Section C-2 - Definitions and Acronyms.pdf

SECTION C-2

DEFINITIONS AND ACRONYMS

Acceptable Quality Level (AQL) The allowable deviance from a defined standard of performance that can occur before the Government will reject the specific service. The designation of an AQL, however, does not imply, nor should it be interpreted to mean, that the SP has the right to intentionally perform in a defective manner; the Government expects the SP to strive to meet all standards at all times. Competition A formal evaluation of sources to provide a commercial activity that uses pre-established rules (e.g., the FAR, OMB Circular A-76).

Acquisition The conceptualization, initiation, design, development, test, contracting, production, deployment, logistic support (LS), modification, and disposal of weapons and other systems, supplies, or services (including construction) to satisfy DoD needs, intended for use in or in support of military missions.

Acquisition Category (ACAT) A method of grouping programs for control purposes: ACAT I programs are Major Defense Acquisition Programs (MDAPs). An MDAP is defined as a program estimated by the Under Secretary of Defense (Acquisition, Technology, and Logistics) (USD (AT&L)) to require eventual expenditure for research, development, test, and evaluation of more than $365 million (fiscal year (FY) 00 constant dollars) or procurement of more than $2.190 billion (FY 00 constant dollars), or those designated by the USD(AT&L) to be ACAT I. ACAT I programs have two sub-categories:

Acquisition Category (ACAT) (cont)

1. ACAT ID for which the Milestone Decision Authority (MDA) is USD(AT&L). The “D” refers to the Defense Acquisition Board (DAB), which advises the USD(AT&L) at major decision points.

Acquisition Category (ACAT) (cont)

2. ACAT IC for which the MDA is the DoD Component Head or, if delegated, the DoD Component Acquisition Executive (CAE). The “C” refers to Component. (The USD(AT&L) designates ACAT I programs as either ACAT ID or ACAT IC.)

Acquisition Category (ACAT) (cont)

ACAT IA programs are Major Automated Information Systems (MAISs) or programs designated by the Assistant Secretary of Defense for Networks and Information Integration (ASD(NI2)) to be ACAT IA. ACAT IA programs have two sub-categories:

Acquisition Category (ACAT) (cont)

1. ACAT IAM for which the MDA is the Chief Information Officer (CIO) of the Department of Defense (DoD), the ASD(NI2). The “M” (in ACAT IAM) refers to Major Automated Information System (MAIS).

Acquisition Category (ACAT) (cont)

2. ACAT IAC for which the DoD CIO has delegated milestone decision authority to the CAE or Component CIO. The “C” (in ACAT IAC) refers to Component. (The ASD(NI2) designates

Acquisition Category (ACAT) (cont)

ACAT IA programs as either ACAT IAM or ACAT IAC.)

Acquisition Category (ACAT) ACAT II programs are defined as those acquisition programs that do

(cont) not meet the criteria for an ACAT I program, but do meet the criteria for a major system.

Acquisition Category (ACAT) ACAT III programs are defined as those acquisition programs that do not meet the criteria for an ACAT I, an ACAT IA, or an ACAT II.

Acquisition Decision Memorandum (ADM)

A memorandum signed by the Milestone Decision Authority (MDA) that documents decisions made as the result of a milestone decision review or in-process review.

Acquisition Excellence (Reform)

An ongoing series of initiatives sponsored by OSD (especially USD(AT&L) and the Director, Defense Procurement and Acquisition Policy to streamline and tailor the acquisition process. Initiatives include statutory and regulatory reform, CAIV, reform of specifications and standards policy, preference for commercial items, electronic data interchange and the use of the IPPD/IPT management philosophy for systems development and oversight.

Acquisition Executive The individual within the Department and Components charged with overall acquisition management responsibilities within his or her respective organization. The Under Secretary of Defense for Acquisition, Technology, and Logistics (USD (AT&L)) is the Defense Acquisition Executive (DAE) responsible for all acquisition matters within the Department of Defense. The Component Acquisition Executives (CAE) for each of the Components is the Secretary of the Military Departments or Heads of Agencies with power of re-delegation. The CAEs are responsible for all acquisition matters within their respective Component.

Acquisition Life Cycle The life of an acquisition program consists of phases, each preceded by a milestone or other decision point, during which a system goes through development, test and evaluation, and production. Currently, the five phases are: 1) Concept Refinement (CR) 2) Technology Development (TD) 3) System Development and Demonstration (SDD)

4) Production and Deployment (P&D) and 5) Operations and Support (O&S).

Acquisition Logistics Technical and management activities conducted to ensure supportability implications are considered early and throughout the acquisition process to minimize support costs and to provide the user with the resources to sustain the system in the field.

Acquisition Management Management of all or any of the activities within the broad spectrum of "acquisition," as defined above. Also includes training of the defense acquisition workforce, and activities in support of planning, programming, budgeting and execution system (PPBES) for defense acquisition systems/programs. For acquisition programs this term is synonymous with program management.

Acquisition Plan (AP) A formal written document reflecting the specific actions necessary to execute the approach established in the approved acquisition strategy and guiding contractual implementation. (Refer to Federal Acquisition Regulation (FAR) Subpart 7.1 and Department of Defense Federal Acquisition Regulation Supplement (DFARS) Subpart 207.1 and Acquisition Strategy.)

Acquisition Program A directed, funded effort designed to provide a new, improved, or continuing materiel, weapon, or information system capability, or service, in response to a validated operational or business need.

Acquisition programs are divided into categories, which are established to facilitate decentralized decision making, execution, and compliance with statutory requirements.

Acquisition Program Baseline

(APB)

A document that contains the most important cost, schedule, and performance parameters (both objectives and thresholds) for the program. It is approved by the Milestone Decision Authority (MDA), and signed by the program manager (PM) and his/her direct chain of supervision, e.g., for acquisition category (ACAT) ID programs it is signed by the PM, program executive officer (PEO), component acquisition executive (CAE), and defense acquisition executive (DAE).

Acquisition Strategy (AS) A business and technical management approach designed to achieve program objectives within the resource constraints imposed. It is the framework for planning, directing, contracting for, and managing a program. It provides a master schedule for research, development, test, production, fielding, modification, postproduction management, and other activities essential for program success. The acquisition strategy is the basis for formulating functional plans and strategies (e.g., test and evaluation master plan (TEMP), acquisition plan (AP), competition, proto-typing, etc.). (See Acquisition Plan.)

Acquisition Streamlining Any effort that results in more efficient and effective use of resources to design, develop or produce quality systems. This includes ensuring that only necessary and cost-effective requirements are included, at the most appropriate time in the acquisition cycle, in solicitations and resulting contracts for the design, development, and production of new systems, or for modifications to existing systems that involve redesign of systems or sub-systems.

Actual Cost of Work Performed (ACWP)

The costs actually incurred and recorded in accomplishing the work performed within a given time period.

Addition A change to a real property facility that adds to its overall external dimension or footprint.

Administrative Contracting Officer (ACO)

The Government contracting officer who is responsible for Government contracts administration.

Advance Funding Budget authority (BA) provided in an appropriation act that allows funds to be committed to a specific purpose (obligated) and spent during that fiscal year (FY) even though the appropriation actually is for the next FY. Advance funding generally is used to avoid requests for supplemental appropriations for entitlement programs late in a FY, when the appropriations for the current FY are too low.

Advance Procurement Authority provided in an appropriations act to obligate and disburse during a FY from the succeeding year's appropriation. The funds are added to the budget authority for the FY and deducted from the budget authority of the succeeding fiscal year. Used in major acquisition programs to obtain components whose long lead-time require purchase early in order to reduce the overall procurement lead-time of the major end item. Advance procurement of long lead components is an exception to the DoD “full funding” policy.

Advanced Concept Technology Demonstration (ACTD)

A means of demonstrating mature technology to address critical military needs. ACTDs themselves are not acquisition programs, but are designed to provide a residual, usable capability upon completion, and/or transition into acquisition programs. Funding is programmed to support two years in the field. ACTDs are funded with Advanced Technology Development (ATD)) funds.

Advanced Technology Demonstration (ATD)

Projects within the ATD budget activity which are intended to demonstrate technical feasibility and maturity, and reduce technical risks and uncertainties at the relatively low costs of informal processes.

Advisory Documents Directives which the Contractor may use for information and guidance and which are not binding for compliance.

Affordability A determination that the life-cycle cost of an acquisition program is in consonance with the long-range investment and force structure plans of the DoD or individual DoD Components.

AHERA Asbestos Hazardous Emergency Response Act Allocated Baseline The initially approved documentation describing a configuration item's

(CI) functional and interface characteristics that are allocated from those of a higher interface requirements with other CIs design restraints and verification required to demonstrate the achievement of specified functional and interface requirements with other CIs design restraints and verification required to demonstrate the achievement of specified functional and interface characteristics.

Allocated baseline consists of the development specifications that define functional requirements for each CI.

Alteration A change to interior or exterior facility arrangements or components to improve current use without affecting its real property value. This includes installed equipment made a part of an existing facility.

Additions are not alterations. Alterations may be performed under this contract.

Analysis of Alternatives (AoA) An analysis intended to aid decision making by illuminating the risk, uncertainty, and the relative advantages and disadvantages of alternatives being considered to satisfy a mission need. The AoA shows the sensitivity of each alternative to possible changes in key assumptions (e.g., threat) or variables (e.g., performance capabilities).

Part of the CAIV process.

ANSI American National Standards Institute.

Anti-Tampering (AT) The system engineering activities intended to prevent and/or delay exploitation of critical technologies in U.S. systems. These activities involve the entire life cycle of systems acquisition, including research, design, development, testing, implementation, and validation of anti-tamper measures. Properly employed, anti-tamper measures will add longevity to a critical technology by deterring efforts to reverse-engineer, exploit or develop countermeasures against a system or system component.

APPA The Association of Higher Education Facilities Officers (APPA) was founded in 1914 to aid educational facility administrators in the Midwest. Web site www.appa.org. The organization established “Levels of Performance” for maintenance organizations which are used in this document.

Appendices Requirement listing, identifying key services of the contract that will be evaluated by the U.S. Government to assure contract performance standards are met by the Contractor.

Apportionment The action by which the Office of Management and Budget (OMB) distributes amounts available for obligation in an appropriation account. The distribution makes amounts available on the basis of specified time periods (usually quarters), programs, activities, projects, objects, or combinations thereof. The apportionment system is intended to achieve an effective and orderly use of funds. The amounts so apportioned limit the obligations that may be incurred.

Appropriation An authorization by an act of Congress that permits Federal agencies to incur obligations and make payments from the Treasury. An appropriation usually follows enactment of authorizing legislation. An appropriation act is the most common means of providing budget authority (see Budget Authority (BA)). Appropriations do not represent cash actually set aside in the Treasury they represent limitations of amounts which agencies may obligate during a specified time period.

Approved Programs The technical and operational, schedule, and quantity requirements reflected in the latest approved Under Secretary of Defense (Acquisition, Technology, and Logistics) (USD (AT&L)) acquisition decision memorandum (ADM), or other document reflecting a more current decision of the USD(AT&L) or other appropriate approval authority (such as the President's Budget, the future years defense program (FYDP), and supporting documentation).

Asbestos A generic name given to a number of naturally occurring hydrated mineral silicates that possess a unique crystalline structure, are incombustible in air, and are separable into fibers. Asbestos includes the asbesti-form varieties of chrysotile, crocidolite, amosite, tremolite, anthophyllite, and actinolite.

Asbestos-Containing Material (ACM) and Asbestos Containing Building Materials

(ACBM)

Any material or building material containing more than 1% by weight of asbestos of any type or mixture of types.

Asbestos-Containing Waste Material/Debris

Any material or debris which is suspected of being or is contaminated with an asbestos-containing material and is to be removed from a work for disposal.

Authorization An act of Congress which permits a Federal program or activity to begin or continue from year to year. It sets limits on funds that can be appropriated, but does not grant funding which must be provided by a separate Congressional appropriation.

Automated Information System

An acquisition program that acquires Information Technology (IT), except IT that: involves equipment that is an integral part of a weapon or weapons system or is a tactical communication system.

http://www.appa.org/�

Availability A measure of the degree to which an item is in an operable and committable state at the start of a mission when the mission is called for at an unknown (random) point in time.

Average Procurement Unit Cost (APUC)

APUC is calculated by dividing total procurement cost by the number of articles to be procured. Total procurement cost includes flyaway, rollaway, sailaway cost (that is, recurring and nonrecurring costs associated with production of the item such as hardware/software, system engineering, engineering changes, and warranties) plus the costs of procuring technical data, training, support equipment, and initial spares.

Backlog Work requests that have not been accomplished in the specified time.

Base Year (BY) A reference period which determines a fixed price level for comparison in economic escalation calculations and cost estimates. The price level index for the BY is 1.000.

Baseline Defined quantity or quality used as starting point for subsequent efforts and progress measurement that can be a technical cost or schedule baseline.

BCE or B.C.E. Base Civil Engineers Best Value The most advantageous trade-off between price and performance for the Government. Best value is determined through a process that compares strengths, weaknesses, risk, price, and performance, in accordance with selection criteria, to select the most advantageous value to the Government.

Biennial Budget The fiscal year (FY) 86 National Defense Authorization Act (NDAA) required the submission of two-year budgets for the DoD beginning with FY 88/89. A biennial budget, as currently structured, represents program budget estimates for a two-year period in which FY requirements remain separate and distinct. The Congress, however, still appropriates annual budget authority.

Breakdown The stoppage or collapse of equipment of a facility, or a component thereof, that requires immediate corrective action to restore it to an operating condition. Considered Emergency Category Maintenance.

Breakout Execution of acquisition strategy to convert some parts or system components from contractor furnished to Government furnished.

Rather than having the prime contractor provide from its sources, the Government procures items directly, and provides them to the prime.

Budget Authority (BA) Authority provided by law to enter into obligations that will result in immediate or future outlays. It may be classified by the period of availability, by the timing of congressional action, or by the manner of determining the amount available.

Budget Estimate Submission

(BES)

The DoD Component’s budget submissions to the Office of the Secretary of Defense (OSD) showing budget requirements for inclusion in the DoD budget.

Budget Year(s) (BY) The year(s) following the current fiscal year (FY), and for which the budget estimate is prepared.

Budgeted Cost The sum of the budgets for completed work packages and portions of open work packages, plus the appropriate portion of budgets for level of effort and apportioned effort.

Budgeted Cost of Work Performed (BCWP)

A measurement of the work completed (in Earned Value Management (EVM) terminology). BCWP is the value of work performed, or “earned,” when compared to the original plan, that is, the Budgeted Cost of Work Scheduled. The BCWP is called the Earned Value.

Budgeted Cost of Work Scheduled (BCWS)

The sum of the budgets for all work (work packages, planning packages, etc.) scheduled to be accomplished (including in-process work packages), plus the amount of level of effort and apportioned effort scheduled to be accomplished within a given time period. Also called the Performance Measurement Baseline (PMB).

Building Systems Those systems which are part of the building such as windows, doors, millwork, walls, ceilings (hard and lay-in), skylights, mirrors, white (or black) boards, coat hangers, storage cubes and other real property which is part of the facility. Systems which are included in other sections of this contract and IT systems such as Smart Boards, computers, etc… are not included as building systems.

Business and Financial Management

Business and financial functions, including management of acquisition funds and contracting activities, typically include: the acquisition plan (AP) (checklist), acquisition strategy (road map)contract types, award and monitoring cost estimating, formulation of input for the program objectives memorandum (POM), the budget, and other programmatic or financial documentation of the planning, programming, budgeting and execution system (PPBES) request for proposal (RFP) preparation source selection contractor surveillance and budget execution (paying bills).

Capability A measure of the systems’ ability to achieve mission objectives, given the system condition during the mission.

Capstone Requirements Document (CRD)

A document resulting from a combination of two or more Initial Capabilities Document (ICD) and Capability Development Document (CDD) programs when considered together in a system-of-systems. The CRD concept takes advantage of independent systems which can be integrated together to create a master system which satisfies a higher level requirement. The CRD identifies master system requirements and serves as a guide for CDD development of independent system components and as a vehicle for program oversight. It is being phased out and will be replaced by functional architectures.

Charter (Program Manager’s (PM’s))

A document that provides authority to conduct the program within cost, schedule, and performance constraints approved by the decision authority. Establishes manpower resources for the program office and includes assignment of personnel to perform the functions of technical assignment of personnel to perform the functions of technical management/systems engineering, logistics, business and financial management, as well as the designation of a contracting officer. It also defines the PM’s line of authority and reporting channels.

Combat Developer Command or agency that formulates doctrine, concepts, organization, materiel requirements, and objectives. May be used generically to represent the user community role in the materiel acquisition process.

(Army and Marine Corps) Commercial Item A commercial item is any item, other than real property, that is of a type customarily used for non-Governmental purposes and that has been sold, leased, or licensed to the general public or has been offered for sale, lease, or license to the general public or any item evolved through advances in technology or performance and that is not yet available in the commercial marketplace, but will be available in the commercial marketplace in time to satisfy the delivery requirements under a Government solicitation. Also included in this definition are Services in support of a commercial item, of a type offered and sold competitively in substantial quantities in the commercial marketplace based on established catalog or market prices for specific tasks performed under standard commercial terms and conditions this does not include Services that are sold based on hourly rates without an established catalog or market price for a specified service performed.

Commercial Off-The-Shelf

(COTS)

Commercial items that require no unique Government modifications or maintenance over the life cycle of the product to meet the needs of the procuring agency.

Competition File The documents used in a standard competition in addition to the Government contract files required by FAR Subpart 4.8. Agencies maintain this file regardless of the source selected to perform the activity.

Component Cost Analysis

(CCA)

A cost estimate prepared by an office or other entity of a military department that is outside the chain of command of that military department’s authority responsible for developing or acquiring the program.

Computer Software Configuration Item (CSCI)

Analogous to a hardware configuration item, that is, a CSCI is software program (typically) which performs a common end-use function, follows its own development cycle, and is individually managed. It is also called a Software Item (SI).

Concept Exploration (CE) Previously a phase of the acquisition life cycle. It was the initial phase of the system acquisition process. During this phase, the acquisition strategy was developed and system alternatives were proposed and examined. Being replaced by the Concept Refinement (CR) Phase.

Concurrent Budget Resolution

(CBR)

Resolution passed by both Houses of Congress, but not requiring the signature of the President, setting forth or revising the congressional budget for the United States Government. Scheduled to be adopted by the Congress on or before April 15 of each year (Title 2 U.S.C. § 632).

Configuration Item (CI) An aggregation of hardware, firmware, computer software, or any of their discrete portions, which satisfies an end use function and is designated by the Government for separate configuration management. Configuration items may vary widely in complexity, size, and type, from an aircraft, electronic, or ship system to a test meter or round of ammunition. Any item required for logistic support and designated for separate procurement is a CI.

Configuration Management The technical and administrative direction and surveillance actions

(CM) taken to identify and document the functional and physical characteristics of a configuration item (CI), to control changes to a CI and its characteristics, and to record and report change processing and implementation status. It provides a complete audit trail of decisions and design modifications.

Conflict of Interest (COI) Activities or relationships with other persons or organizations, in which a person or organization is unable or potentially unable to render impartial assistance or advice to the Government. Also, the person's or organization's objectivity in performing the contract is or might be otherwise impaired, or that the person or organization has or might acquire an unfair competitive advantage.

Constant Dollars A method of relating dollars in several years by removing the effects of inflation and showing all dollars at the value they would have in a selected base year (BY). Constant (base year) dollar series are derived by dividing current dollar estimates by appropriate price indices, a process generally known as deflating. The result is a time series as it would presumably exist if prices were the same throughout as in the BY in other words, as if the dollar had constant purchasing power. Any changes in such a series would reflect only changes in the real (physical) volume of output. Constant dollar figures are commonly used for gross domestic product (GDP) and its components.

Constant Year Dollars See Constant Dollars.

Constructive Change A contract change without formal written authority.

Consumable Administrative or housekeeping items, general purpose hardware, common tolls, or any item not specifically identified as controlled equipage or spare parts.

Continuous Acquisition and Life-Cycle Support (CALS)

A core strategy to share integrated digital product data through a set of standards to achieve efficiencies in business and operational mission areas.

Contract Administration Office

(CAO)

The activity identified in the DoD Directory of Contract Administration Services Components assigned to perform contract administration responsibilities.

Contract Authority A type of budget authority that permits a Federal agency to incur obligations before appropriations have been passed or in excess of the amount of money in a revolving fund. Contract authority must be funded subsequently by an appropriation so that the commitments entered into can be paid.

Contract Award Occurs when the contracting officer has signed and distributed the contract to the contractor.

Contract Discrepancy Report (CDR) DA Form 5479-R

A formal, written documentation of Contractor poor performance or lack of performance for contracted work.

Contract Work Breakdown Structure (CWBS)

A complete WBS for a contract. It includes the DoD-approved Program WBS (PWBS) extended to the agreed contract reporting level and any discretionary extensions to lower levels for reporting or other purposes. It includes all the elements for the products (hardware, software, data, or services) which are the responsibility of the contractor. This comprehensive WBS forms the framework for the contractor’s management control system.

Contracting Activity Certain commands designated by the Services as contracting activities.

Also, the subordinate command in which the principal contracting office is located. It may include the program office, related functional support offices, and contracting offices. The Department of Defense Federal Acquisition Regulation Supplement (DFARS) lists the contracting activities. Examples are Naval Air Systems Command (NAVAIR) and Air Force Materiel Command (AFMC). Contracting activity is synonymous with Procuring Activity. The Head of Contracting Activity (HCA) has certain approval and authority responsibilities.

Contracting Officer (CO) Agent of the Government with the authority to enter into, administer, and terminate contracts and make related determinations and findings. Only the CO can enter into a contract and modification agreement binding on the Government.

Contracting Officer (CO) A person with authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officer (KO) The individual with the authority to enter into, administer, and/or terminate contracts. The Contracting Officer is the exclusive Government official authorized to execute changes and authorize deviations or variations from this contract.

Contracting Officer’s Representative (COR)

An individual designated and authorized in writing by the CO to perform specific contracts and make related determinations and findings.

Contracting Officer’s Representative (COR)

Whenever COR is used in this contract, it indicates the authorized designee of the Contracting Officer or his alternate.

Contracting Officer’s Technical Representative (COTR)

An individual designated and authorized in writing by the CO to provide technical guidance to and monitor performance of the SP.

Contractor Logistics Support

(CLS)

The performance of maintenance and/or material management functions for a DoD system by a commercial activity. Historically done on an interim basis until systems support could be transitioned to a DoD organic capability. Current policy now allows for the provision of system support by contractors on a long-term basis. Also called Long- Term Contractor Logistics Support.

Contractor Workdays 0730 – 1630, Monday thru Friday (Federal Holidays excluded) Cost Analysis Improvement Group (CAIG)

Organization within the office of the Director, Program Analysis and Evaluation (PA&E) which advises the Defense Acquisition Board (DAB) on matters concerning the estimation, review, and presentation of cost analysis of future weapon systems. The CAIG also develops common cost estimating procedures for DoD.

Cost as An Independent Variable (CAIV)

Methodologies used to acquire and operate affordable DoD systems by setting aggressive, achievable life-cycle cost objectives, and managing achievement of these objectives by trading off performance and schedule, as necessary. Cost objectives balance mission needs with projected out- year resources, taking into account anticipated process improvements in both DoD and industry. CAIV has brought attention to the Government’s responsibilities for setting/ adjusting life-cycle cost objectives and for evaluating requirements in terms of overall cost consequences.

Cost Performance Integrated Product Team (CPIPT)

An integrated product team (IPT) established to perform cost performance trade-offs.

Cost Risk The risk that a program will not meet its acquisition strategy cost objectives that were developed using cost as an independent variable (CAIV) or cost objectives established by the acquisition authority.

Cost Variance (CV) An output of the Earned Value Management System (EVMS) which measures cost overrun or cost underrun relative to the program performance measurement baseline. It is equal to the difference between BCWP and ACWP, that is, CV = BCWP-ACWP.

Cost/ Pricing Data Used by the contractor to respond to a Government request for proposal (RFP). The Truth-in-Negotiations Act (TINA) requires the bidding contractors certify that the data are complete, current, and accurate as of the date the contractor and the Government agree on a price.

Critical Design Review (CDR) A review that may be conducted to determine that the detailed design satisfies the performance and engineering requirements of the development specification to establish the detailed design compatibility among the item and other items of equipment, facilities, computer programs, and personnel to assess producibility and risk areas and to review the preliminary product baseline specifications.

Normally conducted between System Integration and System Demonstration of the System Development and Demonstration (SDD) Phase.

Critical Equipment and Facilities

Equipment or facilities that must operate continuously or throughout the respective season in order to support school operations. Failure of equipment or facilities to meet design output requirement may affect the health and welfare of personnel or damage Government equipment or properties. Emergency or urgent service calls are often required to restore critical equipment to optimum operating condition and provide the output required, e.g., fire prevention and protection systems, electrical system, and utility systems, etc.

Critical Program Information

(CPI)

Program information, technologies, or systems that, if compromised, would degrade combat effectiveness, shorten the expected combat effective life of the system, or significantly alter program direction.

This includes classified military information or Controlled Unclassified Information (CUI) about such program information, technologies, or systems.

Current Year (CY) The fiscal year in progress. Also called the execution year. (See Budget Year (BY).)

Current-Year Dollars, Then- Year Dollars

Dollars that include the effects of inflation or escalation and/or reflect the price levels expected to prevail during the year at issue.

DAB See Defense Acquisition Board.

DAB Program Requires an Under Secretary of Defense (Acquisition, Technology, and

Logistics) (USD(AT&L)) decision at each milestone review point (acquisition category (ACAT) ID program).

Defective Service A unit of service which contains one or more defects, or nonconformance with specified requirements, or service that has not been performed the scheduled completion time.

Defense Acquisition Board

(DAB)

The DAB is the Department’s senior-level forum for advising the Under Secretary of Defense (Acquisition, Technology, and Logistics) (USD(AT&L)) on critical decisions concerning acquisition category (ACAT) ID programs.

Defense Acquisition Deskbook An automated reference tool sponsored by the Office of the Under Secretary of Defense (Acquisition, Technology, and Logistics) (OUSD(AT&L)) to assist program offices in implementing the DoD 5000 Series. It consists of a World Wide Web (WWW) home page with a bulletin board, an information structure of discretionary information, and a reference library of statutory and regulatory guidance. The information structure and reference library may be accessed through commercially available Web browsers, and are available by CD subscription from the home page location. The Deskbook is now referred to as the “Legacy” Deskbook and is included as part of the DoD AT&L Knowledge Sharing System (AKSS).

Defense Acquisition Executive

(DAE)

The individual responsible for all acquisition matters within the DoD.

Defense Contract Management Agency (DCMA)

The contract administration function is performed by DCMC, which is part of the Defense Logistics Agency (DLA).

Defense Planning Guidance

(DPG)

Document issued annually by the Secretary of Defense (SECDEF) to DoD components providing strategic framework for developing the Service program objective memorandums (POMs). Result of planning efforts by the Joint Staff, Office of the Secretary of Defense (OSD), and the Services.

Defense Systems Management College (DSMC)

A DoD college dedicated to educating DoD military and civilian personnel and industry in the DoD systems acquisition process, and conducting research and consulting to support and improve DoD acquisition program management requirements. DSMC is now a part of the Defense Acquisition University (DAU) and resides on the Capital/Northeast campus of DAU.

Demolition The removal of any building component, system or finish of a facility together with any related handling and disposal operations.

Demonstration and Validation

(DEM/VAL)

A budget activity formerly in the Research, Development, Test, and Evaluation (RDT&E) appropriation. Normally funded the first part of the System Development and Demonstration (SDD) Phase. Term has been replaced by the term “Advanced Component Development and Prototypes.”

Department of Defense Domestic Dependent Elementary and Secondary Schools (DoD-DDESS)

The Regional Headquarters responsible for the operations of all military schools located in the United States. In particular, the Facilities Branch of the DDESS Logistics Division is charged with providing the professional architectural and engineering services required to manage the maintenance and repair of all DoD DDESS school facilities.

Department of Defense Strategic Plan

A plan required by the Government Performance and Results Act (GPRA) of 1993. The plan is submitted to the Director of the Office of

Management and Budget (OMB) and Congress and must contain, among other things, a comprehensive mission statement, general goals and objectives, an identification of key external factors beyond the Department’s control, descriptions of how goals are to be achieved, how performance goals are related to general goals and objectives, and the program evaluations used to establish or revise general goals and objectives. The Secretary of Defense has determined that the Quadrennial Defense Review (QDR) is the DoD Strategic Plan required by GPRA.

Deploy/Deployment Fielding a weapon system by placing it into operational use with units in the field/fleet.

Designated Government Representative (DGR)

The individual or individuals who act as the authorized Government representative(s) and to oversee SP performance. Fiscal Year Government Fiscal Year is used meaning 1 October through 30 September.

Developmental Test and Evaluation (DT&E)

Any engineering-type test used to verify status of technical progress, verify that design risks are minimized, substantiate achievement of contract technical performance, and certify readiness for initial operational testing. Development tests generally require instrumentation and measurements and are accomplished by engineers, technicians, or soldier operator- maintainer test personnel in a controlled environment to facilitate failure analysis.

DHPW or D.H.P.W. Directorate of Housing and Public Works Direct Materials and Supplies Materials which enter directly into the end product or service, or which are used or consumed directly in connection with furnishing of such product or service.

DLE or D.L.E. Directorate of Logistics and Engineering DoD Component Acquisition Executive (CAE)

A single official within a DoD Component who is responsible for all acquisition functions within that Component. This includes Service Acquisition Executives (SAEs) for the military departments and acquisition executives in other DoD Components, such as the U.S.

Special Operations Command (USSOCOM) and Defense Logistics Agency (DLA), who have acquisition management responsibilities.

DoD Components The Office of the Secretary of Defense (OSD)the military departments the Chairman, Joint Chiefs of Staff (CJCS) and Joint Staff the Unified Combatant Commands the defense agencies and DoD field activities.

Earned Value Management System (EVMS)

Industry-developed set of 32 standards adopted for use by DoD in 1996 for evaluation of contractor management systems. A complete listing of the standards is contained in the American National Standards Institute (ANSI)/Electronic Industries Alliance (EIA) EVMS Standard (ANSI/EIA -74898). The EVMS replaced the Cost/Schedule Control Systems Criteria (C/SCSC), which contained 35 standards for evaluation of contractor management systems. Contractors with systems formally recognized by DoD as meeting the 35 C/SCSC standards prior to November 1996 are considered compliant with the 32 EVMS standards.

Economic Analysis A systematic approach to a given program, designed to assist the manager in solving a problem of choice. The full problem is investigated. Objectives and alternatives are searched out and compared in light of their benefits and costs through the use of an appropriate analytical framework.

Electronic and Information Technology (EIT)

Any equipment or interconnected system or sub-system of equipment used in the creation, conversion, or duplication of data or information.

In addition, EIT encompasses: • Telecommunication products (for example: telephones)• Information kiosks • Transaction machines • World Wide Web sites • Multimedia (including videotapes) and • Office equipment (for example: copiers and fax machines).

Emergency Maintenance Maintenance work required to protect the health and safety of personnel and provide the protection of property from serious damage. Any equipment failure which precludes school operations shall be treated as an emergency.

Enactment Action by the Congress on the President's Budget. Includes hearings, budget resolution, authorizations and appropriations acts. Result is appropriations (funding) for Federal Government.

Encapsulant A liquid that surrounds or embeds asbestos fibers in place in an adhesive matrix to prevent release of fibers. There are three types used in asbestos work

1. Bridging encapsulant – an encapsulant that forms a discrete layer on the surface of asbestos matrix.

2. Penetrating encapsulant – an encapsulant that is absorbed by the asbestos matrix without leaving a discrete surface layer.

3. Removal Encapsulant – a penetrating encapsulant specifically designed for keeping asbestos-containing materials wetted during removal.

Engineering and Manufacturing Development

(EMD)

1. Previously the third phase in the acquisition process, following the old Milestone II. The principal objectives of this phase were to:

translate the most promising design approach into a stable, interoperable, producible, supportable, and cost- effective design validate the manufacturing process or production process and demonstrate system capabilities through testing. 2. A budget activity in the Research, Development, Test and Evaluation (RDT&E) appropriation. Has been replaced by the term “System Development and Demonstration (SDD).”

Engineering Development Model (EDM)

A production representative system that may be used during the Engineering and Manufacturing Development (EMD) phase to resolve design deficiencies, demonstrate maturing performance, and develop proposed production specifications and drawings. May also be used for initial operational test and evaluation (IOT&E).

EPA Environmental Protection Agency.

Equipment Any equipment used by the DoD Component directly or used by a contractor under a contract with the Component that requires the use of such equipment, or the use, to a significant extent, of such equipment in the performance of a service or the furnishing of a product.

Equipment-in Place (EIP) EIP is a special category of personal property. It consists of capital equipment and other nonexpendable supplies of a movable nature that are not affixed as an integral part of the facility and may be removed without destroying or reducing the usefulness of the facility.

Estimated Cost at Completion

(EAC)

Actual direct costs, plus indirect costs or allocable to the contract, plus the estimate of costs (direct and indirect) for authorized work remaining.

Event-Based Contracting Supports “event-driven acquisition strategy” by linking specific contractual events to the “exit criteria” for the acquisition phase, or to intermediate development events established for the acquisition strategy.

Event-Driven Acquisition Strategy

An acquisition strategy that links program decisions to demonstrated accomplishments in development, testing, and production.

Evolutionary Acquisition (EA) An acquisition strategy approach characterized by the design, development, and deployment of a preliminary capability using current technology that includes provisions for the evolutionary addition of future capabilities as requirements are further defined and technologies mature.

Evolutionary Requirements Definition

Mission needs are first expressed in broad operational capability terms, and then progressively evolved to system specific performance requirements.

Exit Criteria Program specific accomplishments that must be satisfactorily demonstrated before a program can progress further in the current acquisition phase or transition to the next acquisition phase. Exit criteria are normally selected to track progress in important technical, schedule, or management risk areas.

Facilities Any interest in land, structures or complex of structures, supporting road and utility improvements necessary to support the functions of an activity or mission.

Failure The event in which any part of an item does not perform as required by its performance specification. The failure may occur at a value in excess of the minimum required in the specification, i.e., past design limits or beyond the margin of safety.

Federal Acquisition Computer Network (FACNET)

FACNET allows the electronic interchange of procurement information between the private sector and the Federal Government and among Federal agencies. FACNET allows Federal agencies to electronically provide notice of solicitations for contracts, receive responses to solicitations and associated requests for information, provide public notice of contract awards, make payments to contractors, and archive data relating to each procurement action.

Federal Acquisition Regulation

(FAR)

The regulation for use by Federal executive agencies for acquisition of supplies and services with appropriated funds. The FAR is supplemented by the Military Departments and by DoD. The DoD supplement is called the DFARS (Department of Defense FAR Supplement).

First Article Testing (FAT) Production testing that is planned, conducted, and monitored by the materiel developer. FAT includes preproduction and initial production testing conducted to ensure that the contractor can furnish a product that meets the established technical criteria.

First Unit Equipped (FUE) Date The scheduled date system or end item and it’s agreed upon support elements are issued to the designated initial operational capability unit and training specified in the new equipment training plan has been accomplished.

Fiscal Guidance Annual guidance issued by the Secretary of Defense (SECDEF), consistent with Defense Planning Guidance (DPG). Provides fiscal constraints that must be observed by DoD Components in the formulation of force structures and by the OSD and joint staff in reviewing proposed programs.

Fiscal Year (FY) U.S. Government: 1 October to 30 September (12 months).

Flexible Sustainment (FS) A concept that provides procedural freedom to optimize life-cycle costs through trade-offs which are accomplished either during initial or follow- on acquisition. The principal elements of FS are reliability based logistics (RBL) techniques and trigger based item management (TBIM).

Both of these processes attempt to take maximum advantage of commercial industry capabilities and practices.

Flyaway Costs Costs related to the production of a useable end item of military hardware. Includes the cost of creating the basic unit (airframe, hull, chassis, etc.), an allowance for changes, propulsion equipment, electronics, armament, and other installed Government-furnished equipment (GFE), and nonrecurring “start-up” production costs.

Equates to Rollaway and Sailaway costs.

Focused Logistics A Joint Chiefs of Staff (JCS) initiative which seeks the fusion of information, logistics, and transportation technologies to provide rapid crisis response by allowing for the tracking and shifting of assets en route and the delivery of tailored logistics and sustainment packages directly at the strategic, operational, or tactical level of operations.

Follow-On Operational Test and Evaluation (FOT&E)

The test and evaluation (T&E) that may be necessary after Milestone III to refine the estimates made during operational test and evaluation (OT&E), to evaluate changes, and to reevaluate the system to ensure that it continues to meet operational needs and retains its effectiveness in a new environment or against a new threat.

Force Levels Number of aircraft, ships, troops, and other forces that are required to accomplish assigned tasks or missions. Normally identified by specified aircraft model, ship type, Army divisions, etc.

Force Structure The composition of a Service, or all Services together, in terms of the number of major combat and support units, and their relationship to each other.

Forces Broadly, the fighting elements (combatant) of the overall defense structure units, equipment, etc., shown in the future years defense program (FYDP).

Friable Asbestos Material Material that contains more than 1.0% asbestos by weight and that can be crumbled, pulverized, or reduced to powder by hand pressure when dry.

Full Funding The annual appropriation of funds for the total estimated costs to be incurred in the delivery of a given quantity of a usable end item. A budget rule applied to procurement and military construction.

Full Operational Capability

(FOC)

The full attainment of the capability to employ effectively a weapon, item of equipment, or system of approved specific characteristics, which is manned and operated by a trained, equipped, and supported military unit or force.

Functional Baseline Documentation describing a system's/segments functional characteristics and the verification required to demonstrate the achievement of those specified functional characteristics. The system or segment specification establishes the functional baseline.

Functional Configuration Audit

(FCA)

The formal examination of the functional characteristics of a configuration item (CI) as demonstrated by test data to verify that the item has achieved the performance specified in its functional or allocated configuration prior to acceptance.

Future Years Defense Program

(FYDP)

The official DoD document that summarizes forces and resources associated with programs approved by the Secretary of Defense (SECDEF).