Pre-Proposal_Meeting_Presentation.pdf

St. Mary’s Protective Relays l iSault Ste. Marie, MI

RFP NO. W911XK‐15‐R‐0007

Competition

• Unrestricted

• The NAICS code is 238210, with a Small Business Size Standard of $15.0 million inBusiness Size Standard of $15.0 million in average annual receipts.

• The estimated cost of construction is between $1M and $5M.$ $

Wh t t S b itWhat to Submit Section 00110 – SUBMISSION REQUIREMENTSSection 00110 SUBMISSION REQUIREMENTS

AND INSTRUCTIONS

– Proposal must be submitted in both paper and p p p electronic .pdf format

– Electronic copy on CD in a sealed envelope/packagepy p p g

– Paper Copy:

• Volume 1: Technical Capability Information –p y Original plus 4 copies (Do Not Include Price Information)

• Volume 2: Price Proposal and Misc. Information –Volume 2: Price Proposal and Misc. Information One (1) Hardcopy Original

Volume 1 – Technical Capability Information

Technical Proposal Contents:

– Relevant Specialized Experience

– Subcontractor Narrative and Experience

– Proposed Management Approach

– Proposed Key Personnel

– Proposed Technical Approach

– Past Performance

Volume I must NOT contain pricing informationVolume I must NOT contain pricing information

Volume 1 – Technical Capability InformationTechnical Capability Information

Section 120 of the Solicitation

– Key on what to submit!– Key on what to submit!

– Explicitly identifies

• Content of proposal submission

• Basis of proposal evaluation

– Address every item as indicated

– Non‐conforming proposals will be deemed non‐ responsive regardless of the Offeror’s qualifications l fVolume I must NOT contain pricing information

Volume 1Volume 1 Past Performance Evaluations

• Completed by Offeror:

– Exhibit A, Past Performance Relevancy Questionnaire

– Exhibit B Subcontractor Info & ConsentExhibit B, Subcontractor Info & Consent

– CPARS Evaluations for Referenced DoD Projects

– Exhibit D, Small Business Participation Plan

• Completed by references:

– Exhibit C, Past Performance Evaluation Questionnaire

• Send requests early >> Must be received no later than the closing dateSend requests early >> Must be received no later than the closing date

• Include WITH (preferably) the proposal submittal OR may be submitted directly to USACE

Volume 1 must NOT contain pricing information

Volume 2 P i P lPrice Proposal

Contents:

• SF 1442 signed by an authorized representative of• SF 1442, signed by an authorized representative of the company

• Proposed prices of each line item in the Bid Schedule• Proposed prices of each line item in the Bid Schedule

• Section 0600, Representations and Certifications

• Make sure your registration is current at:

System Award for Management ‐ www.sam.gov

Proposal Preparation

• Carefully review sections:

00100 Instructions Conditions and Notices to– 00100 ‐ Instructions, Conditions and Notices to Offerors

• Due date/time method of submission etcDue date/time, method of submission, etc.

– 00110 – Submission Requirements and InstructionsInstructions

• Proposal contents, format, length, etc.

– 00120 ‐ Proposal Evaluations and Basis for Award– 00120 ‐ Proposal Evaluations and Basis for Award

• RFP includes Davis‐Bacon Wage Determination MI33 bid i i d % f bid $ illi• A bid guarantee is required, 20% of bid or $3 million, whichever is less (52.228‐1) P f d P t B d l d t 100% f th• Performance and Payment Bonds valued at 100% of the contract value must be provided by the successful offeror within 10 days after award (52.228‐15)y ( )

• Proposals must be submitted in accordance with the RFP instructionsthe RFP instructions

• NO faxed or e‐mailed proposals will be accepted.

• Failure to submit a complete proposal may result in removal from consideration for award.

Proposal Evaluation

“Best Value Lowest Price Technically Acceptable”Best Value Lowest Price Technically Acceptable Award is based on the lowest price that is submitted with a technical proposal rated “Acceptable”technical proposal rated Acceptable .

– This may result in award being made to a higher‐priced Offeror where the Contracting Officer determines that the lowest price proposal is not technically acceptable.

– The rating will be either “Acceptable” or “Unacceptable” i t th it i / t i th RFPagainst the criteria / measurement in the RFP.

– The LPTA process does not permit tradeoffs between price and non‐ price factorsand non‐ price factors.

Proposal Evaluation ‐Technical

The non‐ price evaluators are to assign adjective ratings of acceptable or unacceptable to each of the non‐cost/price evaluation factors for each evaluated proposalevaluation factors for each evaluated proposal.

TECHNICAL ACCEPTABLE/UNACCEPTABLE RATINGS

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitationq

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation

Proposal Evaluation – Past p Performance

• Past performance shall be used as an evaluation factor within the LPTA process.

It shall be evaluated in accordance with FAR 15.305 and DFARS 215.305.

However, the comparative assessment in FAR 15.305(a)(2)(i) does not apply.

• Proposals will be given past performance risk ratings based on the relevance of past performance reference questionnaire responses and the Government’spast performance reference questionnaire responses and the Government’s own past performance rating system (CCASS/CPARS).

• Therefore, past performance will be rated on an “acceptable” or “unacceptable” basis using the ratingsunacceptable basis using the ratings

Table 2. Past Performance Evaluation Ratings

Rating Descriptiong p

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Award Procedures

• The Contracting Officer will e‐mail the Award Notice to the awardeeNotice to the awardee.

• An award notice including the contract price and awardee name and address will be posted toawardee name and address will be posted to FedBizOpps (www.fbo.gov).

• No information regarding unsuccessful proposals• No information regarding unsuccessful proposals will be released.

Plans and Specifications

• All Plans and Specifications are posted at FedBizOppsFedBizOpps.

• It is a prime contractor’s responsibility to provide its subcontractors with copies of the plans and specifications.

Important Reminders

• The Government intends to award without discussions.

• Do not anticipate a chance to make corrections orDo not anticipate a chance to make corrections or changes.

Y fi l ill b bl b l l• Your first proposal will probably be your only proposal.

• Read the solicitation requirements carefully.

• Consider using Section 00120 to “rate” yourself before submitting the proposal ‐ Is it complete?submitting the proposal Is it complete?

A d ll RFP d t ill b t d• Any and all RFP amendments will be posted on FedBizOpps (FBO).

• Check FBO regularly for changes• Check FBO regularly for changes.

• Be sure to register at FBO – this is the “bidders mailing list” and you will get automatic notices ofmailing list and you will get automatic notices of changes in most cases.

• Proposal are due 16 July 2015 at 2:00 p m EasternProposal are due 16 July 2015, at 2:00 p.m. Eastern Time. No extension is anticipated.

• After the proposal due date, no information will beAfter the proposal due date, no information will be available until award.

P l d 16 J l 2015 b 2 00• Proposals are due 16 July 2015 by 2:00 p.m.

• Give yourself AMPLE time if you are hand delivering l dyour proposal TO PROCESS THROUGH SECURITY and to find the Contracting Office h• McNamara Federal Building, 7th floor, Rm 700

Contracting

• LATE PROPOSALS WILL NOT BE ACCEPTED

Questions (RFI )(RFIs)

• Questions must be submitted electronically via the Bidder• Questions must be submitted electronically via the Bidder Inquiry Website https://www.projnet/org/projnet/

• The Solicitation Number and project specific Bidder Inquiry Key• The Solicitation Number and project‐specific Bidder Inquiry Key are required.

• Complete instructions for registering and accessing the Bidder• Complete instructions for registering and accessing the Bidder Inquiry system are presented in Solicitation Section 00100, Paragraph 3.1

• Inquiries no later than 08 July 2015 to allow time for responses.

Questions (RFIs) b h h h ff l dd• Submit questions through the official Bidder Inquiry system only. Do not call other Government personnel.

Th h b i d i ill b id ifi d• The person who submitted a question will not be identified to other parties.

Q ti d ill b il bl t ll ti d• Questions and responses will be available to all parties and will be posted through the same Bidder Inquiry System.

• Q estions recei ed late ma be held and addressed after the• Questions received late may be held and addressed after the RFP closing with those who submitted offers.

Questions?