09-T-0100-P1-Microfilm Conversion-Amendment.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

This amendment is issued to DELETE the original Scope of Work and Incorporate a new Scope of Work. The solicitation due date for receipt of offers is extended to 20 Aug 2009, 2:00pm, eastern time.

1. CONTRACT ID CODE PAGE OF PAGES

J

FAR (48 CFR) 53.243

1 4

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 12-Aug-2009

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911XK-09-T-0100

X 9B. DATED (SEE ITEM 11)

04-Aug-2009

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Aug-2009

CODE

CONTRACTING DIVISION

DETROIT DISTRICT, USAED

477 MICHIGAN AVE.

DETROIT MI 48226

W911XK 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911XK-09-T-0100

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

SCOPE OF WORK

REVISED - STATEMENT OF WORK-MICROFILM CONVERSION

1. PURPOSE: To outline requirement for conversion of microfilm cartridges to CD’s/DVD’s.

2. SCOPE: This process will enable Detroit District Regulatory Office to complete upgrading their electronic permit file records management.

3. OBJECTIVE: The goal of this system would be to provide efficient document retrieval, minimize searches and frustration in locating files, as well as to, expand access to electronic permit files District wide.

4. DESCRIPTION OF REQUIREMENTS: Microfilm cartridges contain single images of document pages, each registered with blips and corresponding to frame numbers. There are also many continuous strip images of mailing lists, and each strip is associated with a single blip or frame number.

The Contractor must be able to return any requested source microfilm cartridges within twenty-four (24) hours of a telephone call with the exception of weekends.

Contractor shall ensure that each frame number on each cartridge shall correspond with its image number in a searchable pdf-a file format.

Contractor shall delete long mailing list address strip images and substitute a blank page for the strip so as to retain the frame number and image number correspondence.

Contractor shall automatically crop each image to remove black borders.

Contractor shall insure complete image is captured and only one image per page.

Contractor shall insure digital image quality is consistent with film image quality.

Contractor shall provide readable CD’s/DVD's after conversion from microfilm.

Contractor will convert the source microfilm cartridge into a one (1) multi page Searchable PDF- A file on a disk.

Contractor shall label each disk with the cartridge information appearing on the microfilm casing, Example:

Cart 1018 First Permit Filmed 96-056-014-O Petterie, Terry-NW 14 - Driveway Last Permit Filmed 96-057-804-0 Joseph, Marcus A - Pier Ending odometer 23 1O Ending Frame NO. 371 2 Total Correspondence 3702 Total Permits 108

Should the cartridge exceed the capacity of one CD/DVD, contractor shall label in succession - A, B. Etc. subsequent disks while retaining the numerical continuity and correspondence between frame numbers and image numbers. For example, if disk A ends with image 1400, disk B shall begin with image 1401.

5. SOURCE MATERIAL: It is estimated that 1,121 +/- cartridges will need to be converted to disk from microfilm.

6. PERIOD OF PERFORMANCE: It is requested that no more than 100 cartridges out of 1121 cartridges be released to the contractor for conversion at any given time. When 100 cartridges are released to the contractor, those 100 cartridges must be completed and returned to the Regulatory Office before 100 more (or any number of) cartridges can be released to the contractor again. It is required that at least 100 cartridges be completed and returned to the Regulatory Office per month or by every 30 days until all 1121 cartridges have be converted. It is required that the Regulatory Office checks and confirms that every set of 100 cartridges have been completed to the needed specifications before the Regulatory Office will release the next set of 100 cartridges to the contractor for all conversion completion.

7. PICK-UP/DELIVERY: The contract shall include pick up and delivery fees.

Contractor shall pick-up microfilm for conversions on a pre-determined schedule/date and return disks within a mutually agreed upon time frame.

8. DISPOSAL: All source microfilm cartridges will be returned to the U.S. Army Corps of Engineers.

9. QUALITY ASSURANCE/QUALITY CONTROL (QA/QC): The Corps’ Regulatory Office will perform the Quality Assurance/Quality Control (QA/QC). The Corps’ Regulatory Office will have one (1) year (starting from date completed conversion disks are delivered) to perform the QA/QC. The contractor shall fix the contractor’s errors at no cost to the Corps.

10. INVOICES: The contractor shall submit monthly invoices for the work performed.

11. CONTACT INFORMATION: Doug Rail R.Doug.Rail@LRE02.USACE.ARMY.MIL

1. The film is – 16 mm

2. Images on each cartridge is - 3,700

3. There are blips.

4. Simplex

5. 215 foot roll lengths.

6. DPI should film be scanned at - 300

7. Final retrievals will not be by email

8. No other indexing required besides naming the CD by cartridge number.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 13-Aug-2009 02:00 PM to 20-Aug-2009 02:00 PM.

The following have been deleted:

SPECIFICATIONS

(End of Summary of Changes)