FBO_JanitorTechProSOW.pdf

TECHNICAL PROVISIONS

JANITORIAL SERVICES

U.S Army Corps of Engineers Gathright Dam

Covington, Virginia

1. PERIOD OF THE CONTRACT: The period of the contract shall be from 1 October through 30 September.

2. WORK TO BE DONE: The work shall consist of furnishing all labor and vehicles necessary to clean and service the facilities as described in the bid schedule. The facilities are located at the Gathright Dam and Lake Moomaw Project.

During the months of 1 April through 30 November, the daily work will be accomplished three (3) times per week on Monday, Wednesday, and Friday. During the months of 1 December to 31 March, the daily work will be accomplished two (2) times per week.

The work in the Picnic Area Restroom will be eliminated during the months of December through March due to the restrooms being closed to the public. Opening and closing dates for the Picnic Area Restrooms will vary based on weather. However, trash pickup from cans and grounds will continue once per month from 1 December through 31 March.

Daily means work to be accomplished once each day of work unless otherwise directed by the Authorized Representative of the Contracting Officer.

Weekly means work to be accomplished once each week of the year (52 times per year) unless otherwise instructed by the Authorized Representative of the Contracting Officer.

3. SUPPLIES AND TOOLS TO BE FURNISHED BY THE CONTRACTOR NECESSARY TO COMPLETE THE

WORK.

4. DISPOSAL OF TRASH: Recyclable items will be separated from the other trash and placed in containers in the Maintenance Area furnished by the Government. The recyclables to be separated include clear glass, colored glass, and aluminum cans and plastic bottles. All other trash will be put in plastic bags and will be placed in the dumpster in the Maintenance Area. No trash will be allowed to fall off or blow out of the vehicle while transporting. All trash that does blow out or falls off the vehicle or is dropped by an individual will be picked up and properly disposed of.

No disposal or dumping elsewhere will be permitted. If the contractor finds Hazardous Material or what appears to be Hazardous Material in the trash cans or anywhere on the project, the Facility Manager will be notified immediately. The suspected Hazardous Material will not be handled or moved; nor will it be placed in the dumpster.

5. PAYMENT: The contractor will be paid monthly for services performed and accepted based on the schedule items at the unit prices bid. Original invoice is to be mailed or submitted to the Facility Manager, Gathright Dam & Lake Moomaw Project, P.O. Box 432, Covington, Virginia 24426. No payment will be paid for whole bid item when work is not performed, is not completed, or is not accepted due to poor workmanship. The inspector for the Government may notify the contractor verbally of non-completed or not-accepted work, and the contractor may complete work for payment. If work is not completed or not accepted, the Authorized Representative of the Contracting Officer will give the contractor a written notice that payment will not be made, the deficient items, and the reason for non-payment.

6. TERMINATION OF CONTRACT FOR NON-COMPLIANCE: After three notices of non-completion or no-acceptance by the Authorized Representative of the Contracting Officer, the Contracting Officer can terminate this contract for any non-performance. Any such termination shall be effected by delivering to the contractor the Notice of Termination specifying the extent to which performance of work under this contract is terminated and the date upon which such termination becomes effective.

7. ACCIDENT PREVENTION AND SAFETY:

(a.) In order to provide safety controls for protection to life and health of contractor and contractor employees, government employees, and public; for prevention of damage to property, materials, supplies, tools, and equipment; and for avoidance of work interruptions in the performance of the Corps of Engineers’ Safety Manual, EM385-1-1 and will also take or cause to be taken such additional measures as the Authorized Representative of the Contracting Officer may determine to be reasonable necessary for the purpose.

(b.) The contractor will maintain an accurate record of and will report to the Authorized Representative of the Contracting Officer in the manner and on the forms prescribed by the Authorized Representative of the Contracting Officer exposure data and all accidents resulting in death, injury, occupational disease, and damage to property, materials, supplies, and equipment incident to work performed under this contract.

(c.) The Authorized Representative of the Contracting Officer will notify the contractor of any non-compliance with foregoing provisions and immediately take corrective action. Such notice, when delivered to the contractor of his representative at the site of work, shall be deemed sufficient for the purpose. If the contractor fails or refuses to comply promptly, the Contracting Office may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time or payment lost due to any such stop order shall be made the subject of claim for extension of time or for excess cost or damages by the contractor.

8. SITE VISIT: Bidders are urged and expected to inspect the site where services are to be performed and to satisfy themselves as to all general and local conditions that may affect the cost of performance of the contract. In no event will failure to inspect the site constitute grounds for a claim after award of the contract.

9. SITE INSPECTION: Arrangements for inspecting the site of work shall be made with Mr. Anthony Lockridge, Facility Manager, U.S. Army Corps of Engineers, Gathright Lane off of Coles Mtn. Road, (P.O box 432), Covington, VA 24426. Telephone 540-962-1138.

JANITORIAL CONTRACT BID ITEMS

U.S. Army Corps of Engineers Gathright Dam – Covington Virginia

Item No.

Supplies/Service Quantity Unit Unit Price Total

I Daily items (3 times/week for 1 Apr thru 30 Nov. 2 times/week 1 Dec thru 31 Mar; except picnic area):

Holidays: On Memorial Day & Labor Day holiday weekends will work Saturday and Sunday;

Independence Day depending on when it falls: during the week the day before & day after, but if it falls on a weekend will work Saturday and Sunday cleaning all areas except Maintenance Area. 131 Daily

A) Administration Buildings:

Remove trash & replace bags in trash cans.

Sweep then mop & dust floors- that are covered with tile Vacuum & remove spots from carpeted areas.

Dust tables, file cabinets, window frames, book shelves, chairs, & other objects.

Sweep balcony, stairs and walkways (all concrete walkways), pick up trash from walks, around building (areas where grass is mowed) & in parking lot.

Wash with disinfectant bathrooms (sinks, urinals, commodes, mirrors, partitions, etc...).

Wash kitchenette sink in conference room.

Keep soap and paper dispensers full.

Clean glass on map case & in windows and doors of lobby.

131 Daily

B) Remove trash & replace bags from Dedication Site trash cans, pick up (B cont’d) trash from area including parking lot, concrete walk, & grass area.

C) Picnic Area (3 times/week from 1 Apr thru 30 Nov only, closed 1 Dec thru 31 Mar).

Remove trash and replace bags in trash cans.

In restrooms sweep and then mop floors with disinfectant.

Clean commodes, urinals, partitions, mirrors, and sinks.

Keep paper & soap dispensers full.

Clean spider webs & mud dobbers nests from walls & ceiling areas from inside & outside of toilet building.

Pick up trash around building Remove trash from cans & pick up trash in parking areas, roads, from area around tables, grills, & along trails.

Remove trash and ashes from grills.

95 Daily

D) Maintenance Building:

Remove trash & replace bags in trash cans.

Wash with disinfectant the sinks, urinals, commodes, partitions, showers, etc.… Keep soap and paper dispensers full.

Sweep then mop office & bath area floors (mop with disinfectant).

Sweep walkways.

129 Daily

E) Lab:

Remove trash & replace bags in trash cans Sweep then mop floors with disinfectant Wash with disinfectant the bathroom sink and commode.

Keep soap and paper dispensers full.

F) Porta-Jons at Overlook & Stilling Basin:

Remove trash & replace bags from trash cans & wash with disinfectant inside (seats, areas around seats, walls, & floors).

Pick up trash from parking areas, along road, & from fishing areas from stilling basin to Corps property line below gauging station.

Pick up trash from overlook parking area along trail & from can at overlook.

Remove trash and ashes from grills. 131 Daily

Supplies/Service Quantity Unit Unit Price Total

II Weekly Items (once per week year round):

A) Administration building:

Sweep furnace, generator & storage areas in lower levels.

Vacuum and remove spots from carpeted areas in lower levels.

Clean spider webs & mud dobber nests from porch, deck walls, & ceilings (both levels).

Wash walls in restrooms with disinfectant.

52 Weekly

B) Well House (once per week year round).

Sweep & wash floor Remove trash and replace bags.

(B cont’d) Clean cabinet exteriors (top, sides, doors) & sink.

Keep paper and soap dispensers full.

52 Weekly

C) Toilet building (once a week 1 Apr thru 30 Nov).

Wash dividers and walls Wash outside of building w/ hose.

Clean light fixtures Wash windows, clean out inside & outside of window screens.

32 Weekly

Supplies/Service Quantity Unit Unit Price

Total

III Monthly Items:

A) Administration building (once a month year round):

Wash windows inside and out Clean out light fixtures (remove insects).

Vacuum edges of carpet with edging attachments.

12 Monthly

B) Maintenance Building (once a month year round):

Wash bathroom walls Buff floors Clean windows Clean light fixtures Wipe down locker doors (exterior not top) Dust desk tops 12 Monthly

C) Lab (once a month year round):

Buff floors Clean windows Clean light fixtures Wipe down cabinet doors (exterior & top). Dust desk tops

D) Picnic area (once a month 1 Dec thru 31 Mar):

Remove trash from cans & replace bags Pick up trash in parking areas, from around tables, grills, and along trails. 4 Monthly

Supplies/Service Quantity Unit Unit Price

Total

IV. Semi-annual services

A) Strip & wax maintenance building floors when requested

B) Lab – Floors will be stripped of old wax & new wax put on and buffed during the months of Feb & Mar.

C) Clean walls, cabinets, doors & facings around windows & doors inside all buildings (Adm Bldg, Toilet Bldg, Maint Bldg, Lab & Well House).

Use wood panel cleaner on wood.

2 Each

D) Defrost refrigerator in Kitchenette at Adm Bldg & clean 2 Each

*NOTEL All trash to be put in plastic bags and placed in dumpster (located in Maintenance Area) except for recyclables to be placed in furnished containers.