W911XK20R0020 Solicitation.pdf

MacArthur Lock Tainter Valve Machinery

This procurement is for Source Selection Best Value Trade-Off under Full and Open Competition.

The North American Industrial Classif ication System (NAICS) Code is 237990, w hich has a small business standard of $39.5 Million in average annual receipts.

The estimated price of construction is betw een $5,000,000 and $10,000,000.

A Bid Bond is required. All Bid Bonds must be originals. Bid Bonds must also be submitted electronically via DoD SAFE. See submission instructions for more information on how to request a drop-off link.

Note: Block 11 contains full information for determining the perf ormance period. The Contractor is cautioned NOT to make any additions, deletions, or other modifications to this block. Reference FAR 52.211-10 Alt I f or performance.

EMERY MOSER 313.226.3189

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

21-May-2020

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______10 calendar days and complete it w ithin ________ calendar days after receiving aw ard, X notice to proceed. This performance period is X mandatory, negotiable. (See _________________________52.211-10Alt I

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________1 copies to perform the w ork required are due at the place specif ied in Item 8 by ___________ local time ______________22 Jun 2020 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time of fers are due.

B. An offer guarantee X is, is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______90 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

U.S.ARMY ENGINEER DISTRICT, DETROIT

477 MICHIGAN AVENUE, 7TH FLOOR

DETROIT MI 48226-4523

W911XK

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

02:00 PM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

FAX:TEL: (313) 226-6819 TEL: FAX:

W911XK20R0020 80

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

Section 00 10 00 - Solicitation

PRICE SCHEDULE

MacArthur Lock Tainter Valve Machinery Rehab

SOLICITATION CONTRACT LINE ITEM NUMBERS SCHEDULE

ITEM DESCRIPTION QUANTITY U/M U/P AMOUNT

BASE CONTRACT

0001 REPLACE ALL COMPONENTS

IN NE & NW CORNERS,

PROCURE AND DELIVERY

CASTED PARTS FOR SW & SE

CORNER, AUTOMATIC

GREASING SYSTEM (NE & NW

CORNERS) AND TO INCLUDE

ONE ADDITIONAL SPARE

SECTOR ARM

1 Job $________ $________

TOTAL, Base Contract, Item 0001 $________

All Options are anticipated to be awarded with the base contract

OPTION 1

0002 PROCURE AND DELIVERY

SECTOR AND MATED GEAR SW

CORNER

TOTAL, Option 1, Item 0002 $________

OPTION 2

0003 PROCURE AND DELIVERY

REST OF COMPONENTS SW

TOTAL, Option 2, Item 0003 $________

OPTION 3

0004 INSTALL NEW COMPONENTS

SW CORNER

TOTAL, Option 3, Item 0004 $________

OPTION 4

0005 PROCURE AND DELIVERY

SECTOR AND MATED GEAR SE

TOTAL, Option 4, Item 0005 $________

OPTION 5

0006 PROCURE AND DELIVERY

REST OF COMPONENTS SE

TOTAL, Option 5, Item 0006 $________

OPTION 6

0007 INSTALL NEW COMPONENTS

SE CORNER

TOTAL, Option 6, Item 0007 $________

OPTION 7

0008 AUTOMATIC GREASING

SYSTEM (SE & SW CORNERS)

TOTAL, Option 7, Item 0008 $________

OPTION 8

0009 INTEGRATION OF GREASING

SYSTEM ALARMS

TOTAL, Option 8, Item 0009 $________

TOTAL, Base Contract and Options 1 through 8 $________

SCOPE OF WORK

This project will be a replacement of the mechanical drive system, excluding the motor (prime mover), used to operate the four (4) filling and emptying tainter valves on the MacArthur Lock. The replacement includes, but is not limited to: strut assembly, strut arm, strut arm shaft, sector gear, counter shaft pinion, counter shaft gear, jack shaft pinion, jack shaft gear, reducer shaft pinion, speed reducer (worm gear), stuffing box, and associated shafts, keys, and bearings. There may also be some electrical wiring upgrades. The larger gears will be manufactured in sectionalized parts and put together at the valves since access to the area is limited.

SECURITY REQUIREMENTS

A. All personnel employed by the contractor in the performance of the services specified in this contract or any representative of the Contractor entering the work area shall conform and comply with all applicable U.S. Army Corps of Engineers, facility access, security policies and procedures. (Provided by government representative). All personnel and vehicles are subject to search upon entry, exit and within the confines of the facility.

B. Clearance of Personnel: All Contractor and Sub-Contractor employees are required to have a National Agency Check (Fingerprint Check) with favorable adjudication prior to their being able to enter the work site. The Contractor will be responsible for working with the COR to submit all required paperwork for each employee to the Security Office prior to initiation of the background investigation.

C. Clearance of Personnel: All contractor and Sub-contractor employees are required to have a NCIC check prior to their being able to enter the work site. NOTE: contractors requiring access to areas containing systems or components of Supervisory Control and Data Acquisition (SCADA) require a separate and more extensive security background check, which is explained in paragraph (E). Any contractor employee who will enter any facility on this installation to include (but not limited to) Buildings, Operational Shelters, Lock Galleries or the Deep Service Tunnel will have access to the SCADA system. The only excepted facility is the first floor of the Administration Building to attend meetings. It is the contractor's responsibility to determine if access to a facility is needed in time to comply with the requirements, if needed.

D. The contractor should expect a return on NCIC results within 72 hours, at which time the Security Office will make a determination and if favorable, the Government can issue the contractor an access card. The contractor will be responsible for working with the COR to provide the information for a NCIC check. The contractor must provide the following information for every employee entering the work site:

1. Name: (Last, First MI (Jr./Sr.)

2. Business Name

3. Driver's License Number

4. State of Issue

5. Expiration Date of Driver’s License

6. Date of Birth

7. Citizenship, i.e. U.S., Canadian, Mexican, etc.

Should any employee’s NCIC check come back negative, that particular employee will not be permitted to enter the work site. It is the contractor’s responsibility to replace any workers not permitted on the worksite. Exclusion or expulsion of an employee resulting from a negative NCIC report shall not result in an increase in the contract amount.

E. Contractors will will be entering areas containing systems or components of Supervisory Control and Data Acquisitions (SCADA). All contractor and subcontractor employees working under this contract who require access to areas containing systems or components of SCADA shall, at a minimum, be subject to a Personnel Security Investigation with Fingerprints. Contractors that have a commercial or government entity (CAGE) Code and Facility Security Clearance through the Defense Security Service shall process the National Agency Check (NAC) and forward visit requests/results of NAC to the Detroit District Security Office. SCADA is located in every interior facility and gallery on the facility except the 1st floor of the administration building and the 1st floor of the Davis building. For those contractors that do not have a CAGE Code or Facility Security Clearance, the Detroit District Security Office will process the investigation in coordination with the contractor and contractor shall initiate the process for site access by following the instructions listed below, within 15 days of requiring access to the worksite:

• Coordination for fingerprints, at no cost to the contractor, is to be conducted with the Detroit District Security Office at (513) 684-2698 or Joanne.Rutledge@usace.army.mil. The contractor should expect a return on fingerprint results within (10) working days, at which time the Security Office will adjudicate and make a determination and if favorable, the Government can issue the contractor an access card.

• The Security Office will also require from each employee working under this category to complete and sign an OF-306, Declaration for Federal Employment form as well as a completed PSIP Pre-Investigation Information Sheet before the background investigation can be initiated. These will be made available electronically from the Security office. The Point of contact for OF-306 and PSIP forms is Joanne Rutledge at (513) 684-2698 or Joanne.Rutledge@usace.army.mil.

• After the background investigation is initiated by the Security Office, the contractor employee must follow up and complete the E-QIP online questionnaire within 5 business days of receiving the instructional email from the Personnel Security Investigation Portal Center of Excellence. It is extremely important that the contractor understand that illegible information provided to the Security Office will cause delay to the process. The Point of contact for this process is Joanne Rutledge at (513) 684-2698 or Joanne.Rutledge@usace.army.mil.

• A negative background investigation (NAC) or a contract employee’s failure to complete the online questionnaire in a timely manner may result in the exclusion or expulsion of contractor employees from the site as determined by the Detroit District, Chief, Security & Law Enforcement. Exclusion or expulsion of a contractor resulting from a negative background investigation (NAC) shall not result in an increase in the contract amount.

F. The contractor may complete Government furnished fingerprint cards at a local police station for each employee that will be working at the project location. The cost for the fingerprinting is the responsibility of the contractor. The completed fingerprint cards shall be provided to the Security Office. The preferred method recommended by the Government, at no cost to the contractor, is to complete an electronic fingerprint submission with the Soo Locks Facility Security Officer (FSO). FSO Point of contact is Starr Gallegos at 906-635-3465.

G. The contractor should anticipate the fingerprint cards to take approximately 24 days and the electronic finger prints to take approximately 8 business days for adjudication. These are estimates only actual times may vary. Exceptions to Background Investigation: All exceptions will be reviewed and authorized after a thorough review by the Detroit District Security office on a case by case basis.

H. Security Checks ‐ All contract employees must carry valid Government issued picture identification at all times. They must show I.D. upon request by both Security and Government personnel. The Contractor's employees must enter the site through the main security checkpoint unless otherwise approved by the Contracting Officer. The Contractor's employees will be subject to such additional checks as may be deemed necessary to ensure that no violation of security rules has occurred.

I. Security Access List - The contractor shall be required to maintain a list of personnel needing access to the site. The list shall be updated at least weekly or each time a change is made. The template for the list will be provided to the contractor at the Preconstruction conference. The list shall be submitted prior to 1400 at least 24 hours prior to an individual requiring site access.

J. Facility Access: 24 hour per day 7 day a week access to the facility is through the unmanned automatic parking lot gate (Gate 4 Foot of Ashmun St.). Gates 15, 13, 10, and 7 are open generally 0600-1800 7 days a week between May and September. Gate 9 is generally open 0600-1800 7 days a week year round. The front door of the warehouse is generally open 0600-1800 Monday – Friday excluding Federal Holidays.

There are numerous other automatic gates that the contractor may be required to pass through in order to reach the work area. Gate Access through any of the gates listed above are subject to change.

• Access through any non-automated gates or Gate 15, 13, 10, 7 and 9 outside of established hours must be coordinated in advance with the COR so the Government can coordinate with the Security contractor. The government will not provide guard escort services for the contractor.

• All automatic entrances require personnel to be in possession of a FIPS 201 compliant identification card.

CAC, PIV, TWIC, etc.

• Contractor employees may be required to know the PIN number for their FIPS 201 compliant identification card to access certain areas of the facility. The Government can only reset PINs on CAC cards. The Government will not issue CAC cards in performance of this contract.

K. Loitering: contractor personnel shall not loiter in or around the place of duty during off-duty hours. Upon completion of assigned duty, employees shall depart the grounds.

L. Photography: contractor personnel shall not photograph or otherwise survey, record, transmit, or receive images of the project work, work area, and facility that are not required for performance of the contract.

Cameras, telephones, and recording devices are subject to inspection upon request by police, security personnel and other authorized Government representatives. This requirement does not apply to activities conducted on personal time from spaces that are accessible to the general public. Federal, state, and local laws, codes, and regulations apply.

M. Exclusion or Expulsion from the Site ‐ A negative background investigation (NAC) may result in the exclusion or expulsion of Contractor employees from the site as determined by the Detroit District, Chief, Security & Law Enforcement. Additionally any failure to observe the security rules will also result in the potential exclusion or expulsion of Contractor employees from the site. Exclusion or expulsion of an employee resulting from a negative background investigation (NAC) or the failure of an employee to observe the security rules shall not result in an increase in the contract amount.

REQUIRED INSURANCE

The Contractor shall obtain and maintain minimum levels of insurance for the duration of the contract performance period. The Contractor shall identify the U.S. Army Corps of Engineers as certificate holder on all insurance policies associated with the execution of this contract and shall notify the Contracting Officer’s Representative of any cancellations or changes to the subject insurance policies. The following minimum requirements shall be met:

(a) Workers’ compensation and employer’s liability. Contractors are required to comply with applicable Federal and State workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least Five Hundred Thousand Dolllars ($500,000) shall be required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers.

(b) General liability. The Contractor shall provide bodily injury liability insurance coverage written on the comprehensive form of policy of at least One Million Dollars ($1,000,000) per occurrence.

(c) Automobile liability. The Contractor shall provide automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least One Million Dollars ($1,000,000) combined single limit. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

(d) Excess or umbrella liability. The Contractor shall provide liability insurance coverage for claims valued in excess of the other stated general and specific insurance requirements. This may be provided via an excess liability policy or via an umbrella liability policy. Such coverage will be rated to a value at least Four Million Dollars ($4,000,000) per occurrence.

NOTES TO OFFERORS

1. NOTE

1.1 EVALUATION: The Government intends to award a firm-fixed price contract as a result of this Request for Proposal (RFP). The acquisition and source selection are being conducted in accordance with the Federal Acquisition Regulation (FAR) Part 15.

Award will be made to the proposal determined to be the best value to the Government based on the evaluation criteria outlined in this solicitation.

1.2 The Army will procure this project through a technical and price competition in accordance with the provisions set forth in this RFP. When a contract is awarded, it will be a "Firm Fixed Price” contract.

1.3 POST-AWARD CONFERENCE: The contractor agrees to attend any post-award conference(s) convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

1.4 Prices must be submitted on all individual line items of the Bid Schedule.

Otherwise, the Offer may be considered non-compliant and may be rejected.

1.5 Contract Clause 52.232-27, “Prompt Payment for Construction Contracts” requires that the name and address of the contractor official, to whom payment is to be sent, be the same as that in the contract or in a proper Notice of Assignment.

1.6 The Contracting Officer who signs the contract will be the Principal Contracting Officer for the contract. However, any Contracting Officer assigned to the Detroit District, contracting within their authority, may take formal action on the contract when the Principal Contracting Officer is unavailable and the action needs to be taken.

1.7 Amounts and prices should be indicated in either words or figures.

1.8 Payment of Electronic Funds Transfer (EFT) is the mandatory method of payment. The Contractor’s attention is directed to Contract Clause 52.232-33 "Payment by Electronic Funds Transfer-System for Award Management."

1.9 The Government will review all submitted Bid Schedules for any unbalancing of the items. Any submitted Bid Schedule determined to be unbalanced may be considered unacceptable and may cause the Offeror to be ineligible for award.

1.10 The Offeror shall furnish all plant, labor, material (excluding any Government furnished material that is detailed within this RFP) equipment, etc., necessary to perform all work in strict accordance with the terms and conditions set forth in this solicitation, to include all attachments thereto.

1.11 The contractor shall submit as-builts.

1.12 EVALUATION OF OFFERORS: OFFERORS MUST SUBMIT A

PROPOSAL ON ALL LINE ITEMS IN THE BID SCHEDULE. THE GOVERNMENT

WILL MAKE ONE (1) AWARD TO THE OFFEROR WITH THE BEST VALUE TO

THE GOVERNMENT USING THE “TRADE OFF PROCESS” IN ACCORDANCE

WITH FAR SECTION 15.101-1 ENTITLED “TRADE OFF PROCESS”.

W911XK20R0020

PROCEDURES

Proposals: ALL RESPONSES TO THIS ANNOUNCEMENT SHALL BE SUBMITTED ELECTRONICALLY. Hand carried delivery or USPS/UPS/FEDEX delivery of hard copies and or CD-ROMs are not authorized. Facsimile submission is not authorized.

Electronic Proposal Submission is required through DOD SAFE (https://safe.apps.mil).

The DOD SAFE Application is used to send large files to individuals that would normally be too large to send via email. There are no user accounts for SAFE. Authentication is handled via email. Anyone has access to DOD SAFE, and the application is available for use by anyone. The SAFE “Getting Started Guide” has information on how to utilize the system (https://safe.apps.mil/about.php). Instructions for uploading are as follows:

1. Send an email to the Contracting Officer and Contract Specialist to receive the link to drop off your proposal. This will need to be completed WITHIN five (5) days of the proposal due date, but no later than one day prior to the proposal due date.

a. Emery Moser, Contract Specialist at Emery.S.Moser@usace.army.mil

b. Major Derek Gibson, Contracting Officer at Derek.S.Gibson@usace.army.mil

c. Contracting Mailbox at LRE-Proposal@usace.army.mil

2. You will receive an email with the link to submit your drop-off.

3. Short Note to the Recipients: Click the Add Files or Drag and Drop your files. For file description, enter W911XK20R0020-FIRMNAME.

4. Click Upload button to send documents.

5. Guest users will need to check their email to verify their email address before the recipients will be notified. No additional action is required by CAC users.

File Size Limitations: Offerors are advised to follow the DOD SAFE instructions for uploading files. DOD SAFE supports delivery up to 8GB. If needed, Offerors are advised to break the files down into smaller sections in order to upload it to the system. If multiple drop offs are anticipated, the Offeror will need to request an additional request link for each additional drop off. In such cases, please divide the sections as logically as possible and be sure to clearly name the files as specified below.

File Naming Convention: To ensure your submission is received and processed appropriately, it is important that interested parties CAREFULLY ensure their electronic files adhere to the following naming convention:

W911XK20R0020-FIRMNAME-VOLUME I

W911XK20R0020-FIRMNAME-VOLUME II

W911XK20R0020-FIRMNAME-VOLUME III

W911XK20R0020-FIRMNAME-VOLUME IV

Each file name shall begin with the solicitation number followed by the firm’s name and a brief file description. Please see examples above.

File Organization: Although hard copies are not accepted, each file shall be clearly indexed, and logically assembled. Font size shall be 10 or larger. Pages shall be letter sized (larger page sizes (such as 11x17 fold-outs, etc.) will be counted as two pages.

Proposals shall be in a narrative format, organized and titled so that each section of the proposal follows the order and format of the factors. Information presented should be organized so as to pertain to only the evaluation factor in the section that the information is presented. Information pertaining to more than one evaluation factor should be repeated in each section for each factor.

Upload Completion & Deadline: Interested parties shall submit responses no later than the date specified on the solicitation document. The time & date of proposal receipt will be the upload completion / delivery time & date recorded within DOD SAFE site. Do not assume that electronic submission will occur instantaneously. Large files (e.g. 10MB or more) will take some time to upload. Offerors should time their upload effort with prudence by not waiting until the last few minutes—this will allow for unexpected delays in the transmittal process. Offerors are encouraged to keep a copy of the upload confirmation for their record. Submissions after the deadline will be considered late and will be processed in accordance with FAR 15.208.

Electronic Files: Files shall be in their native format (i.e. doc, xls, ppt, etc.), or if in pdf format, shall be in searchable text. Text and graphics portfolios of the electronic copies shall be in a format readable by Microsoft Office or Adobe applications. Data submitted in a spreadsheet format shall be readable by MS Excel (all cells and formulas should be unlocked).

Any information, presented in a proposal that the Offeror wants safeguarded from disclosure to other parties must be identified and labeled in accordance with the requirements of Provision “FAR 52.215-1, Instructions to Offerors – Competitive Acquisition (Jan 2017),” subparagraph (e), which is found in 00 21 16 Instructions of the RFP. The Government will endeavor to honor the restrictions against release requested by Offerors, to the extent permitted under United States law and regulations.

Bid Bonds: Bid Bonds shall be submitted electronically through DOD SAFE no later than the response date specified on the solicitation. After the source selection evaluation is completed, the successful offeror will be required to mail its original bonds. If USACE personnel are not available to inspect the original bonds, the Contracting Office may call the bonding company to verify the information in the bond.

Questions/Inquiries: All questions pertaining to this requirement shall be submitted in writing no later than, June 5, 2020, 10:00 A.M. EST. The offeror shall put the solicitation number located in Block 1 of the SF 1442 followed by QUESTIONS in the subject line of the email. All questions received after the above date and time WILL NOT BE

ANSWERED.

Questions shall be submitted to Emery Moser, Contract Specialist at Emery.S.Moser@usace.army.mil and Derek Gibson, Contracting Officer at Derek.S.Gibson@usace.army.mil.

Once all inquiries are compiled and addressed, the questions and answers will be generated as an amendment and posted to the https://beta.sam.gov website for all interested parties to view/acknowledge to be sent in with their submission prior to the closing date. If additional time is needed for submission, this extension will be executed on the same amendment as the questions and answers amendment.

Evaluation Factors and Methodology

Submission Requirements and Evaluation Minimum Requirements

1. GENERAL EVALUATION INFORMATION

A. EVALUATION FACTORS

This evaluation will evaluate the Offerors by the proposals received in response to the Request for Proposals using the following Factors of the solicitation:

TAB CONTENTS OF PROPOSAL

Volume I – Technical Proposal

FACTOR I: Technical Capability

SUBFACTOR I: Qualifications of Key Team Members SUBFACTOR II: Capabilities & Technical Approach Summary SUBFACTOR III: Proposed Contract Duration and Preliminary Schedule

Volume II – Past Performance Submissions

FACTOR II: Past Performance

Volume III – Price Proposal

FACTOR III Price Proposal

SF 1442 – Solicitation, Offer, and Award – Acknowledge all amendments (if there are any) by number and date in Block 19 on SF 1442 BACK Corporate Certificate Completed Pricing Schedule, Section 00 00 10, Paragraph 2 Completed Certification Regarding Responsibility Matters, Section 00 01 00, Paragraph Completed Bid Guarantee, Section 00 01 00, Paragraph 14 Bid Bond. Bid Bonds must be accompanied by a Power of Attorney containing an original signature from the surety, which must be affixed to the Power of Attorney after the Power of Attorney has been generated. Computer generated and signed Powers of Attorney will only be accepted if accompanied by an original certification from a current officer of the surety attesting to its authenticity and continuing validity.

Proof of completion of “Representations, Certifications, and Other Statements of Offerors: at https://orca.bpn.gov/

Volume IV – Small Business Participation

FACTOR IV: Small Business Participation

SUBFACTOR I: Small Business Subcontracting Plan SUBFACTOR II: Small Business Participation Plan

B. ORDER OF IMPORTANCE

This is a Best Value Tradeoff solicitation. During the evaluation, the relative order of importance of the evaluation Factors are as follows:

Factor I Technical Capability, is of greater importance than Factor II Past Performance. All Subfactors are considered to be of equal importance.

All evaluation Factors (Factors I & II), when combined, are of approximately equal importance to price (Factor III).

Factor I Technical Capability will be evaluated using the Combined Technical/Risk Rating Method. To receive consideration for the award, a rating of no less than “Acceptable” must be achieved for Factor I Technical Capability, based on the Combined Technical/Risk Rating Method.

Factor II Past Performance will be evaluated using the Past Performance Relevancy Rating Method and the Performance Confidence Assessments Rating Method.

The SSEB will not rate an offeror that lacks recent, relevant past performance favorably or unfavorably with regard to past performance. However, the SSA may determine that a “Substantial Confidence” or “Satisfactory Confidence” past performance rating is worth more than a “Neutral Confidence” past performance rating in this best value tradeoff source selection.

C. EVALUATION APPROACH

All proposals shall be evaluated by the Source Selection Team (SST).

1. The overarching evaluation approach for all Factors and Subfactors is as follows:

a. Adequacy of Response. The proposal will be evaluated to determine whether the offeror’s methods and approach have adequately and completely considered, defined, and satisfied the requirements specified in the RFP and PWS. The proposal will be evaluated to determine the extent to which each requirement has been addressed in the proposal in accordance with the proposal submission sections for each Factor.

b. Feasibility of Approach. The proposal will be evaluated to determine the extent to which the proposed approach is workable and the end results achievable. The proposal will be evaluated to determine the extent to which successful performance is contingent upon proven devices, techniques, and procedures. The proposal will be evaluated to determine the extent to which the offeror is expected to be able to successfully complete the proposed tasks and technical requirements within the required schedule.

2. Additional evaluation criteria is established below for specific Subfactors that will be in addition to the adequacy of response and feasibility of approach.

Any rating of unacceptable for any Subfactor will result in an overall rating of unacceptable for that Factor

2. Volume I – Technical Proposal

FACTOR I: TECHNICAL CAPABILITY

The Technical Capability evaluation will consider an Offeror’s Capabilities, technical approach, the qualifications of key team members, and other considerations as described in the Subfactors. If the Offeror does not assume all roles in this contract, then the Offeror must clearly demonstrate that its major subcontractors have the relevant technical experience for the role they are assuming of the scope and complexity required in the Specifications. For the purposes of this SSP/Requirement, major subcontractors are defined as the machinery component fabricator subcontractor and precision installation and alignment subcontractor members of an offeror’s overall team. The Subfactors are described below:

FACTOR I, SUBFACTOR I: QUALIFICATION OF KEY TEAM MEMBERS

The Government expects that each key team member in your proposal will be the individual performing work under the contract and will be directly involved in onsite work during the project. The Prime Contractor must employ the following key team members: The Project Manager, Site Superintendent, Site Safety and Health Officer (SSHO) and Contractor’s Quality Control System Manager and Additional Quality Control team member if applicable. All key team members experience will be evaluated in comparison to projects similar in scope to this project’s plans and specifications.

At a minimum, include data on the following for the required key members of the project team:

Project Manager: The Contractor’s Project Manager shall have either (1) an engineering degree and 5 years’ experience as a Project Manager, or (2) 10 years’ experience as a Project Manager. Under both circumstances, the Contractor’s Project Manager shall demonstrate a minimum of 5 years’ experience with the development of detailed and accurate construction sequencing schedules.

Site Superintendent: The Contractor’s Site Superintendent shall have a minimum of 10 years’ experience as a site superintendent.

Site Safety and Health Officer: The SSHO shall have a minimum of 5 years’ experience as an SSHO, and meet the qualifications criteria of Section 01 35 26 GOVERNMENTAL SAFETY REQUIREMENTS, paragraph

1.6.1.1 Site Safety and Health Officer.

Contractor’s Quality Control System Manager: The CQC System Manager must be a construction professional, with a minimum of 10 years’ construction experience including a minimum of 3 years as the CQC Systems Manager, and meet the qualifications criteria of Section 01 45 00.00 10, paragraph 3.4.2.

Additional Quality Control Team: If the Prime Contractor will be using a subcontractor to perform the work for the precision installation and alignment of components such as bearings, bushings, gears, and shafts, section 01 45 00.00 10 may require the contractor to have a QC team member on site during precision installation and alignment work to perform the quality control. That individual shall have at least 3 years’ experience with work in precision installation and alignment.

An individual Key Team Member may not hold more than one key role. Because award selection will be partly based on this criterion, the Government shall approve the substitutions of key team members during the contract period. At a minimum, include data on the following for the required key members of your project team:

Submit for Evaluation:

Organizational Chart: The proposal shall include a simple organizational chart illustrating the Offeror’s organization, including the Prime Contractor and subcontractors. In addition, the proposal shall include a key team member organization chart that clearly depicts the key positions and the names of the personnel, their firm affiliations, and their job locations and their job/position title within the organization. The key team member organization chart must be consistent with the list of key team members.

Key Team Member Resumes: Each résumé shall clearly demonstrate the member’s credentials. Highlight how the members experience correlates with major features of work included in the plans and specifications.

Include proof of all requisite educational qualifications. Resume should be no more than three (3) pages per individual (not counting certificate photocopies, if such documents are necessary for proof of qualifications) and submitted in the required format: Resumes shall include the following:

Name/Title of Key Team Member

Proposed Duties/Functions for this project

Firm Affiliation/Years Affiliated

Years of Experience performing duties/functions as proposed for this project.

Education - Degree, Certification, Year, and Specialization

Active Registrations/Professional/Technical Licenses/Certifications

Specific Qualifications for this project

List at least 3, but no more than 5, relevant projects completed in the past 10 years or currently underway and at least 50% complete. Project references must include the following:

- Project Title & Location

- Duties/Functions

- Explanation of how the project is relevant to the proposed work

Proposals for which all key team members meet all minimum requirements and include key team members that possess experience beyond minimum requirements will be considered a strength. Proposals that specifically relate key team member experience to Statement of Work/Plans and specs will be considered a strength.

Evaluation Criteria:

In addition to the overarching evaluation approach for all Factors and Subfactors, The Government will evaluate whether the proposal contains a resume for each of the Key Team Members that clearly demonstrates the credentials of each person, including all areas specified in accordance with the criterion included in the scope of work. In addition, the Government will evaluate the organizational chart to assess the overall organizational structure including placement of key personnel at all levels for conformity to the scope of work criteria.

FACTOR I, SUBFACTOR II: Capabilities & Technical Approach Summary

Submit for Evaluation:

The offeror shall submit a narrative not to exceed ten (10) pages that details the company’s capabilities and technical approach to projects that involves fabrication of components such as bearings, bushings, gears, and shafts. Offerors narrative shall focus on the offerors or major subcontractor’s ability to:

1. Fabricate forged gears of steel material in accordance with AGMA standards.

2. Produce steel castings conforming to ASTM standards.

3. Complete “white metal” surface preparation as defined by Society for Protective Coating (SSPC) SP 5, and application of vinyl based coating systems.

The narrative will detail the companies approach to ensure 100% of the specifications of the design are accomplished to standard. The narrative shall include the company’s detailed approach to developing and implementing the Quality Control Plan, Accident Prevention Plan, Physical security plan, and Management plan.

Evaluation Criteria:

In addition to the overarching evaluation approach for all Factors and Subfactors, The Government will evaluate the Capabilities & Technical Approach to assess the strength of understanding of the project scope, fabrication, instillation and final testing of the project.

Documentation showing that the offeror, or its subcontracting partners, possesses the ability to achieve the requisite AGMA & ASTM standards shall be demonstrated in their narrative describing similar work, certificates, and licenses.

The Government will evaluate whether the narrative is realistic and demonstrates an understanding of the work requirements and reduces the risk associated with operation at the location and can be accomplished in the given work window. A narrative that demonstrates previous accomplishments in manufacturing sectionalized components of heavy industrial machinery will be considered a strength.

FACTOR I, SUBFACTOR III: Proposed Contract Duration and Preliminary Schedule

Submit for Evaluation:

Submit a proposed summary level schedule for construction. Schedules shall consist of a Gantt chart on a single American National Standard Institute (ANSI) D sheet. Font size shall be a minimum of 8 and legible. The proposed schedule will, after contract award, be replaced with a final schedule as required by Section 01 32

01.00 10 Project Schedule. However, the activities listed as binding below are required to stay as proposed. The schedules shall be task oriented, indicating the number of calendar days, after Notice to Proceed, by which milestones are to be achieved. Offeror may use a critical path or other method of his choice; however, schedules shall be graphically represented. The proposed project schedule shall reflect the proposed contract duration. The proposed schedule shall include at a minimum the following construction activities:

Contract Award Date Notice To Proceed Submittals and Approval for Long Lead items Mobilization (Describe equipment) Machinery Fabrication Started Pre-Lock Closure Activities Work on Lock Permitted Demolition Activities Machinery Shipped and Arrived at site Machinery Installation Greasing system Installation Electrical Installation Completion Date (Binding Date) Work commissioned and accepted by the government Site Clean-up, Demobilization Contract Completion Date

It is the Offeror’s responsibility to identify the sequencing of the above listed construction activities. The construction schedule shall be of sufficient detail to identify by trade the work that is to be completed along with the duration of the above listed activities.

Constraints: Offeror must demonstrate the capability and flexibility to plan and schedule the complete project to meet the proposed contract completion period. Clearly identify any constraints on the schedules presented (e.g., labor or material availability, weather, etc.). Clearly indicate the anticipated overall critical path activities on the schedule. Offerer shall also provide a 1 page narrative outlining any scheduling assumptions, risks, logistical challenges, or any other information that the Offeror deems to be critical to understanding the proposed schedule

Evaluation Criteria:

In addition to the overarching evaluation approach for all Factors and Subfactors, The Government will evaluate the proposed schedule for reasonableness. The length of the schedule should match the proposed contract duration. The Government believes that there is no valid need to shorten the schedule less than the full proposed contract duration.

The Government will evaluate the schedule to assess the strength of understanding of the project scope, restrictions which must be considered in the schedule and reasonable start and stop relationships between activities. The Government will evaluate the strength of understanding of events associated with the offeror's capability to schedule the complete project within the proposed contract duration and the realism of the schedule.

A schedule that allows for some float in the majority of the activities and minimizes the number of critical path activities while maintaining realism of the schedule will be considered a strength of the proposal.

3. Volume II – Past Performance Submission

Factor II: Past Performance

Submit for Evaluation:

Using the Form at Attachment 1- Example of Project Performed, provide a minimum of three (3), and no more than five (5) past performance examples. Information provided should demonstrate recent and relevant past performance.

If a Contractor Performance Assessment Reporting System (CPARS) record is available for any of the projects submitted, the CPARS record may be submitted in lieu of the completed Past Performance Questionnaire or an official Performance Evaluation from a non-Federal agency.

If a CPARS is not available completed the Past Performance Questionnaires (PPQ) (Attachment 2) and submitted with your proposal. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Emery Moser, via email at emery.s.moser@usace.army.mil prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Also include performance recognition documents received within the last six years, such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition.

Offerors may also include information discussing problems encountered and corrective actions taken on any identified contracts.

All pages of each PPQ must be initialed, and dated on the bottom right-hand corner by the Client/POC. If a PPQ is provided and is not complete and/or is not signed, then the PPQ for that project will not be considered for evaluation.

The Client or POC is defined as the entity that took ownership of the project after construction was complete. If the Offeror is unable to obtain a completed PPQ from the Client, before the proposal receipt date, the Offeror shall complete and submit with the proposal the first page of the Past Performance Questionnaire which contains contract and client information for the submitted project.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Contractor Performance Assessment Reporting System (CPARS), using all CAGE/UEID (DUNS) numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and

Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

Evaluation Criteria:

The Government will evaluate the Offeror’s record of past performance to ascertain the probability of successfully performing the required efforts of the Solicitation projects to be procured. There are three aspects to the past performance evaluation; recency, relevancy, and quality.

The first aspect of the past performance evaluation is the recency of the past performance. Recent means 51% or more of the contract has been completed and performance occurred within five (5) years of the solicitation issuance date. Based on this criteria, an Offeror’s past performance submissions will be determined either “recent” or “not recent.” Submissions deemed not recent will not be evaluated further. The Government will also considers general trends in the offerors performance.

Once a project is determined to be recent, the second aspect of the past performance evaluation is the relevance of the Offeror’s present/past performance information. For this acquisition, relevant past performance is defined as;

Relevant experience will be evaluated based on scope, the magnitude of effort, and the complexity of the project similar to this project. Projects submitted by the Offeror shall clearly identify which of the following construction areas are represented in the work.

Relevant experience, in order of importance, is defined as projects that included:

1. Heavy industrial machinery projects in northern climates.

2. Projects involving limited entry and environmental constraints.

3. Valued at least $4,000,000.

Projects that also include inland navigation projects involving heavy industrial machinery will be considered more relevant.

Past performance examples will be evaluated for relevancy based on whether they show the defined relevant experience. Examples including more of the relevant experience categories will be evaluated as being more relevant than those showing fewer. Examples including relevant experience that are more important will be evaluated as being more relevant than those showing relevant experience that is less important. Offerors will be given a Past Performance Relevancy Rating based on the descriptions in the table below.

Examples that are deemed recent, but “Not Relevant,” as defined in the Performance Confidence Assessments rating…