Site_Visit_meeting_minutes_8-2-18_AV_Upgrade_Project.pdf

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Meeting Minutes – 640th RTI AV Project Site Visit

Location: 640th RTI Building, Camp Williams, UT

Date: August 2, 2018

Time: 1100-1200

Attendance

SFC David Jones (640 RTI) SGT Donald Gressmen (640 RTI) Mr. William Brown (USPFO-P&C) Mr. Justin Rollins (vendor-Argenta) Mr. Wiley Sifford (vendor-Argenta) Mr. Will Alley (vendor-Argenta) Ms. Stephanie Rhodes (vendor-Rhodes Research) Mr. Lee Toone (vendor-Digital Video Networks)

Agenda Items (Description / Presenter)

1. Introductions / Mr. William Brown

2. Brief Overview of 640th AV project / SFC David Jones

3. Technical Expert discussed the AV Upgrade needs of each area and walked us to each area /

SFC David Jones

4. Concluding questions & answers / Mr. Wiliam Brown & SFC David Jones

Key Points / Findings

Discussed the needs and findings of each area, including:

*All cabling will be replaced by the vendor from control unit to endpoint; military will replace long cable runs above ceiling*

1. CONFERENCE ROOM:

a. Replace all four (4) LCD monitors with 75” 4k displays

b. Old analog cabling in conference room table removed and replaced with HDMI ports only

(NO VGA or USB ports on conference room table installed)

c. Replacing speakers not required, sound not an issue

d. Central control touchscreen installed on wall to manage everything

e. Current lighting is fine. No change in lighting. Light control from touch panel.

f. Articulating mounts for displays not required

g. One AV wall plate

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h. One Blu-ray player

2. CONTROL ROOM

a. Current location where management system resides to network all three (3) rooms together

b. Control Processors located here

c. Need microphones to be able to be heard from one room into the other rooms – intercom like, be able to talk via microphones between rooms

3. DRILL HALL – MULTIPURPOSE ROOM – UPSTAIRS

a. 4k projector not required – minimum HD projector required

b. 4k native projector

c. Currently have CAT5 & 6 shielded cabling

d. Central control touchscreen installed on wall to manage everything

e. Taking glass out – projector relocating from hanging ceiling outside the multipurpose room in to the multipurpose room mounted on floor or ceiling

4. DRILL HALL – DOWNSTAIRS

a. Central control touchscreen installed on wall to manage everything

b. Use existing speakers – speakers not being replaced

c. HDMI & VGA hookups – or just HDMI and have VGA convertors

d. Ask CFMO drawings for this room? Size of screen? Size of room?

5. AUDITORIUM

a. Replace one big screen with 3 separate smaller screens OR use electronic pen for screens

b. Install three (3) 75” display screens in the back of the room w/articulating mounts

c. Front row needs to project on to screen (11 seats, 1 each HDMI port = 11 HDMI ports)

d. Central control touchscreen installed on wall to manage everything OR one (1) wireless panel