to assure that all services provided are conducted in accordance with the contract and all applicable laws, regulations, codes, or directives. Contractor shall perform all related Contractor administrative services necessary to perform the work such as supply, procurement, quality control, Contractor financial control, and maintenance of accurate and complete records and files.

It is emphasized that the work described in this contract is an important part of the United States Army Corps of Engineers (USACE) mission. Much of the work described will be performed in a public recreation area. USACE is committed to "Customer Care" and providing quality professional service. Failure of a Contractor to perform required work, to perform in a timely manner, or to perform quality work could risk public health and safety and result in the following problems:

a. Falls, snakebites, and reduced use and enjoyment of recreation facilities from lack of mowing.

b. Falls, cuts, infections, and accumulated animal feces from beaches not being cleaned and inspected.

c. Unsafe boating and limiting of lake surface recreation from a lack of drift removal.

d. Closed recreation areas from inoperable water, sewage and electrical systems.

e. Closed parking areas and road closures from lack of maintenance and repair.

f. Destroyed forests and natural areas from lack of emergency response capability.

g. Closed campgrounds, beaches and parks from lack of operators.

h. Significant dollar losses of recreational benefits.

i. Increased administrative and labor costs required for government performance of contracted work.

Work included in this contract generally involves work associated with operation and maintenance of areas at the specified Government projects. However, in special instances, the contractor may be issued a task order under this contract for other Huntington District projects within the State of West Virginia and within 50 linear miles.

Examples of these special instances may include but are not limited to damaging storms, wildfires, floods, or other time-sensitive maintenance needs. Task orders issued in these circumstances will be negotiated on an individual basis using contract line items from the Price Breakout Schedule.

Work which does not fall under the Performance Work Statement of this contract includes:

a. Repairs to major components of heating or air conditioning systems.

b. Major maintenance or repair to sewage and water treatment systems.

c. Repair to major or critical electrical components.

d. Maintenance or repair to special architectural features.

e. Work involving Government functions pertaining to flow regulation, dam safety, maintenance of permanent operating equipment, and maintenance and repair work (except for vegetative control and cleaning) at dams, intake structures, spillways, embankments, outlet works, levees, pump stations, and other similar structures.

f. Work which requires formal preparation of Government plans and specifications.

g. Work determined by the Government to be more efficiently handled by a specialty contractor such as fencing, carpet shampooing, etc.

h. Work on articles covered by separate warranty.

i. Service and repairs to vehicles and equipment.

C-1.3. TASK ORDERS. All work under this contract will be ordered by issuance of individual Task Orders (DD Form 1449) see Exhibit K). No work shall be performed under this contract before an individual Task Order has been issued by the Contracting Officer (KO). The KO has three basic ways to order work using this contract:

Fixed Price Task Orders, Negotiated Task Orders, and Emergency Task Orders. Only the KO by issuance of a modification, may make any change to a Task Order. The type of Task Order used will be at the discretion of the KO. The Task Order will list those items from the Price Breakout Schedule that are to be performed or used to perform the work, except for negotiated Task Orders.

C-1.4. NEGOTIATION. Negotiated Task Orders that are to be performed on an hourly basis (e.g., using items from C-5 of the price breakout schedule) will be agreed upon by negotiation between the Contractor and the KO.

This procedure is typically initiated by the Government, unless otherwise specified in the Request for Quote Letter, the Contractor shall return the completed quote within 48 hours of receipt of the request. If the Contractor's quote is acceptable, the KO will issue a Task Order. If the Contractor's quote is considered unacceptable, the Contractor and KO will attempt to reach a fair and reasonable price through negotiation. If an agreement cannot be reached, the KO may elect to not issue a task order for the work. The Government reserves the right to obtain services by whatever means deemed to be in the best interest of the Government, including use of its own work force.

The purpose of negotiation is to establish a fair and reasonable price for the job under consideration. The Government and Contractor will negotiate toward the most efficient method of work and the number of hours required. For negotiations, the Grayson Lake office is the starting and stopping point for work crews. The most efficient method is that method of work which accomplishes the job safely and at the lowest price. Once negotiated the Contractor must perform the job using the method of work and line items agreed upon during negotiations.

C-1.5. WORKING HOURS.

a. Normal Working Hours. Normal working hours, except as otherwise specified herein, shall be Monday through Friday, 7:30 a.m. to 4:00 p.m. eastern or as specified on the Task Order. Work inside Government buildings or other secured areas shall be performed during the above referenced work hours.

Work that interferes with other ongoing functions at the project shall be scheduled around normal working hours, as specified by the Contracting Officer Representative (COR). Refer to individual sections of this specification for specific schedules of work.

b. Holiday Work. The ten Federal holidays observed are:

New Year's Day (January 1st) Martin Luther King Day (3rd Monday in January) President's Day (3rd Monday in February) Memorial Day (Last Monday in May) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans Day (November 11th) Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th)

When one of the above designated holidays falls on a Sunday, the following Monday is observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday. Work shall be scheduled around the above listed Federal holidays except as specified herein or as approved by the

COR.

Work may be required on holiday periods during heavy visitation, emergencies, or for other reasons as determined by the COR. Additional personnel may be required to handle the additional work load during holiday periods because of heavy visitation. The COR will notify the Contractor of actual work requirements.

c. Inclement Weather Work. The Contractor shall maintain the schedule of services regardless of inclement weather. Exceptions may be approved by the COR when severe conditions make it impractical or dangerous to perform the work. The KO will notify the Contractor, by modification to the Task Order, of any change that extends the performance period due to inclement weather.

d. Emergency Working Hours. Emergency working hours shall be 24 hours per day, 7 days per week.

C-1.6 CONTRACTOR SUBMITTALS. Unless otherwise specified, the Contractor shall submit the following information to the COR prior to the pre-work conference for this contract:

a. Quality Control Plan. A suggested outline for the Contractor's Quality Control Plan is in Exhibit G.

b. Contractor Quality Control Inspector. List of Quality Control Inspectors.

c. Contractor Representatives. List of names of Contractor Representatives.

d. Accident Prevention Plan (APP). A suggested outline for the Contractor’s Accident Prevention Plan is in Exhibit D. See Section C-1.9.b for APP requirements.

e. Emergency Contacts. A prioritized list, including phone numbers, of those persons (normally

Contractor Representatives) to call in case of emergencies.

f. Operators. A list of names of qualified equipment/vehicle operators, including experience, training and qualification to operate specific equipment.

g. Certificate of Insurance – See Special Contract Requirements

h. Security Requirements – See Paragraph C-1.10

C-1.7. PERMITS AND LICENSES. The Contractor shall, at his own expense, obtain any licenses or permits required to perform all aspects, requirements and work of this contract. The Contractor shall comply with all current Federal, State, and local laws and regulations and shall comply with any subsequent changes.

C-1.8. IDENTIFICATION OF CONTRACTOR EMPLOYEES AND VEHICLES. The Contractor shall furnish their employees, other than office and clerical personnel, standardized uniforms (shirtpants/ shirt-skirt) with a company patch or embroidered identification on the breast pocket or on the sleeve at the top of the arm, within 30 calendar days after notice of award of the contract. Any employee hired 30 calendar days after award of the Contract shall be in the required uniform within 14 calendar days of the date of hire. Contractor uniforms shall not resemble U.S. Army Corps of Engineers uniforms. Contractor employees and subcontractors shall wear these uniforms at all times they are performing work under this contract. Exceptions may be granted by the COR for short term workers, or during disasters, emergencies, wildfire suppression, or special circumstances specified by the COR. Stained or faded uniforms shall not be worn. Uniform shirts shall be clean and neatly tucked in pants at all times employees are on duty.

All vehicles used by the Contractor to perform work under this contract shall be identified with the company name prominently displayed on the outside of both front doors of each vehicle in a professional manner to provide an attractive and readily visible means of identification.

The Contractor may require its employees to report in their own vehicles to the project, but these personal vehicles must be parked at a site designated by the COR. All vehicles used in performance of work must be marked.

Vehicles used by the Contractor to perform administrative functions such as morning meetings or crew supervision must also be marked.

C-1.9. SAFETY REQUIREMENTS AND HEALTH REQUIREMENTS.

a. General. If the Contractor fails or refuses to promptly comply with safety requirements as specified herein, the COR or any other project employee may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such work stoppage shall be made subject to any claims for extension of time or for excess costs or damages sustained by the Contractor. Also, the Contractor will not be paid for work not performed as a result of the stop order.

The Contractor shall comply with all current provisions of the Occupational Safety and Health Act (OSHA) in addition to the standards of the USACE Manual, EM 385-1-1, and the requirements listed in Exhibit E, and as otherwise stated herein. Special attention shall be given to the requirements for monthly and weekly safety meetings. The Contractor shall inform the COR a minimum of 7 calendar days prior to a Contractor monthly safety meeting, to permit a Government representative to attend.

b. Contractor Accident Prevention Plan (APP). The Contractor shall prepare a site-specific Accident Prevention Plan following the outline provided in U.S. Army Corps of Engineers Safety and Health Requirements Manual EM 385-1-1, Appendix A as a minimum. (Note: The most current edition and/or changes in publication on the date of solicitation for this contract shall apply.) The contractor shall address each element and sub-element in the outline in the order they appear in Appendix A. If other areas of the EM 385-1-1 are pertinent to the contract, the contractor must assure these areas are addressed as well. Any item from the outline that does not apply must be listed in its assigned place and a brief explanation of the reason it is not required/provided. The APP shall address any unusual or unique aspects of the project or activity. Task orders issued under this contract may require plan revisions to address specific safety requirements. This plan must be accepted by the Contracting Officer prior to commencement of any work. Contractors are encouraged to contact the USACE Safety & Occupational Health Office for questions or information regarding the development of contract Accident Prevention Plans. Office hours are Monday-Friday 8:30 a.m. - 4 p.m. Eastern at (304)399-5039/5032/5326.

The web address for EM 385-1-1 is:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

Note: The contractor shall employ a Site Safety and Health Officer (SSHO) who has completed OSHA 30 hour Construction or General Industry Safety training or its equivalent (only authorized online outreach training providers qualify – https://www.osha.gov/dte/edcenters/map.html) and has five (5) years’ experience relative to the work to be performed. SSHO credentials shall be submitted for review and acceptance with the APP. SSHO shall complete a minimum of eight (8) hours of safety training annually.

(1) For Negotiated task orders where the Risk Assessment Code (RAC) of the Activity Hazard Analysis

(AHA) is high or extremely high risk, the SSHO shall be on-site and have no other duties. Following is a list of jobs normally considered high or extremely high risk (This list is not necessarily all inclusive, each task must be evaluated to determine risk):

•Repair buoys •Topping Trees •Attach anchors & cables •Removing/anchoring fallen trees •Drift/Debris Cleanup •Remove beaver dams •Fire Fighting •Bridge decking

(2) For limited service contracts, such as cleaning, janitorial, routine mowing, general grounds-keeping and low risk negotiated task orders, SSHO responsibilities may be a collateral duty. The Collateral duty SSHO shall have an OSHA approved 30 hour safety course. Following is a list of jobs normally considered low to moderate risk:

•Removing or replacing bulletin boards, signs, barricades, gates, bumpers, curbs, fences, and posts

•Boundary marking •Spreading gravel or anchoring picnic tables •Cleaning Culverts

•Planting seeds, installing grills, lantern posts, fire rings, & other campground equipment •Minor landscaping

•Routine building maintenance (painting, plumbing, caulking, floor tile, carpet, patching, finishing sheet rock, etc)

•Repairs to fences, play equipment, game courts, picnic units or shelters

(3) For very low risk jobs and jobs requiring only one person, such as field walk-over, surface soil sampling or long term water sampling, the SSHO may be collateral duty.

(4) Work crews of two or more must have two people holding current certification in First Aid and

Cardiopulmonary Resuscitation (CPR) from the American Red Cross, American Heart Association or a licensed physician. Training must include a hands-on component that cannot be taken online and the contractor must maintain appropriate first aid kit on site. Single individuals working alone must have current certification in First Aid as a minimum.

(5) All work that potentially exposes the worker to falls of six feet or more will require the contractor to submit a Site Specific Fall Protection & Prevention Plan in accordance with EM 385-1-1, Section 21.D.

c. Risk Management Process. The Contractor shall utilize risk management tools such as Activity Hazard

Analysis (AHA), Job Hazard Analyses (JHAs), Job Safety Analyses (JSAs) or similar tools to identify, assess, prioritize risks and develop controls to minimize, monitor and control the probability and/or impact of unfortunate events to an acceptable level. Within each major phase, all activities, tasks or Definable Features of Work (DFOWs) shall be identified that will require an AHA/JSA/JHA. For each work activity, task or DFOW contractor shall prepare the initial AHA/JSA. A Risk Assessment Code (RAC) is assigned to each step, to the risk that remains after controls have been applied (residual risk) a final RAC (cannot be lower than the highest step RAC) shall be assigned. See EM 385-1-1 Section 01.A.14.b, or for further guidance or contact the Safety Occupational Health Office (SOHO) for assistance. The AHA/JSA/JHA shall be reviewed and accepted by the proper authority in order to proceed with the activity. All on-site employees shall review the accepted AHA/JSA/JHA prior to performing work and during weekly and “Tool Box” safety meetings as appropriate.

(1) AHA/JSA/JHA shall define the activities being performed and identify the work sequences, the specific anticipated hazards, site conditions, equipment, materials, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk. AHA/JSA should indicate compliance with EM 385-1-1 personal protective equipment requirements (safety-toed work boots, safety glasses, gloves, hard hats, etc.), work crews of two or more must have two people currently qualified in first aid and CPR and the appropriate first aid kit on site. Single individuals working alone must have current certification in First Aid only.

(2) The names of the Competent Person(s) and Qualified Person(s) required for a particular activity (e.g., excavation, scaffolding, fall protection, or other activities as specified by OSHA and this manual) shall be identified and included in the AHA/JSA/JHA, as well as proof of their competency/qualification.

d. Accident/Mishap Reporting: The Contractor shall report all recordable mishaps to the GDA within 24-hours in accordance with EM 385-1-1 Section 01.D. Accidents shall be investigated to determine causal factors and corrective actions shall be implemented. Accidents resulting in days away injuries, days away illnesses, restricted/transfer injures, property damage of $5,000.00 or more shall be investigated and reported to the GDA using the USACE Accident Investigation Report Form ENG 3394 within 24 hours of the occurrence.

(1) Immediate notification to the GDA is required for all serious accidents:

a. Fatal Injury/illness;

b. Permanent totally disabling injury/illness;

c. Permanent partial disabling injury/illness;

d. One (1) or more persons hospitalized as inpatients as a result of a single occurrence;

e. $500,000 or greater accidental property damage;

f. Three (3) or more individuals become ill or have a medical condition suspected to be related to a site condition, or a hazardous or toxic agent on the site;

The Contractor shall maintain an OSHA Log of Work Related Injuries and Illnesses, OSHA Form 300 and comply with all accident reporting and recordkeeping requirements specified in 29 CFR 1904.39.

(2) In addition to the above, any mishap occurring in any of the following high hazard areas shall be reported immediately to the GDA, investigated and corrective actions implemented.

a. Electrical (includes Arc Flash, electrical shock, etc.);

b. Uncontrolled Release of Hazardous Energy (includes electrical and non-electrical);

c. Load Handling Equipment (LHE) or Rigging;

d. Fall-from-Height (any level or other than same surface);

e. Underwater Diving.

e. Public Safety. The Contractor shall ensure that reasonable precautions are taken to protect the public at all times where work is being performed. The Contractor shall immediately report to the COR any potential hazards found by their employees on the project. The Accident Prevention Plan shall include procedures to be taken to provide for public safety. Additionally, the Contractor shall not allow any persons, except employees, into work areas that are not otherwise open to the public; nor shall the Contractor transport in Contractor work vehicles any persons, except employees, during times the Contractor is on the project performing work under a Task Order.

(1) Contractor employees working along highways and roads, or close to vehicular traffic, heavy equipment or equipment loading operations shall wear High Visibility Apparel meeting as a minimum, ANSI/ISEA 107-2004 Performance Class 2 requirements.

f. Personal Protective Apparel and Equipment. Protective apparel and equipment, as

Identified in the AHA, shall be provided to eliminate or minimize hazards to personnel. At a minimum, each employee shall wear a short-sleeved shirt (as detailed in C-1.8), long trousers and safety toed footwear in accordance with ASTM-F2412/F2413 during all contract work. Face shields, safety glasses with side-shields meeting ANSI Z87.1, or goggles, and hearing protection shall be worn by employees when required by safety manual. Contractor personnel involved in handling or application of pesticides or herbicides shall be licensed in accordance with State and local requirements and shall use all protective apparel per manufacturer's recommendations. Fire extinguisher(s) and first aid kit(s) meeting the Safety Manual standards shall also be provided and easily accessible to all employees and maintained in accordance with

EM 385-1-1.

C-1.10. SECURITY REQUIREMENTS.

All Contractors and subcontractor employee(s) working on any contract who require access in and/or around any Huntington District facilities, projects, owned or leased facility/space shall receive authorization to be on site at these areas based upon a favorable background investigation in accordance with “Homeland Security Presidential Directive 12: Policy for a Common Identification Standard for Federal Employees and Contractors” (HSPD 12).

The Huntington District Security Management Office shall submit contractor(s) personal information to complete the basic background investigation in order to make a recommendation to the Contracting Office of an employee’s suitability for work on Government property. The Procuring Contracting Officer (PCO) has the right to deny any contractor or subcontractor employee from working on any contract based upon the results of the background investigation provided by the Huntington District Security Management Office. The Government, Contractor, and subcontractors shall not permit any employee(s) access to drawings, blueprints, records, photos, sites, or projects until the Huntington District Security Management Office has completed an Operations Security (OPSEC) review of such items and determined they can be released.

FOR ALL CONTRACTS 1-YEAR AND SUBSEQUENT OPTION YEARS:

Contractors shall submit a complete investigation packet for each contractor and subcontractor employee to the Huntington District Security Management office within 10 working days after award of any contract, or prior to the individual being permitted unescorted access in or on District facilities.

The Contractor must also provide the following: (1) Name of the Contract Specialist with whom he/she is working,

(2) Project Name, (3) Contract Number (4) Task Order Number when applicable, and (5) Security Information Sheet on each employee working on site must be submitted directly to the Huntington District Security Management Office.

The Contractor must provide a full legal name, complete SSN#, Date of Birth, Place of Birth (City and State) and Driver’s license number if available. It is the Contractor’s responsibility to ensure the above information is accurate and legible, otherwise delays may occur.

Contractors shall have background checks completed for their employees annually in the case of Contracts with option periods. For instance, if the employee was cleared in May of 2018, they shall be cleared again in May of 2019. It is the Contractor’s responsibility to ensure that each employee’s security is up to date. Failure to comply may lead to possible removal from the project/jobsite.

The Contractor must ensure if new employees are brought in to work on an existing Contract with the U.S. Army Corps of Engineers (USACE), they must process the employee through the Huntington District USACE Security Management Office for background purposes.

FOR CONTRACTORS REQUIRING DOD COMMON ACCESS CARDS (CAC)

The documents listed below are required:

SF 85, Questionnaire for Non-Sensitive Positions (see http://www.opm.gov/forms/ to print form). FD 258, Contractor Fingerprint Card (one card for digital prints, two for ink prints) (NOTE: a trained/qualified individual must take prints, ORI block on the FD 258 must be USOPM000Z) (Contractor Fingerprint Cards (FD-258) may be obtained by Contracting Division by contacting the Huntington District Security Management Office).

Contractor shall report any changes in personnel, or at any time conditions change at least 5 working days prior to individual(s) need to have access to the site. The Contractor shall provide the same information as listed above for all new employees.

Following submission of paperwork, the Huntington District Security Management Office will conduct an initial criminal check based upon the information provided. If there are no issues, the Huntington District Security Management Office will make recommendations to the PCO or their Designated Representative. The Huntington District Security Management Office cannot give approval due to unfavorable report(s). The Huntington District Security Management Office shall coordinate with Office of Counsel and will jointly make recommendations to the PCO and/or the Designated Representative should a background investigation come back with derogatory information. The PCO will make the determination whether to allow the Contractor personnel to work on the site based on Security and Office of Counsel recommendations, and the PCO will advise the Contractor of the decision.

PRE-BID MEETINGS

Any Contractor or sub contractor who plans to attend a pre-bid site visit to any Huntington District facilities, projects, owned or leased facility/spaces must be vetted by having a background investigation conducted by the Security Management Office prior to the site visit. Information for the background investigation must contain the following: a full legal name, complete SSN#, Date of Birth, Place of Birth (City and State). It is the Contractor’s responsibility to ensure the above information is accurate and legible, otherwise delays may occur.

FOREIGN NATIONALS

The Contractor shall provide the package listed above, as well as additional materials noted below for all Foreign Nationals. The Contractor is to expect additional time in the approval process for all Foreign Nationals due to the level of review and elevation of the review to Headquarters staff to complete. All Foreign Nationals must be cleared 30 to 45 days in advance of any site visit, tour or work on USACE owned/leased property. All Foreign Nationals must comply with the following paragraph:

In accordance with Engineering Regulation 380-1-18, “Technology Transfer, Disclosure of Information and Contacts with Foreign Representatives” dated 1 August 1996, Section 4, all foreign nationals who work on Corps of Engineers’ contracts shall be approved by the Headquarters US Army Corps of Engineers (HQ USACE) Foreign Disclosure Officer before beginning work on this contract; this regulation includes subcontractor employees. The Contractor shall submit to the Security Management Office, the names of all foreign nationals proposed for performance under this contract, along with documentation to verify legal admittance into the United States. Such documentation shall include at least one of the following: a U.S. passport, Certificate of U.S. Citizenship (INS Form N-560 or N-561), Certificate of Naturalization (INS Form N-550 or N-570), Alien Registration Card with photograph (INS Form I-151 or I-551), Employment Authorization Card (INS Form I-688A), etc.

In order to assure forms are properly completed, and to minimize time delays, the Contractor is encouraged to work closely with the Huntington District Security Management Office. The Government will return for correction incomplete forms, illegible forms, etc. which will delay the contractor / subcontractor from beginning work. A scanned copy of a valid passport must be sent to the Security Management Office in order to formally request a visit to any Huntington District facilities, projects, owned or leased facility/spaces.

Security requirements are subject to change in accordance with HSPD-12, Office of Personnel Management, Engineering or Army regulation or policy changes, etc. The Government shall add any changes to security requirements by modification to the contract.

The Contractor shall contact the Huntington District Security Management Office by phone, letter, or email at the following numbers/addresses:

CELRH-SM

502 Eighth Street Huntington, WV 25701

Scott E. Grandon, phone (304) 399-5661; email scott.e.grandon@usace.army.mil Stephen R. Curry, phone (304) 399-5695; email stephen.r.curry@usace.army.mil Matthew D. Green, phone (304) 399-5294; email matthew.d.green@usace.army.mil Sandra L. Hardwick, phone (304) 399-5612; email sandra.l.hardwick@usace.army.mil

AT/OPSEC REQUIREMENTS.

AT Level I Training

All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

Access and General Protection/Security Policy and Procedures.

All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

For contractors who do not require Common Access Card (CAC), but require access to a DOD facility or installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something).

The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

For Contracts that Require OPSEC Standing Operating Procedure/Plan.

The Contractor shall develop an OPSEC SOP/Plan within 90 calendar days of contract award. The OPSEC SOP/Plan must be reviewed and approved by the RA OPSEC Officer. The SOP/Plan will include the government's critical information, why it needs to be protected, where it is located, who is responsible for it and how to protect it.

In addition, the contractor shall identify an individual who will be an OPSEC Coordinator.

Pre-screen candidates using E-Verify Program.

The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

C-1.11 DAMAGE REPORTS. All instances where Government materials, supplies, property, and/or equipment are damaged shall be reported immediately to the COR. When the damage was caused by contractor employees, a written report of the incident and extent of such damage shall be submitted to the COR, within 2 business days (less weekends and holidays) of occurrence. For property damage accidents of $25,000 or more the Contractor will complete and submit to the COR a copy of ENG 3394.

C-1.12. CONTRACTOR EMPLOYEES' CONDUCT AND COMPETENCY. All contract employees shall conduct themselves in a proper and courteous manner at all times. Since the majority of work is performed in the presence of the general public, the conduct of all employees is critical and will be closely monitored. Contract employees shall comply with all provisions of Title 36, Chapter III, Part 327, CFR and obey all posted signs and regulations in the performance of the work under this contract. Being under the influence of or consuming alcoholic beverages or controlled substances by the Contractor or employees while on duty is prohibited.

The Contractor expressly agrees to dismiss any employee or subcontractor employee from work at the projects covered by this contract whose continued employment is deemed by the COR to be inconsistent with the best interests of the public or the U.S. Army Corps of Engineers.

The KO or the COR may require the Contractor to immediately remove from the work site any employee or subcontractor who is incompetent, endangers persons or property, or whose physical or mental condition would impair their ability to satisfactorily perform the work. Notification to the Contractor will be promptly made in writing if time and circumstances permit. Otherwise, notification will be verbal and confirmed in writing as soon as possible. No removal shall reduce the Contractor's obligation to perform all work required under this contract nor be the basis for time extension. Immediate replacement of the employee shall be made as required.

C-1.13. DAMAGE OR LOSS OF CONTRACTOR'S SUPPLIES AND PROPERTY. The Contractor is responsible for taking the action necessary to protect Contractor supplies, materials and equipment, and the personal property of Contractor employees from loss, damage or theft. The Government assumes no responsibility for theft, damage, etc., of the above.

C-1.14. SUPERVISION. The Contractor or a Contractor Representative shall personally supervise the work, or have a Contractor Representative at the project during all times work is in progress during normal work hours (7:00 am – 4:00 pm) Eastern Time. The Contractor Representative(s) shall conduct overall management coordination and be the central point of contact with the Government for performance of all work under the contract.

Each Contractor Representative shall have full authority to contractually commit the Contractor for prompt action on all matters pertaining to administration of this contract, and shall be the on-site Contractor employee who is responsible for safety.

In addition to Contractor Representative(s), the Contractor shall also appoint Quality Control Inspectors (QCI) who shall perform the Contractor's Quality Control Program. QCI’s shall be responsible for implementing the Contractor’s Accident Prevention Plan. All QCI'S shall have the authority to determine for the Contractor when work is ready for Government inspection and to make decisions for the Contractor on re-performance when necessary. A Contractor Representative or QCI is required for each crew.

The COR and Government Inspectors will deal directly with the QCI’s or Contractor Representatives, for normal day-to-day administration of the contract provisions.

The names and telephone numbers of all individuals authorized to act on behalf of the Contractor as Contractor Representatives shall be submitted in writing to the COR before work is performed.

The Contractor shall maintain copies of contract work requirements, specifications, AHA, etc., at each work site which relate to each person's work responsibilities, and shall review them to ensure employees’ comprehension of a job prior to initiating work.

C-1.15. ENVIRONMENTAL PROGRAM. The Contractor shall comply with Federal, State, and local laws, regulations and standards regarding environmental protection. All environmental protection matters shall be coordinated with the COR. Any of the facilities operated by the Contractor may be inspected by the COR, or other Federal, State and local officials without advance notice. Access for inspection shall be granted upon request. Citations against Government facilities operated by the Contractor for non-compliance with environmental standards are a matter for resolution between the Government and the issuing office. Payment of fines or penalty charges associated with citations issued by Federal, State or local officials will be paid by the Government. If the citations are issued due to faulty operation or maintenance practices of the Contractor, the Contracting Officere will deduct the fine from any monies due the Contractor.

The Contractor shall conduct all operations and maintenance activities in a manner to prevent contamination of Government land and property. The Contractor shall ensure all lubricants, petroleum products, paints, cleaning materials, or any other hazardous substances are not spilled, leaked or disposed of on Government property and are disposed of in accordance with environmental regulations. If spills or contamination occur, the Contractor shall be responsible for all costs associated with clean-up. Cleanup shall be performed in accordance with Federal, State and Local Law and to the satisfaction of the COR. Such spills shall be reported to the COR immediately.

C-1.16. CONTRACT DISCREPANCY REPORT (CDR). A CDR is a formal document used by the Government to process defects in services CELRH 1104. As initially issued to the Contractor, the CDR describes the discrepancy or problem. The CDR will be discussed with the Contractor or his representative when it is issued.

The Contractor shall provide his written response on the CDR form within 24 hours of issuance. The Contractor's response must:

a. Identify the cause and corrective action taken, and

b. Identify Contractor action to prevent recurrence.

The COR and/ or the Contracting Officer will evaluate the Contractor's response and take appropriate action, which may include making necessary deductions. Upon finalization of the CDR, the Contractor and the COR must sign the form. The Contractor will be given a copy of the completed form. Should the Contractor not concur with any decision, etc., the Contractor may so state, in writing, and request a final decision by the Contracting Officer. The Contracting Officer monitors all CDR's issued, and CDR's are the principle evidence used by the Contracting Officer in determining Government contract actions such as termination or decision not to exercise options.

C-1.17. MEETINGS. The Contractor or his authorized representative shall report, in person, or via telephone, between 8:00 and 09:00 a.m.