A.03.20_PRS_.pdf

SECTION III. Calculating Deductions

General. Whenever work or parts of work are rejected deductions will be made. The following hypothetical examples are given to demonstrate how deductions for deficiencies would be calculated.

A. Examples

i. One-hundred Percent Sampling. Two hypothetical situations involving a fixed price (e.g., mowing) and a negotiated (e.g., replacement of fascia) work order have been selected for demonstrating how a deduction would be calculated where the inspection mode is 100%.

a. Mowing (Fixed Price).

IF: Task Order specifies the mowing and trimming of five recreation areas.

AND: Contract price is $10,000.00 per complete mowing.

AND: By the expiration of the completion date given on the TaskbOrder contractor has successfully mowed and trimmed four areas, but has not begun work on the fifth and last area.

THEN: The contractor shall stop all mowing operations, a CDR may be issued, and the services of another contractor would normally be employed by the Government to complete the mowing and trimming of the fifth area. Actual costs incurred by the Government to obtain the services of another contractor to correct the deficiencies in the fifth area will be deducted from the contractor's invoice amount.

IF: The actual cost to the Government to correct the deficiencies is $2,000.00 which will be deducted from the Contractor's invoice for mowing.

THEN: $2,000.00 will be deducted from the contractor's invoice of $10,000.00.

b. Replacing Fascia Board on Picnic Shelter (Negotiated Price Example).

SITUATION. In this example the Task Order specified the installation and painting of new fascia boards on a picnic shelter. Issuance of the Task Order was preceded by Contractor/ Government negotiations which culminated in the issuance of the task order for the negotiated cost of $400. The final inspection revealed the contractor has satisfactorily installed, but failed to complete the painting of, the new fascia by the completion date specified on the Task Order.

GOVERNMENT ACTION. The Government would issue the Contractor a CDR and take the necessary action to correct the deficiency (i.e., paint the new fascia). In this example, the Government exercised the option to correct the deficiency by utilizing Government personnel. The Government would then deduct from the contractor's invoice the actual cost to the Government to correct the deficiency (i.e., paint the fascia).

CALCULATING THE DEDUCTION. Assuming the effective rate of the Government maintenance personnel was $20.00 per hour and it took 2 employees 6 hours to correct the deficiency:

Deduction = (2) (6) ($20.00) = $240

Therefore, $240.00 would be deducted from the contractor's monthly invoice.

ii. Planned Sampling. This example shows how a deduction would be calculated when planned sampling documents deficiencies in Janitorial Services. In this example, planned sampling has documented 3 defects in services over a 30 day (month) period. Therefore, the deduction would be calculated as follows:

a. Given factors: The CLIN Price for Cleaning Services is $30.00/day.

b. Equation:

No. of Defects x Bid Item Price for = Amt. of Deduction

Substituting in the numerical values from the example the deduction would be calculated as follows:

3 defects x $30.00/service = $90.00 deduction: Therefore, $90.00 would be deducted from the contractor's invoice for Janitorial Services for the month in question.

SECTION IV. Performance Requirements Summary Table

See next page.

M ow in g

Se rv ice C-

C-

3.

C-

3.

Al lw or k m us tb e

0%

In sp ec tio n N/

A pe rfo rm ed in ac co rd an ce w ith th e

Ta sk

O rd er

Cl ea ni ng

S er vi ce s – R ec re at io n Ar ea s

C-

C- 4.

C- 4.

Al l w or k m us t b e

0% In sp ec tio n

N/ A pe rfo rm ed in a cc or da nc e w ith th e Ta sk O rd er

M ai nt en an ce o f G ua rd ra ils

, S ig ns

C-

C- 5.

C- 5.

Al l w or k m us t b e

0% In sp ec tio n

N/ A

Ba rr ica de s, Bu m pe rs , C ur bs a nd

P os ts pe rfo rm ed in a cc or da nc e w ith th e Ta sk O rd er

M ai nt en an ce a nd

R ep ai r o f R oa ds

C-

C- 6.

C- 6.

Al l w or k m us t b e

0% In sp ec tio n

N/ A

Pa rk in g

Ar ea s, Pu ll- Of fs , a nd La un ch rm ed in a cc or da nc e

Ra m ps w ith th e

Ta sk

O rd er

Dr ift

, D eb ris , a nd T ra sh

R em ov al

C-

C-

7.

C-

7.

Al l w or k m us t b e

0%

In sp ec tio n N/

A pe rfo rm ed in a cc or da nc e w ith th e

Ta sk

O rd er

Ja ni to ria l a nd

P ol ici ng

S er vi ce s C-

C-

9.

C-

9.

Al l w or k m us t b e

0%

In sp ec tio n N/

A pe rfo rm ed in a cc or da nc e w ith th e

Ta sk

O rd er

Na tu ra l R es ou rc e

Pr ot ec tio n an d C-

C-

.1

C

-1 0.

Al l w or k m us t b e

0% In sp ec tio n

N/ A

En ha nc em en t, Re cr ea tio n Ar ea rm ed in a cc or da nc e M ai nt en an ce

M ai nt en an ce o f T ra ils w ith th e Ta sk O rd er

Bo un da ry M ar ki ng

SECTION V. Sampling Guides

1. Service Requirement: Maintaining Landscaped Areas.

2. Corresponding Contract Section: C-3.

3. Method of Q.A.: 100% Inspection.

4. Acceptable Quality Level: N/A

5. Lot Size for Sampling: N/A

6. Sampling Size: N/A

7. Reject Level: N/A

8. Sampling Procedures: The Government will inspect all work at the completion of each work order and the COR may elect to have the work periodically inspected during performance.

9. Inspection Procedures: The inspector will get a copy of the work order, scope of work, and any other literature needed to verify work and record all aspects of the work on an inspection checklist form. The Contractor will be informed of deficiencies in his performance.

10. Performance Criteria: The Contractor shall perform all work as specified in the individual work orders. For all identified deficiencies the Contractor will be allowed to re-perform if the work order and contract specifications allow. Defects in Contractor performance may be addressed by issuance of a CDR. A CDR will be issued should the Contractor fail to correct deficiencies by re-performance.1. Service Requirement: Mowing Service.2. Corresponding Contract Section: C-3.3. Method of Q.A.: 100% Inspection.4. Acceptable Quality Level: N/A5. Lot Size for Sampling: N/A6. Sampling Size: N/A

7. Reject Level: N/A 8. Sampling Procedures: The Government will inspect all work at the completion of each area when notified by the Contractor and perform intermediate inspections daily. The COR will determine the times the intermediate inspections will be made.9. Inspection Procedures: The inspector will get a copy of the work order, maps, and measuring devices needed to verify work and record all aspects of the work on an inspection checklist form. The Contractor will be informed of deficiencies in his performance.10. Performance Criteria: The Contractor shall perform all work as specified in the individual work orders. For all identified deficiencies the Contractor will be allowed to re-perform if the work order and contract specifications allow. Defects in Contractor performance may be addressed by issuance of a CDR. A CDR will be issued should the Contractor fail to correct deficiencies by re-performance.1. Service Requirement: Maintenance of Guardrails, Signs, Barricades, Bumpers, Curbs, and Posts.2. Corresponding Contract Section: C-5.3. Method of Q.A.: 100% Inspection.4. Acceptable Quality Level: N/A5. Lot Size for Sampling: N/A6. Sampling Size: N/A7. Reject Level: N/A8. Sampling Procedures: The Government will inspect all work at the completion of each work order and the COR may elect to have the work periodically inspected during performance.9. Inspection Procedures: The inspector will get a copy of the work order, scope of work, any tools or measuring devices needed to verify work and record all aspects of the work on an inspection checklist form. The Contractor will be informed of deficiencies in his performance.10. Performance Criteria: The Contractor shall perform all work as specified in the individual work orders. For all identified deficiencies the Contractor will be allowed to re-perform if the work order and contract specifications allow. Defects in Contractor performance may be deficiencies by re-performance.

1. Service Requirement: Maintenance and Repair of Roads, Parking Areas, Pull-offs, and Launch Ramps.2. Corresponding Contract Section: C-6.3. Method of Q.A.: 100% Inspection.4. Acceptable Quality Level: N/A5. Lot Size for Sampling: N/A6. Sampling Size: N/A7. Reject Level: N/A8. Sampling Procedures: The Government will inspect all work at the completion of each work order and the COR may elect to have the work periodically inspected during performance.9. Inspection Procedures: The inspector will get a copy of the work order, scope of work, and measuring devices needed to verify work and record all aspects of the work on an inspection checklist form. The Contractor will be informed of deficiencies in his performance.10. Performance Criteria: The Contractor shall perform all work as specified in the individual work orders. For all identified deficiencies the Contractor will be allowed to re-perform if the work order and contract specifications allow. Defects in Contractor performance may be deficiencies by re-performance.1. Service Requirement: Drift, Debris, and Trash Removal.2. Corresponding Contract Section: C-7.3. Method of Q.A.: 100% Inspection.4. Acceptable Quality Level: N/A5. Lot Size for Sampling: N/A6. Sampling Size: N/A7. Reject Level: N/A8. Sampling Procedures: The Government will inspect all work at the completion of each work order and the COR may elect to have the work periodically inspected during performance. 9. Inspection Procedures: The inspector will get a copy of the work order, scope of work, and measuring devices needed to verify work and record all aspects of the work on an inspection checklist form. The Contractor will be informed of deficiencies in his performance.10. Performance Criteria: The Contractor shall perform all work as specified in the individual work orders. For all identified deficiencies the Contractor will be allowed to re-perform if the work order and contract specifications allow. Defects in Contractor performance may be addressed by issuance of a CDR. A CDR will be issued should the Contractor fail to correct deficiencies by re-performance.1. Service Requirement: Janitorial and Policing Services.2. Corresponding Contract Section: C-9.3. Method of Q.A.: 100% Inspection.4. Acceptable Quality Level: N/A5. Lot Size for Sampling: N/A6. Sampling Size: N/A7. Reject Level: N/A 8. Sampling Procedures: The Government will inspect all work at the completion of each work order and the COR may elect to have the work periodically inspected during performance.9. Inspection Procedures: The inspector will get a copy of the work order, scope of work, and any other literature needed to verify work and record all aspects of the work on an inspection checklist form. The Contractor will be informed of deficiencies in his performance.10. Performance Criteria: The Contractor shall perform all work as specified in the individual work orders. For all identified deficiencies the Contractor will be allowed to re-perform if the work order and contract specifications allow. Defects in Contractor performance may be deficiencies by re-performance.

1. Service Requirement: Natural Resource Protection and Enhancement, Recreation Area Maintenance, Maintenance of Trails, Lake Profile Readings, and Park Aid work.2. Corresponding Contract Section: C-10.3. Method of Q.A.: 100% Inspection.4. Acceptable Quality Level: N/A5. Lot Size for Sampling: N/A6. Sampling Size: N/A7. Reject Level: N/A8. Sampling Procedures: The Government will inspect all work at the completion of each work order and the COR may elect to have the work periodically inspected during performance.9. Inspection Procedures: The inspector will get a copy of the work order, scope of work, and measuring devices needed to verify work and record all aspects of the work on an inspection checklist form. The Contractor will be informed of deficiencies in his performance.10. Performance Criteria: The Contractor shall perform all work as specified in the individual work orders. For all identified deficiencies the Contractor will be allowed to re-perform if the work order and contract specifications allow. Defects in Contractor performance may be deficiencies by re-performance, or for any defects/rejects in service requirements.